HomeMy WebLinkAboutExhibitMEMORANDUM OF AGREEMENT
PROGRAM TO PREPARE COMMUNITIES FOR COMPLEX COORDINATED
TERROR ATTACKS GRANT PROGRAM 2016
"Jurisdiction"
Grant Number: EMW-2016-GR-00097
Agreement Number: EMW-2016-GR-00097-S01
CFDA #: 97.133
This Agreement is entered into this _ day of , 2019, by and between the City
of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and the Enter Recipient
, (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial assistance
to the Miami regional area in the amount $723,260 dollars through the Preparing Communities for Complex
Coordinated Terrorist Attacks (CCTA) Grant Program 2016; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami CCTA Grant Program
2016; and
WHEREAS, as the USDHS requires that the applicant selected for funding take a whole community
approach to the development and implementation of the CCTA Grant Program 2016 and should aim to
include individuals and communities, the private and nonprofit sectors, faith -based organizations, and all
levels of government (local, regional/metropolitan, state, tribal, territorial, insular area, and Federal); and
WHEREAS, the 2016 CCTA Urban Area has been defined Miami and Ft. Lauderdale collectively
and anticipates sub -granting a portion of the CCTA funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. , adopted on
2019, has authorized the City Manager to enter into this Agreement with each participating agency on
behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies and the
Southeast Regional Domestic Security Task Force (SERDSTF) to focus on developing regional
partnerships intended to strengthen the capacity for building and sustaining capabilities specific to
identifying gaps, planning, training, and exercising associated with preparing for, preventing, and
responding to a complex coordinated terrorist attack.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow:
1
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies
for activities under the CCTA Grant Program 2016 which was made available by the U.S. Department
of Homeland Security.
B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring
Agency.
II. SCOPE
A. The provisions of this Agreement apply to CCTA Grant Program 2016 activities to be performed at the
request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction
with, preparation for, or in anticipation of, a major disaster or emergency related to complex coordinated
terror attacks.
B. No provision in this Agreement limits the activities of the Sponsoring Agency in performing local and
state functions.
III. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or
catastrophic economic loss management of resources (including systems for classifying types of
resources); qualifications and certification; and the collection, tracking, and reporting of incident
information and incident resources.
B. Core County: The County within which the core city is geographically located. The core city is the City
of Miami.
C. CCTA Grant Program 2016: The CCTA Grant Program 2016 reflects the intent of Congress and the
Administration to enhance and quantify the preparedness of the nation to combat terrorism and
continues to address the unique planning, training and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core county/counties, and
the Regional Domestic Security Task Force. Funding for the CCTA Grant Program 2016 was
appropriated by U.S. Congress and is authorized by Section 102(b)(2) of the Homeland Security Act of
2002, as amended (Pub. L. No. 107- 296) and Section 543 of the Department of Homeland Security
Appropriations Act, 2016 (Pub. L. No. 114-113). The funding will provide assistance to improve the
region's ability to prepare for, prevent, and respond to complex coordinated terrorist attacks in
collaboration with the whole community.
D. National Incident Management System (NIMS): This system will provide a consistent nationwide
approach for federal, state, and local governments to work effectively and efficiently together to prepare
2
for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To
provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will
include a core set of concepts, principles, terminology, and technologies covering the incident
command system; multi -agency coordination systems; unified command and training.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire -Rescue Department,
authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities and with USDHS.
C. Conducting a comprehensive Regional Gap Analysis, which will in turn guide the development of the
regionwide full scale exercise.
D. Ensuring the participation of the following critical players in the assessment process: law enforcement,
emergency medical services, emergency management, the fire service, hazardous materials, public
works, governmental administrative, public safety communications, healthcare and public health.
E. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1".
F. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit #1 ".
G. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit #1".
H. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner with the City of
Miami Fire -Rescue Department, authorized to carry out the herein agreed upon responsibilities of the
Sponsoring Agency.
B. Participating Agencies and any sub -grantees must abide by the grant requirements including budget
authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of
assets as stipulated in "Exhibit #1".
C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct
purchases of equipment or services as stipulated in "Exhibit #1".
