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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1292 Date: 11 /02/2016 Commission Meeting Date: 12/08/2016 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 2 Type: Resolution Subject: Negotiate - RFP and Sale/Lease of MRC Purpose of Item: A Resolution of the Miami City Commission, with attachment(s) accepting the City Manager's recommendation approving the findings of the Selection Committee that Lancelot Miami River, LLC, an affiliate of the Adler Group ("Proposer"), is the top ranked proposer for both Offering Memorandum No. 15-16-008 for the lease/sale of the City's Miami Riverside Center, and Request for Proposals No. 15-16-009 for the development of a new City administrative facility; authorizing the City Manager to negotiate with the Proposer the necessary agreements for the lease/sale of the Miami Riverside Center and development of a new City administrative facility, which agreements shall be subject to the review and approval of the City Attorney and City Commission prior to execution; further providing that the Resolution does not confer any contractual rights upon Proposer unless and until the applicable agreements are approved by Commission and the electorate has cast a favorable vote approving the lease/sale of the Miami Riverside Center, as required by City Charter section 29-B. Background of Item: The City of Miami ("City") owns the riverfront property located at 444 SW 2nd Avenue, Miami, Florida 33130, commonly known as the Miami Riverside Center ("MRC"). The City is interested in moving the City's administrative facility from the MRC to another location in order to accommodate the increasing number of the City's administrative employees and meet the growing needs of the City's residents. On February 2, 2016 the City issued a competitive solicitation, inclusive of Offering Memorandum No. 15-16-008 ("OM") for the sale/lease of the MRC, and Request for Proposals No. 15-16-009 ("RFP") for the development of a new City administrative facility (collectively the "OM & RFP"). Two (2) proposals were received in response to the OM and one (1) proposal was received in response to the RFP; and Pursuant to the OM & RFP, the City Manager appointed the Selection Committee ("Committee") consisting of five (5) members comprised of one (1) professional City staff members and four (4) non -City representatives to evaluate proposals received in response to the OM & RFP. The Committee met on August 25, 2016 to evaluate the criteria and scoring values assigned and determine a rank order based on the score achieved and render a written Memorandum for Recommendation for Final Selection to the City Manager. The Committee recommended the top -ranked bidder, Lancelot Miami River, LLC, an affiliate of Adler Group ("Proposer").The City Manager approved the recommendation of the Committee and transmitted to the City Commission his recommendation. The above actions and procedures have been performed in accordance with applicable City Charter, Code, and OM & RFP provisions. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: *item is related to a future potential source of revenue/expenditure but does not, at this time, provide revenue or require expenditure Real Estate and Asset Management Office of Management and Budget Office of Management and Budget Department of Risk Management Department of Risk Management City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Reviewed B Aldo Bustamante Everton Garvis Christopher M Rose Frank Gomez Ann -Marie Sharpe Alberto N. Parjus Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez Department Head Review Budget Analyst Review Budget Review Initial Risk Review Risk Review Assitant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review (RSR) Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) Completed Completed Completed Completed Completed Completed Completed Completed Completed 11/02/2016 1:22 PM 11/02/2016 2:06 PM 11/03/2016 12:38 PM 11/03/2016 1:41 PM 11/03/2016 2:08 PM 11/03/2016 3:00 PM 11/04/2016 7:55 AM 11/23/2016 3:23 PM 11/23/2016 3:35 PM Completed 12/08/2016 9:00 AM 12/16/2016 4:14 PM 12/16/2016 4:46 PM 03/17/2017 3:47 PM 03/17/2017 4:21 PM Completed City of Miami Legislation Resolution Enactment Number: R-16-0611 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1292 Final Action Date:12/8/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE CITY MANAGER'S RECOMMENDATION APPROVING THE FINDINGS OF THE SELECTION COMMITTEE THAT LANCELOT MIAMI RIVER, LLC, AN AFFILIATE OF THE ADLER GROUP ("PROPOSER"), IS THE TOP RANKED PROPOSER FOR BOTH OFFERING MEMORANDUM ("OM") NO. 15-16- 008 FOR THE LEASE/SALE OF THE CITY OF MIAMI'S ("CITY") MIAMI RIVERSIDE CENTER ("MRC") AND REQUEST FOR PROPOSALS ("RFP") NO. 15-16-009 FOR THE DEVELOPMENT OF A NEW CITY ADMINISTRATIVE FACILITY; AUTHORIZING THE CITY MANAGER TO FINALIZE NEGOTIATIONS WITH THE PROPOSER AND FINALIZE THE NECESSARY AGREEMENTS FOR THE LEASE/SALE OF THE MIAMI RIVERSIDE CENTER AND DEVELOPMENT OF A NEW CITY ADMINISTRATIVE FACILITY, WHICH AGREEMENTS SHALL BE SUBJECT TO THE LEGAL REVIEW OF THE CITY ATTORNEY AND PRESENTED TO THE CITY COMMISSION FOR FINAL CONSIDERATION, REVIEW AND APPROVAL, ALL OF WHICH ARE TO OCCUR PRIOR TO ANY EXECUTION; AUTHORIZING THE CITY ATTORNEY TO RETAIN SPECIAL REAL ESTATE COUNSEL TO ASSIST THE CITY MANAGER WITH THE NEGOTIATION AND COMPLETION OF THE AGREEMENTS FOR SAID PURPOSE, IN CONSULTATION WITH THE CITY ATTORNEY; DIRECTING THAT THE SPECIAL REAL ESTATE COUNSEL AND CITY ADMINISTRATION SEEK THE GREATEST FINANCIAL RETURN TO THE CITY AS A RESULT OF NEGOTIATIONS; DIRECTING THE INCLUSION OF AFFORDABLE HOUSING WITHIN THE RESIDENTIAL PORTIONS OF ANY SALE/LEASE AND DEVELOPMENT OF THE