HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #1311
Date: 10/31/2016
Commission Meeting Date: 12/08/2016
Type: Resolution
Subject: IFB - Elev. Maintenance Srvcs.
Purpose of Item:
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
The nature of this item is to establish a term contract for Elevator Maintenance
Services, with Maverick United Elevator, LLC, the lowest responsive and responsible
bidder under IFB No. 615394, on an as needed contractual basis, for a period of three
(3) years, with the option to renew for one (1) additional, three (3) year period.
Allocating funds from various departments, subject to the availability of funds and
budgetary approval, at the time of need. Authorizing additional suppliers to be added to
the contract, and further authorizing the City Manager to negotiate and execute all other
documents, including any amendments, renewals and modifications to the contract, in a
form acceptable to the City Attorney, as may be necessary for said purpose.
Background of Item:
Various City departments have a need for elevator maintenance services. On August
19, 2016, the Procurement Department (Procurement) issued IFB No. 615394. As
required by the Procurement Code, the IFB was advertised and issued online. On
September 6, 2016, at the bid closing, five (5) bids were submitted and were tabulated.
Procurement is recommending award to the lowest responsive and responsible bidder,
per bid specifications, on the aggregate. The estimated annual contract amount is
$79,500.00 with $477,000.00 in the aggregate, for all six (6) years, including the option
to renew period.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$79,500.00 annually ($477,000.00 is the aggregate over six (6) years, including the option to
renew periods)
Reviewed B
Department of Procurement Lydia Osborne Department Head Review Completed 11/04/2016 11:05 AM
Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 11/07/2016 9:22 AM
Office of Management and Budget Christopher M Rose Budget Review Completed 11/07/2016 4:40 PM
City Manager's Office Fernando Casamayor Assistant City Manager Review Completed 11/21/2016 3:36 PM
City Manager's Office Daniel J. Alfonso City Manager Review Completed 11/21/2016 9:13 PM
Legislative Division Valentin J Alvarez Legislative Division Review Completed 11/23/2016 2:55 PM
Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 11/23/2016 2:59 PM
Office of the City Attorney Victoria Mendez Approved as to Form and Correctness Completed
City Commission Nicole Ewan Meeting Completed 12/08/2016 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 12/16/2016 4:01 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 12/16/2016 4:29 PM
City of Miami
Legislation
Resolution
Enactment Number: R-16-0583
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1311 Final Action Date:12/8/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED SEPTEMBER 6, 2016, PURSUANT TO INVITATION FOR BID NO.
615394, FROM MAVERICK UNITED ELEVATOR LLC, THE LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER TO PROVIDE ELEVATOR MAINTENANCE SERVICES,
ON AN AS -NEEDED CONTRACTUAL BASIS, FOR A PERIOD OF THREE (3) YEARS,
WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR
PERIOD; ALLOCATING FUNDS FROM VARIOUS DEPARTMENTS, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL, AT THE TIME OF
NEED; FURTHER AUTHORIZING THE CITY MANAGER TO ADD SERVICE
SUPPLIERS TO THE CONTRACT AS DEEMED IN THE BEST INTEREST OF THE
CITY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, various departments have a need for the procurement of elevator
maintenance services; and
WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 615394 to
establish a contract for elevator maintenance services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received September 6, 2016, pursuant to IFB No. 615394, from
Maverick United Elevator LLC, the lowest responsive and responsible bidder, to provide
elevator maintenance services, on an as -needed contractual basis, for a period of three (3)
years, with the option to renew for one (1) additional three (3) year period, is accepted.
Section 3. Funds are to be allocated from various departments, subject to the
availability of funds and budgetary approval, at the time of need.
Section 4. The City Manager is authorized to add service suppliers to the contract as
deemed in the best interest of the City.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and modifications to the contract, in a form
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
acceptable to the City Attorney, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey ) 11/2812016
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.