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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5419 Date: 01/28/2019 Commission Meeting Date: 03/14/2019 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Type: Resolution Subject: FIND Grants - Miami Fire Department Marine Fire Vessel Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to submit an application for reimbursement grant funding to the Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed $30,033.00, for the purchase of a City of Miami Fire Department Marine Fire Vessel ("Project"); in the event of the award, authorizing the allocation of the required matching funds for fifty percent (50%) of the project costs, in an amount not to exceed $30,033.00, available under the Project 40-B173216B for a total project cost of $60,066.00; further authorizing the City Manager to execute any other necessary documents for the submission of said grant application, the execution of grant or deed agreements and amendments, modifications, renewals, and extensions, and the acceptance of grant funds in the event of the award of the grant for fiscal year 2019- 2020. Background of Item: The Office of Grants Administration is seeking City Commission authorization to apply for $30,033.00 in grant funding from the Florida Inland Navigation District (FIND) for the purchase of Miami Fire Department Fire Vessel. The item includes language by Rule 66B-2, Florida Administrative Code, for grant submittal to the Waterways Assistance Program as well as eligible project costs and city non -reimbursable administrative costs. Budget Impact Analysis Item is an Expenditure Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $60,066.00 ($30,033.00 FIND Match and $30,033.00 City Cost) Project No: 40-B173216B Reviewed B Office of Grants Administration Lillian P Blondet Department Head Review Completed 01/28/2019 11:54 AM Office of Management and Budget Yvette Smith Budget Analyst Review Completed 02/26/2019 3:16 PM Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Christopher M Rose Sandra Bridgeman Nikolas Pascual Marta Gomez Xavier Alban Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Assistant City Attorney Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 02/27/2019 1:29 PM 02/27/2019 2:10 PM 02/27/2019 2:56 PM 02/27/2019 4:09 PM 03/04/2019 10:15 AM 03/04/2019 10:31 AM 03/04/2019 7:32 PM 03/14/2019 9:00 AM 03/25/2019 1:22 PM 03/25/2019 2:21 PM 03/25/2019 2:21 PM City of Miami Legislation Resolution Enactment Number: R-19-0094 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5419 Final Action Date:3/14/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED THIRTY THOUSAND, THIRTY-THREE DOLLARS ($30,033.00) TO PURCHASE A MARINE FIRE VESSEL FOR THE CITY OF MIAMI'S DEPARTMENT OF FIRE -RESCUE ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF SAID GRANT APPLICATION; FURTHER AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS IN THE EVENT OF AN AWARD OF THE GRANT FOR FISCAL YEAR 2019-2020, WITHOUT THE NEED FOR FURTHER CITY COMMISSION ACTION AND TO EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO; FURTHER AUTHORIZING THE ALLOCATION OF REQUIRED MATCHING FUNDS IN AN AMOUNT NOT TO EXCEED THIRTY THOUSAND, THIRTY-THREE DOLLARS ($30,033.00) FROM PROJECT NO. 40- B173216B OR OTHER LEGALLY AVAILABLE FUNDING SOURCES IN THE EVENT OF THE AWARD OF THE GRANT FOR FISCAL YEAR 2019-2020. WHEREAS, the City of Miami's ("City") Department of Fire -Rescue wishes to purchase a marine fire vessel ("Project"); and WHEREAS, the total cost of this Project is estimated not to exceed Sixty Thousand, Sixty -Six Dollars ($60,066.00); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") for this Project pursuant to FIND Rule 66B-2, Florida Administrative Code ("F.A.C."); and WHEREAS, the City wishes to apply for reimbursement grant funding from FIND in an amount not to exceed Thirty Thousand, Thirty -Three Dollars ($30,033.00) or fifty percent (50%) of the total Project cost; and WHEREAS, in the event of an award, the City wishes to allocate required matching funds in an amount not to exceed Thirty Thousand, Thirty -Three Dollars ($30,033.00), or fifty percent (50%) of the total Project cost, as defined in FIND Rule 66B-2.008, F.A.C.; and WHEREAS, in the event of the award, the appropriation of funds shall be by separate Resolution from funds available under Office of Capital Improvements ("OCI") Project No. 40- B173216B or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to submit an application, in a form acceptable to the City Attorney, for reimbursement grant funding to FIND Waterways Assistance Program for an amount not to exceed Thirty Thousand, Thirty -Three Dollars ($30,033.00) for the Project and to execute any and all documents necessary, all in a form acceptable to the City Attorney, in connection with the submission of said grant application. Section 3. The City Manager is further authorized' to accept grant funds in the event of an award of the grant for Fiscal Year 2019-2020, without the need for further City Commission action and to execute, in a form acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, or extensions in order to implement this Resolution. Section 4. The City Commission further certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND Rule 66B-2, F.A.C., which outlines the Waterways Assistance Program and which will be a part of the Project Agreement for any assistance under this proposal; (2) The City is in complete accord with the proposal and agrees to carry out the Project in the manner described in the proposal and any plan and specifications attached thereto unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on the basis of race, color, or national origin in the use of any property or facility acquired or developed pursuant to this Project and shall comply with the terms and intent of Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state, and local laws, rules, and requirements; (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final ten percent (10%) of the funding agreed to by FIND. Section 5. In the event of an award, the City Manager is authorized' to accept, allocate, and appropriate reimbursement grant funding in an amount not to exceed Thirty Thousand, Thirty -Three Dollars ($30,033.00) without the need for further City Commission approval and is 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. further authorized' to allocate the required matching funds and other Project funds in an amount not to exceed Thirty Thousand, Thirty -Three Dollars ($30,033.00), with the appropriation to occur by separate Resolution at time of need from funds available under OCI Project No. 40- B173216B or other legally available funding sources. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 3/4/2019 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.