HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #4893
Date: 09/28/2018
Commission Meeting Date: 11/15/2018
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Accept Bid - Terra Hyle Contractors, Inc.
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received on June 11, 2018, for a construction contract with Terra Hyle
Contractors, Inc. ("Terra Hyle"), the lowest responsive and responsible Bidder, pursuant
to Invitation to Bid ("ITB") No. 17-18-023 for South Bayshore Lane and Fairview Street —
D2 — Project No. B-30737, in the amount of $649,207.99 for the scope of work, plus an
Owner's Contingency Allowance in the amount of $49,547.38, for a total not -to -exceed
award value of $698,755.37, allocating funds from the Office of Capital Improvements
("OCI") Project No. B-30737.
Background of Item:
On April 12, 2018, the Department of Procurement ("Procurement") issued ITB No. 17-
18-023 — South Bayshore Lane and Fairview Street — D2 — Project No. B-30737 (the
"Project") under full and open competition to obtain construction services. On June 11,
2018, the ITB closing date, five (5) bids were received in response to the ITB. The local
preference ordinance is applicable since V Engineering & Consulting, Corp. ("V
Engineering") maintains a "local office." A Best and Final Offer ("BAFO") was provided
to both Terra Hyle and V Engineering. After reviewing the BAFO letters from both firms,
OCI and Miami -Dade County Water and Sewer Department determined that Terra
Hyle's bid is acceptable. Terra Hyle is the lowest responsive and responsible Bidder for
the Project following the guidelines in the ITB.
Procurement hereby recommends award of the contract to Terra Hyle, whose total bid
amount is $649,207.99 for the scope of work, plus an Owner's Contingency Allowance
in the amount of $49,547.38, for a total not -to -exceed award value of $698,755.37.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$698,755.37
Project No.: B-30737
Office of Capital Improvements
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Steven Williamson
Yvette Smith
Christopher M Rose
Nzeribe Ihekwaba
Nikolas Pascual
Valentin J Alvarez
Valentin J Alvarez
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Rendered
Completed
Completed
Completed
Completed
Completed
Completed
Skipped
Completed
Completed
Completed
Clerk Completed
Completed
10/01/2018 8:15 PM
10/19/2018 7:11 PM
10/24/2018 6:09 PM
10/25/2018 11:33 AM
10/25/2018 4:00 PM
10/30/2018 11:42 AM
10/30/2018 11:43 AM
11/02/2018 6:09 PM
11/15/2018 9:00 AM
11/26/2018 3:22 PM
11/26/2018 3:54 PM
11/26/2018 3:54 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0499
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4893 Final Action Date:11/15/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON JUNE 11, 2018, PURSUANT TO INVITATION TO BID ("ITB") NO. 17-
18-023, FROM TERRA HYLE CONTRACTORS, INC., FLORIDA PROFIT
CORPORATION ("TERRA HYLE"), THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER, TO PROVIDE CONSTRUCTION SERVICES FOR SOUTH BAYSHORE
LANE AND FAIRVIEW STREET — D2 — PROJECT NO. B-30737, IN THE AMOUNT OF
$649,207.99 FOR THE SCOPE OF WORK, PLUS AN OWNER'S CONTINGENCY
ALLOWANCE IN THE AMOUNT OF $49,547.38, FOR A TOTAL NOT -TO -EXCEED
AWARD VALUE OF $698,755.37; ALLOCATING FUNDS FROM THE OFFICE OF
CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. B-30737; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE NEGOTIATED AGREEMENT WITH TERRA
HYLE, IN SUBSTANTIALLY THE ATTACHED FORM, CONSISTING OF THE ITB
DOCUMENTS AND ATTACHMENTS; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING
ANY AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE
CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, on April 12, 2018, the Department of Procurement ("Procurement") issued
Invitation to Bid ("ITB") No. 17-18-023 for construction services for South Bayshore Lane and
Fairview Street — D2 — Office of Capital Improvements ("OCI") Project No. B-30737; and
WHEREAS, five (5) bids were received by the Office of the City Clerk on June 11, 2018;
and
WHEREAS, Procurement has determined Terra Hyle Contractors, Inc. a Florida profit
corporations ("Terra Hyle"), to be the lowest responsive and responsible Bidder; and
WHEREAS, the City Manager requests authorization to execute an Agreement, in
substantially the attached form, consisting of the ITB documents and attachments, with Terra
Hyle in the amount of $649,207.99 for the scope of work, plus an Owner's Contingency
Allowance in the amount of $49,547.38, for a total not -to -exceed award value of $698,755.37;
and
WHEREAS, funds in the amount of $698,755.37 are to be allocated from OCI Project
No. B-30737;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received June 11, 2018, pursuant to ITB No. 17-18-023, from Terra
Hyle, the lowest responsive and responsible Bidder, to provide construction services for South
Bayshore Lane and Fairview Street — D2 — OCI Project No. B-30737, in the amount of
$649,207.99 for the scope of work, plus an Owner's Contingency Allowance of $49,547.38, for a
total not -to -exceed award value of $698,755.37, is accepted.
Section 3. Funds to be allocated from OCI Project No. B-30737 prior to award.
Section 4. The City Manager is authorized' to execute the negotiated Agreement with
Terra Hyle, in substantially the attached form, consisting of the ITB documents and
attachments.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, as are required, including any amendments and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including the City of Miami's Procurement Ordinance, anti -deficiency act, and financial integrity
principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature by the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.