3
D. Complying with all CCTA Grant Program 2016 requirements as stipulated in "Exhibit #1 ".
E. Participating as a member of the CCTA Grant Program to include coordinating with and assisting the
City of Miami in conducting a comprehensive Regionwide Gap Analysis, which in turn will guide
development of the Regionwide Full Scale Exercise.
F. Ensuring the participation of the following critical players in the gap analysis development process: law
enforcement, emergency medical services, emergency management, the fire service, hazardous
materials, public works, governmental administrative, public safety communications, healthcare and
public health.
G. Assisting the sponsoring agency in development of a Regionwide Gap Analysis.
H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1".
I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit #1 ".
J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit #1".
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the CCTA Grant Program will be administered solely by the
Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in
a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the
USDHS as stipulated in "Exhibit 1".
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or
time related issues of the Participating Agency personnel.
D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28,
Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of
its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver
of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein
shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this Agreement or any other contract.
4
E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay
invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same
for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds
during their fiscal year are required to submit an organization -wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General Accounting Office
Government Auditing Standards and 2 CFR 200.
B. The Secretary of Homeland Security and the Comptroller General of the United States shall have
access to any books, documents, and records of recipients of CCTA Grant Program 2016 assistance
for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security
or the Comptroller General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers or documents related to
the grant.
C. Financial Status Reports are due within 14 days after the end of each calendar quarter. A report must
be submitted for every quarter that the award is active, including partial calendar quarters, as well as
for periods where no grant activity occurs as stipulated in "Exhibit 1".
D. Submit progress reports to describe progress to date in implementing the grant and its impact on
homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the continued mutual
agreements of the parties as identified in "Exhibit 2".
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or applicant for
employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all
obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated
by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or
regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the
Agreement shall remain in full force and effect.
5
C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party
at the address furnished by the parties to one another to receive notices under this agreement or if no
address is specified, to the address of the parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the undersigned parties,
and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except
for any executory obligations that have not been fulfilled.
E. This Agreement will end on September 30, 2019, unless otherwise extended, by a written amendment
duly approved and executed prior to September 30, 2019, unless otherwise extended, at which time
the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring
Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant.
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
ATTEST:
BY: BY:
Todd B. Hannon Emilio Gonzalez, Ph.D.
City Clerk City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
BY: BY:
Victoria Mendez Ann -Marie Sharpe, Director
City Attorney Department of Risk Management
6
ATTEST:
Name:
Title:
PARTICIPATING AGENCY
"(sub -recipient)"
BY:
NAME:
TITLE:
FID #:
DUNS:
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
7
a la
partici
s
City of Coral Gables
City of Miami Beach
City of Hialeah
City of Doral
Town of Medley
City of Miami Springs
City of North Miami Beach
City of Aventura
Monroe County
Miami -Dade County
Florida International University
City of Pembroke Pines
City of Coral Springs
City of Sunrise
Town of Davie
City of Hollywood
Broward Sheriff's Office
City of Ft. Lauderdale
City of Palm Beach Gardens
City of Riviera Beach
City of Boynton Beach
City of Delray Beach
City of Boca Raton
Palm Beach County Fire
Palm Beach County Sheriff's Office
Exhibit #1
Agreemoit Articto
Fri Sep 01 00:00:00 GMT 2017
GRANTEE:
PROGRAM:
AGREEMENT NUMBER:
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article X
Article XI
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
Preparing for Emerging Threats and Hazards
City of Miami - Miami Fire Rescue
Preparing for Emerging Threats and
Hazards
EMW-2016-GR-00097-S01
TABLE OF CONTENTS
Information Regarding the Award Amount
Award Kick -Off Meeting
Use of DHS Seal, Logo and Flags
Acceptance of Post Award Changes
USA Patriot Act of 2001
SAFECOM
Reporting Subawards and Executive Compensation
Procurement of Recovered Materials
Patents and Intellectual Property Rights
Non -supplanting Requirement
Lobbying Prohibitions
Article XII r
a)
2
0
0
L>
ti)
d.
a)
(r.
07
0
u.
a)
7.)
