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HomeMy WebLinkAboutBack-Up DocumentsU.S. DEPARTMENT ()F JuSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES 145 N ,Street, N.}:., Washington, DC 20530 October 1, 2016 Chief of Police Rodolfo Llanes Miami, City of 400 Northwest 2nd Avenue 4th floor Miami, FL 33128 Subject: COPS Hiring Program Award # 201.6L1LWX0024 ORl#: FLU 1306 Dear Chief of Police !Janes: OPS Congratulations on your agency's award for 15 officer position(s) and $1,875,000.00 in federal funds over a three-year award period under the 2016 COPS Hiring Program (CLIP). The local cash match required for this award will be $2,606,177,00 . Your agency may use CHP award funding to hire new officers or rehire officers who have been laid off, or are scheduled to be laid off on a specific future date, as a result of local budget reductions, on or after the official award start date. Please note that any changes to the awarded hiring categories require an official review and approval by the COPS Office. A list of conditions that apply to your award is included on your Award Document and Award Document Supplement, if applicable. A limited number of agencies may be subject to an Additional Award Notification as a result of an ongoing federal civil rights investigation, other award review, or audit of your agency by the Department of justice. If applicable to your agency, the Additional Award Notification is included at the end of this letter and is incorporated by reference as part of this letter. In addition, a limited number of agencies may be subject to Special Conditions as a result of high risk designation or other unique circumstances, If applicable to your agency, these Special Conditions will be found in an Award Document Supplement in your award package. You should read and familiarize yourself with these conditions. To officially accept your award, the Award Document (including the conditions and special conditions, if applicable) must be signed electronically via the Account Access link on the COPS website at www.colus;.ubcloj.gpr° within 90 days from the date of this letter. The official start date of your award is September I, 2016. Therefore, you can be reimbursed for allowable and approved expenditures made on or after this date, Please carefully review the Financial Clearance Memorandum (FCM) included in your award package to determine your approved budget, as some of your requested items may not have been approved by the COPS Office during the budget review process and award funds may only be used for approved items. The FCM will specify the final award amount and will also identify any disallowed costs, Supplemental online award information for 2016 COPS CHP recipients can be found on the CHP Program Page (www:cops,uscl gov delltilt,asp?Item-2367 ). We strongly encourage you to visit this site immediately to access a variety of important and helpful documents that will assist you with the implementation of your award including the 2016 CHP Award Owner's Manual, which specifies the programmatic and financial terms, conditions, and requirements of your award. In addition, the above ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING website link includes the forms and instructions necessary to begin drawing down funds for your award. Please also ensure that you print out a copy of your application and maintain it with your award file records. The FBI is retiring the current Summary Reporting System (SRS) and will transition to an all -National Incident -Based Reporting System (NIBRS) data collection system within the next 5 years. The transition to NIBRS will provide a more complete and accurate picture of crime at the national, state, and local level. Beginning in 2021, the FBI will no longer collect summary data and will only accept data in the NIBRS format and COPS Office awards will be based on submitted NIBRS data. Transitioning all law enforcement agencies to NIBRS is the first step in gathering more comprehensive crime data. The COPS Office encourages its award recipients to submit NIBRS data to the FBI Criminal Justice Information Services Division in a timely manner, thereby ensuring sufficient and complete crime and arrest data is available for consideration. Once again, congratulations on your 2016 CI-IP award. If you have any questions about your award, please do not hesitate to call your Grant Program Specialist through the COPS Office Response Center at 500-421=6770. Sincerely, Ronald L. Davis Director Additional Award Notification ADVANCING; PUBLIC SAFETY THROUGH COMMUNITY POLICING PDF Print View Page 1 of 27 COPS Office Grant Application FL01306 Miami, City of Community Oriented Policing Services U.S. Department of Justice SECTION 1: COPS OFFICE GRANT PROGRAM REQUEST Federal assistance is being requested under the following COPS Office program: Verify the COPS Office grant program for which you are requesting federal assistance. A separate application must be completed for each COPS Office program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined In the COPS Office Application Guide before finalizing your selection. The program you have selected is: COPS Hiring Program SECTION 2: AGENCY ELIGIBILITY INFORMATION A. Type of Agency (select one) CO Law Enforcement CJ Non -Law Enforcement From the list below, please select the type of agency which best describes the applicant. https://portal.cops.usdoj.gov/SMS/PrintView,aspx?printType—all 10/18/2016 PDF Print View Page 2 of 27 Law Enforcement Entities 2A. CHP Eligibility Questions In this section, we will ask you several questions about your law enforcement agency operations and authority to determine your eligibility to apply for a COPS Hiring Program (CHP) grant. Please note that CHP applicants must have a police department that is operational as of June 20, 2016, or receive services through a new or existing contract for law enforcement services. Applicants must also maintain primary law enforcement authority for the population to be served. In addition, If funds under this program are to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighboring sheriff's department to receive services), the government agency wishing to receive law enforcement services must be the legal applicant In this application (although we will ask you to supply some Information about the contract service provider later). Part I. Law Enforcement Agency Operations A law enforcement agency Is established and operational if the jurisdiction has passed authorizing legislation and It has a current operating budget. Q1) Is your agency established and currently operational? Fes v] Part II. Contracting to Receive Law Enforcement Services Q1) If awarded, does your agency plan to use funds awarded under this grant to establish or supplement a written contract for law enforcement services (e.g., a town contracting for services with a nearby sheriff's department)? vJ Part III. Law Enforcement Agency Authority An agency with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents within its jurisdiction. Agencies are not considered to have primary law enforcement authority if they only: respond to or investigate specific type(s) of crime(s), respond to or investigate crimes within a correctional institution, serve warrants, provide courthouse security, transport prisoners, have cases referred to them for investigation or investigational support or only some combination of these. Q1) Based on the definition above, does your agency have primary law enforcement authority? [Or, If contracting to receive services, does the agency that will be providing law enforcement services have primary law enforcement authority for the population to be served?] ' ryes v� SECTION 3: GENERAL AGENCY INFORMATION A. Applicant ORI Number FL01306 The ORI number is assigned by the FBI and is your agency's unique identifier, The COPS Office uses the first seven characters of this number, The first two letters are your state abbreviation, the next three numbers are your county's code, and the next two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. ORI numbers assigned to agencies by the COPS Office may end in "ZZ," B. Applicant Data Universal Numbering System (DUNS) Number: 072220791 A Data Universal Numbering System (DUNS) number is required prior to submitting this application, A DUNS number is a unique nine or thirteen digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the "How to Apply" section of the COPS Office Application Guide. C. System for Award Management (SAM) The System for Award Management (SAM) replaces the Central Contractor Registration (CCR) database as the repository for standard information about federal financial assistance applicants, recipients, and sub recipients. The U.S. Department of Justice requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Please note that applicants must update or renew their SAM registration at least once a year to maintain active status. Applicants that were previously registered in the OCR database must, at a minimum: Create a SAM account Log into SAM and migrate permissions to the SAM account (all the entity registrations and records should already have been migrated). Applicants that were not previously registered in the CCR database must register in SAM prior to registering in Grants.gov. Information about SAM Registration procedures can be accessed at http://www.sam.gov. For more information about how to register with SAM, please refer to the "How to Apply" section of the COPS Office Application Guide, Your SAM Registration is set to expire on: Please enter date in MM/DD/YYYY format. Note: If your SAM registration is set to expire prior to September 30, 2016, please renew your SAM Registration prior to completing this application. Contact the SAM Service Desk at 866-606-8220 or view/update your registration information at http://www,sam,gov 06/01/2017 D. Geographic Names Information System (GNIS) ID: 2404247 Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNIS Feature ID, please go to the website: http://geonames;usgs.gov/domestic/index,html. For more Information about how to obtain a GNIS number, please refer to the "How to Apply" section of the COPS Office Application Guide, E. Cognizant Federal Agency: Department of Housing and Urban Development v_J Select the legal applicant's Cognizant Federal Agency, A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding, Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. Applicants that have never received federal funding should select "Department of Justice" as the Cognizant Federal Agency. F, Fiscal Year: From 10/01/2016 to Please enter date in MM/DD/YYYY format. 09/30/2016 https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 3 of 27 G. Law Enforcement Agency Sworn Force Information 1. Enter the Fiscal Year Budgeted Sworn Force Strength for the current fiscal year below, The budgeted number of sworn officer positions is the number of sworn positions funded in your agency's budget, including funded but frozen positions,as well as state, Bureau of Indian Affairs, or locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. a. Number of officers funded in agency's current fiscal year budget: Full -Time: Part -Time: H. Civilian Staffing 1. Enter the number of civilian positions funded In agency's current fiscal year budget: a. Number of civilian positions funded in agency's current fiscal year budget: Full -Time: Part -Time: 1192 0 373 45 I. U.S. Department of Justice and Other Federal Funding Applicants are required to disclose whether they have pending applications for federally funded assistance or active federal grants that support the same or similar activities or services for which grant funding is being requested under this application, Be advised that as a general rule COPS Office grant funding may not be used for the same item or service funded through another funding source, However, leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate. To aid the COPS Office in the prevention of awarding potentially duplicative funding, please indicate whether your agency has a pending application or an active grant with any other federal funding source (e.g. direct federal funding or indirect federal funding through state sub awarded federal funds) that supports the same or similar activities or services as being proposed in this COPS Office application, (check all that apply): Bureau of Justice Assistance (BJA) [ Pending Application 0 Active Grant Office of Justice Programs (OJP) O Pending Application ❑ Active Grant Office of Juvenile Justice and Delinquency Prevention (OJJDP) L Pending Application (,=] Active Grant Office on Violence Against Women (OVW) Pending Application Active Grant National Institute of Justice (NIJ) ❑ Pending Application Active Grant Office for Victims of Crime (OVC) 0 Pending Application ❑ Active Grant Other U.S. Department of Justice Funding r:.1 Pending Application 6J Active Grant Please specify the other U.S. Department of Justice funding source(s) FY 2014 COPS Hiring Program (CHF) Other Federal or State Sub -awarded Funding (� Pending Application Active Grant No Federal or State Sub -awarded Funding SECTION 4: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration, A. Law Enforcement Executive/Agency Executive Information: https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 4 of 27 For Law Enforcement Agencies: This is the highest ranking law enforcement official within yourjurisdiction (e.g., Chief of Police, Sheriff, or equivalent), The section below has been pre -populated from the information listed in your COPS Office Agency Portal Account. If this information Is no longer correct, please log in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800-421-6770, For Non -Law Enforcement Agencies: This is the highest ranking individual in the applicant agency (e. g., chief executive officer, president, chairperson, director) who has the authority to apply for this grant on behalf of the applicant agency. If the grant is awarded, this position will ultimately be responsible for the programmatic implementation of the award. The section below has been pre -populated from the information listed in your COPS Office Agency Portal Account. If this information Is no longer correct, please log in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800- 421-6770. Title: Chief of Police First Name: Rodolfo MI: Last Name: Llanes Suffix: Agency Name: Miami, City of Streetl: 400 Northwest 2nd Avenue Street2: 4th