HomeMy WebLinkAboutEvaluation ReportMemorandum
Date:
To:
Thru:
F rom:
Subject:
April 22, 2015
Lester Sole, Director
Internal Services Department
Miriam Singer, CPPO. Assistant
Internal Services Department
Beth Goldsmith, CPPB, Procurement Contracting Manage
Co -Chairperson, Evaluation/Selection Committee
Report of Evaluation/Selection Committee for RFP No. 00172: Disaster Debris
Removal Monitoring Services
The Evaluation/Selection Committee has completed the evaluation of proposals submitted in response to
the referenced Request for Proposals (RFP) following the guidelines published in the solicitation as
summarized below.
Committee meeting dates:
January 29, 2015 (Kick -Off Meeting)
February 11, 2015 (Technical Discussion and Evaluation Meeting)
March 12, 2015 (Oral Presentations, Evaluation Meeting, and Final Scoring)
Verification of compliance with contract measures:
Not applicable as no contract measures were assigned to this solicitation.
Local Certified Service -Disabled Veteran Business Enterprise Preference:
Not applicable due to funding source.
Evaluation Results/ Summary of Scores:
The Evaluation/Selection Committee was tasked with evaluating, scoring, and ranking the seven
responsive proposals submitted, An initial technical discussion and evaluation meeting was held to
discuss each responsive proposal. A review of the technical merits of each proposal in addition to the
prices offered were evaluated based on the criteria outlined within the RFP. After completion of the
technical review of the proposals received, the Evaluation/Selection Committee conducted preliminary
scoring and determined a shortlist of vendors to be invited to complete oral presentations.
Preliminary Scores are as follows:
Pre -Oral Presentations
Estimated
Total Combined Price / Cost
Technical Score Price Score Score Submitted
Proposer (Max 400 points) ( Max 100 points) ( Max 500 po)nts) Per Event
1. Tetra Tech, Inc. 372 82 454 $2,922,200
2. True North Emergency
352 82 434 $3,258,600
Management, LLC
3. Rostan Solutions, LLC 349 80 429 $3,615,400
4. CB&I Environmental &
357 62 419 $5,059,000
Infrastructure, Inc
5. Witt O'Brien's, LLC 333 79 412 $3,060,000
6. CDR Maguire Inc. 325 63 388 $4,271,500
7, Metric Engineering Inc. 294 65 359 $4,819,000
The Evaluation/Selection Committee elected to hold oral presentations with the five top ranked vendors:
Tetra Tech, Inc., True North Emergency Management, LLC, Rostan Solutions, LLC, CB&I Environmental
Page 2
Memo to Lester Solo
Report of Evaluation/S
tion Committee for RFP No. 00172: Disaster Debris Removal Monitoring Services
& Infrastructure, Inc., and Wilt O'Brien's, LLC. Oral presentations were conducted on March 12, 2015.
One vendor, CB&I Environmental & Infrastructure, Inc., declined to participate in the oral presentations,
and therefore, was rescored based solely on the proposal received without any clarification that may
have been received during oral presentations. Immediately following the oral presentations, a final
evaluation meeting was held. Proposals were rescored and reranked for those firms remaining in
consideration.
The final scores are as follows:
Post Oral Presentations
Estimated
Total Combined Price / Cost
Technical Score Price Score Score Submitted
Proposer (Max 400 points) ( Max 100 points) ( Max 500 points) Per Event
1 Tetra Tech, Inc. 370 93 463 $2,922,200
2. Witt O'Brien's, LLC 359 87 446 $3,060,000
3. Rostan Solutions, LLC 315 77 392 $3,615,400
4. True North Emergency
306 79 385 $3,258,600
Management, LLC
5, CS&I Environmental &
315 47 362 $5,059,000
Infrastructure, Inc.
Local Preference:
Not applicable due to thetho funding source assigned to this solicitation.
Negotiations:
The Evaluation/Selection Committee recommends that the County enter into negotiations with the two
highest ranked proposers as provided for in the solicitation, Tetra Tech, inc. and Witt O'Bnen's, LLC. The
following individuals will participate in the negotiations:
Beth Goldsrnith, Procurement Contracting Manager, Internal Services Department
Bill Solomon, Chief, Procurement Division, Parks, Recreation and Open Spaces Depart lent
Armando Gonzalez, Accountant 11V, Parks, Recreation and Open Spaces Department
Michael Fernandez, Assistant Director, Public Works and Waste Management
Olga Espinosa -Anderson, Division Director 3, Public Works and Waste Management
Justification for Recommendation:
The Evaluation/Selection Committee recommends that the County proceed to negotiations with the two
highest ranked proposers, Tetra Tech, inc, and Witt O'Brien's, LLC for the provision of disaster debris
removal monitoring services to support the oversight and management of debris recovery contractors for
clean-up efforts following disaster events, The management of debns recovery contractors includes field
monitoring of debris removal and reduction, truck certification, damage assessment, training, emergency
planning as well as facilitating communication with the Federal Emergency Management Agency (FEMA),
the State of Florida and other federal agencies and coordination with state's FEMA liaison in order to
receive federal reimbursement
In addition to submitting favorable proposed pricing, both Tetra Tech, Inc. and Witt O'Brien's, LLC ranked
highest In past performance including reimbursement rates, the qualifications of key personnel and the
proposed approach to providing the services requested in this Solicitation. Both firms have highly trained
staff with substantial, large -project experience in urban environments and key personnel that have
extensive experience in working with FEMA. Tetra Tech, Inc. and Witt O'Brien's, LLC both use
Automated Debris Management System (ADMS) technology which allows for real-time truck locations,
reporting, progress tracking, and paperless receipts. ADMS enhances invoice reconciliation, payment to
haulers, and ultimately provides for accurate records to support FEMA reimbursement
Page 3
Memo to Lester Sola
Report of Evaluation/Selection Cornmittee for RFP No, 0 72: Disaster Debris Removal Monitoring Services
Copies of the score sheets are attached for each Evaluation/Selection Committee member, as well as a
composite score sheet, The current contract expires October 31, 2015. Your approval of the
Evaluation/Selection Committee's recommendation is requested.
Approved
ester Sol Direc or
Internal Srvices Dee