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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1290 Date: 11 /01 /2016 Commission Meeting Date: 12/08/2016 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Appr. Addendum - Taget Solutions Purpose of Item: To authorize the City Commission to approve the Client Agreement between TargetSolutions Learning, LLC and the City of Miami, and the Addendum to the Client Agreement, for the continued support and on -going use of proprietary software applications for Internet Based Training, further authorizing the City Manager to execute the Client Agreement and the Addendum to the Client Agreement, and other documents, including any amendments, extensions and modifications to the Client Agreement and the Addendum to the Client Agreement, in a form acceptable to the City Attorney, after consultation with the City Attorney, as may be necessary for said purpose. Background of Item: On October 13, 2011, pursuant to Resolution No. 11-0398, the City Commission authorized the execution of a Professional Services Agreement (PSA) pursuant to RFP Contract No. 251230, with TargetSafety.Com, Inc. for an internet based training system and support for the City's Fire Department (Fire). The contract awarded was for an initial two (2) year term with an option to renew for three (3), additional one (1) year terms. On May 12, 2012, TargetSafety.com. Inc., changed the firm's name to TargetSolution, Inc. The Federal Employer Identification Number remained the same. Further, on November 1, 2014, TargetSolutions, Inc. assigned all of its contracts to TargetSolutions Learning, LLC. The PSA awarded to TargetSolutions, Inc. (TargetSafety.com, Inc.) will expire on March 14, 2017. Fire has indicated the need for the continued use of the internet based training system and support to; a) administer training sessions for one or multiple personnel simultaneously; b) store, display documents related to training materials, on-line courses, tests, score sheets etc.; c) provide electronic training records for all department personnel; and d) track and record all certifications, and certification requirements from career start to retirement. As the internet based training software and applications are proprietary, Procurement is recommending the use of City Procurement Code 18-72 (b) (15) to authorize the use of the Client Agreement with TargetSolutions Learning, LLC, and the Addendum to the Client Agreement, to procure continued, on- going use of the proprietary software. Total cost for three years is $180,114.00. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $180,114 (aggregate amount for three years) Department of Fire -Rescue Department of Fire -Rescue Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed B Arturo Gomez Joseph Zahralban Annie Perez Pedro Lacret Christopher M Rose Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Fire Department Review Completed Department Head Review Completed Procurement Review Completed Budget Analyst Review Completed Budget Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 11/01/2016 10:50 AM 11/01/2016 11:38 AM 11/01/2016 1:48 PM 11/03/2016 11:23 AM 11/03/2016 12:49 PM 11/04/2016 8:03 AM 11/23/2016 11:03 AM 11/23/2016 11:44 AM Completed 12/08/2016 9:00 AM 12/16/2016 3:59 PM 12/16/2016 4:28 PM City of Miami Legislation Resolution Enactment Number: R-16-0581 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1290 Final Action Date:12/8/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE CLIENT AGREEMENT ("AGREEMENT") AND ITS ADDENDUM BETWEEN TARGETSOLUTIONS LEARNING, LLC AND THE CITY OF MIAMI ("CITY") IN ACCORDANCE WITH CITY PROCUREMENT CODE SECTION 18-72(B)(15) FOR THE CONTINUED SUPPORT AND ON -GOING USE OF PROPRIETARY SOFTWARE APPLICATIONS, SERVICES INITIALLY PURCHASED AND AUTHORIZED PURSUANT TO RESOLUTION NO. 11-0398 AND REQUEST FOR PROPOSALS ("RFP") CONTRACT NO. 251230 FOR INTERNET BASED TRAINING, WHICH WERE PROCURED AND APPROVED FULLY FOR THE CITY'S FIRE -RESCUE DEPARTMENT IN ACCORDANCE WITH CHAPTER 18, ARTICLE III OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND THE ADDENDUM, IN SUBSTANTIALLY THE ATTACHED FORM, FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, EXTENSIONS, AND MODIFICATIONS TO THE AGREEMENT AND THE ADDENDUM, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, on October 13, 2011, the City Commission adopted Resolution No. 11-0398 approving the City of Miami ("City") award of Request for Proposal ("RFP") Contract No. 251230 to TargetSafety.Com, Inc., a California for profit corporation, for an internet based training system for the Fire -Rescue Department ("Fire") for an initial period of two (2) years, with the option to renew for three (3) additional one (1) year periods; and WHEREAS, on May 18, 2012, TargetSafety.com, Inc. changed its corporate name to TargetSolutions, Inc.; and WHEREAS, on November 1, 2014, TargetSolutions, Inc., assigned all of its liabilities, obligations and contracts to its parent company, TargetSolutions Learning, LLC, a Delaware for profit corporation currently registered to conduct business in Florida as a foreign for profit corporation ("TargetSolutions Learning"); and WHEREAS, Section 18-72(b)(15) of the Code of the City of Miami, Florida, as amended ("City Code") authorizes the continued support and ongoing use of the proprietary software applications provided by the Client Agreement ("Agreement") and its Addendum, services initially purchased and authorized pursuant to the referenced Resolution No. 11-0398 and RFP Contract No. 251230 between the City and TargetSolutions Learning, formerly TargetSafety.com, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The Agreement and its Addendum between TargetSolutions Learning and the City, in accordance with Section 18-72(b)(15) of the City Code, for the continued support and on -going use of proprietary software applications, services initially purchased and authorized pursuant to Resolution No. 11-0398 and RFP Contract No. 251230 for internet based training, procured and approved fully in accordance with Chapter 18, Article III of the City Code for use by Fire, is accepted. Section 3. The City Manager is authorized1 to execute the Agreement and its Addendum, in substantially the attached form, with TargetSolutions Learning. Section 4. The City Manager is further authorized' to execute such other documents, including any amendments, extensions and modifications to the Agreement and its Addendum in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 11/28/2016 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.