The URL can be used to link to this page

Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5531 Date: 03/11/2019 Commission Meeting Date: 04/11/2019 Requesting Department: Department of General Services Administration Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Access - Miami Dade Contract for Body Work Repair Purpose of Item: The nature of this item is to establish a resolution of the City of Miami Commission, authorizing the accessing of Miami -Dade County ("MDC") Contract No. 3881-5/16-1 Body Work Repair (Collision Damage) Refurbishment and Painting Pre -Qualification Pool (Pre -Qualification Pool), pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with various vendors, which was competitively solicited for an initial term of five (5) years, with an option to renew for one (1) additional five (5) year period, and will expire on July 31, 2022, subject to any extensions and/or replacement contracts by MDC; allocating funds from the City of Miami's various sources of funds from the User Departments and Agencies, subject to availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, without limitation, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The General Services Administration ("GSA") Department has a need for automotive and truck body repairs and painting services, on an as needed basis for the repair and painting of fleet vehicles utilized by various departments of the City of Miami ("City"). By accessing the MDC Contract No. 3881-5/16-1, it will enable the City to procure said services, at a fair competitive rate that is acceptable to the City. This contract had an initial term of five (5) years with an option to renew ("OTR") for one (1) additional five (5) year period and will expire on July 31, 2022. The estimated fiscal impact is approximately $1,000,000.00 per year ($3,500,000.00 in the aggregate for the remainder of the OTR period). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $3,500,000.00 - Approximate in the aggregate General Account No.: City General Fund Account Reviewed B Department of General Services Administration Review Completed 03/11/2019 9:28 AM Office of Management and Budget Aniska Elliott Office of Management and Budget Christopher M Rose Department of Procurement Annie Perez City Manager's Office Sandra Bridgeman City Manager's Office Nikolas Pascual Legislative Division Valentin J Alvarez Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria Mendez City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Ricardo Falero Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Department Head Completed Completed Completed Completed Completed Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 03/20/2019 11:51 AM 03/20/2019 12:30 PM 03/20/2019 3:57 PM 03/22/2019 11:28 AM 03/22/2019 12:01 PM 03/22/2019 1:06 PM 03/22/2019 1:06 PM 03/25/2019 11:49 AM 04/11/2019 9:00 AM 04/22/2019 3:44 PM 04/22/2019 3:54 PM 04/22/2019 3:54 PM City of Miami Legislation Resolution Enactment Number: R-19-0143 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5531 Final Action Date:4/11/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE ACCESSING OF MIAMI-DADE COUNTY ("MDC") CONTRACT NO. 3881-5/16-1 FOR BODY WORK REPAIR ("COLLISION DAMAGE") REFURBISHMENT AND PAINTING PRE -QUALIFICATION POOL ("PRE -QUALIFICATION POOL"), FOR THE GENERAL SERVICES ADMINISTRATION ("GSA") DEPARTMENT PURSUANT TO SECTION 18- 111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, WITH VARIOUS VENDORS, WHICH WAS COMPETITIVELY SOLICITED BY MDC FOR AN INITIAL TERM OF FIVE (5) YEARS, WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL FIVE (5) YEAR PERIOD, SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY MDC; ALLOCATING FUNDS FROM THE CITY OF MIAMI'S VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENTS AND AGENCIES, SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER CONTRACT DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING WITHOUT LIMITATION, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the "accessing" of Miami -Dade County ("MDC") Contract No. 3881-5/16-1 Body Work Repair (Collision Damage) Refurbishment and Painting Pre -Qualification Pool will enable City of Miami ("City") departments to procure said services, at a fair competitive rate that is acceptable to the City of Miami; and WHEREAS, this MDC contract was initially accessed under the authority of the Chief Procurement Officer; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that said MDC contract was entered into pursuant to a competitive process in compliance with the City's laws, policies and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of body work repairs, refurbishment, and painting services, for Citywide use, pursuant to Section 18-111 of the City Code, utilizing the competitively solicited and existing MDC Contract No. 3881-5/16-1 Body Work Repair (Collision Damage) Refurbishment and Painting (Pre -Qualification Pool), effective through July 31, 2022, subject to any extensions and/or replacement contracts by MDC, is authorized.' Section 3. Funds to be allocated from the City's various sources of funds from the User Departments and Agencies, subject to the availability of funds and budgetary approval at time of need. Section 4. The City Manager is authorized' to negotiate and execute all other contract documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including without limitation, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httor ey 3/25/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.