HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #1198
Date: 10/17/2016
Commission Meeting Date: 12/08/2016
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Auth. Increase to PSA - Misc. Civil Engineering Srvcs.
Purpose of Item:
To authorize the City Manager to execute Amendment No. 1 to the PSAs with the Civil
Firms for the provision of Miscellaneous Civil Engineering Services, increasing the
authorized expenditure limit by a not to exceed amount of $250,000.00, respectively, for
a total not to exceed amount of $750,000.00. Funds are to be allocated from the
corresponding capital improvement projects and departmental budgets, for said
purposes.
Background of Item:
On October 16, 2013, pursuant to City of Miami ("City") Procurement Code Section 18-
87 and Request for Qualification ("RFQ") No.: 12-13-004, the City Manager authorized
the execution of PSA's with the Civil Firms for the provision of Miscellaneous Civil
Engineering Services, in an amount not to exceed $500,000.00 for each firm.
The Civil Firms are actively rendering professional consulting services for the City's
capital projects which require the continuation of design and construction administration
services.
The existing contract capacity, for each of the Civil Firms, is not sufficient to address the
costs associated with the outstanding and foreseeable future design and construction
administration assignments.
It is in the best interest of the City to enter into Amendment No. 1 to the PSA's with the
Civil Firms, increasing the PSAs by a not to exceed amount of $250,000.00,
respectively, for a total not to exceed amount of $750,000.00. Funds are to be allocated
from the appropriate capital improvement projects and departmental budgets.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$2,750,000.00 ($250,000.00 for each firm)
OCI Project No: Various
Office of Capital Improvements
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Office of the City Attorney
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Reviewed B
Jeovanny Rodriguez
Yvette Smith
Christopher M Rose
Annie Perez
Alberto N. Parjus
Marta Gomez
Daniel J. Alfonso
Barnaby L. Min
Barnaby L. Min
Nicole Ewan
Mayor's Office
City Clerk's Office
Department Head Review Completed
Budget Analyst Review Completed
Budger Review Completed
Procurement Review Completed
Assistant City Manager Review Completed
Legislative Division Review Completed
City Manager Review Completed
Deputy City Attorney Review Completed
Approved as to Form and Correctness
Meeting Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
11/03/2016 6:13 PM
11/08/2016 2:48 PM
11/18/2016 11:29 AM
11/18/2016 11:53 AM
11/22/2016 12:49 PM
11/28/2016 10:48 AM
11/28/2016 11:32 AM
11/28/2016 6:43 PM
Completed
12/08/2016 9:00 AM
12/16/2016 4:16 PM
12/16/2016 4:48 PM
City of Miami
Legislation
Resolution
Enactment Number: R-16-0616
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1198 Final Action Date:12/8/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICE AGREEMENTS
("PSAS") WITH A.D.A. ENGINEERING, INC., A&P CONSULTING TRANSPORTATION
ENGINEERS, CORP., BCC ENGINEERING, INC., THE CORRADINO GROUP, INC.,
METRIC ENGINEERING INC., PALM ENGINEERING GROUP, INC., RS&H, INC.,
FORMERLY KNOWN AS REYNOLDS, SMITH & HILLS, INC., R.J. BEHAR &
COMPANY, INC., SRS ENGINEERING, INC., STANTEC CONSULTING SERVICES
INC. AND TY LIN INTERNATIONAL/HJ ROSS FOR THE PROVISION OF
MISCELLANEOUS CIVIL ENGINEERING SERVICES FOR ADDITIONAL WORK IN AN
AMOUNT NOT TO EXCEED $250,000.00, RESPECTIVELY, THEREBY INCREASING
THE TOTAL CONTRACT AMOUNT FROM $500,000.00 TO AN AMOUNT NOT TO
EXCEED $750,000.00 FOR EACH FIRM; ALLOCATING FUNDS FROM THE
APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL
BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED;
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1
TO THE PSA WITH EACH FIRM, IN SUBSTANTIALLY THE ATTACHED FORM; AND
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, A.D.A. Engineering, Inc., A&P Consulting Transportation Engineers, Corp.,
BCC Engineering, Inc., The Corradino Group, Inc., Metric Engineering Inc., Palm Engineering
Group, Inc., RS&H, Inc., formerly known as Reynolds, Smith & Hills, Inc., R.J. Behar &
Company, Inc., SRS Engineering, Inc., Stantec Consulting Services Inc. and TY Lin
International/HJ Ross (collectively, "Civil Firms") are actively rendering professional consulting
services on various City of Miami ("City") capital projects which require the continuation of
design and construction administration services; and
WHEREAS, the existing contract capacity for each of the Civil Firms is not sufficient to
address the costs associated with the outstanding and foreseeable future design and
construction administration assignments; and
WHEREAS, Amendment No. 1, attached and incorporated, increases the Professional
Service Agreements ("PSAs") with each of the Civil Firms by a not to exceed amount of
$250,000.00, respectively, for a total not to exceed amount of $750,000.00 for each firm; and
WHEREAS, funds are to be allocated from the appropriate Capital Improvement projects
and Departmental budgets;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. An increase to the PSAs with the Civil Firms for the provision of
Miscellaneous Civil Engineering Services in an amount not to exceed $250,000.00, respectively,
thereby increasing the total contract amounts from $500,000.00 to a total amount not to exceed
$750,000.00 each, is authorized, with funds allocated from the appropriate Capital Improvement
Projects and Departmental budgets.
Section 3. The City Manager is authorized to execute Amendment No. 1 to the PSAs
with the Civil Firms, in substantially the attached form, for said purposes.
Section 4. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and modifications to the agreement, in a form
acceptable to the City Attorney, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
Barnaby I_. Min, Deputy City Attorney 11/29/2016
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.