floor City: Miami State: FL Zip / Postal Code: 33128 Telephone Number: 3066036100 Fax: 3053724609 Email: Rodolfo.Llanes@miami-police.org Edit Contact Information If your agency previously indicated in Section 2, that if awarded, this grant would be used in a written contracting arrangement to receive law enforcement services (e.g., a town which is contracting with a neighboring sheriffs department to receive services), then question 4A, should display the executive information for the agency which will be providing the law enforcement services under this grant (e.g., Sherift). Question 48 should display the executive information for the government agency which will be receiving the law enforcement services under this grant (i.e., Mayor, City Manager, etc.). Before proceeding with this application, we ask that you please log onto the COPS Office Agency Portal to update the agency providing law enforcement services as your Law Enforcement Executive/Agency Executive Information. This information will be used to populate Section 4 of this application, so please ensure its accuracy, B. Government Executive/Financial Official Information: For Government Agencies: This is the highest ranking government official within your jurisdiction (e.g., mayor, city administrator, or equivalent). The section below has been pre -populated from the information listed in your COPS Office Agency Portal Account. If this Information is no longer correct, please log in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800-421-6770. For Non -Government Agencies: This is the financial official who has the authority to apply for this grant on behalf of the applicant agency (e. g., chief financial officer, treasurer). If the grant is awarded, this position will ultimately be responsible for the financial management of the award. Please note that information for non -executive positions (e.g., clerks, trustees) is not acceptable. The section below has been pre -populated from the information listed in your COPS Office Agency Portal Account. If this information is no longer correct, please log in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800-421-6770. Title: City Manager First Name: Daniel MI: J Last Name: Alfonso Suffix: Agency Name: Miami, City of Streetl: City Hall Street2: 3500 Pan American Drive City: Miami State: FL Zip / Postal Code: 33133 Telephone Number: 3052505400 Fax: 3052505410 Email: djalfonso@miamigov.com Edit Contact Information C. Application Contact Information: Application Contact: Enter the application contact's name and contact information. Title: First Name: Agency Name: Streetl: Street2: City: Telephone Number: Director, Office of GI Lillian MI: P Last Name: Blondet Suffix: rdelectOne, City of Miami 444 SW 2nd Ave., 5th Floor Miami State: [ vl Zip / Postal Code: 305-416-1536 33130 Fax: Email: 305-416-2151 Iblondet@miamigov.com SECTION 5A: COPS HIRING PROGRAM OFFICER REQUEST Part I Enter the Fiscal Year Actual Sworn Force Strength as of the date of this application. The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. Number of officers employed by your agency as of the date of this application: Full -Time: 1322 Part -Time: 0 What is the actual population your department serves as the primary law enforcement entity? 441003 This may or may not be the same as your census population. For example, a service population may be the census population minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e. g., transit police) or visitors (e,g., park police). An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction. https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 5 of 27 For FY 2016 COPS Hiring Program (CHP) applicants are eligible to apply for the number of officers equal to 5% of their actual sworn force strength up to a maximum of 25 officers. Agencies with a sworn force of twenty or fewer officers may apply for one (1) officer position. Agencies with a service population of 1 million or more may apply for up to 25 officer positions; however, agencies with a service population less than 1 million may apply for up to 15 officer positions. FY 2016 CHP grant funds cover 75 percent of the approved entry-level salary and fringe benefits of each newly -hired and/or rehired, full-time sworn career law enforcement officer for three years (36 months) up to $125,000 per officer position. CHP grant funding will be based on your agency's current entry-level salaries and fringe benefits for full-time sworn officers. If your agency requests officers to be deployed as school resource officers (SRO), ALL OF THE OFFICER POSITIONS REQUESTED BELOW MUST BE USED TO DEPLOY FULL-TIME school resource officers. Applicants in this focus area are encouraged to refer to Recommendation 4.6 in the Interim Report of the President's Task Force on 21 st Century Policing for suggested actions to incorporate into your proposed community policing strategy. [http://cops.usdoj.gov/pdf/taskforce/TaskForce_FinalReport.pdf] Do not request more officer positions than your agency can expect to deploy in this capacity. A "school resource officer" is a career law enforcement officer, with sworn authority, who is engaged in community policing activities and is assigned by the employing agency to work in collaboration with schools. If awarded a grant for SRO position(s), please note that the COPS Office requires that the officer(s) deployed into the SRO position(s) spend a minimum of 75 percent of their time in and around primary and secondary schools working on school and youth -related activities. The placement of law enforcement officers in school carries a risk of contributing to a "school -to -prison pipeline" process where students are arrested or cited for minor, non-violent behavioral violations and then diverted to the Juvenile court system. This pipeline wastes community resources and can lead to academic failure and greater recidivism rates for these students. If awarded, the grantee will agree that any officers deployed while implementing School -based Policing under the COPS Hiring Program grant may not be involved in the administrative discipline of the students. There must be an increase in the level of community policing activities performed in and around primary or secondary schools in the agency's jurisdiction as a result of the grant. The time commitment of the funded officers must be above and beyond the amount of time that the agency devoted to the schools before receiving the grant. Grantees using CHP funding to hire or deploy school resource officers into schools agree that a signed memorandum of understanding (MOU) between the law enforcement agency and the school partner(s) must be submitted to the COPS Office before obligating or drawing down funds under this award. An MOU is not required at time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be submitted as an attachment in Section 13 of the grant application. The MOU must contain the following; the purpose of the MOU, clearly defined roles and responsibilities of the school district and the law enforcement agency focusing officers' roles on safety, information sharing, supervision responsibility, and chain of command for the SRO and signatures. If awarded, grantee will agree that the MOU must be submitted to the COPS Office 90 days from the date shown on the award congratulatory letter . Implementation of the COPS Hiring Program grant without submission and acceptance of the required MOU may result in expenditures not being reimbursed by the COPS Office and/or award de -obligation. In addition, in Section 6B, you must select "School Based Policing through School Resource Officers" under "Child and Youth Safety Focus" as your focus area. Is your agency requesting that all of these officer positions be deployed as school resource officers (SROs)? lNs_�J Based on the information provided in this application: Your agency is eligible to apply for up to the number of officer position(s) shown below, 15 How many entry-level, full-time officer positions Is your agency requesting in this application? 15 IMPORTANT: If you later return to this section of the application and change the above number of officers you are requesting, you must then go to Section 14A, Part 1 to allow the application to recalculate your budget figures. You will also need to adjust your projection of your Federal/Local share costs in the chart located in Section 14A, Part 3. Failure to do this will cause a conflict In your budget submission. Next, your agency must allocate the number of positions requested under each of the three hiring categories described below based on your agency's current needs at the time of this application. Please be mindful of the initial three-year grant period, and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. CHP grant awards will be made for officer positions requested in each of the three hiring categories, and grantees are required to use awarded funds for the specific categories awarded. It is imperative that your agency understand that the COPS Office statutory nonsupplanting requirement mandates that grant funds may only be used to supplement (increase) a grantee's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions If it had not received a grant award, This means that if your agency plans to (a) hire new officer positions (including filling existing vacancies that are rio longer funded in your agency's budget): It must hire these new additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the grant owner's manual. (b) rehire officers who have been laid off by any jurisdiction as a result of state, local, or tribal budget reductions: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the grant owner's manual. (c) Rehire officers who are (at the time of application) currently scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or tribal budget reductions: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay-off (for example, if the CHP award start date is September 1 and the lay-offs are scheduled for November 1, then the CHP funds may not be used to fund the officers until November 1, the date of the scheduled lay-off); Identify the number and date(s) of the scheduled lay-offs) in this application (see below); maintain documentation showing the date(s) and reason(s) for the lay-off; and otherwise comply with the nonsupplanting requirement as described in detail in the grant owner's manual. [Please note that as long as your agency can document the date that the lay-off(s) would occur if CHP funds were not available, it may transfer the officers to the CHP funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual officer.] Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officers regarding the date(s) of the layoffs; or budget documents ordering departmental or jurisdiction -wide budget reductions. These records must be maintained with your agency's CHP grant records during the grant period and for three years following the official closeout of the CHP grant In the event of an audit, monitoring, or other evaluation of your grant compliance. If your agency's request is funded, your agency will have the opportunity after the award announcement to request a grant modification to move awarded funding into the category or categories that meet your agency's law enforcement needs at that time (including updating the dates of future scheduled lay- offs). If you need additional information regarding requesting a modification, please contact the COPS Office Response Center at 1-800-421-6770. Category A: New, additional officer positions (including filling existing vacancies no longer funded In your agency's budget). https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 6 of 27 Category A Request: 15 Category B: Rehire officers laid off (from any Jurisdiction) as a result of state or local budget reductions. Category B Request: 0 Category C: Rehire officers scheduled to be laid off (at the time of the application) on a specific future date as a result of state or local budget reductions. We also need some Information about when the layoff of officers in this category is scheduled to occur. In the space below, please indicate when the officer (s) specified In this category are scheduled to be laid off. To enter your information, click "Add a New Officer Layoff'. To save your submission, click"Save" before moving to the next section. Number of Officers Date these officers are scheduled to be laid off Add a New Officer Layoff Total Category C Request: 0 Action Part 3 As noted previously, the number of officers an applicant can request under the COPS Hiring Program in 2016 is capped. However, the COPS Office is interested in learning more about the overall need for officer positions within your department. Therefore, if no officer caps were in place, what is the total number of officers that your agency would be requesting in this application? Hire 30 Re -Hires 0 Lay Off Part 4 1. Under the 2016 COPS Hiring Program, applicants are not required to hire post -September 11, 2001 military veterans as new hires. However, the COPS Office supports the Attorney General's commitment to hiring military veterans whenever possible. Please note that if your agency checks "yes" to the question below, your agency will be required to maintain documentation that it made every effort possible (consistent with your internal procedures and policies) to hire at least one military veteran. Does your agency commit to hire and/or rehire at least one post -September 11, 2001 military veteran (as defined in the Application Guide) for the officer position(s) you have requested? *Yes o No If yes, how many officer position(s) from your total 2016 CHP request does your agency anticipate filling with post -September 11, 2001 military veterans? 1 Part 5 The following questions will help Congress and the U.S. Department of Justice Identify potential gaps in training. This information will not be used In the scoring/evaluation of your application. 