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HomeMy WebLinkAboutR-18-0557City of Miami Resolution R-18-0557 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5117 Final Action Date: 12/13/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, RETROACTIVELY APPROVING, AND CONFIRMING THE CITY MANAGER'S EMERGENCY FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT IT IS MOST ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") TO WAIVE THE COMPETITIVE SEALED BIDDING PROCEDURES PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; RETROACTIVELY AUTHORIZING A) THE SELECTION OF LEAN CULINARY SERVICES LLC D/B/A DELIVERLEAN FOR CATERING SERVICES DURING THE HURRICANE IRMA EMERGENCY OPERATING CENTER ("EOC") ACTIVATION, AND B) OTHER EXPENDITURES FROM OTHER SELECTED VENDORS, AS LISTED ON EXHIBIT "B," RELATED TO HURRICANE IRMA INVOLVING EMERGENCY PURCHASES OF SUPPLIES, FOOD AND BEVERAGES, PUBLIC SAFETY EQUIPMENT, AND REQUIRED IMMEDIATE REPAIRS TO CITY OWNED FACILITIES IMPACTED AND DAMAGED BY HURRICANE IRMA; FURTHER DIRECTING THE CITY MANAGER TO SEEK REIMBURSEMENT FOR THESE EXIGENCY AND EMERGENCY PURCHASES FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY, AS APPLICABLE AND AS AVAILABLE; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION HEREWITH. WHEREAS, in the aftermath of Hurricane Irma, during the City of Miami's ("City") Emergency Operations Center ("EOC") activation, the City had to procure, as an emergency, catering services for City employees working at the EOC and out in the field in storm related activities; and WHEREAS, due to the lack of electricity and food supplies, it was very difficult to find an operable catering company with enough food supplies to provide hundreds of meals a day; and WHEREAS, Lean Culinary Services LLC D/B/A DeliverLean was selected based on their ability to meet the City's immediate and urgent emergency needs; and WHEREAS, the City Manager, during the EOC activation, verbally approved this emergency expenditure, and other emergency expenditures related to Hurricane Irma involving emergency purchases of supplies, food and beverages, public safety equipment, and required immediate repairs to City -owned facilities damaged by Hurricane Irma; and City of Miami Page 1 of 3 File ID: 5117 (Revision:) Printed On: 4/7/2025 File ID: 5117 Enactment Number: R-18-0557 WHEREAS, pursuant to Section 18-90(3) of the Code of the City of Miami, Florida, as amended ("City Code"), these goods and services were emergency purchases made and the City Manager waived competitive sealed bidding methods, making a written finding that the urban search and rescue task force had been officially activated and these emergency purchases related to goods and services required by the urban search and rescue task force; and WHEREAS, the City Manager, and the City Administration acting on his order, will seek reimbursement for these exigency or emergency purchases from the Federal Emergency Management Agency ("FEMA") as applicable and as available; and WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, retroactively approved an emergency finding, attached and incorporated as Exhibit "A," waiving competitively sealed bidding procedures these emergency purchases; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-90 of the City Code, the City Manager's emergency finding, attached and incorporated as Exhibit "A," is ratified, retroactively approved, and confirmed, the requirements for competitive sealed bidding procedures are waived, and a) the selection of Lean Culinary Services LLC d/b/a DeliverLean for catering services during the Hurricane Irma EOC activation, and b) other expenditures, from other selected vendors, as listed on Exhibit "B," related to Hurricane Irma involving emergency purchases of supplies, food and beverages, public safety equipment, and required immediate repairs to City -owned facilities impacted and damaged by Hurricane Irma, are authorized.' Section 3. The City Manager, and the City Administration acting on his order, is directed to seek reimbursement for these exigent and emergency purchases from FEMA as applicable and as available. Section 4. Certain necessary actions by the City Manager and designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith are hereby ratified, approved, and confirmed. 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. City of Miami Page 2 of 3 File ID: 5117 (Revision:) Printed on: 4/7/2025 File ID: 5117 Enactment Number: R-18-0557 Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey ) 12/4/2018 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 3 of 3 File ID: 5117 (Revision:) Printed on: 4/7/2025