$i)
2920 Award Documents
Article XIII Federal Leadership on Reducing Text Messaging while
Driving
E
Article XIV Federal Debt Status
Tr;
Article XV False Claims Act and Program Fraud Civil Remedies t
o
t
4)
I -
Article XVI Debarment and Suspension
2
as
c
Article XVII Copyright S
6
0
0
Article XVIII Americans with Disabilities Act of 1990 Q
r,:2
Article XIX Age Discrimination Act of 1975
4)
:i:"
=
Article XX Activities Conducted Abroad E
g
Article XXI Acknowledgment of Federal Funding from IDHS o
0
1...
a
a.
Article XXII DNS Specific Acknowledgements and Assurances a)
6,7
9,
Article XXIII Assurances, Admin4
istrative Requirements, Cost Principles, E
and Audit Requirements IY;
al
2
Article XXIV Nondiscrimination In Matters Pertaining to Faith -based o.
to
Organizations r
>.
u.
Article XXV Whistieblower Protection Act
•ct
1:17.
Article XXVI Universal Identifier and System of Award Management
(SAM) c
a)
Article XXVI I Reporting of Matters Related to Recipient Integrity and
Performance 71
0
0
. o.
u,
Article XXVIII Rehabilitation Act of 1973 4
in
Article XXIX Trafficking Victims Protection Act of 2000 0
01
Article XXX Terrorist Financing o
4d
c
Article XXXI Notice of Funding Opportunity Requirements
0
Article XXXII National Environmental Policy Act 0
12
Article XXXII' ci
Limited English Proficiency (Civil Rights Act of 1964, Title VI;
c)
ol
a)
Article XXXIV Hotel and Motel Fire Safety Act of 1990 N
t
(1)
Article XXXV Energy Policy and Conservation Act 5
vz;
V
‹C
Article XXXVI Education Amendments of 1972 (Equal Opportunity in
Education Act) - Title IX
Article XXXVII Duplication of Benefits
-a
Article XXXVIII Best Practices for Collection and Use of Personally
Identifiable Information (PII)
Article XXXIX Drug -Free Workplace Regulations
1.
4-•0
Article XL Civil Rights Act of 1964 - Title VI g
E
=
Article XLI Disposition of Equipment Acquired Under the Federal Award z
E
Article XLII Prior Approval for Modification of Approved Budget (,)
8
pa
Article XLIII Buy American and Hire American 0-
2
ta.
Article XLIV Civil Rights Act of 1968 ..2
E
2
Article XLV Hold on Specific Funds Pending Revised Work Plan and o)
2
Budget ix
tg)
Article I - Information Regarding the Award Amount
This award package represents FEMA's offer of federal assistance in response to the information which you submitted in your 't
application. Because the applications FEMA received requested funding which exceeded what Congress appropriated, FEW it
has in some cases offered awards in an amount less than the applicant applied for. To ensure that recipients expend funidng
which most effectively achieves the goals and purposes of the program, additional Information will be required prior to release g
of funds. See the additional Term and Condition in this package for additional information regarding utilizing the awarded
funding.
a)
Recipients are required to have a representative attend the CCTA Program's Award Kick -Off Meeting. The purpose of
this meeting is to discuss CCTA Program requirements and meet with representatives from the CCTA Program Office and
designated FEMA Regional Offices' CCTA Program points of contact. The Program Office will fund Invitational travel for
two Individuals to attend from the recipient's jurisdiction. Meeting date and details are forthcoming and will be sent to the
recipient's designated representatives in the near future. Cs!
Article III Use of DHS Seal, Logo and Flags
Ali recipients must obtain permission from their financial assistance office, prior to using the DHS seal(s), logos, crests or a
reproductions of flags or likenesses of DHS agency officials, Including use of the United States Coast Guard seal, logo, crests
or reproductions of flags or likenesses of Coast Guard officials.
Article IV Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once
notification has-b-eefematteranteueseetuer+r-etieet-foi-fund$-wilHndleate-reelpient-ereeeptenee-ef-the-ehenges-te-thelward, 41
Please call the FEMNGMD Call Center at (866) 927-6646 or via e-mall to A_SK-GMDacilmgov if you have any questions.