1. On average how many hours of IN-SERVICE (non recruit) training (e.g. FTO, continuing professional education, roll call, standard) are required annually for each of your agency's officers/deputies in the following categories (if none, please Indicate 0 hours)? Use of force (hours) 4 De-escalation of conflict (hours) 2 Racial and ethnic bias that includes elements of implicit/unconscious bias (hours) Gender bias In response to domestic violence and sexual assault (hours) 4 2 Bias towards lesbian, gay, bisexual, and transgender (LGBT) Individuals (hours) Community engagement ( e,g„ community policing and problem solving )(hours) 2. Does your agency administer a police training academy? Ces t 3, How many total hours of basic/recruit ACADEMY training are required for each of your agency's officer/deputy recruits In the following categories (if none, please indicate 0 hours)? Use of force (hours) 2 4 160 De-escalation of conflict (hours) 4 Racial and ethnic bias that includes elements of Implicit/unconscious bias (hours) Gender bias in response to domestic violence and sexual assault (hours) 40 15 Bias towards lesbian, gay, bisexual, and transgender (LGBT) individuals (hours) 5 https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType—all 10/18/2016 PDF Print View Page 7 of 27 Community engagement (e.g., community policing and problem solving) (hours) 40 SECTION 6B: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Community Policing Strategy COPS Office grants must be used to reorient the mission and activities of law enforcement agencies through initiating community policing or enhancing their involvement in community policing with the officers hired under this grant program or an equal number of veteran officers who have been redeployed to implement this plan after hiring the entry-level COPS Office -funded officers. If awarded funds, your responses to sections II(a) and II(b) that follow will constitute your agency's community policing strategy under this grant. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this strategy. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and community policing implementation tools. Please note that the COPS Office recognizes that your COPS Office -funded officer(s) (or an equal number of veteran officers who are redeployed after hiring the entry-level COPS Office - funded officers) will engage in a variety of community policing activities and strategies, Including participating in some or all aspects of your Identified community policing strategy. Your community -policing strategy may be influenced and Impacted by others within and outside of your organization; this is considered beneficial to your community policing efforts. At any time during your grant, you should be prepared to demonstrate (1) the community policing activities engaged in prior to the grant award that are detailed in section I of this application and (2) how the grant funds and grant -funded officers (or an equal number of redeployed veteran officers) were specifically used to enhance (increase) or initiate community policing activities according to your community policing strategy contained in sections II (a) and II (b) of this application. Finally, we also understand that your community policing needs may change during the life of your grant. Minor changes to this strategy may be made without prior approval of the COPS Office; however, grantees will be required to report on progress and changes to the community policing strategy (if any) through required progress reports. If your agency's community policing strategy changes significantly, you must submit those changes to the COPS Office for approval. Changes are significant if they deviate from the specific crime problems(s) originally identified and approved in the community policing strategy submitted with the application. In some cases, changes to the approved community policing approaches may also be deemed significant and may require approval of a modified community policing strategy by the COPS Office, depending on the scope and nature of those changes as identified in the quarterly progress reports. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Please refer to the COPS Office web site (http://www.cops,usdoj.gov) for further information regarding this definition. Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem solving techniques to proactively address the Immediate conditions that give rise to public safety Issues, such as crime, social disorder, and fear of crime. The COPS Office has completed the development of a comprehensive community policing self -assessment tool for use by law enforcement agencies. Based on this work, we have developed the following list of primary sub -elements of community policing. Please refer to the COPS Office web site (http://www,cops.usdoj.gov) for further Information regarding these sub -elements. Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in police. Other Government Agencies Community Members/Groups Non-Profits/Service Providers Private Businesses Media Organizational Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem - solving efforts. Agency Management Climate and culture Leadership Labor relations Decision -making Strategic planning Policies Organizational evaluations Transparency Organizational Structure Geographic assignment of officers Despecialization Resources and finances Personnel Recruitment, hiring and selection Personnel supervision/evaluations Training Information Systems (Technology) Communication/access to data Quality and accuracy of data https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 8 of 27 Problem Solving: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. Scanning: Identifying and prioritizing problems Analysis: Analyzing problems Response: Responding to problems Assessment: Assessing problem -solving initiatives Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) I. Current Organizational Commitment to Community Policing 1) For each of the following statements, please answer in terms of existing agency policies and practices as they relate to collaborative partnerships and problem solving activities. Please check all that apply. ACTIVITY Community Partnerships Problem Solving Q1a. The agency mission statement, vision, or goals includes references to: E7 Q1b. The agency strategic plan includes specific goals or objectives relating to: 2' L. i Q1c. The agency recruitment, selection and hiring processes include elements relating to: M RI Q1d. Annual line officers evaluations assess performance in: Cd Q1e, Line officers receive regular (at least once every two years) training in: fqjD 2) Which of the following internal management practices does your agency currently employ? Please check all that apply, CJJ Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens Fel Assignment of officers to geographic hot spots that are defined statistically by creating incident maps to identify geographic clustering of crime and disorder O In-service training for officers on basic and advanced community policing principles WI Early Intervention Systems that help identify officers who may be showing signs of stress, personal problem, and questionable work conduct Si/ Alternatives to formal disciplinary practices that encourage ethical behavior None of the above 3) Which of the following do you count/measure to annually assess your agency's overall performance? Please check all that apply, J Response times FA Reported crimes li Reported incidents R-1 Arrests and citations fR1 Problem solving outcomes 0 Department employee satisfaction Ri Clearance rates lJJ Complaints of officer behavior CJ Reduction of crime in identified hot spots F Repeat calls for service • Social disorder/nuisance problems (e.g., graffiti, panhandling, loitering) O Satisfaction with police services 0 Fear of crime CJ Victimization (1.e, non -reported crime) [Jj Community meetings held/attended L 6 Use of force incidents O Meeting the priorities as identified in your agency strategic plan 0 My agency does not conduct annual assessments of overall performance 4) Through which of the following does your agency routinely share information with community members? Please check all that apply. LJ Neighborhood, beat, and/or school meetings C,�J Local media outlets u' Agency newsletter [?J Neighborhood newsletters CJJ Agency website C7 Social networking (Blogs, Twitter feeds, Facebook pages, etc.) • Citizen alert system (telephone, email, text, etc.) 1 l Citizen alert system that is geographically targeted, based on updated hot spots CJ Public access television/radio (J Community organization board membership https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 9 of 27 fi/j Public forums with chief/sheriff/command staff [] Posters, billboards, flyers rj None of the above 5) Through which of the following ways does your agency formally involve community members in influencing agency practices and operations? Please check all that apply. Citizen police academies • Volunteer activities Auxiliary police programs ❑i Civilian review boards (Le. disciplinary review boards) 1?JJ Citizen advisory groups (i.e. informal advisory function) C] Involvement In hiring decisions (interview panels, selection boards, etc,) O Involvement in contributing to annual line officer performance reviews Representation on promotional boards ❑ Participation in accountability and performance reporting and tracking meetings RI Participation in complaint resolution process (formal mediation, disciplinary boards, etc.) El None of the above II(a) Proposed Community Policing Strategy: Problem Solving and Partnerships COPS Office grants must be used to initiate or enhance community policing activities with either the newly hired officers funded by this grant program or an equivalent number of veteran officers who are redeployed to implement this community policing strategy after hiring the additional entry-level officers with COPS Office grant funds. In this section you will be asked to identify the crime and disorder problem/focus area and the partners to be engaged through your requested COPS Office funding. Identifying the specific problem/focus area and partnerships that your agency plans to focus on is Important to ensure that you satisfy the requirements for COPS Office funding under this program and to ensure that ultimately the additional grant -funded officers (or equivalent number of redeployed veteran officers) will initiate or enhance your agency's capacity to implement community policing strategies and approaches. 6) Using the following list, select a problem/focus area that will be addressed by the officers requested in this application. Please choose the option that best fits your problem. You may select one problem/focus area to address through this grant funding. When identifying a problem, it is important to think about the nature of similar incidents that taken together comprise the problem and accordingly describe it in precise, specific terms (e.g. "burglary of retail establishments", rather than just "burglary"). In doing this, it can be helpful to consider all aspects of the problem, including the likely offenders, the suitable targets/victims, and how these come together in time and space. Child and Youth Safety Focus O Child Sexual Predators and Internet Safety ( Children Exposed to Violence Youth Crime and Delinquency Child and Youth Safety Focus School Based Policing through School Resource Officers By selecting this focus area, your agency is committing that if awarded, all officer positions requested in this application (or an equivalent number of redeployed veteran officers) will be used to deploy school resource officers and address problems in and around primary and secondary schools. Please specify the areas the school resource officer(s) would address (check all that apply): (] Address crime problems, gangs, and drug activities affecting or occurring in or around an elementary or secondary school; • Develop or expand crime prevention efforts for students; O Educate youth in crime prevention and safety; [7 Develop or expand community justice initiatives for students; Train students in conflict resolution, restorative justice, and crime awareness; ❑ Assist in the identification of physical changes in the environment that may reduce crime in or around the school; ❑ Assist in developing school policy that addresses crime and to recommend procedural changes to enhance school safety. ❑ Other Area (Please Specify Other Area) 0 Other Child and Youth Safety Focus (please specify) Drug Related Problems ❑ Drug Manufacturing/Trafficking ❑ Drug Dealing [. Drug Abuse ❑ Other Drug Related Problem (please specify) Homeland Security Problems CJ Protecting Critical Infrastructure Problems C] Information or Intelligence Problems https://portal.eops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 10 of 27 • Other Homeland Security Problem (please specify) Non -Violent Crime Problems ❑ Burglary ❑ Fraud • Larceny/Theft (Non -Motor Vehicle) ❑ Motor Vehicle Theft/Theft from Motor Vehicle D Vandalism ❑ Social Disorder • Quality of Life Problem [] Prostitution ❑ Other Non -Violent Crime Problem (please specify) Building Trust Applicants selecting any of the following Building Trust Focus Areas are encouraged to refer to the Interim Report of the President's Task Force on 21st Century Policing for suggested actions to incorporate into your proposed community policing strategy. [ http://cops.usdoj.gov/pdf/taskforce/Interim_TF_Report.pdf] C! Impartial Policing ❑ Transparency Fairness and Respect • Community Engagement ❑ Diversifying Police Departments ❑ Other Building Trust Focus (please specify) Traffic/Pedestrian Safety Problems L] Traffic Congestion • Pedestrian Safety • Driver Safety Cl Traffic Accidents rj Other Traffic/Pedestrian Safety Problem (please specify) Violent Crime Problems CD Assault ❑ Homicide • Rape ❑ Robbery ❑ Domestic/Family Violence C7 Gun Violence If Selected: Please specify your gun violence problem: for example, gun violence by juvenile gang members, drug related gun violence, etc. Youth Gun Violence Please also include the number of aggravated assaults with a firearm in your jurisdiction during the last calendar year: 837 ❑ Other Violent Crime Problem (please specify) 6a) Briefly describe the problem/focus area that you will address with these grant funds and your approach to the problem. [4,000 characters or less] https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 11 of 27 The .City of Miami is a dense urban area of nearly 36 square miles with a population of 441,003. It has a diverse population comprised of people from a multitude of places especially South America, Central America and the Caribbean. Miami consists of a 69% Hispanic, 20% African- American/Black, and 11% White Non -Hispanic population. Miami has enjoyed a resurgence in its real estate market and has been growing as a metropolitan hub for business, arts and culture, but the reality is that 32.3% of Miami families with children under the age of 