HomeMy WebLinkAboutMemo - Recommendation of AwardCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Emilio T. Gonzalez, Ph.D. DATE: December 24, 2018 FILE:
CJ1y iiaoager
FROM: Annie ere PP� for SUBJECT: Recommendation for Award of
Department Pro u e Metromover Station Access Improvements -
Project No. B-183614
REFERENCES: Invitation to Bid ("ITB") No. 17-
18-058
ENCLOSURES: Bid Security List, Contractor's
Price Proposal, Florida Department of
Transportation ("FOOT") Concurrence Letter
RECOMMENDATION:
Based on the findings below, the Department of Procurement ("Procurement") hereby recommends that
the referenced Project be awarded to JVA Engineering Contractor, Inc. ("JVA"), who has been determined
to be the lowest responsive and responsible Bidder, for ITB No. 17-18-058, Metromover Station Access
Improvements — Project No. B-183614 (the "Project").
BACKGROUND:
On October 3, 2018, Procurement issued a solicitation under full and open competition to obtain bids from
qualified firms. On November 6, 2018, Procurement received two (2) bids in response to the solicitation
(see attached Bid Security List).
Pursuant to the solicitation, Bidders were required to have: i) a current certified General Contractor License
issued by the State of Florida; ii) Prequalification with Florida Department of Transportation ("FDOT")
preferred, but not required.
In addition, Bidders were required to demonstrate that they have full-time key personnel with the necessary
experience to perform the Project's Scope of Work by submitting details of at least three (3) Projects
completed within the past five (5) years whose scope of work included the construction of
roadway/horizontal projects involving public right-of-way, construction/installation/repair/replacement of
drainage system pipes and maintenance of vehicular traffic, were similar to the Project's Scope of Work.
The submitted reference Projects must have demonstrated that the Bidder: i) was the Prime Contractor for
the Project; and ii) self -performed at least thirty percent (30%) of the Physical Labor Construction Work for
the Project. The Selected Bidder shall be required to self -perform at least thirty percent (30%) of the
Physical Labor Construction Work for the Project.
FINDINGS:
Procurement has completed the review of the bid following the guidelines published in the solicitation. As
reflected on the attached Bid Security List, JVA was the lowest responsive and responsible Bidder. The
local preference ordinance is not applicable since this is a Local Agency Program project, and local
preference is not applicable.
After determining that JVA was a responsive and responsible Bidder, who met the minimum requirements
specified in the solicitation, the Office of Capital Improvements ("OCI") reviewed and compared JVA's bid
to the design consultant's construction cost estimate, and determined that JVA's bid is acceptable. Based
on the above findings, Procurement hereby recommends that the Project be awarded to JVA.
PR19035
Page 2 — Recommendation of Award of Metromover Station Access Improvements, ITB No. 17-18-058 — Project No. B-183614
Emilio T. Gonzalez, Ph.D., City Manager
CONTRACT EXECUTION:
Accordingly, Procurement hereby requests authorization to prepare for execution a contract with JVA. The
total not -to -exceed contract amount is $155,333.50 for the Scope of Work, plus an Owner's Contingency
Allowance in the amount of $15,533.35, for a total contract value of $170,866.85. Your signature below
indicates your approval of Procurement's recommendation.
Approved:
Emilio > Gonzalez, Ph.D., City Manager
c: Joseph F. apoli, Deputy City Manager
Nzeribe Ihekwaba, P.E., Ph.D., Assistant City Manager
Sandra Bridgeman, Assistant City Manager/Chief Financial Officer
Rafael Suarez -Rivas, Chief Assistant City Attorney
Steven C. Williamson, Director, OCI
Hector Badia, Assistant Director, OCI
Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement
PR1 9035