HomeMy WebLinkAboutAgenda Item Cover PageAGENDA ITEM SUMMARY FORM
File ID: #4968
Date: 10/25/2018
Commission Meeting Date: 11/15/2018
Requesting Department: Department of Real
Estate and Asset Management
Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Accept Grant - Olympia Theater Office Building
Purpose of Item:
A Resolution of the City of Miami Commission, with attachment(s), authorizing Olympia
Center Inc. ("Olympia") as manager, to execute a Grant Agreement, in substantially the
attached form, with the State of Florida, Department of State, Division of Historical
Resources ("Division"), in order to receive State Historic Preservation Grant assistance
funds in the amount of five hundred thousand dollars ($500,000.00) to be used for the
restoration and preservation of the Olympia Theater Building facade, and authorizing
the City Manager to execute a Restrictive Covenant with Olympia, in substantially the
attached form, and an assignment agreement in a form acceptable to the City Attorney,
requiring Olympia to assign the Agreement with the Division over to the City, should
their Management Agreement for the Olympia Theater Building be terminated or
cancelled, with terms and conditions more particularly set forth in the agreements.
Background of Item:
The City of Miami ("City") is the fee simple titleholder of the Property located at 174 E.
Flagler Street, Miami, Miami -Dade County, Florida, known as the Olympia Theater
Building ("Theater"). The Theater is currently being managed by Olympia Center, Inc.
("Olympia"), a non-profit corporation of the State of Florida.
In 2016 Olympia, applied for matching funds from the State of Florida to begin the
specialized, engineering analysis, documentation, design and construction document
development for restoration/repair of the facade for the Olympia Theater and Office
Building. Their application was ranked in the top ten and awarded Five Hundred
Thousand Dollars ($500,000.00) in FY18-19 State of Florida preservation funds to
match monies already allocated for facade repairs in City of Miami Office of Capital
Improvements 40-B70100.
The covenant is a mandatory attachment to the State of Florida's Grant Agreement with
Olympia that provides the match funding for Phase 1 repair of the City of Miami owned
historic Olympia Theater and Office Building.
The City and Olympia will enter into an assignment agreement, in a form acceptable to
the City Attorney, that will cause Olympia to assign the Grant Agreement to the City,
should their Management Agreement be cancelled or terminated.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$500,000.00
Special Revenue Account No:
40-B70100
Real Estate and Asset Management Aldo Bustamante
Office of Management and Budget Carolina Aguila
Office of Management and Budget Carolina Aguila
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Christopher M Rose
Fernando Casamayor
Valentin J Alvarez
Nikolas Pascual
Valentin J Alvarez
Valentin J Alvarez
Victoria Mendez
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Legislative Division Review
Completed
Skipped
Skipped
Completed
Completed
Completed
Completed
Skipped
Skipped
Completed
Completed
Deputy Attorney Review Completed
Approved Form and Correctness with Modification(s)
Meeting Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
10/25/2018 9:04 AM
10/25/2018 2:08 PM
11/05/2018 2:49 PM
11/05/2018 4:24 PM
11/05/2018 5:43 PM
11/05/2018 5:47 PM
11/05/2018 6:21 PM
11/05/2018 6:18 PM
11/05/2018 6:14 PM
11/05/2018 6:54 PM
11/08/2018 5:02 PM
11/08/2018 6:07 PM
Completed
11/15/2018 9:00 AM
11/26/2018 3:37 PM
11/26/2018 4:06 PM
12/06/2018 9:23 AM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0524
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4968 Final Action Date:11/15/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
APPROVING EXECUTION OF A GRANT AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, BETWEEN THE OLYMPIA CENTER, INC., A FLORIDA NOT FOR
PROFIT CORPORATION ("OLYMPIA"), AS PROPERTY MANAGER OF THE CITY OF
MIAMI ("CITY") OWNED OLYMPIA THEATER AND OFFICE BUILDING LOCATED AT
174 FLAGLER STREET, MIAMI, FLORIDA 33131 ("PROPERTY"), WITH THE STATE
OF FLORIDA DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES
("STATE") FOR THE AWARD OF STATE HISTORIC GRANT ASSISTANCE FUNDS