18 were living below the poverty level compared to 16.4% nationwide per the 2010 U.S. Census. In addition, 16.6% of households have an income below $10,000 versus 7.2% nationwide, 29.9% of Miami residents live in poverty. In the last year,one child under the age of 20 has been killed every week by gun violence in Miami -Dade County. As the largest municipality in the county and the second-largest city in the state of Florida, Miami is experiencing what is considered an epidemic of youth homicide. Youth growing up in urban environments with high levels of poverty, low education rates and scarce economic opportunities are often left vulnerable in a culture of violence. To address this epidemic of youth gun violence sweeping South Florida, Miami hosted the "Goals Not Guns" symposium which offereda comprehensive study of gun violence in Miami. Results from Goals Not Guns found that juveniles less than 18 years accounted for roughly 10% of all homicides in Miami, double the national rate. Furthermore, a Bureau of Justice study which aggregated all US homicides from 1976-2005, found that firearms were used in -67.9% of all homicides. As of 2014, 83.5% of firearms were in the domain of those 18-24 years of age and 70% of homicides in Miami were firearm -related. Between 2014-2016, there were 3,377 gun related incidents and 141 gun- related homicides in Miami, involving youths 24 & under. Factors associated with high levels of gun violence are prevalent throughout pockets of Miami, particularly in the neighborhoods of Model City, Allapattah and Little Haiti, where the threat of firearms -related violence has become a part of the daily fabric. These areas have pockets of concentrated poverty where poverty rates range between 20-62% while the U.S. poverty rate is 15.6%. In 2015,.the City of Miami Police Department (MPD) handled 895 incidents of gun violence, of which 42% occurred within these three zones. These areas also accounted for over 56% of gun - related homicides in the City of Miami. Therefore, Miami will use this funding opportunity to iexecute a place -based strategy of community policing in these three areas to fight the growing wave of gun -related youth violence. MPD will dedicate a group of five Problem Solving Team (PST) officers to each of the three target Neighborhood Enhancement Team (NET) areas, with the objective of investigating, preventing and reducing gun -related crimes in the district assigned. Each team will report directly to their respective NET Commander. These officers will also work closely with the US Attorney's Office, State Attorney Strike Force, the North End Violent Crime Task Force, Miami - Dade County School Police and The Miami -Dade Juvenile Services Department. The gun violence prevention PST teams will use these resources for intelligence gathering and gain valuable information to prevent gun violence. MPD understands that proactive communication, over time and administered consistently, has the impact of deterring violent activity while breaking down police -community barriers. PST officers will work with leaders of key community groups, i.e. churches, businesses, homeowner associations and schools, supporting the community's own process to define prevention and reach goals. The increase of community policing practices in these hot zones will serve uniquely to reduce incidents of gun violence while creating a safe environment for residents. 6b) Will the problem/focus area described above be addressed with an explicit place -based strategy (e.g. hot -spot policing) that targets specific addresses or locations with a disproportionate share of crime or disorder? ® Yes 0 No 6c) Which of the following activities will your agency and officers hired under this grant (or an equivalent number of redeployed veteran officers) engage in as it pertains to your identified crime hot spot? (please check all that apply): Enhance enforcement efforts (sweeps or increased patrol) ( Targeted community alerts l Prevention efforts directed at high -risk victims 93 Prevention efforts directed at high -risk offenders )2j On -going identification of crime concentrations by qualified analysts ) Formal evaluations of the effectiveness of interventions (e.g. using pre/post-test and/or comparison groups) )1 None of the above 7) Which of the following Information sources did you use to prioritize this problem/focus area as a problem/focus area to address through this grant program (please check all that apply): j Police department data (e.g, police reports, calls for service, crime data, citizen complaints) tf Agency personnel (e.g. officer feedback, command staff priorities) WI Other local non -law enforcement government agency data Q Community based organizations (e.g. faith based, non -profits, social service providers) El') Local businesses �] Individual community members/community meetings i] Community survey JC Local government officials C�] The media LI None of the above 8) If awarded funds, my agency will Improve our understanding of this problem/focus area by examining (please check all that apply): iJ Routinely collected law enforcement data/information related to the problem (e.g. arrest, incident reports, calls for service) https://portal.cops.usdoj,gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 12 of 27 • The location and/or time aspects of the problem/focus area (e.g. mapping) %i The conditions and environmental factors related to the problem/focus area • The strengths and limitations of current responses to the problem/focus area [1 Non -law enforcement data/information related to the problem/focus area (e.g. Insurance crash data, other government agency data, census data, survey data) [] Existing research and best practices related to the problem/focus area • Data/information from the community related to the problem/focus area (e.g. resident associations, business groups, non-profit community service organizations) O Information about offenders contributing to the problem/focus area (e.g. offender interview, arrest records) SZInformation about victims affected by the problem/focus area (e.g. crime reports, victim interviews) [ ] Strengths and weaknesses of previous responses to the problem/focus area [7 None of the above 9) If awarded funds my agency will use the followinginformationsources to assess our response to this problem/focus area to determine whether the response was implemented and achieved the desired outcomes(please check all that apply): IR) Routinely collected law enforcement data/information related to the problem/focus area (e.g, arrests, incident reports, calls for service) Pi Data/information regarding whether the response was implemented as planned Q Police data collected for this specific problem/focus area (e.g. problem -specific surveys, field interview contact cards) O Non -police data/information related to the problem/focus area(e,g. insurance crash data, other government agency data, census data, survey data) g Data/information from the community related to the problem/focus area (e.g. resident associations, business groups, non-profit community service organizations) (✓i Information about offenders contributing to the problem/focus area (e.g, offender interview, arrest records, probation/parole data) Sae, Information about victims and/or stake holders affected by the problem/focus area (e.g. crime reports, victim interviews) O None of the above 10) To the best of your ability at this time, please select from the below list what your primary goals are in responding to your selected problem/focus area (please select up to 3): • Eliminating the problem/focus area Reducing the number of incidents Cl Increasing public trust in your agency ❑ Reducing the seriousness of the incidents or the amount of harm [7 Reducing the number of victims and repeat victims raj Reducing the number of offenders and repeat offenders J Moving the problem/focus area to another area El Getting other agencies and stake holders to assume responsibility for the problem/focus area Improving the response to the problem/focus area (i.e, more comprehensive and coordinated way of dealing with the problem/focus area, providing better services to victims, or greater efficiency in dealing with the problem/focus area) O Improving citizen perceptions of the problem/focus area • Increasing the number of arrests/citations [] Reducing the number of calls for service O None of the above 11) An important part of a comprehensive community policing strategy is the formation of partnerships, such as working with other public agencies, private organizations, or participation in regional law enforcement partnerships. If awarded funds, will your agency and the grant funded officers (or an equivalent number of redeployed veteran officers) initiate or enhance a partnership with an external group/organization to develop responses to this problem/focus area? ()Yes 0 No 11a) If awarded funds, how many external groups/organizations will your agency initiate or enhance a partnership with to develop responses to this problem/focus area? 7 11b) Name the most important external groups/organizations that your agency will initiate or enhance a partnership with to develop responses to this problem/focus area (maximum of three partners). Note: you may attach optional letters of this support from any or all of these prospective partners in Section 13 of the application. You will be limited to listing no more than three partners per public safety problem/focus area. Partner Number 1 Partner Name UPDFCC 11c/11d 11c) For this partner, please indicate the statement that best characterizes this partner: O Local government agencies (non -law enforcement, e.g., probation/parole, parks and recreation, code enforcement) (!')Community based organizations (e.g., faith based, community redevelopment groups, social service providers, resident associations) O Businesses operating in the community O Tribal law enforcement agencies O Federal, state, or local law enforcement agencies (non -tribal) including through multi- jurisdictional/regional partnerships Action Edit Delete https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 13 of 27 2 3 U.S. Attorney's Office O Local educational institutions (schools/colleges/universities) O Individual stakeholders (persons residing, working, or with an interest In the community or problem 11c) For this partner, please indicate the statement that best characterizes this partner: 0 Local government agencies (non -law enforcement, e.g., probation/parole, parks and recreation, code enforcement) O Community based organizations (e.g., faith based, community redevelopment groups, social service providers, resident associations) Miami -Dade County Public Schoo'. 0 Businesses operating in the community 0 Tribal law enforcement agencies O Federal, state, or local law enforcement agencies (non -tribal) including through multi- jurisdictional/regional partnerships ® Local educational institutions (schools/colleges/universities) () Individual stakeholders (persons residing, working, or with an interest in the community or problem 1lc) For this partner, please indicate the statement that best characterizes this partner: O Local government agencies (non -law enforcement, e.g., probation/parole, parks and recreation, code enforcement) 0 Community based organizations (e.g., faith based, community redevelopment groups, social service providers, resident associations) O Businesses operating in the community U Tribal law enforcement agencies *Federal, state, or local law enforcement agencies (non -tribal) including through multi- jurisdictional/regional partnerships O Local educational institutions (schools/colleges/universities) n Individual stakeholders (persons residing, working, or with an interest in the community or problem Edit Delete Edit Delete II(b) Proposed Community Policing Strategy: Organizational Transformation COPS Office grants must be used to initiate or enhance community policing activities. In this section you will be asked to identify the organizational change (s) that your agency plans to focus on through your requested COPS Office funding. Identifying the specific organizational change(s) that your agency plans to focus on Is important to ensure that you satisfy the requirements for COPS Office funding under this program, and to ensure that ultimately the use of these funds will initiate or enhance your agency's capacity to implement community policing approaches. 