Article V USA Patriot Act of 2001
Article II Award kick.Off Meeting
All recipients must comply with requirements of the Oniting an.0.13.tengtgorg.Anigita. bY.erOWcling iNipeepriete.rogie
Be,ggirect., Le Jaffee pLanel...Q.OVrgaiermr.1$m.Ac,i.(.. U$A.P.A.Iali),I.Ast), which amends 1.D .LL.S.,.C,...eeetierie.
Article VI SAFECOM
Alt recipients who receive awards made under programs that provide emergency communication equipment and its related 1.2
activities must comply with the ,M„E.QM Guidance for Emergency Communication Grants, including provisions on technical
standards that ensure and enhance interoperable communications.
10,5
Article Reporting Subawards arid Executive Compensation
All recipients are required to comply with the requirements set forth in the government -wide Award Term on Reporting
Subawards arid Executive Compensation located at Z...Q.,E.,.13,...Eactil.Q.AP.mos&A the full text of which is incorporated here
by reference in the terms and conditions of your award.
Article VIII - Procurement of Recovered Materials
(1)
22
E
All recipients must comply with Section 6002 of the Solist.Westo..DiepeeeetAel, as amended by the liesourgeLoneery a ti on an.
Reemerykt. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental o
Protection Agency (EPA) at 41) ,,,E,f12,311241 that contain the highest percentage of recovered materials practicable,
consistent with maintaining a satisfactory level of competition. r2.
_(1)
Article IX - Patents and Intellectual Property Rights
2
Unless otherwise provided by law, recipients are subject to the 13 .,y,h-Dole Acteegbele„Bee....96:5.11, as amended, and codified
in ant,5,,Q, sectien,,20Q et seq, Alt recipients are subject to the specific requirements governing the development, reporting,
and dieposition of rights to inventions and patents resulting from financial assistance awards located at au. E,B,Part 401 an< 2
the standard patent rights clause located at 37 C,F,R, section 401,14, tc
Article X - Non -supplanting Requirement
All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do
not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources.
Article Xi - Lobbying Prohibitions
All recipients must compiy with 31,12 geqtloal),(52, which providethat none of the funds provided under en award may
be expended by the recipient to pay any person to influence, or attempt to influence en officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any
Federal action concerning the award or renewal.
Article XII Fly America Act of 1974
All recipients most comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificateunder 4932,a,Q,
aedismALL02) for International air transportation of people and property to the extent that such service is available, in
accordance with the International Air Transportation Fair Competitive Practices Act of 1074 Nolo 40,118) and
the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, aractmat to
Comptroller General Decision B-138942.
Article XIII - Federal Leadership on Reducing Text Messaging while Driving
All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in
,1_35,13, Including conducting initiatives described in Section 3(a) of the Order when on official Government business or when
performing any work for or on behalf of the federal government.
Article XIV - Federal Debt Status
›-
IL
2920 Award Documents (2920 Est. Special Revenue Pro)._
All recipients are required to be non -delinquent in their repaymenf of any Federal debt. Examples of relevant debt include c
delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See QMILareerierA429. E
4
c.)
Article XV - False Claims Act and Program Fraud Civil Remedies g
4
Ail recipients must comply with the requirements of el, te.S .................. eNete 3733 which prohibits the submission of felse or
fraudulent claims for payment to the Federal Government, see eleee.eece_eeeteert :,teeeleeeel e which details the administrative
remedies for false claims and statements made, +0
In
' t
Article XVI - Debarment and Suspension • 2
I —
All recipients are subject to the nor -procurement debarment and suspension regulations implementing Executive Orders •ti
.1.25.4.9, and 12,68...9... and 2 Ce.r.R poop 1.80. These regulations restrict awards, subawards, and contracts with certain parties 0
4-,
el
that are debarred, suspended, or otherwise excluded from or Ineligible for participation in federal assistance programs or
activities. F.
o
o
Article XVII . Copyright (“)
All recipients must affix the applicable copyright notices of „17e.ka.s.eetioeveceleer 02 and an acknowledgement of ce
Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, w
e
Article XVIII - Americans with Disabilities Act of 1990 z
E
E
All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits o
te
recipients from discrimineling on the basis of disability in the operation of public entities, public and private transportation ce
L.