MRC, WITHIN THE PARAMETERS SET FORTH IN THE COMPETITIVE SOLICITATION DOCUMENTS CONSISTING OF THE OM AND THE RFP; FURTHER PROVIDING THAT THE SELECTION DOES NOT CONSTITUTE AN AWARD OF EITHER THE OM OR RFP, OR CONFER ANY CONTRACTUAL OR PROPERTY RIGHTS UPON THE PROPOSER UNLESS AND UNTIL THE APPLICABLE AGREEMENTS ARE APPROVED BY THE CITY COMMISSION AND THE ELECTORATE HAS CASTA FAVORABLE VOTE APPROVING THE LEASE/SALE OF THE MRC AS REQUIRED BY SECTIONS 29-B AND 3(F)(III) OF THE CHARTER OF THE CITY OF MIAMI, AND ALL APPLICABLE LAWS HAVE BEEN FOLLOWED AS TO THE AWARD OF THE RFP. WHEREAS, the City of Miami ("City") owns the riverfront property located at 444 Southwest 2nd Avenue, Miami, Florida 33130 commonly known as the Miami Riverside Center ("MRC"); and WHEREAS, the City is interested in moving the City's administrative facility from the MRC to another location to accommodate the increasing number of the City's administrative employees and meet the growing needs of the City's residents; and WHEREAS, on February 2, 2016, the City issued a competitive solicitation, inclusive of Offering Memorandum No. 15-16-008 ("OM") for the sale/lease of the MRC and Request for Proposals No. 15-16-009 ("RFP"), for the development of a new City administrative facility; and WHEREAS, two (2) proposals were received in response to the OM and one (1) proposal was received in response to the RFP; and WHEREAS, pursuant to the OM and the RFP, the City Manager appointed the Selection Committee ("Committee") consisting of five (5) members comprised of one (1) professional City staff member and four (4) non -City representatives to evaluate proposals received in response to the OM and the RFP; and WHEREAS, the Committee met on August 25, 2016 to evaluate the criteria and scoring values assigned, determine a rank order based on the score achieved, and render a written Memorandum for Recommendation for Final Selection to the City Manager; and WHEREAS, the Committee recommended Lancelot Miami River, LLC, an affiliate of Adler Group ("Proposer"), as the top ranked bidder; and WHEREAS, the City Manager approved the recommendation of the Committee and transmitted to the City Commission his recommendation; and WHEREAS, the passage of this Resolution is simply a conceptual approval to proceed as stated herein and does not constitute an award of either the OM or the RFP, or confer any contractual or property rights upon the Proposer unless and until the applicable agreements are approved by the City Commission and the electorate has cast a favorable vote approving the lease/sale of the MRC, as required by Sections 29-B and 3(f)(iii) of the City of Miami Charter ("City Charter"), and all applicable laws are followed regarding the award of the RFP; and WHEREAS, any future agreements will recognize existing utility easements and State of Florida related submerged land rights; and WHEREAS, the above actions and procedures have been performed in accordance with all applicable provisions of the City Charter, the Code of the City of Miami, Florida, as amended, the OM, and the RFP; and WHEREAS, pursuant to the recommendations of the Committee and the City Manager, and considering the highly specialized nature of these complex transactions, the City Attorney is authorized to retain special real estate counsel for the negotiation and completion of the applicable agreements; and WHEREAS, the City Commission directs that the special real estate counsel and City Administration should seek the greatest financial return to the City as part of the negotiations; and WHEREAS, the City Commission desires the inclusion of affordable housing within the residential portions of any sale/lease and development of the MRC, as allowed within the parameters set forth of the competitive solicitation document consisting of the OM and the RFP; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager's recommendation to approve the Recommendation of the Committee is accepted. Section 3. The City Manager is hereby authorized1 to finalize negotiations with the Proposer and to finalize the agreements necessary for the lease/sale of the MRC and development of a new City administrative facility, subject to the legal review of the City Attorney, and subject to final consideration, review and approval by the City Commission, all of which are to occur prior to any execution. Section 4. The City Attorney is authorized to retain special real estate counsel to assist the City Manager with the negotiation and completion of the agreements for said purpose, in consultation with the City Attorney. Section 5. The City Commission hereby directs the special real estate counsel and the City Administration to seek the greatest financial return to the City as part of the negotiations. Section 6. The City Commission City directs the inclusion of affordable housing within the residential portions of any sale/lease and development of the MRC, as allowed within the parameters set forth of the competitive solicitation document consisting of the OM and the RFP. Section 7. The City's selection of the Proposer does not constitute an award of either the OM or the RFP, or confer any contractual or property rights upon the Proposer, unless and until the applicable agreements are in a form acceptable to the City Attorney, approved by the City Commission, and until the electorate has cast a favorable vote approving the lease/sale of the MRC, as required by Sections 29-B and 3(f)(iii) of the City Charter, and all applicable laws have been followed as to the award of the RFP. Section 8. This Resolution shall become effective immediately upon adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey , 11/29/2016 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.