12) If awarded funds, will your agency initiate or enhance any of the following internal changes to personnel management? (Select no more than 2 internal changes to personnel management that will be addressed with these grant funds.) Q Flexibility in officer shift assignments to facilitate addressing specific problems RI Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens Please provide a narrative for each internal change to personnel management identified (2,000 characters or less) Community Policing began in 1992 with MPD dividing Miami into 12 Neighborhood Enhancement Team (NET) Areas with a focus on bringing city government closer to the people. Each area is assigned 2 Neighborhood Enhancement Officers (NRO) tasked with providing personalized service and problem solving to residents and businesses. NROs work with code enforcement, sanitation and zoning officials to address crime and quality of life concerns. Analysis of crime data (UCR,ShotSpotter & incident reports) for the NET areas of Model City, Ailapattah and Little Haiti, have validated the need for increased community policing efforts to address the heightened level of youth gun related violence in these areas. With proper funding our main objective will be to increase our workforce to provide better service to our areas most affected by gun violence, with the clear objectives of reducing the number of incidents, reducing the number of offenders and repeat offenders and improving the level of response. Our goal is to assign gun violence prevention PST Officer Teams to each target NET area for community policing activities and heightened visibility of officers. With increased police staffing, MPD will be able to proactively address. conditions and develop new relationships with the community in order to significantly reduce crime. These officers are able to work flexible hours to densely and strategically cover the areas most affected by youth gun violence and implement a more intense response to the problem. We will assess our performance and apply theCompStat. process to collect, analyze, map, review crime data and other performance measures on a regular basis; create best -practice strategies to address identified issues and implement proactive solutions in real time. Data required for performance measures will be obtained from MPD program records and will be regularly monitored via meetings with agency personnel to assess problems encountered and identify impediments to solutions. D Recruitment and hiring practices that reflect an orientation towards problem solving and community engagement I3J In-service training for officers on basic and advanced community policing principles https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 14 of 27 Please provide a narrative for each Internal change to personnel management identified (2,000 characters or less) The mission of the MPD's Police College is to provide the law enforcement community with training in the latest high liability, managerial, operational, and investigative techniques. These courses are regulated and designed through the Florida Department of Law Enforcement (FDLE), Criminal Justice Standards -and Training Commission (CJSTC). Specialized and Advance courses are funded through FDLE Region XIV programs, State and Federal grants, and Police Entrepreneurial funds. These courses are designed to enhance law enforcement officers and support personnel knowledge, skills, and abilities. As part of their training, all MPD law enforcement personnel must participate annually in Skills Development Training, a 40 hour training program, covering topics such as: Mental Preparation, Ethics and Professionalism, Use of Force and Hands -On Training Scenarios. To enhance the community policing initiatives, MPD will incorporate community policing philosophy, elements and tactics into the Skills Development Training, focusing the coursework on problem -.solving techniques, such as the SARA. (Scanning, Analysis, Response and Assessment) model. MPD law enforcement will further integrate problem -oriented policing which places a high value on responses that are preventive in nature, that are not dependent on the use of the criminal justice system, and that engage other community partners (public agencies, community groups, churches, schools, and private sector. entities). Community involvement has the potential for significantly contributing in the identification of problems and development of effective responses. Problem -oriented policing carries a commitment to implementing a new strategy, rigorously evaluating its effectiveness. This methodology will ultimately contribute to building a body of knowledge that supports the further professionaiization of MPD as well as establishing community trust. 0 Field training officer (FTO) programs that teach and test problem solving, community engagement, and critical thinking skills El Further define and clarify community policing roles and expectations for officers U Personnel evaluation systems that assess officer activities, accomplishments, and performance related to problem solving and community engagement Early intervention systems that help identify officers who may be showing early signs of stress, personal problems, and questionable work conduct O First -line supervisory skills to support officer problem solving and community engagement activities O Career development and/or promotional processes that reinforce problem solving and community engagement 11 None of the above 13) If awarded funds, will your agency Initiate or enhance any of the following internal changes to agency management? (Select up to 2 internal changes to agency management that will be addressed with these grant funds.) =J Agency mission statement, vision, and/or goals that reflect the core values of community policing [-1 Agency strategic plan that outlines the goals and objectives around community policing and other departmental priorities Cl Organizational performance measurement systems that include community policing metrics, and conduct annual assessments of agency performance ❑ Technology systems that provide officers, analysts, and the community better and more timely access to data and information CI Mediation strategies to resolve citizen complaints n Collection, analysis, and use of crime data and information In support of problem solving goals El Formal accreditation process J System to capture and track problem solving and partnership efforts and activities Please provide a narrative for each internal change to agency management identified (2,000 characters or less) https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 15 of 27 The NET Commander monthly report will be enhanced to .include performance measurements which will assess and evaluate the strength of our response using problem -solving policing. Reports will follow the SARA model. Commanders in conjunction with their supervisors and officers will prioritize and identify problems, develop a strategy, and measure and assess the outcome on a monthly basis. One officer from each PST team assigned to one of the three hot zone areas, will act as the Gun Violence Outreach Officer. These officers w.i].l gather information at the neighborhood level and conduct presentations on preventing gun violence with residents, community groups, schools and other stakeholders. The results of these meetings will be added to the NET Commander's monthly report. We will evaluate our response by assessing our performance through community meetings and evaluating officers' activities through CompStat. MPD uses CompStat, a computerized reporting system that is designed to facilitatethe collection of criminal statistical data. The CompStat process is a method of management accountability and philosophy of crime control. CompStat is not a quick -fix answer to crime but rather a process of organized problem solving that when coupled with commitment and consistency, inexorably leads to the positive outcome of recurring incremental reductions in crime. The MPD applies the CompStat process to: collect; analyze; map; review crime data, NET Commander monthly reports and other police performance measures on a regular basis; create best -practice strategies to address identified issues and implement these strategies in real time; hold police managers and employees accountable for their performance as measured by these data; and consistently review and repeat the process. Measures of implementation progress will he collected and maintained and ideas, problems encountered, and identification of solutions to impediments will be regularly assessed. C] An organizational assessment of community policing 67' Level and frequency of communication with the community on crime problems and agency activities to enhance transparency Please provide a narrative for each internal change to agency management identified (2,000 characters or less) In 2015, MPD created the Social Media Unit (SMU) to strengthen ties with the community by soliciting crime tips and sharing safety -related information. MPD understands social media should not be just another "megaphone" for the police to spread their messages; it should be used to solicit communications from the public to the police as well. MPD recognizes that many of the young people it wants to reach don't watch the local 6 o'clock news or read newspapers. Instead,young people with information about crime in the community receive and share news and information via social media platforms and other Internet -based sources, The SMU will be used as a vehicle to outreach to local youth and encourage a collaboration among residents and police, one officer from each NET area will be assigned to outreach to residents via social media, creating a forum where residents feel safe to communicate. The SMU will serve as tool to develop trust between the public and MPD; and as a mechanism to counter the "anti -snitching" culture prevalent in many of our NET areas. This will allow MPD to gather and investigate valuable intelligence and create a channel for two-way communication, heightening levels of transparency, .accountability and trust within the community. Officers will further use social media to identify potential problems or clear up miscommunications between the police and the public. The MPD currently has a social media following Facebook, Twitter, Instagram, and an active YouTube Channel. To further establish a bridge of communication with Miami's youth, MPD will partner with Miami - Dade County Public Schools to distribute information and encourage youth participation. We will also collaborate with Truancy Operations in our Community Relations Unit to outreach and develop a dialogue with area students. Social media outreach and partnerships will help MPD accomplish its community policing goals while continuing to build trust and legitimacy with the community. Cl None of the above III. General Community Support and Engagement 14) Did your agency consult with any of the following groups/organizations on the development of this community policing strategy? Please check all that apply. r1 Local government agencies (non -law enforcement, e.g.n probation/parole, parks and recreation, code enforcement) gi Community based organizations (e.g, faith based, community redevelopment groups, social service providers, resident associations) U Businesses operating in the community ❑ Tribal law enforcement agencies (outside your jurisdiction) [.j Other Federal, state, or local law enforcement agencies [] Multl-jurisdictional or regional task forces/partnerships WI Local educational institutions (schools/colleges/universities) )i Local government officials Individual stakeholders residing, working or with an interest in the community and/or problem ❑ None of the above 15) To what extent are there related governmental and/or community initiatives that complement your agency's proposed community policing strategy? *a) There are a significant number of related Initiatives 0 b) There are a moderate number of related initiatives https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 16 of 27 O c) There area minimal number of related initiatives 0 d) There are no related initiatives 16) To what extent is there community support in your jurisdiction for Implementing the proposed community policing strategy? *a) High level of support C) b) Moderate level of support o c) Minimum level of support 17) If awarded funds, to What extentwill the community policing strategy impact the other components of the criminal justice system in your jurisdiction? C•) a) Potentially decreased burden Q b) No change in burden C) c) Potentially increased burden SECTION 7: NEED FOR FEDERAL ASSISTANCE A. Explanation of Need for Federal Assistance All applicants are required to explain their Inability to address the need for this award without federal assistance. Please do so in the space below. (Please limit your response to a maximum of 4,000 characters.] Beginning in FY 2010-11, Miami experienced 3 consecutve years of budget shortfalls and significant budget reductions were imposed by the Miami Commission. These measurers reduced s1 expenditures in all areas with significant impacts in employee wages and benefits. During the past two fiscal years, as a result of budget reductions and an improved economy, Miami has restored its financial stability, however, many challenges still remain. The 2015-17 Strategic Plan reflects the identified priorities of our community and ensures that new available resources align accordingly. Through outreach efforts, it became clear that public safety and economic development are the two top priorities. Currently, Miami is striving to meet the demands of increasing its cash reserves to protect the City from unforeseen or unexpected expenses, funding capital improvements to maintain and renew its infrastructure while at the same time providing wage growth and benefits to its employees. Further, with increased investment, construction and development, Miami has experienced significant demands on all of its resources, especially sustaining a safe environment for all its residents. A specific challenge faced by MPD is increasing its manpower to meet the needs the new wave of urbanization spurred on by a construction boomr. In the last 10 years, over 22,000 new condos have been built in the Downtown Miami area. In addition, there are 11 new hotels being planned or under -construction in Miami's central business district that will nearly double the number of hotel rooms to over 6,600. These projects will dramatically increase the number of visitors and tourists choosing Miami as their destination.The workforce commuting daily into the City, tourists as well as the residents living in the urban core will continue to strain an already stretched police force. In contrast to this growth, Miami still remains one the poorest cities in the Us. A 2014 study by the Brookings Institution showed that the lowest quintile of the City residents earned $10,348 in 2012, about half of the average among the 50 largest cities in the US. The median incomeis at 53.55 of the US and the poverty rate is almost double the national average. Although Miami has enjoyed a prolonged period without civil unrest, the many areas with deep poverty require stronger community policing. Evidence of the increased demand for service is reflected in the total call volume received by MPD. In 2015,.the MPD Communication Section received 880,599 calls for service representing an increase of 6% (55,311) over 2014 when 825,288 calls were received. Since 2007, the rate of homicide has hovered in the mid to upper range of 16;100,000 which is 3 times higher than US & State, and twice as high as Miami -Dade County. The 2016 Goals Not Guns Report concludes that homicidal violence in Miami is consistent and is an outcome of economic and educational inequity, labor market forces, marital patterns and chronic offending lifestyles. MPD is committed to increasing its police force to handle greater service demands from growing development and expanding population. Clearly there are still challenges the City must meet. Over the past 2 decades, studies have suggested police can be effective inaddressing crime and disorder when they focus on small units of geography with high rates of crime. The Bureau of Justice states, persons in households below the federal poverty level had a higher rate of violence involving a firearm compared to persons above it. The areas selected for the gun violence prevention PST teams have poverty rates, ranging between 20-625 and account for 56% of gun -related homicides in Miami. This grant will allow MPD to reduce overall gun violence by increasing the capacity of its workforce to implement community policing strategies to strengthen bonds with the community and allocate resources to areas with the highest prevalence of factors attributed to gun violence. B. Service Population 1, Enter the total population of the government entity applying for this grant using the latest census estimate available In the American Fact Finder at http://FactFinder2.census.gov. 441003 ❑ 2. Check here If the population of the entity applying for this grant is not represented by U.S, Census figures (e.g., colleges, special agencies, school police departments, etc.). 