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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5307 Date: 12/19/2018 Commission Meeting Date: 01/24/2019 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 3 Type: Resolution Subject: Execute Agreement - Manuel Artime Lease Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to execute a Lease agreement ("Agreement"), in a form acceptable to the City Attorney, between the City of Miami ("City") and Miami Dade County ("County"), for the use of approximately four thousand eight hundred ten square feet (4,810) of office space in the City owned property located at 970 SW 1st street, Miami, Florida (a/k/a Manuel Artime Community Center), with an initial monthly rental fee of six thousand three hundred seventy nine dollars and 46/100 ($6,379.46)(Artime Rent), and increases of three percent (3%) per year, for a period of five (5) years and two additional five (5) year options to renew with a future rent modification and rent reduction from the initial monthly rent to the reduced fixed rental fee of one dollar ($1.00) per annum, for the remaining term, including all options periods, conditioned upon: (1) ratification by all parties of the pending Lease agreement, between the City and County, for the use of two thousand eight hundred and eighty two (2,882) square feet of office space in the County owned property located at 1897 NW 20th Street, Miami, Florida, for the purpose of operating a City of Miami Neighborhood Enhancement Team (NET) office, to provide related resident services; and (2) ratification of a possession date certificate under the terms and conditions of the pending lease agreement, attached in exhibit "B", as stated therein; with terms and conditions as more specifically set forth in said agreement. Background of Item: The City is the owner and holder of the Manuel Artime Community Center office building located at 970 SW 1st Street, Miami, Florida and the City, as the Lessor, and County, as the Lessee, wish to enter into a Lease Agreement ("Agreement") for the use of approximately four thousand eight hundred and ten (4,810) square feet of office space in the building located at 970 SW 1st Street, Miami, Florida (Manuel Artime Community Center). The County shall pay an initial monthly rental fee of six thousand three hundred seventy nine dollars and 46/100 ($6,379.46), Artime Rent, with additional increases of three percent (3%) per year for a period of five (5) years, and two additional five (5) year options to renew, in a form acceptable to the City Attorney. The County is the owner and holder of the property located at 1897 NW 20 Street, Miami, Florida and the City wishes to enter into a Lease Agreement with the County for the use of approximately Two Thousand Two Hundred Eighty Two (2,882) square feet of office space, for the County owned property, located at 1897 NW 20 Street, Miami, Florida, ("NET Office"), to operate a City of Miami Neighborhood Enhancement Team for the purpose of providing related resident services. WHEREAS, the City shall modify and reduce the Artime Rent to an annual monthly fixed rental fee of one dollar ($1.00), conditioned upon ratification and approval of the pending Lease agreement, shown in Exhibit "B" and ratification of a Possession Date Certificate under the terms and conditions as stated therein. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Real Estate and Asset Management Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Department of Fire -Rescue Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Legislative Division Department of Fire -Rescue Office of the City Attorney Office of the City Attorney Reviewed B Aldo Bustamante Everton Garvis Christopher M Rose Fernando Casamayor Nikolas Pascual Valentin J Alvarez Daniel Diaz Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Valentin J Alvarez Daniel Diaz Barnaby L. Min Victoria Mendez Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed Legislative Division Review ACA Review Deputy Attorney Review Approved Form and Correctness Completed Completed Completed Completed 12/19/2018 12:51 PM 12/19/2018 3:12 PM 12/24/2018 9:07 AM 12/26/2018 3:11 PM 12/31/2018 10:01 AM 01/02/2019 11:26 AM 01/04/2019 2:06 PM 01/04/2019 2:18 PM 01/07/2019 2:47 PM 01/24/2019 9:00 AM 02/04/2019 4:51 PM 02/04/2019 5:30 PM 02/04/2019 5:30 PM 11/25/2019 11:30 AM 12/19/2019 10:49 AM 12/19/2019 11:52 AM 12/19/2019 12:03 PM City of Miami Legislation Resolution Enactment Number: R-19-0036 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5307 Final Action Date:1/24/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT ("AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY OF MIAMI ("CITY") AND MIAMI-DADE COUNTY ("COUNTY") FOR THE USE OF APPROXIMATELY FOUR THOUSAND EIGHT HUNDRED TEN SQUARE FEET (4,810) OF OFFICE SPACE IN THE CITY -OWNED PROPERTY LOCATED AT 970 SOUTHWEST 1ST STREET, MIAMI, FLORIDA, KNOWN AS THE MANUEL ARTIME COMMUNITY CENTER, WITH AN INITIAL MONTHLY RENTAL FEE OF SIX THOUSAND THREE HUNDRED SEVENTY NINE DOLLARS AND 46/100 ($6,379.46) AND INCREASES OF THREE PERCENT (3%) PER YEAR FOR A PERIOD OF FIVE (5) YEARS, WITH TWO (2) ADDITIONAL FIVE (5) YEAR OPTIONS TO RENEW WITH A FUTURE RENT MODIFICATION AND REDUCTION TO ONE DOLLAR ($1.00) PER ANNUM FOR THE REMAINING TERM, INCLUDING ALL OPTION PERIODS, CONDITIONED UPON RATIFICATION BY ALL PARTIES OF THE PENDING LEASE AGREEMENT BETWEEN THE CITY AND THE COUNTY FOR THE USE OF TWO THOUSAND EIGHT HUNDRED EIGHTY TWO (2882) SQUARE FEET OF OFFICE SPACE IN THE COUNTY -OWNED PROPERTY LOCATED AT 1897 NORTHWEST 20TH STREET, MIAMI, FLORIDA ("NET OFFICE LEASE") FOR THE PURPOSE OF OPERATING A CITY NEIGHBORHOOD ENHANCEMENT TEAM ("NET") OFFICE AND RATIFICATION OF A POSSESSION DATE CERTIFICATE UNDER THE TERMS AND CONDITIONS OF THE NET OFFICE LEASE, ATTACHED AND INCORPORATED AS EXHIBIT "B," AS STATED THEREIN; WITH TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID AGREEMENT. WHEREAS, the City of Miami ("City") is the owner of the Manuel Artime Community Center office building located at 970 Southwest 1st Street, Miami, Florida ("Manuel Artime Community Center"); and WHEREAS, the City and Miami -Dade County ("County") wish to enter into a Lease Agreement ("Agreement"), in a form acceptable to the City Attorney, for the use of approximately four thousand eight hundred ten (4,810) square feet of office space at the Manuel Artime Community Center; and WHEREAS, pursuant to the Agreement, the County will pay an initial monthly rental fee of six thousand three hundred seventy nine dollars and 46/100 ($6,379.46) ("Artime Rent") with additional increases of three percent (3%) per year for a period of five (5) years and two (2) additional five (5) year options to renew; and WHEREAS, the County is the owner and holder of the property located at 1897 Northwest 20th Street, Miami, Florida and the City wishes to enter into a Lease Agreement with the County for the use of approximately Two Thousand Two Hundred Eighty Two (2,882) square feet of office space ("Net Office Lease") to operate a City Neighborhood Enhancement Team ("NET Office"); and WHEREAS, pursuant to the Agreement, the City will modify and reduce the Artime Rent to an annual fixed rental fee of one dollar ($1.00) conditioned upon ratification and approval of the Net Office Lease, attached and incorporated as Exhibit "B," as well as ratification of a Possession Date Certificate under the terms and conditions as stated therein; and WHEREAS, the County, in exchange for the modified and reduced Artime Rent, shall charge the City a fixed annual rental amount for the NET Office Lease of one dollar ($1.00); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized1 to execute an Agreement, in a form acceptable to the City Attorney, between the City and the County for the use of approximately four thousand eight hundred ten (4,810) square feet of office space in the Manuel Artime Community Center with an initial monthly rental fee of six thousand three hundred seventy nine dollars and 46/100 ($6,379.46) with increases of three percent (3%) per year for a period of five (5) years, with two (2) additional five (5) year options to renew with a future rent modification and rent to one dollar ($1.00) per annum for the remaining term, including all option periods, conditioned upon the ratification by all parties of the Net Office Lease between the City and the County for the use of two thousand two hundred eighty two square feet of office space in the County -owned building located at 1897 Northwest 20th Street, Miami, Florida for the purpose of operating a NET Office and ratification of a Possession Date Certificate under the terms and conditions as stated therein, with terms and conditions as more specifically set forth in said agreement. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1/7/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.