systems, places of public accommodation, and certain testing entities. (.42.1).3.,.C..,...mttana.,1210 1.:122.1u cc
0..
iL)
Article XIX - Age Discrimination Act of 1975 a,
42
All recipients must comply with the requirements of the Age Discrimination Act of 1975 (rug 42..U3,,,,aosjAmotioniNtal E
5L.I.q.,,), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. ei
L.
o)
Article XX - Activities Conducted Abroad 9.
a.
to
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained,
Article XXI - Acknowledgment of Federal Funding from DHS
16:
a.
All recipients must acknowledge their use of federal funding when Issuing statements, press releases, requests for proposals, g
bid Invitations, and other documents describing projects or programs funded In whole or In part with Federal funds, g
4)
e
Article XXII - DHS Specific Acknowledgements and Assurances ce
75
All recipients-, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable 0
e
provisions governing DHS access to records, accounts, documents, information, facilities, and staff, a.
to
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. ei
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and 0
sources of information related to the award and permit access to facilities, personnel, and other individuals and information as -
re
may be necessary, as required by OHS regulations and other applicable laws or program guidance.
o
3, Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate Cs4
backup documentation to support the reports. e
4-.
4, Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law c
or detailed In program guidance. . E
5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national e
origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a Ilst
rz
of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DRS financial 17
assistance office and the DHS Office of Cimil.R.Ighis arid iyil Libertio (CRCL) by e-mail at ril'il.gra or by mail at U.S. a)
Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mall Stop #0190 Washington, D.G. .tt
20528. cT4
6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, nationaf origin ri
(incloding limited Fngliete prnficipncy), AAW, ar dieeihilityieraligioier-familial-stattie-ageetestetheereelpiereteerethe-reeijeleet-----r—.,
settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS g
financial assistance office and the CRCL office by e-mall or mall at the addresses listed above. E
.z
The United States has the right to seek judicial enforcement of these obligations. o
Article XXIII - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements
DHS financial assistance recipients must complete either the OMB Standard Form 11243, ,..Ass traooe4.-,,.N,p.rinConstruellaa.
Frog.rants.,..or.OI,1B,.. t i�51_..Cd....nrm.,4.2 ;L'7...A.ss.s1ranr,es,- Cons tructio .PrQgrar ..sa.spoljeabje. Certain assurances in these
documents may not be applicable to your program, and the DHS financial assistance office may require applicants to certify i
additional assurances. Applicants are required to fill out the assurances applicable to their program as Instructed by the
awarding agency. Please contact the financial assistance office if you have any questions. a)
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2.„.,F;,R,,Ptit2i Q, and adopted by w
DHS at 2..„f. , :_.f art..J 2. ar
.
ti
Article XXIV - Nondiscrimination In Matters Pertaining to Faith -based Organizations
It is DHS policy to ensure the equal treatment of faith -based organizations In social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social N
services to beneficiaries. All recipients must comply with the equal treatment policies and requirements contained in 6. C.F,R,,
pa,rt..12 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in
individual OHS programs,
Article XXV - Whistleblower Protection Act
All recipients must comply with the statutory requirements for whistlebfower protections (if applicable) at la U.,5,.Q se, tion
2.�' , 41 U.S.C, 4712, and :11/..Vol Q.,.secitien.2..2. , L.1_U.,.. ,..sections 43124 and CID.
a
Article XXVI - Universal identifier and System of Award Management (SAM)
All recipients are required to comply with the requirements set forth in the government -wide Award Term regarding the Systerr E
for Award Management and Universal Identifier Requirements located at 2 Cwf ,Ft,, .P rt 25, 6p. sendix�A, the full text of which Is r
Incorporated here by reference in the terms and conditions of your award.
Article XXViI • Reporting of Matters Related to Recipient Integrity and Performance
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal
assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you
must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and a.
Performance Matters located at 2„..,. ,,E;;.,,ps,ri2pa Apseadix XII, the full text of which is incorporated here by reference in the
terms and conditions of your award.