3. What is the actual population your department serves as the primary law enforcement entity? 441003 This may or may not be the same as the population specified above. For example, a service population may be the census population minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e.g„ transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction. 3a. If applicable, please explain why the service population differs from the census population: https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 17 of 27 C. Fiscal Health 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. Please note: All figures must be rounded to the nearest whole dollar. CURRENT FISCAL YEAR (2016) $ PREVIOUS FISCAL YEAR (2015) $ PREVIOUS FISCAL YEAR (2014) $ 220387800 198519600 193955200 2) Since January 1, 2015, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through lay-offs. Please note: All figures must be rounded to the nearest whole percent. Civilian Law Enforcement Agency Personnel % Sworn Law Enforcement Agency Personnel % Other Government Agency Personnel 0 0 0 3) The U.S. Census Bureau American Community Survey (ACS) provides multi -year poverty rate estimates for communities. Please go to the U.S. Census Bureau's American Fact Finder(http://FactFinder2.census,gov) to determine the percentage of individuals in poverty in your jurisdiction. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable." Please see the program Application Guide for additional information and help in using the American Fact Finder. Please note: All figures must be rounded to the nearest whole percent. Percentage of individuals in poverty 30 ❑ Not Applicable: 4) The Bureau of Labor Statistics' Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website (http://www.bls,gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. It may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate). Please see the program application guide for additional information and help in using the LAUS data. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable". Please note: All figures must be rounded to the nearest whole percent. Percentage Unemployed for December 2015 6 Ci Not Applicable: 5) Indicate if your jurisdiction has experienced any of the following events since January 1, 2015 (Check all that apply) [7 A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) El A declaration as an economically or financially distressed area by the state in which the applicant is located. 0 Downgrading of the applicant's bond rating by a major rating agency. ❑ Has filed for or been declared bankrupt by a court of law. Li Has been placed in receivership or its functional equivalent by the state or federal government. G7JJ Taken on additional law enforcement duties and responsibilities resulting from an agency merger or the disbanding of a neighboring law enforcement agency (which did not result in a new or supplemented funded contract to provide these law enforcement services). 6) In addition to the data collected elsewhere in this application, the COPS Office would like to capture information from jurisdictions that may have faced an unanticipated catastrophic event that had a significant impact on the delivery of law enforcement services or have experienced an unusually large increase in the number of homicides in the past year. Examples of unanticipated catastrophic events include mass shootings, terrorist attacks, natural disasters, or other events leading to mass casualties that would not necessarily be reflected in the UCR crime statistics previously reported. Please note that if your jurisdiction Is faced with an unanticipated catastrophic event (e.g., mass shooting, terrorist attack, other mass casualty event) after submission of this application, but before the application closing date, you should contact the COPS Office immediately at 800-421-6770 to update your application to include this information. O If your agency experienced has an unanticipated catastrophic event or an unusually large increase in the number of homicides in the time period from January 1, 2015 to present, check this box. 7) The Promise Zone Initiative is part of the President's plan to create a better bargain for the middle class by partnering with local communities and businesses to create jobs, Increase economic security, expand educational opportunities, Increase access to quality, affordable housing and improve public safety. In exchange, these designees will receive the resources and flexibility they need to achieve their goals. The designees have agreed to and must demonstrate a collaborative effort- between private business and federal, state, tribal and local officials; faith -based and nonprofit organizations; children and parents- to ensure that hard work leads to a decent living for every American, in every community. To be a Promise Zone, your jurisdiction must have been designated as such by the closing date of this solicitation. (_i If your agency has a designated Promise Zone within its jurisdiction, check the box, D. PropertyNiolent Crime Please select at least one statement below: CJJ My agency can report crime data for all 3 years (please input In table below:). ❑ My agency cannot report crime data for 2015. IT My agency cannot report crime data for 2014. O My agency cannot report crime data for 2013. 1) Using UCR crime definitions, enter the actual number of Incidents reported to your agency In the previous three calendar years (2015, 2014, 2013) for the following crime types, Note that only those incidents for which your agency had primary response authority should be provided. Please enter 0 (zero) to indicate no incidents in a particular year/type. Leave blanks only where data Is unavailable, UCR Data 2015 2014 2013 Criminal Homicide 75 81 71 Forcible Rape 103 125 125 https;//portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 18 of 27 Robbery Aggravated Assault 1681 1790 2216 `I I — 12477 I �m 1 Burglary Larceny (except motor vehicle theft) 2614 3109 — 13721 3659 2533 3993 4514 15021 Motor Vehicle Theft 2298 2221 1914 SECTION 8: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS If you are applying for a COPS Office grant with a post -award retention plan requirement, please complete A. If you are applying for a COPS Office grant without a post -award retention plan requirement, please complete B. A. Continuation of Protect after Federal Funding Ends (for COPS Office grants with a retention plan requirement) Applicants must plan to retain all sworn officer positions awarded under your COPS Office hiring grant,for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained COPS Office -funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of grant funding, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the grant. These additional position(s) must be retained using state, local, or other nonfederal funding only. You may not use funds awarded by other federal grants to cover the costs of retention. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here http://www.COPS,usdoJ.gov/Default.asp?Item=2367 1. Will your agency plan to retain any additional positions awarded under this grant for a minimum of 12 months at the conclusion of federal funding for each position? Yens vJ Note: Agencies that do not plan to retain all the positions awarded under this grant are ineligible to receive CHP funding 2. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention: (check all that apply) C General funds 0 Raise bond/tax issue 0 Private sources/donations 1-.3 Nonfederal asset forfeiture funds (subject to approval from the state or local oversight agency) CJ Fundraising efforts El State, local, or other nonfederal grant funding C7 Other If other, please provide a brief description of the source(s) of funding not to exceed 500 characters. SECTION 12: OFFICIAL PARTNER(S) CONTACT INFORMATION An official "partner" under the grant may be a governmental, private, school district, or other applicable entity that has established a legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the grant. Please see the COPS Office application guide for more information on official partners that may be required. First Name Title First Name: Middle Name: Name of Partner Agency (e.g.,Smithville High School): Last Name Agency Name Action Last Name: Sufflx:[Seiect One... vi Type of Partner Agency (e.g., School District): Streetl Streetl: City: Telephone Number: 1 State: Select One... yi Zip/ Postal Code: Fax: Email: Important! Please click "Add Partner" below to add a partner to the list. Reminder! If you have modified (edit, update, or delete) the list of partners in any way, please click "Save" to store your changes before moving to the next section. Add Partner SECTION 13: APPLICATION ATTACHMENTS This section should be used to attach any required or applicable attachments to your grant applications (e,g. memorandum of understanding) If awarded, grantees using CHP funding to hire and/or deploy school resource officers into schools will agree that a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) must be submitted to the COPS Office before obligating or drawing down funds under this award. An MOU Is not required at time of application; however, if the lawenforcement agency already has an MOU in place that is applicable to https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 19 of 27 the partnership, the MOU can be submitted as an attachment in section 13 of the grant application. The MOU must contain the following; the purpose of the MOU, clearly defined roles and responsibilities of the school district and the law enforcement agency; focusing officers' roles on safety, Information sharing, supervision responsibility and chain of command for the SRO and signatures. If awarded, grantee will agree that the MOU must be submitted to the COPS Office 90 days from date on the award congratulatory letter. The implementation of the COPS Hiring Program grant without submission and acceptance of the required MOU may result in expenditures not being reimbursed by the COPS Office and/or award de -obligation. Please refer to the program -specific Application Guide to determine if an MOU or other application attachments are required. The guide will also specify If optional attachments are permitted for submission. Please use appropriately descriptive file names (e.g. Program Narrative, Budget Detail Worksheet and Budget Narrative, Timelines, Memoranda of Understanding, Resumes) for all attachments. Please do not submit executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: .com, .bat, .exe, ,vbs, .cfg, .dat, .db, .dbf, .dll, .ini, .log, .ora, ,sys, and .zip. The system may reject applications with files that use these extensions. Current Attachments Upload attachments using "Browse..." and "Upload...". File names may only contain: a-z0-9perlod(.), underscore(_), hyphen( -)Characters other than these will be replaced by a hyphen( -).After clicking the "Upload..." button, please wait for the page to refresh. The uploaded file will automatically appear in the file list. City of Miami COPS 2016_MOU Docs.pdf Memorandum of Understanding Delete Form COPS_Sh_ApplicationAttachment_2_3.V2.3.pdf SF-424 Delete Form SF424_2_1-V2.1.pdf SF-424 Delete SF424_2_1-1234-City of Miami COPS 2016 Congressional Districts.pdf SF-424 Delete I Browse... Memorandum of Understanding v Upload File ...J SECTION 14: BUDGET DETAIL WORKSHEETS Instructions for Completing the Budget Detail Worksheets The following Budget Detail Worksheets are designed to allow all COPS Office grant and cooperative agreement applicants to use the same budget forms to request funding, Allowable and unallowable costs vary widely and depend upon the type of COPS Office program. The maximum federal funds that can be requested and the federal/local share breakdown requirements also vary. Please refer to the program -specific application guide to determine the allowable/unallowable costs, the maximum amount of federal funds that can be requested, and the federal/local share requirements for the COPS Office program for which your agency is applying(see http://www,cops,usdoj.gov/Default.asp?item=46). To assist you, sample Budget Detail Worksheets are included in each application guide, Please complete each section of the Budget Detail Worksheets applicable to the program for which you are applying (see http://www,cops,usdoj.gov/Default.asp?Item=46 for requirements). If you are not requesting anything under a particular budget category, please check the appropriate box In that category indicating that no positions or items are requested. Final calculations will be rounded to the nearest whole dollar. Once the budget for your proposal has been completed, a budget summary page will reflect the total amounts requested in each category, the total project costs, and the total federal and local shares. If you need assistance In completing the Budget Detail Worksheets, please call the COPS Office Response Center at 800.421-6770. SECTION 14A: BUDGET DETAIL WORKSHEETS Instructions: This worksheet will assist your agency in reporting your agency's current entry-level salary and benefits and identifying the total salary and benefits request per officer position for the length of the grant term. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-time sworn officer position within your agency. Do not include employee contributions. (Please refer to http://www.cops.usdoj.gov/Default.asp?Item=46 for information on the length of the grant term for the program under which you are applying.) Special note regarding sworn officer fringe benefits: For agencies that do not include fringe benefits as part of the base salary costs and typically calculate these separately, the allowable expenditures may be included under Part 1, Section B. Any fringe benefits that are already included as part of the agency's base salary (Part 1, Section A of the Sworn Officer Budget Worksheet) should not also be included in the separate fringe listing (Part 1, Section B). Please refer to http://www.cops,usdoj.gov/Default.asp?Item=46 for information about allowable and unallowable fringe benefits for sworn officer positions requested under the program to which your agency is applying. A. SWORN OFFICER POSITIONS Full -Time Entry -Level Sworn Officer Base Salary Information Part 1: Instructions: Please complete the questions below based on your agency's entry-level salary and benefits package for one locally -funded officer position, As applicable per the program -specific application guide, you may also be required to project Year 2 and Year 3 salaries. Sworn Officer Position A. Base Salary Information Year 1 Salary Enter the first year entry-level base salary for one sworn officer position. 53589.90 vi Does the base salary Include Vacation costs? Please select Yes or No. Yes [yes Year 2 Salary Enter the second year entry-level base salaryfor one sworn officer position. 54663.86 v] Does the base salary Include Vacation costs? Please select Yes or No. Year 3 Salary Enter the third year entry-level base salary for one sworn officer position. [Yes 55757.45 v,Does the base salary Include Vacation costs? Please select Yes or No. vl Does the base Yes v] Does the base 25 u Does the base salary include salary include salary Include Sick Leave costs? Sick Leave costs? Sick Leave costs? https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 20 of 27 Please select Yes or No. B. Fringe Benefit costs should be calculated for each year of the grant term. FRINGE BENEFITS: Social security expenses cannot exceed 6.2% Medicare expenses cannot exceed 1.45% Health Insurance (Family Coverage) Life Insurance Vacation Number of Hours Annually: Sick Leave Number of Hours Annually: Retirement c1.; Exempt 1:3 6.2% 0 Fixed Rate Cl Exempt Rini 1.45% Cl Fixed Rate 194 96 Worker's Compensation ° Exempt Unemploy ment Insurance 0 Exempt Other Shift Differential Payments v Other Select One v Other Select One v Benefits Sub -Total Per Year (1 Positi on) C. Total Salary + Benefits Per Year (1 Position) D. Total Salary and Benefits for Years 1, 2, and 3 (1 Position): Year 1 Fringe Benefits COST % OF BASE SALARY 0 0 777.05 1.45 13027,70 24.31 180.00 0.34 0 0.00 0.00 23054.37 43.02 6452.22 12.04 0 0.00 535.90 0 0 1,00 0.00 0.00 44027,24 97617.14 298745.16 Please select Yes Please select Yes or No. Year 2 Fringe Benefits COST % OF BASE SALARY 0 0 792.63 1.45 13288.78 24,31 180.00 0.33 0 0.00 0 0.00 23516.39 43.02 6581.53 12.04 0 546.64 0,00 1.00 0 0.00 0 0.00 44905.97 99569.83 X 115 # of Positions or No. Year 3 Fringe Benefits. COST 0/o OF BASE SALARY 0 808.48 1355464 1.45 24,31 180,00 0.32 0 0.00 0 0.00 23986,85 43.02 6713.20 12.04 0 0.00 557.57 0 1,00 0.00 0 0.00 45800.74 101558.19 4481177.40 SALARY DETAILS Part 2 : Sworn Officer Salary Information 1. If your agency's second or third -year costs for salaries and/or fringe benefits increase after the first year, check the reasons(s) why in the space below. If these costs do not increase, please select "Not Applicable (� Cost of Living Adjustment (COLA) lqj Step Raises Cl Change in Benefit Costs n Not Applicable Part 3: Federal/Local Share Costs (for Hiring Grants) As part of the local matching requirement for the 2016 COPS Hiring Program, grantees must assume a progressively larger share of the cost of the grant with local funds over the three-year grant period. This means that your local match must increase each year, while the federal share must decrease. Total Salary and Benefits for year 1, 2, & 3 (all positions): Total Federal Share: Total Federal Percentage: Total local share required: Total Local Percentage: 4481177.40 1875000,00 41.84168206273 2606177.40 58.15831793726 Please project in the chart below how your agency plans to assume a progressively larger share of the grant costs during each year of the program. The chart Is only a projection of your plans; while your agency may deviate from these specific projections during the grant period, it must still ensure that the federal share decreases and the local share increases, For more details on local matching requirements for this program, please refer to http://www.cops.usdoj.gov/Default.asp?Item=46. Please use the Recalculate button below after any changes to the benefit table above before moving forward. Percent of the "Total Local Share Required" your agency plans to assume in Year 1 Percent of the "Total Local Share Required" your agency plans to assume in Year 2 Percent of the "Total Local Share Required" your agency plans to assume in Year 3 Percent Total 32 33 35 100 https://portal.cops.usdoj.gov/SMS/PrintView,aspx?printType=all 10/18/2016 PDF Print View Page 21 of 27 630280.33 633509,00 611210.67 1875000 833976,77 860038.54 912162.09 2606177.40 4481177,4 Federal Share Year 1 Federal Share Year 2 Federal Share Year 3 Federal Total Local Share Year 1 Local Share Year 2 Local Share Year 3 Local Total Recalculate S. BUDGET SUMMARY Instructions: Please review the category totals and the total project costs below. If the category totals and project amounts shown are correct, please continue with the submission of your application, Should you need to make revisions to a budget category, please return to the Budget Detail Worksheet, Section Budget Category Category Total A. Sworn Officer Positions $4481177.40 • B. Non -Sworn Personnel $0.00 C. Equipment & Technology $0.00 D. Supplies $0.00 E. Travel & Training $0.00 F. Contracts & Consultants $0.00 G. Other Costs $0,00 H. Indirect Costs $0.00 Total Project Amount: $4481177,40 Total Federal Share Amount: (Total Project Amount X Federal Share Percentage Allowable) $1875000.00 41.841682% Total Local Share Amount(If applicable): (Total Project Amount - Total Federal Share Amount) $2606177.40 o 58.158318 /a f your application is funded, but for a reduced number of officer positions, the percentage of the local share provided above will be applied to the total project cost of the awarded officers. Waiver of Local Match The COPS Office may waive some or all of a grantee's local match requirement based on severe fiscal distress. During the application review process, your agency's waiver request will be evaluated based on the availability of funding, a demonstration of severe fiscal distress as reflected through the fiscal health data in section 7 of this application, and a comparison of your fiscal health data with that of the overall applicant pool. Q1: Are you requesting a waiver of the local match based on severe fiscal distress? INo v Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission, First Name: Xiao-Wen (Michelle) Last Name: Choi Title: Police Finance and I Telephone Number: 305-603-6198 Fax: 305-579-6634 Email Address: xiao-wen.choi@miar SECTION 15A: ASSURANCES Several provisions of federal law and policy apply to all grant and cooperative agreement programs. The Office of Community Oriented Policing Services ("COPS Office") needs to secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Office Grant Program Specialist at 800-421-6770. https://portal.eops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 22 of 27 By signing this form, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal award funds. In particular, the applicant assures us of the following: 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant or cooperative agreement and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of employees whose principal employment is in connection with an activity financed in whole or in part with this grant or cooperative agreement. These restrictions are set forth in 5 U.S.C. § 1501, et seq. 3. It will comply with the min imum wage and maximum hours provisions of the Fair Labor Standards Act (29 U.S.C. § 201, et seq.), if applicable. 4. It will establish safeguards, If it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. In addition, It will disclose (in writing) to the COPS Office any potential conflict of interest arising during the course of performance of the grant or cooperative agreement award and also will require such written disclosures by any subrecipients. 5. As required by 42 U.S.C. § 3796dd-6, it will give the U.S. Department of Justice or the Comptroller General access to and the right to examine records and documents related to the award. 6. It will comply with all requirements imposed by the U.S. Department of Justice as a condition or administrative requirement of the grant or cooperative agreement, including but not limited to: the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice In 2 C.F.R. § 2800.101 ; 48 C.F.R. Part 31 (FAR Part 31) (Contract Cost. Principles and Procedures); the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 C.F.R. Part 38 (Equal Treatment for Faith -Based Organizations); the applicable COPS application guide; the applicable COPS grant owner's manual or award owner's manual; and with all other applicable program requirements, laws, orders, or regulations. 7. As required by 42 U.S.C. § 3796dd-1(c)(11), it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency, 8. It will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the grounds of race, color, religion, national origin, sex, disability, or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non-discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); Title IX of the Education Amendments of 1972, as amended (20 U,S,C. § 1681, et seq,); and the corresponding U.S. Department of Justice regulations implementing those statutes at 28 C.F.R. Part 42 (subparts C, D, E, G, and I). It will also comply with Executive Order 13279, Equal Protection of the Laws for Faith -Based and Community Organizations; Executive Order 13559, Fundamental Principles and Policymaking Criteria for Partnerships With Faith -Based and Other Neighborhood Organizations; and the U.S. Department of Justice implementing regulations at 28 C.F.R. Part 38. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. It will comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Part 42 subpart E). The requirements are as follows: If your organization has fewer than fifty employees or receives an award of less than $25,000 or Is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your organization must complete and submit Section A of the Certification Form, which is available online at http://www.ojp,usdoj,gov/about/ocr/pdfs/cert.pdf, If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then It has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your organization has to maintain the Utilization Report on file and make It available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf. If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form) and submit It to the OCR for review within sixty days from the date of this letter. For assistance in developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form Is available at http://www,ojp.usdoj,gov/about/ocr/pdfs/cert.pdf. To comply with the EEOP requirements, you may request technical assistance from an ESOP specialist at the OCR by telephone at (202) 307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov. 9. Pursuant to U.S. Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the Civil Rights Act of 1964, it will ensure meaningful access to Its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under Its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency' (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact. 12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required. 13, It will comply with the Human Subjects Research Risk Protections requirements of 28 C.F.R. Part 46 if any part of the funded project contains non- exempt research or statistical activities which involve human subjects and also with 28 C,F.R. Part 22, requiring the safeguarding of individually identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, it will enforce on-the-job seat belt policies and programs for employees when operating agency -owned - or - rented or personally -owned vehicles, 15. As required by 42 U.S.C. § 3796dd-3(a), it will not use COPS Office funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable. 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level or the increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period, 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, .to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S.C. § 1913. https;//portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 23 of 27 18, In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process, it agrees to increase the nonfederal share (or, If the awarded grant does not contain a cost sharing requirement, contribute a nonfederal share) equal to the amount seized in order to fully implement the grant project. False statements or claims made in connection with COPS Office grants or cooperative agreements may result in fines, imprisonment, debarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the awardee of its obligations under this award. Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Rodolfo Llanes Rodolfo Llanes Date: 06/22/2016 Signature of Government Executive/Financial Official (For your electronic signature, please type in your name) Daniel Alfonso Daniel Alfonso Date: 06/22/2016 SECTION 15B: CERTIFICATIONS Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Federal Taxes and Assessments; Drug -Free Workplace Requirements; and Coordination with Affected Agencies. Although the U.S. Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should carefully review the statutes and regulations cited below and the instructions for certification to understand the requirements and whether they apply to a particular applicant. Signing this form complies with the certification and notice requirements under 28 C.F.R. Part 69 "New Restrictions on Lobbying'; 2 C.F.R. Part 2867 "Nonprocurement Debarment and Suspension"; 2 C.F.R. Part 200 "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"; the general provisions in the applicable Appropriations Act; 28 C.F.R. Part 83 "Government -Wide Requirements for Drug -Free Workplace (Grants)"; and the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the U.S. Department of Justice determines to award the covered grant. 