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HomeMy WebLinkAboutR-19-0087City of Miami Resolution R-19-0087 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5476 Final Action Date: 3/14/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BID RECEIVED ON OCTOBER 18, 2018, PURSUANT TO INVITATION TO BID ("ITB") NO. 17-18-050, FROM HELLAS CONSTRUCTION, INC. ("HELLAS"), THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE CONSTRUCTION SERVICES FOR THE HADLEY PARK SYNTHETIC TURF AND PARK IMPROVEMENTS — D5 — PROJECT NO. B- 173515, IN THE AMOUNT OF $1,915,915.00 FOR THE SCOPE OF WORK, PLUS AN OWNER'S CONTINGENCY ALLOWANCE IN THE AMOUNT OF $191,591.50, FOR A TOTAL NOT -TO -EXCEED AWARD VALUE OF $2,107,506.50; ALLOCATING FUNDS FROM THE OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. B-173515; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S ("CITY") PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, on September 18, 2018, the Department of Procurement ("Procurement") issued Invitation to Bid ("ITB") No. 17-18-050 for construction services for the Hadley Park Synthetic Turf and Park Improvements — D5 — Project No. B-173515 ("Project"); and WHEREAS, four (4) bids were received by the Office of the City Clerk on October 18, 2018; and WHEREAS, on November 26, 2018, Procurement recommended award of this contract to the then apparent lowest responsive and responsible bidder, Sports Turf One, Inc. ("Sports Turf"); and WHEREAS, on January 2, 2019, Procurement rescinded the award due to irregularities affecting Sports Turf's bid; and WHEREAS, Procurement has determined Hellas Construction, Inc., a Foreign profit corporation ("Hellas"), to be the lowest responsive and responsible Bidder; and City of Miami Page 1 of 2 File ID: 5476 (Revision:) Printed On: 4/17/2025 File ID: 5476 Enactment Number: R-19-0087 WHEREAS, the City Manager requests authorization to execute the negotiated Agreement with Hellas in the amount of $1,915,915.00 for the Scope of Work, plus an Owner's Contingency Allowance in the amount of $191,591.50, for a total not -to -exceed award value of $2,107,506.50; and WHEREAS, funds in the amount of $2,107,506.50 are to be allocated from Office of Capital Improvements ("OCI") Project No. B-173515; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received October 18, 2018, pursuant to ITB No. 17-18-050, from Hellas, the lowest responsive and responsible Bidder, to provide construction services for the Project in the amount of $1,915,915.00 for the Scope of Work, plus an Owner's Contingency Allowance in the amount of $191,591.50, for a total not -to -exceed award value of $2,107,506.50, is accepted. Section 3. Funds to be allocated from OCI Project No. B-173515. Section 4. The City Manager is authorized' to execute the Agreement with Hellas, in substantially the attached form, consisting of the ITB documents and attachments. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's ("City") Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 4ndez, ity (tor 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 2 of 2 File ID: 5476 (Revision:) Printed on: 4/17/2025