Article XXVIIi • Rehabilitation Act of 1973
All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 2.9 t„►,, ,.O.6„serfietl„794., as
amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the (i)
handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal financial assistance. to
Article XXIX • Trafficking Victims Protection Act of 2000
All recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of
the Trafficking Victims Protection Act of 2000, (TVPA) as amended (2L.�.1_3, a„,geotionloW4), The award term is located at 2
.0 I .,socilon ,7 , I„ , the full text of which is incorporated here by reference in the terms and conditions of your award,
Article XXX - Terrorist Financing
All recipients must comply with CEO,_ 132.24 and U.S. law that prohibit transactions with, and the provisions of resources
and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure
compliance with the Order and laws.
Article XXXI • Notice of Funding Opportunity Requirements
All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this 2
program are incorporated here by reference in the terns and conditions of your award, All recipients must comply with any .§
such requirements set forth in the program NOFO.
Article XXXII • National Environmental Policy Act
All recipients must comply with the requirements of the Nee.tenet Envirprnceel,..Poliey,AetAERA) and the Council on
Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to
use ail practicable means within their authority, and consistent with other essential considerations of national policy, to create
and maintain conditions under which people and nature can exist In productive harmony and fulfill the social, economic, and ti
other needs of present and future generations of Americans,
1—
Article XXXII! • Limited English Proficiency (Civil Rights Act of 1964, Title VI)
All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S,Q.esection 20.0.00 et sece),
which provides that no person in the United States will, an the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal
financial assistance. DI -IS implementing regulations for the Act are found at 8 C.F. R., Part 21 and 44CLF.R, Part Z.
1.4
All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on
the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance 3
and Information regarding language aocess obligations, please refer to the DHS Recipient Guidance lettpa;llweeksibge,gevl
eilida0c.o.Publigtb-gletlaa&VOILM-aateasIPMEtelitS)SeatliZati.Q0EeprsIvi‘leepeaningfal,7,8eetessepeepie-.11eltesi and additional
resources on httpSWataY11114lev„
7,
Article XXXIV - Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, ,:141,10,,,LI.,,e0011011.2.225a, all recipients must
ensure that all conference, meeting, convention, or training space funded In whole or in part with Federal funds compiles
with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, Libl
.U.aLeeeetie.0-222.5.
Article XXXV - Energy Policy and Conservation Act 49,
All recipients must comply with the requirements of 42UaL, sect1oc.021 which contain policies relating to energy efficiency le
that are defined in the state energy conservation plan issued In compliance with this Act,
Article XXXVI Education Amendments of 1972 (Equal Opportunity In Education Act) • Title IX
All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (211),„$.Ce,,,„secterel.01
cog), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial
assistance, DHS implementing regulations are codified at C,E,latEartIZ. and 44, C',„F.R. Pert 1.9
Article XXXVII Duplication of Benefits
Any cost allocable to a particular Federal award provided for in 2. 0,F&Eart VQtparLE may riot be charged to other ce
Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and
conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude a recipient form shifting 7.3
a)
costs that are allowable under two or more Federal awards In accordance with existing Federal statutes, regulations, or the o.
terms and conditions of the Federal award.
tn
Article )(XXVIII Best Practices for Collection and Use of Personally Identifiable Information (PII) 4 4
DHS defines personally identifiable information (PII) as any information that permits the identity of en individual to be directly en
or indirectly inferred, including any information that Is linked or linkable to that Individual. All recipients who collect Pll are
required to have a publically-avallable privacy policy that describes standards on the usage and maintenance of Pli they
collect. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: Priyaey_Guidenge
and ErivKagnaplate, respectively,
Article XXXIX - Drug -Free Workplace Regulations
All recipients must comply with the Drug -Free workplace Act of 1988 (4 1.1.L.5 lagtigt]..7111...01AK.) which requires ail
organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. DHS has adopted the Act's 44
implementing regulations at 2 Q.F.R Part 3001
CD
Article XL • Civil Rights Act of 1_964 • Ti&-V1-
5
Article XLI - Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed
for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request '
instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C,F,R, Section 200,313,6.