1. Lobbying As required by 31 U.S.C. § 1352, implemented at 28 C.F.R. Part 69, for persons entering into a grant or cooperative agreement over $100,000, and 2 C.F.R. § 200.450 as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800,101, the applicant certifies to the following: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; or the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grantor cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its Instructions. C, If applicant is a nonprofit organization or an institution of higher education, it will comply with the additional lobbying restrictions set forth in 2 C.F.R. § 200,450(c) as adopted by the U.S. Department of Justice in 2 C.F,R. § 2800.101. D. The undersigned shall require that the language of this certification be Included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub -recipients shall certify and disclose accordingly, 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) Pursuant to Executive Order 12549, Debarment and Suspension, as implemented at 2 C.F.R. Part 2867, for prospective participants In primary covered transactions, as defined at 2 C.F.R. § 2867,20(a), and other requirements, the applicant certifies that it and its principals A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within a three-year period preceding this application been convicted of a felony criminal violation under any federal law, or been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (B) of this certification; and D. Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default. 3. Mandatory Disclosure Pursuant to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. § 200.113 as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101, the applicant certifies that it: A. Has not violated any federal criminal law involving fraud, bribery, or gratuity that may potentially affect the federal grant or cooperative agreement; B. Shall timely disclose in writing to the federal awarding agency or pass -through entity, as applicable, any violation of federal criminal law involving fraud, bribery, or gratuity that may potentially affect the federal grant or cooperative agreement; and C. Shall require that the language of this certification be included in the award documents for all subawards (including subgrants and cooperative agreements) and shall require all subreciplents certify and disclose accordingly, 4. Federal Taxes and Assessments https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 24 of 27 A. If applicable, an applicant who receives an award In excess of $5,000,000 certifies that, to the best of its knowledge and belief, the applicant has filed all federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the I nternal Revenue Service and is not in default, or the assessment is the subject of a non -frivolous administrative or judicial proceeding. B. The applicant certifies that it does not have any unpaid federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. 5. Drug -Free Workplace As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. 8103), and implemented at 28 C.F.R. Part 83, for recipients (other than Individuals), as defined at 28 C.F,R. § 83.660 — A. The applicant certifies that it will, or will continue to, provide a drug- free workplace by doing the following: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance Is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on -going drug -free awareness program to inform employees about - (a) the dangers of drug abuse in the workplace; (b) the grantee's policy of maintaining a drug -free workplace; (c) any available drug counseling, rehabilitation and employee assistance programs; and (d) the penalties that may be imposed upon employees for drug -abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (1); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will - (a) abide by the terms of the statement; and (b) notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying the agency in writing within 10 calendar days after receiving notice under subparagraph (1v)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 145 N Street, NE, Washington, D.C. 20530. Notice shall include the identification number(s) of each affected grant; (vi) Taking one of the following actions within 30 calendar days of receiving notice under subparagraph (iv)(b) with respect to any employee who is so convicted — (a) Taking appropriate personnel action against such an employee, up to and Including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (I), (i1), (ill), (iv), (v), and (vi). B. The applicant further certifies that it will identify all known workplaces under each COPS Office award, keep the identification documents on file, and make them available for Inspection upon request by the U.S. Department of Justice officials or their designated representatives. 6. Coordination As required by 42 U.S.C. § 3796dd-1(c)(5) of the Public Safety Partnership and Community Policing Act of 1994, applicants must certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. [j Where the applicant is unable to certify to any of the statements in this Certifications form, he or she shall attach an explanation to this application regarding the particular statement that cannot be certified. Please check the box if an explanation is attached to this application. Please note that the applicant is still required to sign the Certifications form to certify to all the other applicable statements. False statements or claims made in connection with COPS Office grants or cooperative agreements may result In fines, imprisonment, debarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Rodolfo Llanes Rodolfo Llanes Date: 06/22/2016 Signature of Government Executive/Financial Official (For your electronic signature, please type in your name) Daniel Alfonso Daniel Alfonso Date: 06/22/2016 SECTION 16: DISCLOSURE OF LOBBYING ACTIVITIES This section duplicates OMB's Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient, at the initiation or receipt of a covered federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. § 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for Influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with a covered federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional Information. https://portal,cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 25 of 27 1, Identify the type of covered federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered federal action, 2. Identify the status of the covered federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the Information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for thls covered federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5, If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime federal recipient, Include Congressional District, if known. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, If known. For example, U.S. Department of Transportation, United States Coast Guard. 7. Enter the federal program name or description for the covered federal action (item 1). If known, enter the full Catalog of federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments, 8. Enter the most appropriate federal identifying number available for the federal action identified in item 1 (e.g. Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the federal agency). Include prefixes, e.g., 'RFPD E-90-001." 9, For a covered federal action where there has been an award or loan commitment by the federal agency, enter the federal amount of the award/loan commitment for the prime entity identified in item 4 or 5, 10, (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered federal action, (b) Enter the full name(s) of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11, The certifying official shall sign and date the form, print his/her name, title and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is OMB No, 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0046), Washington, DC 20503. Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. § 1352. ❑ Not Applicable 1. Type of Federal Action: O a. contract 0 b. grant O c. cooperative agreement O d, loan 0 e, loan guarantee Of. loan insurance 2. Status of Federal Action: C•i a. bid/offer/application O b. initial award O c. post -award 3. Report Type: *a. initial filing O b. material change For Material Change Only: If you select "b. material change" above, the following three fields are required. 4. Name and Address of Reporting Entity: [City of Miami 444 SW 2nd Ave. Miami, FL 33130-1910 O a. Prime 0 b. Subawardee Subawardee Tier, if known Congressional District (number), if known; 5. If Reporting Entity In No. 4 is Subawardee, Enter Name and Address of Prime: https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 26 of 27 City of Miami 444 SW 2nd Ave. Miami, FL 33130-1910 Congressional District (number), If known: 25 6. Federal Department/Agency: USDOJCOPS 7. Federal Program Name/Description: 16.710 CFDA Number, if applicable: 16,710 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): 10 b. Individuals Performing Services (including address if different from No.1 Oa) (last name, first name, MI): 11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who falls to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Typed Name: Lillian Blondet Title: Director, Office of Grants Adminis• Telephone Number: 3054161536 DATE: 06/22/2016 Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL SECTION 17: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS 1) Federal Civil Rights and Grant Reviews: Please be advised that an application may not be funded and, if awarded, a hold may be placed on the award If it is deemed that the applicant Is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation, or is not cooperating with a U.S. Department of Justice grant review or audit. 2) Certification of Review of 28 C.F.R. Part 23/Criminal Intelligence Systems: Please review the COPS Office application guide: Legal Requirements Section for additional information. Please check one of the following, as applicable to your agency's intended use of this grant: O No, my agency will not use these COPS Office grant funds (if awarded) to operate an interjurisdictional criminal Intelligence system. 0 Yes, my agency will use these COPS Office grant funds (if awarded) to operate an interjurisdictional criminal intelligence system, By signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23. 3) Certification of Review and Representation of Compliance with Requirements: The signatures of the Law Enforcement Executive/Agency Executive, Government Executive/Financial Official, and the Person Submitting this Application on the Reviews and Certifications represent to the COPS Office that: https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016 PDF Print View Page 27 of 27 a) the signatories have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity; b) the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Office application guide, the COPS Office grant or award owner's manual, Assurances, Certifications and all other applicable program regulations, laws, orders, and circulars; c) the applicant understands that false statements or claims made In connection with COPS Office grant programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, or any other remedy available by law to the Federal Government; d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which reliance will be placed when the U.S. Department of Justice determines to award the covered grant; e) the applicant understands that as a general rule COPS Office funding may not be used for the same item or service funded through another funding source f) the applicant and any required or identified official partner(s) listed In section 12 are partners in this grant project and mutually agreed to this partnership prior to this grant application. The signatures of the Law Enforcement Executive/Agency Executive and the Government Executive/Financial Official on this application must be the same as (hose identified in Section 4 of this application, Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Rodolfo Llanes Rodolfo Llanes Date: 06/22/2016 Signature of Government Executive/Financial Official (For your electronic signature, please type In your name) Daniel Alfonso Daniel Alfonso Date: 06/22/2016 Signature of Person Submitting This Application (For your electronic signature, please type in your name) Lillian Blondet Date: 06/22/2016 [.� By clicking this box, the applicant understands that the use of typed names in this grant application and the required grant forms, including the Assurances and Certifications, constitute electronic signatures and that the electronic signatures are the legal equivalent of handwritten signatures. SECTION 18: APPLICATION DATA VERIFICATION By signing below, I certify that I have read, understand and agree to the following: a) my agency has been requested by the COPS Office to review, confirm and/or update specific data items that were previously submitted in our COPS application and our failure to respond to the request may eliminate our application from 2016 funding consideration; b) my agency has reviewed, confirmed and/or updated the specific data items identified by the COPS Office, and certify that the Information is true and accurate; c) I am authorized by the appropriate governing body to act on behalf of the grant applicant entity to make changes to our COPS application which will be considered for 2016 funding; d) the Information provided in this application, including any amendments, shall be treated as material representations of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant; and e) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Signature of the Person Completing this Form (For your electronic signature, please type in your name) Lillian P. Blondet Date Completed 07/12/2016 i J ELECTRONIC SIGNATURE: By clicking this box, I understand that typing in my name on this form constitutes an electronic signature and that the electronic signature is the legal equivalent of a handwritten signature. In order for your agency to be considered for COPS Office grant funding, all application updates must be submitted through the COPS Office website (COPS website) in accordance with COPS Office instructions. For technical assistance with submitting your updates or to withdraw your agency's application from funding consideration, please call the COPS Office Response Center at 800-421-6770. https://portal.cops.usdoj.gov/SMS/PrintView.aspx?printType=all 10/18/2016