("GRANT FUNDS") IN THE AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) TO BE USED EXCLUSIVELY FOR THE "OLYMPIA THEATER FAQADE
RESTORATION, PHASE I," FOR THE DEVELOPMENT OF CONSTRUCTION
DOCUMENTS SUITABLE FOR BID AND PERMITTING PURPOSES FOR THE
RESTORATION OF THE PROPERTY; AUTHORIZING CITY MATCHING FUNDS
PREVIOUSLY ALLOCATED FOR THIS PURPOSE VIA THE CITY'S OFFICE OF
CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. 40-B70100; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE RESTRICTIVE COVENANTS REQUIRED BY
THE GRANT AGREEMENT WITH THE OLYMPIA AND THE STATE, IN
SUBSTANTIALLY THE ATTACHED FORM, FOR A PERIOD OF TEN (10) YEARS
FROM DATE OF RECORDATION FOR PRESERVATION OF THE HISTORIC
QUALITIES OF THE PROPERTY; AND FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE AN ASSIGNMENT AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, REQUIRING THE OLYMPIA'S
ASSIGNMENT OF SAID GRANT AGREEMENT TO THE CITY, SUBJECT TO STATE
APPROVAL OF THE SAME, SHOULD THE CITY TERMINATE OR CANCEL THE
CITY'S MANAGEMENT AGREEMENT WITH THE OLYMPIA FOR MANAGEMENT OF
THE PROPERTY; FURTHER DETAILING THE REQUIREMENTS FOR THE GRANT
FUNDS, WITH TERMS AND CONDITIONS AS MORE PARTICULARLY SET FORTH
IN THE GRANT AGREEMENT.
WHEREAS, the City of Miami ("City") is the fee simple titleholder of the Olympia Theater
and Office Building located at 174 Flagler Street, Miami, Florida ("Property"); and
WHEREAS, the Property is currently being managed by the Olympia Center, Inc., a
Florida not for profit corporation ("Olympia"); and
WHEREAS, in 2016, Olympia applied for State Historic Grant Assistance Funds ("Grant
Funds") from the State of Florida Department of State Division of Historical Resources ("State")
to be used exclusively for the "Olympia Theater Facade Restoration, Phase I" for the
development of construction documents suitable for bid and permitting purposes for the
restoration of the Property; and
WHEREAS, the Grant Funds application was ranked in the top ten (10) of such
applications received by the State and was awarded Five Hundred Thousand Dollars
($500,000.00) for Fiscal Year 2018-2019 for said restoration of the Property requiring the City's
approval of Olympia's execution of a Grant Agreement with the State and the provision of
matching funds previously allocated for the Property's restoration via the City's Office of Capital
Improvements ("OCI") Project No. 40-B70100; and
WHEREAS, the Grant Agreement requires the execution of Restrictive Covenants
between the City, Olympia, and the State, in substantially the attached form, for a period of ten
(10) years from the date of recordation for preservation of the historic qualities of the Property;
and
WHEREAS, the City will execute an Assignment Agreement with Olympia, in a form
acceptable to the City Attorney, requiring Olympia's assignment of the Grant Agreement to the
City, subject to State approval of the same, should the City terminate or cancel the City's
Management Agreement with Olympia for management of the Property;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City approves the execution of a Grant Agreement, in substantially the
attached form, between Olympia, as manager of the Property, and the State for award of Grant
Funds in the amount of Five Hundred Thousand Dollars ($500,000.00) to be used exclusively
for the "Olympia Theater Facade Restoration, Phase I" for the development of construction
documents suitable for bid and permitting purposes for the restoration of the Property.
Section 3. The City authorizes the provision of City matching funds previously allocated
for the restoration of the Property via City OCI Project No. 40-B70100.
Section 4. The City Manager is authorized' to execute the Restrictive Covenants
required by the Grant Agreement with the Olympia and the State, in substantially the attached
form, for a period of ten (10) years from the date of recordation for preservation of the historic
qualities of the Property.
Section 5. The City Manager is further authorized' to execute an Assignment
Agreement, in a form acceptable to the City Attorney, requiring Olympia's assignment of the
Grant Agreement to the City, subject to State approval of the same, should the City terminate or
cancel the City's Management Agreement with Olympia for management of the Property.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS: