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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5422 Date: 01/28/2019 Commission Meeting Date: 03/14/2019 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: District 2 Type: Resolution Subject: FIND Grant - Miami Marine Stadium Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to submit an application for reimbursement grant funding to the Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed $1,213,556.00, for the construction of Miami Marine Stadium — Phase 2 — Piling Restoration ("Project"); in the event of the award, authorizing the allocation of the required matching funds for fifty percent (50%) of the project eligible costs, in an amount not to exceed $1,213,556.00 plus $254,269.00 in City non -reimbursable administrative costs, to be provided by the Office of Capital Improvement (OCI) Project B-30688 for a total project cost of $2,681,381.00; further authorizing the City Manager to execute any other necessary documents for the submission of said grant application, the execution of grant or deed agreements and amendments, modifications, renewals, and extensions, and the acceptance of grant funds in the event of the award of the grant for fiscal year 2019-2020. Background of Item: The Office of Grants Administration is seeking City Commission authorization to apply for $1,213,556.00 in grant funding from the Florida Inland Navigation District (FIND) for the construction of Miami Marine Stadium — Phase 2 — Piling Restoration. The item includes language by Rule 66B-2, Florida Administrative Code, for grant submittal to the Waterways Assistance Program as well as eligible project costs and city non - reimbursable administrative costs. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $2,681,381.00 ($1,213,556.00 Find Match & $1,467,825.00 City Cost) OCI Project No: B-30688 Reviewed B Office of Grants Administration Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Lillian P Blondet Yvette Smith Christopher M Rose Sandra Bridgeman Nikolas Pascual Marta Gomez Xavier Alban Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 01/28/2019 11:36 AM Budget Analyst Review Completed 02/26/2019 3:26 PM Budget Review Completed 02/27/2019 1:29 PM Assistant City Manager Review Completed 02/27/2019 2:14 PM City Manager Review Completed 02/27/2019 2:56 PM Legislative Division Review Completed 02/27/2019 4:02 PM Assistant City Attorney Completed 03/01/2019 11:37 AM Deputy City Attorney Review Completed 03/01/2019 3:16 PM Approved Form and Correctness Completed 03/04/2019 10:52 AM Meeting Completed 03/14/2019 9:00 AM Signed by the Mayor Completed 03/25/2019 1:33 PM Signed and Attested by the City Clerk Completed 03/25/2019 2:32 PM Rendered Completed 03/25/2019 2:33 PM City of Miami Legislation Resolution Enactment Number: R-19-0104 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5422 Final Action Date:3/14/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT ("FIND") WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED ONE MILLION, TWO HUNDRED THIRTEEN THOUSAND, FIVE HUNDRED FIFTY-SIX DOLLARS ($1,213,556.00) FOR THE CONSTRUCTION OF MIAMI MARINE STADIUM — PHASE 2 — PILING RESTORATION ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF SAID GRANT APPLICATION; FURTHER AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS IN THE EVENT OF THE AWARD OF THE GRANT FOR FISCAL YEAR 2019-2020 WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL AND TO EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO; FURTHER AUTHORIZING THE ALLOCATION OF REQUIRED MATCHING FUNDS IN AN AMOUNT NOT TO EXCEED ONE MILLION, FOUR HUNDRED SIXTY-SEVEN THOUSAND, EIGHT HUNDRED TWENTY-FIVE DOLLARS ($1,467,825.00) FROM OFFICE OF CAPITAL IMPROVEMENTS PROJECT NO. 40-B30688 IN THE EVENT OF THE AWARD OF THE GRANT FOR FISCAL YEAR 2019-2020. WHEREAS, the City of Miami ("City") wishes to construct the Miami Marine Stadium — Phase 2 — Piling Restoration project ("Project"); and WHEREAS, the total cost of this phase of the Project is estimated not to exceed Two Million, Six Hundred Eighty -One Thousand, Three Hundred Eighty -One Dollars ($2,681,381.00); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") for this Project pursuant to FIND Rule 66B-2, Florida Administrative Code ("F.A.C."); and WHEREAS, the City wishes to apply for reimbursement grant funding from FIND in an amount not to exceed One Million, Two Hundred Thirteen Thousand, Five Hundred Fifty -Six ($1,213,556.00) or fifty percent (50%) of the total eligible Project cost; and WHEREAS, in the event of an award, the City wishes to allocate required matching funds in an amount not to exceed One Million, Two Hundred Thirteen Thousand, Five Hundred Fifty -Six ($1,213,556.00), or fifty percent (50%) of the total eligible Project cost, plus an additional amount not to exceed Two Hundred Fifty -Four Thousand, Two Hundred Sixty -Nine ($254,269.00) towards non -reimbursable administrative costs, as defined in FIND Rule 66B-2.008, F.A.C., for a total allocated amount not to exceed One Million, Four Hundred Sixty -Seven Thousand, Eight Hundred Twenty -Five Dollars ($1,467,825.00); and WHEREAS, in the event of an award, the appropriation of funds for both eligible and non -reimbursable administrative costs shall be by separate Resolution from funds available under Office of Capital Improvements ("OCI") Project No. B-30688 or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to submit an application for reimbursement grant funding to FIND for an amount not to exceed One Million, Two Hundred Thirteen Thousand, Five Hundred Fifty -Six ($1,213,556.00) for the Project and to execute any and all necessary documents, all in a form acceptable to the City Attorney, in connection with the submission of said grant application. Section 3. The City Manager is further authorized1 to accept grant funds in the event of an award of the grant for Fiscal Year 2019-2020 without the need for further City Commission action and to execute, in a form acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, and extensions in order to implement this Resolution. Section 4. The City Commission certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND Rule 66B-2, F.A.C., which outlines the Waterways Assistance Program and which will be a part of the Project Agreement for any assistance under this proposal; (2) The City is in complete accord with the proposal and agrees to carry out the program in the manner described in the proposal and any plan and specifications attached thereto, unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on the basis of race, color, or national origin in the use of any property or facility acquired or developed pursuant to this proposal and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964), and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state, and local laws, rules, and requirements; (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final ten percent (10%) of the funding agreed to by FIND. Section 5. In the event of an award, the allocation of required matching funds in an amount not to exceed One Million, Four Hundred Sixty -Seven Thousand, Eight Hundred Twenty -Five Dollars ($1,467,825.00) from OCI Project No. B-30688 is authorized.' Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, Ginty Attor ey 3/4/2019 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.