H
Article XLII - Prior Approval for IMtlodification of Approved Budget
ro
Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from E
DHS/FEMA where required by 2 C.F,R. Section 200.308. For awards with an approved budget greater than $150,000, you
may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from o
OHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total U
budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal
Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires
prior written approval,
z
Article XLIII » Buy American and Hire American
All recipients are required to comply with any applicable provisions of the Buy American Act (41 U.S.C. Sections 8301 through t i
8305), and any other applicable statutes, regulations, or rules that require, or provide a preference for, the purchase or d)
acquisition of goods, products, or materials produced in the United States.
Article XLIV » Civil Rights Act of 1968
0
All recipients must comply with ,:T;it;t# VillsorLhe Civil Right ,41aLpt 19 1, which prohibits recipients from discriminating In
ra
the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis ,
of race, color, national origin, religion, disability, familial status, and sex Oa,.Lui,,C,,..8ac ions . 6_01 et, seq,), as implemented 2
by the Department of Housing and Urban Development at 24 Q.FR, Pad 't_L.p. The prohibition on disability discrimination
includes the requirement that new multifamily housing with four or more dwelling units i.e., the public and common use areas r
and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) be >-
designed and constructed with certain accessible features (See 24:,E,,R.,eectlen..10_0.:.a1.)•
.a
Article XLV » Hold on Specific Funds Pending Revised Work Plan and Budget
The City of Miami, Miami Fire and Rescue is prohibited from obligating, expending, or drawing down the federal funds
identified In this Article until the following requirements are met by the recipient and this condition is subsequently rescinded >
by FEMA: Funds in the amount of $723,260.00, budgeted for the CCTA Program project activities, are on hold pending
submission of a detailed costs breakdown and justifications by the recipient, and a review and approval of those justifications "
ORM
by FEMA.
0.
BUDGE'i COST CATEGORIES
Personnel $0.00
Csi
Fringe Benefits $0.00 to
m
Travel $0.00 J
Equipment $0,00
Supplies $0.00 <i
Contractual $0.00 g
c
0
Construction $0,00
Indirect Charges 't
$0.00 't
Other $723,260,00
Attachment
Obligating Document for Award/Amendment
Ia. AGREEMENT NT NO. 2. AMENDN.I NT NO, 3.
p;1r[W I6-LGR-0(JO')7..Si)1 RECIPIENT
NO,
5960003 75
6. RECIPIENT N.AME AND
ADDRESS
City of Miami - i\.liami Fire
Rescue
444 SW 2nd Avenue, 5th
Floor
Miami, FL, 33130 -
9. NAME OF RECIPIENT
PROJECT OFFICER
Lillian 131onclet
[ 1.. EFFECTIVE DATE OF
THIS .ACTION
09.01'2017
7. ISSUING FEMA OFFICE AND
ADDRESS
Grant Operations
2-I5 Murray Lane - Building 410, SW
Washington DC, 20528.7000
POC: 866-92 7.5646
PHONE N0.
305.416-1536
12.
METHOD
OF
PAYMENT
PARS
4. TYI'E OF ACTION
AWARD
5. CONTROL. NO.
W 1509220726N
8. PAYMENT OFFICE AND ADDRESS
Financial Services Branch
500 C Street. S.W., Room 72.3
Washington DC. 20472
10. NAME OF FEMA PROSECT COORDINATOR.
Central Scheduling and Information Desk
Phone: 800.368-6498
lamni[: Askcsid4 dhs.gov
13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD
Cost .Reimbursement
15. DESCRIPTION OF ACTION
a. (indicate finding data for awards or Financial changes)
PROGRAM (*FDA NO,
NAME
ACROi'4Y1'l
Preparing for
Emerging
Threats and
Hazards
ACCOUNTING DATA
(AC CS CODE)
xxxx-xx.:'<-x xxxxx»
xx:xxx.xx xx.xx xx-x
PRIOR
TOTAL
AWARD
AMOUNT
AWARDED
THIS
ACTION
1. OR (-)
Front:
09/01/2017
Budget Period
09/01/2017
To:
08/31/2020
08/31 /2020
CURRENT CUMULATIVE NON -
TOTAL FEDERAL COMMITMENT
AWARD
97.133 2017-V6-B I [4-P120_ -4101- $0.00 5723,260,00 5723,260.00 See Totals
D
TOTALS $0,00 $723,260,00 $723,260,00AWin
50.00
b. To describe changes other than funding data or financial change, attach schedule and check here.
