HomeMy WebLinkAboutSubmittal-City ManagerCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor Francis Suarez DATE: November 8, 2018
And City Commissioners
FROM: Emilio T. Gonialez, Ph. D
City Manager
SUBJECT: Substitution for item RE 14
November 15, 2018 Agenda
REFERENCES: File Number 4968
ENCLOSURES:
Dear Honorable Mayor and City Commissioners,
The Office of the City Manager respectfully requests that the following item be substituted in the
November 15, 2018 City Commission Meeting: Item RE 14, authorizing Olympia Center Inc. ("Olympia")
as manager, to execute a Grant Agreement, in substantially the attached form, with the State of Florida,
Department of State, Division of Historical Resources ("Division"), in order to receive State Historic
Preservation Grant assistance funds in the amount of five hundred thousand dollars ($500,000.00) to be
used for the restoration and preservation of the Olympia Theater Building facade, and authorizing the City
Manager to execute a Restrictive Covenant with Olympia, in substantially the attached form, and an
assignment agreement in a form acceptable to the City Attorney, requiring Olympia to assign the
Agreement with the Division over to the City, should their Management Agreement for the Olympia
Theater Building be terminated or cancelled, with terms and conditions more particularly set forth in the
agreements.
The substituted item removes language pertaining to the City agreeing not to exercise the termination
clause in the Management Agreement with Olympia Center, Inc. before September 30th, 2020
CLA
CD
-73
•
Cc: Joseph Napoli, Deputy City Manager t,
Victoria Mendez, City Attorney
Todd B. Hannon, City Clerk
9 ci (p 300(4 [NA - 0-v\
J\k\AW
-.-
❑ate: 10/25/2018
AGENDA ITEM SUMMARY FORM
File ID: #4968
Commission Meeting Date: 11/1512018
RE.14
Requesting Department: Department of Real
Estate and Asset Management
Sponsored By:
District impacted: District 2
Type: Resolution
Subject: Accept Grant - Olympia Theater Office Building
Purpose of item:
A Resolution of the City of Miami Commission, with attachment(s), authorizing Olympia
Center Inc. ("Olympia") as manager, to execute a Grant Agreement, in substantially the
attached forrn, with the State of Florida, Department of State, Division of Historical
Resources ("Division"), in order to receive State Historic Preservation Grant assistance
funds in the amount of five hundred thousand dollars ($500,000.00) to be used for the
restoration and preservation of the Olympia Theater- Building facade, and authorizing
the City Manager to execute a Restrictive Covenant with Olympia, in substantially the
attached form, and an assignment agreement in a form acceptable to the City Attorney,
requiring Olympia to assign the Agreement with the Division over to the City, should
their Management Agreement for the Olympia Theater Building be terminated or
cancelled, with terms and conditions more particularly set forth in the agreements.
Background of Item:
The City of Miami ("City") is the fee simple titleholder of the Property located at 174 E.
Flagler Street, Miami, Miami -Dade County, Florida, known as the Olympia Theater
Building ("Theater). The Theater is currently being managed by Olympia Center, Inc.
("Olympia"), a non-profit corporation of the State of Florida.
In 2016 Olympia, applied for matching funds from the State of Florida to begin the
specialized, engineering analysis, documentation, design and construction document
development for restoration/repair of the facade for the Olympia Theater and Office
Building. Their application was ranked in the top ten and awarded Five Hundred
Thousand Dollars ($500,000.00) in FY18-19 State of Florida preservation funds to
match monies already allocated for facade repairs in City of Miami Office of Capital
Improvements 40-B70100.
The covenant is a mandatory attachment to the State of Florida's Grant Agreement with
Olympia that provides the match funding for Phase 1 repair of the City of Miami owned
historic Olympia Theater and Office Building.
The City and Olympia will enter into an assignment agreement, in a form acceptable to
the City Attorney, that will cause Olympia to assign the Grant Agreement to the City,
should their Management Agreement be cancelled or terminated.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$500,000.00
Special Revenue Account No:
Real Estate and Asset Management
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
City Managers Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
40-B70100
Reviewed By
Aldo 8ustamante
Carolina Bezel'
Carolina 8azail
Christopher MI Rose
Fernando Casamayor
Valentin J Alvarez
Pfikofas Pascual
Valentin J Alvarez
Valentin J Alvarez
Victoria Mendez
Todd B Hannon
Department Head Review
Budget Analyst Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Forrn and Correctness
Meeting
Completed 10/25/2018 9:04 AM
Skipped 10/25/2018 2:08 PM
Skipped 11105/2018 2:49 PM
Completed 11/05/2018 4:24 PM
Completed 11/05/2018 5:43 PM
Completed 11/05/2018 5:47 PM
Completed 11/05/2013 6:21 PM
Skipped 11105/2018 6:18 PM
Skipped 11'0512018 6:14 PM
Completed 11i05/2018 6:54 PM
Pending 1111502018 9 00 AM
ti