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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5465 Date: 01/28/2019 Commission Meeting Date: 03/14/2019 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Integrated Ballistics Identification System Purpose of Item: A Resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving, and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the City Manager to execute the IBIS Trax-HD3D Agreement from FTI, including, but not limited to any addendum, software licenses, training services, maintenance, and support for a period of four (4) years; allocating funds from from the Capital Project No. 40-B183211 of the Police Department, subject to the availability of funds and budgetary approval at time of need. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City of Miami's Police Department is in need of a system that will allow the comparison of both types of ballistic evidence found at gun related crime scenes and the collection of 2D and 3D images of cartridge casing evidence. These images can then be researched in the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) National Integrated Ballistic Information Network (NIMIN). FTI is the only company whose system is approved and certified to be used in the U.S. on ATF NIMIN. It also allows users the option of performing triage of the ballistic evidence and other evidence using the included Stereo Zoom Microscope which provides high magnification. The System is currently in use at the Florida Department of Law Enforcement (FDLE) and the Jacksonville Sheriff's Office (JSO) both procurements were Sole Source. The IBIS System from FTI is the only system that can access ATF and Miami -Dade County and fulfill all of the Miami Police Department needs. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: One-time purchase $187,377.00 OCI Project No.: 40-B183211 Impact Fees Account No. 31100.190001.664000.0000.00000 Department of Police Department of Police Department of Police Office of Management and Budget Office of Management and Budget Department of Risk Management Department of Procurement City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Jorge Blanco Ronald Papier Ronald Papier Luis Hernandez -Torres Christopher M Rose Ann -Marie Sharpe Annie Perez Nikolas Pascual Valentin J Alvarez Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Initial Police Review Police Chief Review Department Head Review Budget Analyst Review Budget Review Risk Review Procurement Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 01/30/2019 12:01 PM 01/31/2019 1:14 PM 01/31/2019 1:14 PM 02/08/2019 8:13 AM 02/08/2019 4:43 PM 02/11/2019 2:35 PM 02/12/2019 10:58 AM 02/19/2019 3:33 PM 02/22/2019 11:58 AM 02/22/2019 11:57 AM 03/04/2019 10:43 AM 03/14/2019 9:00 AM 03/25/2019 1:25 PM 03/25/2019 2:25 PM 03/25/2019 2:26 PM City of Miami Legislation Resolution Enactment Number: R-19-0096 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5465 Final Action Date:3/14/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "A"; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE IBIS TRAX-HD3D AGREEMENT FROM FORENSIC TECHNOLOGY INC. ("FTI"), INCLUDING BUT NOT LIMITED TO THE ADDENDUM, IN SUBSTANTIALLY THE FORM ATTACHED AS EXHIBIT "B," FOR SOFTWARE LICENSES, TRAINING SERVICES, MAINTENANCE, AND SUPPORT FOR A PERIOD OF FOUR (4) YEARS; ALLOCATING FUNDS FROM OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. 40-B183211, NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTY SEVEN THOUSAND THREE HUNDRED SEVENTY-SEVEN DOLLARS ($187,377.00), SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has made a finding that Forensic Technology Inc. ("FTI") is the sole source manufacturer of IBIS Trax-HD3D System; and WHEREAS, Miami Police Department ("MPD") has a need to purchase one (1) IBIS Trax-HD-3D System; and WHEREAS, the Purchase of the Ballistics Testing and Forensic Imaging Project will assist the MPD with solving more gun related cases; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager, attached and incorporated as Exhibit "A"; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the above system, as specified, be approved; and WHEREAS, following a published noticed made at least fifteen (15) days prior to the award, the City Commission is ratifying and approving, by a four -fifths (4/5th) affirmative vote, the waiver of competitive sealed bidding procedures as a sole source; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA" Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), after an advertised public hearing, the City Manager's finding of a sole source, attached and incorporated as Exhibit "A," is ratified, approved, and confirmed, the requirements for competitive sealed bidding procedures are waived, and the request to purchase an IBIS Trax-HD3D System for the MPD, from FTI, the sole source manufacturer of IBIS Trax-HD3D, is approved. Section 3. Funds, in an amount not to exceed One Hundred Eighty Seven Thousand Three Hundred Seventy Seven Dollars ($187,377.00), to be allocated from the Office of Capital Improvements ("OCI") Project No. 40-B183211, National Integrated Ballistic Information Network. Section 4. The City Manager is authorized' to execute the IBIS Trax-HD3D Agreement from FTI, including but not limited to the Addendum, in substantially the form attached as Exhibit "B," for software licenses, training services, maintenance, and support for a period of four (4) years. Section 5. The City Manager is further authorized1 to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey _) 3/4/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by Mayor with ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.