N/A
16 a. FOR NON-D[SASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS
DOCUMENT TO FEv(.\ (See Block 7 for address)
Preparing for Emerging Threats and Hazards recipients are not required to sign and return copies of this docu mint. However, recipients
should print and keep a copy of this document for their records.
I6b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SION
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference hi program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
' *Please see City of Miami signature page (Block 17a)
13. FEMA SIGNATORY OFFICIAL (Name and Title)
DEI3OR.AI-f SUSAN PRICE SCOTT . Assistance Officer
DATE
Thu Aug 31 20: 13:49 GMT
2017
SODUhea FlortUa 2010,
Miami -Dade County
Coral Gables PD
Coral Gables FR
Miami Beach PD
Miami Beach FR
Hialeah PD
Doral PD
Medley PD
Miami Springs PD
N. Miami Beach PD
Aventura PD
Monroe SO
Miami -Dade FR
Miami -Dade FR (RRobin)
Miami -Dade PD (Fusion)
Miami -Dade PD (Manpower)
Miami -Dade PD (RDSTF)
Miami -Dade PD (Plans/Log)
Miami -Dade PD (RRobin)
Miami -Dade PD (5 Drivers)
Miami FR
Miami PD (RRobinx2)
FIU (RRobin)
TOTAL
Broward County
$ 9,900.00
$ 7,500.00
$ 9,900.00
$ 7,500.00
$ 9,900.00
$ 4,500.00
$ 2,700.00
$ 2,700.00
$ 5,400.00
$ 4,500.00
$ 4,125.00
$ 7,500.00
$ 9,000.00
$ 2,700.00
$15,000.00
$27,000.00
$ 9,000.00
$ 9,000.00
$ 4,500.00
$ 7,500.00
$18,000.00
$ 9,000.00
$186,825.00
Pembroke Pines PD $ 9,900.00
Pembroke Pines PD (RRobin) $ 9,000.00
Pembroke Pines FR $ 7,500.00
Coral Springs PD $ 9,900.00
Sunrise PD $ 9,900.00
Sunrise PD (RRobin) $ 9,000.00
Davie PD $ 9,900.00
Davie PD (RRobin) $ 9,000.00
Davie FR $ 7,500.00
Hollywood PD $ 9,900.00
Hollywood PD (RRobin) $ 9,000.00
Broward SO-FR $ 7,500.00
Broward SO (Manpower) $15,000.00
Broward SO (Plans/Log) $ 9,000.00
Broward SO (5 Drivers) $ 4,500.00
Ft. Lauderdale FR $ 7,500.00
Ft. Lauderdale PD (RRobin) $ 9,000.00
TOTAL $153,000.00
ercis
Exhibit #2
SHIELIV%
Southeaz
Palm Beach County
n for
Palm Beach Gardens PD $ 9,900.00
Palm Beach Gardens PD (RRob ) $ 9,000.00
Riviera Beach PD $ 9,900.00
Riviera Beach PD (RRobin) $ 9,000.00
Riviera Beach FR $15,000.00
Boynton Beach PD $ 9,900.00
Boynton Beach PD (RRobin) $ 9,000.00
Delray Beach PD $ 9,900.00
Delray Beach PD (RRobin) $ 9,000.00
Boca Raton PD $ 9,900.00
Boca Raton PD (RRobin) $ 9,000.00
Palm Beach County FR $15,000.00
Palm Beach SO (Fusion) $ 2,700.00
Palm Beach SO (Manpower) $15,000.00
Palm Beach SO (Plans/Log) $ 9,000.00
Palm Beach SO (5 Drivers) $ 4,500.00
TOTAL $155,700.00
Summary:
Miami -Dade $186,825.00
Broward $153,000.00
Palm Beach $155,700.00
$495,525.00
Exercise Budget Allocation: $498,750.00
Estimated Exercise Costs $495,525.00
Remaining Balance $ 3,225.00