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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5398 Date: 01/16/2019 Commission Meeting Date: 02/28/2019 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Assign IFB - Signal Technology Enterprises Purpose of Item: The nature of this item is to seek City Commission approval, for the assignment of IFB No. 516388, from Signal Technology Enterprises, Inc ("Signal Technology") to Public Safety Supply, LLC ("PSS") for the purchase and/or installation of municipal vehicle equipment, authorizing the City Manager to execute an Acceptance of Assignment, in substantially the attached form, with PSS; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On January 14, 2016, the City Commission adopted Resolution No. 16-0009, approving the City's award of IFB No. 516388 to Signal Technology Enterprises, Inc., for the purchase and/or installation of municipal vehicle equipment, for an initial period of two (2) years with the option to renew for three (3) additional one (1) year periods. On October 2, 2017, Signal Technology enter into an agreement for the sale of its assets to PSS. PSS agreed to assume all the obligations under the above mentioned contract, and it acknowledges that it will be bound by the provisions, duties, liabilities, and obligations of such Contract. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Procurement Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Annie Perez Pedro Lacret Christopher M Rose Barnaby L. Min Sandra Bridgeman Valentin J Alvarez Nikolas Pascual Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 02/12/2019 9:43 AM Budget Analyst Review Completed 02/13/2019 12:34 PM Budget Review Completed 02/13/2019 4:20 PM Procurement Review Skipped 02/13/2019 4:25 PM Assistant City Manager Review Completed 02/14/2019 5:09 PM Legislative Division Review Completed 02/19/2019 10:01 AM City Manager Review Completed 02/19/2019 3:32 PM Deputy City Attorney Review Skipped 02/19/2019 3:48 PM Approved Form and Correctness Completed 02/19/2019 4:48 PM Meeting Completed 02/28/2019 9:00 AM Signed by the Mayor Completed 03/05/2019 4:53 PM Signed and Attested by the City Clerk Completed 03/05/2019 5:11 PM Rendered Completed 03/05/2019 5:11 PM City of Miami Legislation Resolution Enactment Number: R-19-0074 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5398 Final Action Date:2/28/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE ASSIGNMENT OF INVITATION FOR BID ("IFB") NO. 516388, FROM SIGNAL TECHNOLOGY ENTERPRISE, INC. ("SIGNAL TECHNOLOGY") TO PUBLIC SAFETY SUPPLY, LLC ("PSS"), FOR THE PURCHASE AND/OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT; THE CITY MANAGER IS AUTHORIZED TO EXECUTE AN ACCEPTANCE OF ASSIGNMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH PSS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL, HAVING BEEN PREVIOUSLY MADE, AS LONG AS THE SAME TREATMENT IS AFFORDED TO ANY OTHER SUPPLIERS, INCLUDED IN RESOLUTION NO. 16-0009, IF THEIR CONTRACTS ARE AMENDED, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, on January 14, 2016, the City Commission adopted Resolution No. 16- 0009, approving the City of Miami's ("City") award of Invitation for Bid ("IFB") No. 516388 to Signal Technology Enterprises, Inc. ("Signal Technology") for the purchase and/or installation of municipal vehicle equipment, for an initial period of two (2) years, with the option to renew for three (3) additional one (1) year periods, and authorizing the City Manager to add suppliers for these goods and services on an as needed basis, as determined by the needs of the City; and WHEREAS, on October 2, 2017, Signal Technology sold its assets to Public Safety Supply, LLC ("PSS"), which has agreed to assume all the obligations under the above mentioned contract, and acknowledges that it will be bound by the provisions, duties, liabilities, and obligations of such award; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The assignment of the obligation of Signal Technology, under IFB No. 516388 for the purchase and/or installation of municipal vehicle equipment to PSS is hereby approved. Section 3. The City Manager is authorized to execute an Acceptance of Assignment, in substantially the attached form, with PSS. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, as long as the same treatment is afforded to any other suppliers included in Resolution No. 16-0009, if their contracts are amended, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.