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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1196 Date: 10/17/2016 Commission Meeting Date: 12/08/2016 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Auth Increase to PSA - Misc Architectual Services Purpose of Item: To authorize the City Manager to execute Amendment No. 1 to the PSA's with RE Chisholm and Rizo, for the provision of Miscellaneous Architectural Services, increasing the authorized expenditure limit by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00. Funds are to be allocated from the corresponding capital improvement projects and departmental budgets, for said purposes. Background of Item: On December 9, 2013, pursuant to City of Miami ("City") Procurement Code Section 18- 87, Request for Qualification ("RFQ") 12-13-024, the City Manager authorized the execution of PSA's with R.E. Chisholm Architects, Inc. ("RE Chisholm"), and Rizo Carreno & Partners Inc. ("Rizo"), for the provision of Miscellaneous Architectural Services, in an amount not to exceed $500,000.00, for each firm. RE Chisholm and Rizo are actively rendering professional consulting services on several City capital projects, which require the continuation of design and construction administration services. The existing contract capacity, for each firm, is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments. It is in the best interest of the City to enter into Amendment No. 1 to the PSA's with said firms, increasing the PSA's by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00. Funds are to be allocated from the appropriate capital improvement projects and departmental budgets. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $500,000.00 ($250,000.00 for each firm) OCI Project No: Various Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Office of the City Attorney City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed B Jeovanny Rodriguez Yvette Smith Christopher M Rose Annie Perez Alberto N. Parjus Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budger Review Completed Procurement Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 11/03/2016 6:05 PM 11/08/2016 2:57 PM 11/18/2016 11:24 AM 11/18/2016 11:44 AM 11/22/2016 12:47 PM 11/23/2016 1:28 PM 11/28/2016 11:33 AM 11/28/2016 6:18 PM Completed 12/08/2016 9:00 AM 12/16/2016 4:15 PM 12/16/2016 4:47 PM City of Miami Legislation Resolution Enactment Number: R-16-0614 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1196 Final Action Date:12/8/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICE AGREEMENTS ("PSAS") WITH R.E. CHISHOLM ARCHITECTS, INC. AND RIZO CARREIVO AND PARTNERS INC. FOR THE PROVISION OF MISCELLANEOUS ARCHITECTURAL SERVICES FOR ADDITIONAL WORK IN AN AMOUNT NOT TO EXCEED $250,000.00 FOR EACH FIRM, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT FROM $500,000.00 TO AN AMOUNT NOT TO EXCEED $750,000.00 FOR EACH FIRM; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PSA WITH EACH FIRM, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended, and Request for Qualifications ("RFQ") No. 12-13-024, the City of Miami ("City") authorized the execution of Professional Service Agreements ("PSAs") with R.E. Chisholm Architects, Inc. ("RE Chisholm") and Rizo Carreno and Partners Inc. ("Rizo") for the provision of Miscellaneous Architectural Services, in an amount not to exceed $500,000.00, respectively; and WHEREAS, RE Chisholm and Rizo are actively rendering professional consulting services on several City capital projects, which require the continuation of design and construction administration services; and WHEREAS, the existing contract capacity for each firm is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, Amendment No. 1, attached and incorporated, increases the PSA with each firm in an amount not to exceed $250,000.00, for a total amount not to exceed $750,000.00 for each firm; and WHEREAS, funds are to be allocated from the appropriate Capital Improvement Projects and Departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the PSAs with RE Chisholm and Rizo for the provision of Miscellaneous Architectural Services in an amount not to exceed $250,000.00, thereby increasing the total contract amounts from $500,000.00 to a total not to exceed amount of $750,000.00 each, is authorized with funds allocated from the appropriate Capital Improvement Projects and Departmental budgets. Section 3. The City Manager is authorized' to execute Amendment No. 1 to the PSAs with RE Chisholm and Rizo, in substantially the attached form, for said purpose. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 11/29/2016 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.