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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5025 Date: 11/05/2018 Commission Meeting Date: 11/15/2018 Requesting Department: Office of Management and Budget Sponsored By: District Impacted: Various Type: Resolution Subject: Amend Appropriations - FY '17 - '18 Purpose of Item: Recommend changes to the FY 2017-18 budget to allow for year-end close-out. Background of Item: As FY 2017-18 is now complete and the financial system is now closed, it becomes appropriate to amend the City's previously -approved budget allocations to close the fiscal year in compliance with existing laws and best practices. Budget Impact Analysis Item is NOT funded by Bonds Item is an Expenditure Item is NOT Related to Revenue Total Fiscal Impact: General Account No: 00001.980000.891000 ($1.939 million) Special Revenue Account No: Various Reviewed B Office of Management and Budget Christopher M Rose Department Head Review Completed 11/05/2018 7:10 PM City Manager's Office Sandra Bridgeman Assistant City Manager Review Completed 11/05/2018 7:15 PM City Manager's Office Nikolas Pascual City Manager Review Completed 11/05/2018 7:31 PM Legislative Division Marta Gomez Legislative Division Review Completed 11/05/2018 7:36 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 11/06/2018 9:00 AM City Commission Maricarmen Lopez Meeting Completed 11/15/2018 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 11/26/2018 3:41 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 11/26/2018 4:12 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 03/18/2019 3:59 PM Office of the City Clerk City Clerk's Office Rendered Completed 03/18/2019 4:25 PM City of Miami Legislation Resolution Enactment Number: R-18-0522 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5025 Final Action Date:11/15/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), MAKING AMENDMENTS TO APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2018. WHEREAS, in accordance with Section 166.241(4), Florida Statutes, and other applicable laws, the City of Miami ("City") is amending and closing out its General Fund Budget and total Budget for all funds for the fiscal year ending September 30, 2018 ("Fiscal Year 2017- 18"); and WHEREAS, the General Fund Budget for Fiscal Year 2017-18 is $735,695,000 and the total Budget for all operating funds is $1,176,667,400; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $325,976,000; and WHEREAS, it is necessary to adjust year-end budgets for the General Fund, Special Revenue Funds, Debt Service Funds, and the Internal Service Fund in order to comply with State and Local regulations; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The following appropriations are made for the municipal operations of the General Fund for Fiscal 2017-18: GENERAL FUND APPROPRIATIONS Departments, Boards & Offices: Mayor $ 1,415,000 Commissioners 3,602,000 City Manager 3,916,000 Office of Agenda Coordination 397,000 Auditor General 1,126,000 Capital Improvements and Transportation 3,361,000 City Attorney 8,678,000 City Clerk 1,753,000 Civil Service 428,000 Code Compliance 6,892,000 Office of Communications 1,701,000 Equal Opportunity and Diversity Programs 438,000 Office of Film and Entertainment 424,000 Finance 8,873,000 Grants Administration 1,741,000 Human Resources 4,753,000 Innovation and Technology Department 11,024,000 Management & Budget 2,843,000 Neighborhood Enhancement Team (NET) 6,542,000 Procurement 2,701,000 Building Department 13,013,000 Planning 4,929,000 Zoning 2,526,000 General Services Administration 23,067,000 Public Works and Sustainability Department 21,588,000 Solid Waste 33,301,000 Fire -Rescue 133,011,000 Police 236,385,000 Dept. of Real Estate and Asset Management 12,344,000 Parks & Recreation 45,947,000 Risk Management 2,920,000 Comm unity and Economic Development 1,668,000 Office of Resilience and Sustainability 785,000 Veterans Affairs and Homeless Services 1,972,000 Non -Departmental Accounts (NDA) 45,252,000 (Transfers -Out) 84,379,000 Total Expenditures $ 735,695,000 Section 2. The above appropriations for the General Fund are made based on the following sources of revenues for Fiscal Year 2017-18: GENERAL FUND REVENUES Property Taxes $ 325,976,000 Franchise Fees and Other Taxes 110,344,000 Interest 2,500,000 Transfers -In 7,022,000 Fines and Forfeitures 15,743,000 Intergovernmental Revenues 67,662,000 Licenses and Permits 65,738,000 Other Revenues 31,037,000 Charges for Services 109,673,000 Total Revenues $ 735,695,000 Section 3. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2017-18: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds 27,978,000 Special Obligation Bonds 139,484,000 TOTAL DEBT SERVICE FUNDS $ 167,462,000 Section 4. The above appropriations for Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2017-18: DEBT SERVICE FUNDS REVENUES Property Taxes 27,978,000 Transfers -IN and Other Revenues 139,484,000 TOTAL DEBT SERVICE FUNDS $ 167,462,000 Section 5. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS Bayfront/Riverfront Land Acquisition Rouse Trust City Clerk Services Community Development Real Estate and Asset Management Services Departmental Improvement Initiative Emergency Funds Fire -Rescue Services General Special Revenue Homeless Program Law Enforcement Trust Fund Miami Ballpark Parking Facilities Parks and Recreation Services Planning Services Police Services Public Works Services Solid Waste Recycling Educational Trust Fund Transportation and Transit Tree Trust Fund UASI-Fire-Rescue TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 1,420,000 1,140, 000 51,325,000 1,119, 000 14,663,500 100,000 3,362,000 1,567,000 2,535,000 1,994,000 5,127,000 2,274,900 15,731,000 14,295,000 18,696,000 143,000 22,438,000 4,197, 000 14,629,000 $ 176,756,400 Section 6. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES 176,756,400 $ 176,756,400 Section 7. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2017-18: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS $ 56,176,000 22, 354, 000 18, 224, 000 $ 96, 754, 000 Section 8. The above appropriations for Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2017-18: INTERNAL SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND REVENUES 96, 754, 000 96, 754, 000 Section 9. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). These appropriations are expenditure requirements for the City but are not mandatory. The City Manager is specifically authorized to transfer funds between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation and whose expenditure is not limited to use for any other specified purpose. Section 10. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 11. The City Manager is authorized to continue to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases authorized in this Resolution. Section 12. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 13. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the City's administrative head who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("City Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 14. (a)(1)The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1) To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. (2) To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 15. (a) The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or as otherwise stated herein for which formal bidding is required. Such bids shall be returnable to the City Commission or City Manager in accordance with the City Charter and City Code. (b) Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under the City Code. Section 16. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey , 3/18/2019 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.