HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #5075
Date: 11 /07/2018
Commission Meeting Date: 01/10/2019
Requesting Department: Department of
Housing and Community Development
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Allocate Social Service Gap Funds - FY'18-'19
Purpose of Item:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT, BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S
FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE
NOT PRACTICABLE OR ADVANTAGEOUS, PURSUANT TO SECTION 18-85(A) OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE
REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF
FUNDS, IN THE AMOUNT OF $743,000 TO THE AGENCIES AS SPECIFIED IN
EXHIBIT "A", FOR PUBLIC SERVICE ACTIVITIES FOR PROGRAM YEAR 2018-2019;
WITH FUNDS ALLOCATED FROM THE SOCIAL SERVICES GAP PROGRAM FUND,
ACCOUNT NO. 14010.910101.882000; AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY AND ALL THE AGREEMENT(S), IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, WITH SAID AGENCY, FOR SAID PURPOSE.
Background of Item:
Due to the continuous decrease of available Community Development Block Grant
funds in the last few years, Public Services agencies' allocations have been reduced
resulting in reduction of services to residents.
The City Commission wishes to allocate funding to cover public service program
shortfalls for program year 2018-2019 from the Social Services Gap Program fund,
account No. 14010.910101.882000.
On September 27, 2018, the City of Miami Commission approved a contribution from
General Funds; which includes an amount of $743,000 for Public Service activities.
The City Manager has made a finding that pursuant to Section 18-85(a) of the Code of
the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods
and procedures are not practicable or advantageous to the City for obtaining said
services, and has recommended to the City Commission that the findings be adopted
and that competitive bidding methods and procedures be waived for the Program.
The City Administration recommends the allocation of funds in the amount of $743,000
from the Social Service Gap Program funds for program year 2018-2019 to the
agencies as specified in Exhibit "A" for public service activities.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$743,000
General Account No: 14010.910101.882000
Department of Community
Review Completed
Office of Management and
Office of Management and
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
City Commission
Office of the Mayor
Office of the City Clerk
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
Office of the City Clerk
Reviewed B
and Economic Development
11/13/2018 2:05 PM
Budget Luis Hernandez -Torres
Budget Christopher M Rose
Sandra Bridgeman
Valentin J Alvarez
Nikolas Pascual
Richard Appleton
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Maricarmen Lopez
Mayor's Office
City Clerk's Office
Valentin J Alvarez
Richard Appleton
Barnaby L. Min
Victoria Mendez
City Clerk's Office
George Mensah
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Unsigned by the Mayor
Signed and Attested by the City Clerk
Rendered
Meeting
Signed by the Mayor
Signed and Attested by the City Clerk
Legislative Division Review
ACA Review
Deputy Attorney Review
Approved Form and Correctness with
Rendered
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Modification(s)
Completed
1
1
1
1
11/13/2018 3:11 PM
1/14/2018 12:03 PM
11/20/2018 6:00 PM
1/21/2018 10:28 AM
1/21/2018 11:26 AM
1/26/2018 11:30 AM
11/26/2018 2:39 PM
11/27/2018 6:22 PM
12/13/2018 9:00 AM
12/21/2018 3:14 PM
12/21/2018 4:34 PM
12/21/2018 4:34 PM
01/10/2019 9:00 AM
01/18/2019 3:13 PM
01/18/2019 4:07 PM
01/31/2019 5:05 PM
01/31/2019 6:37 PM
02/01/2019 8:47 AM
Completed
02/05/2019 2:45 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0548
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 5075 Final Action Date:1/10/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S
FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "B," THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR
ADVANTAGEOUS TO THE CITY OF MIAMI PURSUANT TO SECTION 18-85(A) OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE
REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF
FUNDS IN THE AMOUNT OF $743,000.00 TO THE AGENCIES SPECIFIED IN
EXHIBIT "A," ATTACHED AND INCORPORATED, FOR PUBLIC SERVICE
ACTIVITIES FOR PROGRAM YEAR 2018-2019; ALLOCATING FUNDS FROM THE
SOCIAL SERVICE GAP PROGRAM FUNDS, ACCOUNT NO. 14010.910101.882000;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
FOR SAID PURPOSE.
WHEREAS, due to the recent decrease of available Community Development Block
Grant ("CDBG") funds, Public Service agencies' funding allocations have been reduced
resulting in a reduction of services to residents; and
WHEREAS, the City Commission wishes to allocate funding to cover Public Service
program shortfalls for program year 2018-2019 from the Social Service Gap Program fund,
Account No.14010.910101.882000; and
WHEREAS, on September 27, 2018, pursuant to Resolution No. 18-0398, the City
Commission approved a contribution of General Funds, which included an amount of
$743,000.00 for Public Service activities; and
WHEREAS, the City Manager has made a finding, attached and incorporated as Exhibit
"B," that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended
("City Code"), competitive negotiation methods and procedures are not practicable or
advantageous to the City of Miami ("City") for obtaining said services and has recommended to
the City Commission that the findings be adopted and that competitive bidding methods and
procedures be waived; and
WHEREAS, the City Administration recommends the allocation of funds in the amount of
$743,000.00 from the Social Service Gap Program to the agencies specified in Exhibit "A,"
attached and incorporated, for Public Service activities;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the
City Manager's finding, attached and incorporated as Exhibit "B," that competitive negotiation
methods and procedures are not practicable or advantageous to the City pursuant to Section
18-85(a) of the City Code is ratified, approved, and confirmed and the requirements for said
procedures are waived.
Section 3. The City Manager is authorized' to allocate funds in the total amount of
$743,000.00 to the agencies specified in Exhibit "A," attached and incorporated, for Public
Service activities for program year 2018-2019 with said funds allocated from the Social Services
Gap Program, Account No. 14010.910101.882000.
Section 4. The City Manager is authorized' to negotiate and execute any and all
necessary documents, in a form acceptable to the City Attorney, for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 11/27/2018
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.