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HomeMy WebLinkAboutBack-Up DocumentsCoconut Grove BID Board of Directors Meeting Mayfair Hotel & Spa Wednesday, October 11, 2017 8:30 a.m. - 10:30 a.m. 3000 Florida Avenue, Coconut Grove, FL 33133 ** Meeting Minutes are not verbatim ** Board Members in Attendance: Commissioner Ken Russell, BID Board Chairman (via phone) Art Noriega, Finance Committee Chair William Rivas, Finance, Capital, Operations Lalo Durazo, Coconut Grove BID Grant Savage, Coconut Grove BID Chris Cobb, Capital Committee Member H.H. Bredemeier, Marketing Committee Chair Donna Demichael, Marketing Committee Lauren Carra, Coconut Grove BID Maria Vieira, Coconut Grove BID Raymond Fort, Coconut Grove BID Nick Hamaan, Coconut Grove BID Members Absent: Michael Comras, Finance, Executive Committee Olaf Korhsrneyer, Coconut Grove BID Matt Kuscher, Coconut Grove BID Thomas Langone, Coconut Grove BID Monty Trainer, Exec, Marketing Committee Claire Lardner, Coconut Grove BID Others in Attendance: Timothy Schmand, Coconut Grove BID Lisa Ostrenga, Coconut Grove BID Matteson Koche, Coconut Grove BID Nicole Singletary Valerie Davis Bailey Jenna D'Aniello, ZMPR Xavier Alban, Assistant City Attorney Margaret Nee, Marketing Committee Joe Harrison, Operations Committee Chair 1 Louis M Del Barrello, Coconut Grove Ambassador Curtis Crider, Sonesta Hotel Sue McConnell, Coconut Grove BID Committee member Scott Silver, Infrastructure & Planning Committee Chair Maria BenfeIdt, PlusUrbia Juan Mullerat, PlusUrbia Louis Del Borrello Art Noriega, acting chair, called the Coconut Grove Business Improvement District Board of Director's meeting to order at 8:47 p.m. 1. NEW BID BOARD MEMBER SWEARING IN City Clerk Todd Hannon administered oath of office to Grant Savage and Lauren Carra. 2. WELCOME & INTRODUCTIONS Bid board members and visitors introduced themselves. 3. APPROVAL OF MINUTES a. Resolution of the Coconut Grove Business Improvement District ("BID") Board of Directors, approving the minutes of the July 25, 2017, Board of Directors meeting. Motion: Donna Demichael Second: H. H. Bredemeier Item Passed unanimously 4. BID BOARD MEMBER THANK YOU AND WELCOME a. Art Noriega presented Margaret Nee with a plaque honoring her service. 5. EXECUTIVE DIRECTOR SEARCH COMMITTEE a. Art Noriega introduced Nicole Singletary to the Board. Executive Director Search Committee members provided support for the recommendation. Nicole Singletary introduced herself and provided the Board background information. Resolution of the Coconut Grove Business Improvement District ("BID") Board of Directors accepting the recommendation of the Executive Director Search Committee and appointing Nicole Singletary Executive Director of the Coconut Grove Business Improvement District. Motion: H. H. Bredemeier Second: William Rivas Item Passed unanimously 6. LEASE RENEWAL FOR BID OFFICES LOCATED AT 3390 MARY STREET a. Timothy Schmand provided background information to the lease. Resolution of the Board of Directors of the Coconut Grove Business Improvement District ("BID") ratifying the lease between the BID and WMP I LLC, a Florida limited liability 2 company, for five years in an amount not to exceed $262,600, for the office located at 3390 Mary Street, Suite 130, Coconut Grove Florida 33133. Motion: Chris Cobb Second: Lalo Durazo Abstention: Maria Vieira Item Passed unanimously 7. HURRICANE IRMA UPDATE a. Timothy Schm.and updated Board of Directors on Hurricane Irma response. Resolution of the Board of Directors of the Coconut Grove Business Improvement District ("BID") ratifying the Interim Executive Director's Finding of an Emergency and approving the expenses associated with Hurricane Irma debris removal and BID restoration in the amount of $28,630.23. Motion: H. H. Bredemeier Second: William Rivas Item Passed unanimously 8. STORM DRAIN CLEAN -OUT a. Board discussed issues surrounding storm drain clean out. Art Noriega advised the board that he would reach out to Miami Dade Water and Sewer and attempt to get a time frame on storm drain clean out and share same with staff. Resolution authorizing staff to engage the county to find time frame for storm drain cleanout, should staff discover it will happen in the near term, they should let the county proceed with the process, should they discover that not be the case, staff is authorized to engage an outside contractor for that same service Motion: William Rivas Second: Lauren Carta Item Passed unanimously 9. BID COMMITTEE UPDATE a. Executive Committee: Staff advised board that Executive Committee lacked quorum, though the conversation includes information in the Planning & Infrastructure Committee's resolution #3. b. Planning & Infrastructure: Staff advised board of actions taken by committee including: NO ACTION REQUIRED i. RESOLUTION #2 COCONUT GROVE IMPROVEMENT BUSINESS IMPROVEMENT DISTRICT HURRICANE DAMAGED STREET SIGN REPAIR: Upon a properly made and seconded motion it was unanimously resolved to accept the signage repair proposal from Graphlex Signs in an amount not to exceed $3,185 to repair street signs damaged by Hurricane Irma. Motion: Chris Cobb Second: Sue McConnell Item passed unanimously 3 10. MAIN HIGHWAY DISCUSSION AND RESOLUTION Staff advised board of actions of the Planning& Infrastructure and further conversation that took place at the Executive Committee meeting. Discussion ensued. Resolution to approve Main Highway Plans (Project No. B-30687, Miami -Dade County), as presented, with the modifications of eliminating the parking spots between Fuller and Commodore on the Northwest side of the street and the left turn lane in front of St. Stephens and expanding the sidewalk into the former parking spaces and ask the county to implement said plan. Motion: Chris Cobb Second: William Rivas Item Passed with following votes: Yeas: Art Noriega William Rivas Lalo Durazo Chris Cobb Michael Comras Donna Demichael Lauren Carta Maria Vieira Raymond Fort Nick Hamaan Nays: H.H. Bredemeier 11. FLOATING DOCK/NONMOTORIZED VESSELS Resolution directing staff to organize a meeting with Kevin Kirwin, the Parks Department Directors, to pursue the installation of a floating dock in Peacok Park or at the end of MacFarlane Road for non -motorized vessels with the BID paying for same. Upon a properly made motion and second the resolution was approved. Motion: H.H. Bredemeier Second: William Rivas Item Passed unanimously 12. FY 2017/18 BUDGET UPDATE a. Staff advised board that the budget had been approved by the Miami City Commission. 13. PLUSURBIA VISIONING PROJECT UPDATE a. Juan Mullerat provided an update on the Visioning Process, advising the board that the project was 70% complete, with a final presentation to the Advisory Committee on November 2, 2017. Art Noriega discussed expectations with the board of directors as it relates to the PlusUrbia process. He discussed the length of the project and method of presentation. He advised the board that they would be 4 noticed for the next Advisory Committee Meeting, and that will be a last moment for feedback. If the board wants to have in -put into the plan, the November 2nd meeting will be the final opportunity for substantive feedback. Board directed staff to make study DRAFT documents available through an email and link on BID website. 14. CITY OF MIAMI ART IN PUBLIC PLACES PRESENTATION a. Staff advised board that Art in Public Places representative had a conflict and was unable to present, but would be available at some future date. 15. NEW BUSINESS a. Staff suggested the Board of Directors attend the upcoming public meeting regarding the Coconut Grove Playhouse. Staff had already sent the invitations. MEETING ADJOURNED 10:02 a.m. 5 Coconut Grove BID Board of Directors Meeting Sonesta Hotel Friday, March 2, 2018 Sonesta Hotel Coconut Grove, 2889 McFarlane Rd., Miami, FL 33133 ** Meeting Minutes are not verbatim ** Board Members in Attendance: Commissioner Ken Russell, BID Board Chairman William Rivas, Finance, Capital, Operations Lalo Durazo, Executive Committee Grant Savage, Coconut Grove BID Chris Cobb, Capital Committee Member H.H. Bredemeier, Marketing Committee Chair Lauren Carra, Coconut Grove BID Maria Vieira, Coconut Grove BID Nick Hamaan, Executive Committee Monty Trainer, Executive, Marketing Committee Olaf Kohrsmeyer, Executive Committee Donna DeMichael, Marketing Committee Members Absent: Michael Comras, Executive Committee Art Noriega, Finance Committee Chair Matt Kuscher, Coconut Grove BID Thomas Langone, Coconut Grove BID Raymond Fort, Coconut Grove BID Claire Lardner, Coconut Grove BID Thomas Langone, Coconut Grove BID Others in Attendance: Nicole Singletary, Coconut Grove BID Xavier Alban, Assistant City Attorney Joe Harrison, Operations Committee Chair Curtis Crider, Sonesta Hotel Sue McConnell, Coconut Grove BID Committee member Marissa R. Amuial, Akerman LLP Spencer Crowley, Akerman LLP Vanessa Goodis, Promo Maxie Carolina Sanchez, Promo Moxie Morganne Zimmerman, Riptide Music Festival Von Freeman, Entercom Melinda De Armas, Entercom Javier Gonzalez Jeremy Gauger, City of Miami Devin Cejas, City of Miami Louis Del Borrello, Coconut Grove BID 1 Commissioner Russell called the Coconut Grove Business Improvement District Board of Directors meeting to order at 9:09AM. 1. APPROVAL OF MEETING MINUTES: January 16, 2018 Meeting Minutes Upon a properly made and seconded motion it was unanimously resolved to approve the January 16, 2018 Board Meeting Minutes. Motion: Monty Trainer Second: Grant Savage Item Passed unanimously 2. MASTER IMPLEMENTATION PLAN PRIORITIES Upon a properly made and seconded motion it was unanimously resolved to allow the Executive Director to work with the individual committees to identify priorities that will then be presented to the Executive Committee and Board for approval. Motion: Monty Trainer Second: William Rivas Item Passed unanimously 3. CENTRALIZED VALET SERVICES UPDATE Nicole Singletary provided an update on the centralized valet services indicating a working group has been established to review the current statistics and make recommendations to the Miami Parking Authority (MPA). The first meeting of this group was held on Monday, February 26th at 2pm in the BID office, after which several changes were implemented including the locations and hours of operation. These changes were presented to the board. Several board members expressed dissatisfaction with the rate structure and felt the rates were too high. Upon a properly made and seconded motion it was unanimously resolved to recommend to the MPA and valet operator, Dec Parking, to implement a $5 rate for those parking for less than 2 hours. Motion: Nick Hamann Second: H.H. Bredemeier Item Passed Unanimously 4. CITY OF MIAMI CH. 35 CODE UPDATE Devin Cejas, Zoning Administrator for the City of Miami Planning and Zoning Department provided an overview of the proposed legislation. The current code reads: Sec. 35-220. - Required off-street parking and payment in lieu of required off-street parking. The minimum off-street parking requirements shall be as depicted herein and/or in the zoning ordinance of the city. Said minimum parking requirements may be satisfied by providing the parking as stated in the zoning ordinance or by payment in lieu of required off-street parking, as described herein. Parking reductions, off -site parking, or any other relaxation of parking requirements allowed pursuant to the Miami 21 Code shall not be made available within areas unless otherwise provided for within established Special Area Plans (SAPs) or Neighborhood Revitalization Districts of the city for which a parking trust fund has been established and is in effect pursuant to this chapter. The proposed legislation makes minor editorial changes to the above section and adds the language below: Sec. 35-221. - Coconut Grove Parking Improvement Trust Fund —Established (b) Parking calculations for new and adaptive developments shall be according to the Miami 21 Code if all parking is to be provided on site. If parking is to be provided by payment in lieu of required off-street parking, the Miami 21 Code shall be followed except for Restaurants. Restaurants shall have an additional supplemental parking space requirement of 1:150 per square foot and for Sidewalk Cafe's, there shall be a supplemental parking space requirement of 1:100 per square foot. Supplemental parking is required prior to obtaining a Certificate of Use or Temporary Certificate of Use. 2 Discussion was had as to whether or not the BID should reduce the parking ratio requirements or increase the fee of the parking waiver to be more in line with Wynwood and the Design District who also have parking trust funds. Current fees: BID- $5,400; Wynwood- $12,000; Design District- $45,000. Upon a properly made and seconded motion it was resolved to continue calculating at the current ratio and rate when collecting payments in lieu of parking. Motion: Lauren Carra Second: Monty Trainer Yeas Commissioner Ken Russell, BID Board Chairman Lalo Durazo, Executive Committee H.H. Bredemeier, Marketing Committee Chair Lauren Carra, Coconut Grove BID Maria Vieira, Coconut Grove BID Nick Hamaan, Executive Committee Monty Trainer, Executive, Marketing Committee Olaf Kohrsmeyer, Executive Committee Donna DeMichael, Marketing Committee N• ays William Rivas, Finance, Capital, Operations Grant Savage, Coconut Grove BID Chris Cobb, Capital Committee Member 5. COCONUT GROVE TROLLEY ROUTE MODIFICATONS Because the County discontinued Bus Route 249 which serviced the Grove, the City of Miami's Transportation Department is looking to modify the Grove Trolley route to cover the gaps in service. Upon receipt of the proposed changes, a presentation will be made to the Executive Committee and Board by the City of Miami's Transportation Department. 6. JULY 4TH FIREWORKS EVENT LOCATION UPDATE As the boardwalk at Peacock Park (previous launch site for fireworks) was damaged in Hurricane Irma, Regatta Park has been identified as an alternative location for the July 4th event. As this location is further from the commercial core, Freebees (should the Board continue to fund the program) can be used to shuttle patrons back and forth. 7. BID RENEWAL- MARKETING OPPORTUNITY FUND FY 17-18 Budget includes $100,000 to be used for marketing efforts relating to the BID renewal. It was proposed to contract with a marketing and PR firm to develop marketing materials and suggested to host a public workshop to display the marketing materials which will also be used at in -person meetings with property owners. Given the timeframe, it was decided to piggyback off an existing contract to expedite the process. Upon a properly made and seconded motion it was unanimously resolved to authorize the Executive Director to identify a contract to piggyback for PR and Marketing Services. Motion: Lauren Carra Second: H.H. Bredemeier Item Passed Unanimously 3 8. BID COMMITTEE UPDATES: A. Planning & Infrastructure Committee: 1. FPL Utility Burial Consultant Agreement executed; 6-8 weeks for completion; expect to present results at the April Board meeting. 2. North Bayshore Drive banner pole pending approval County MOT for installation; anticipated installation in March. 3. Recommendation to Board to fund $308,526.61 to the City of Miami to implement the requested modifications made at the October 11, 2017 Board Meeting to the Main Highway sidewalk restoration project. Funds to be taken from the $3M encumbered for the enhancement and refurbishment of the Coconut Grove Playhouse parking which was approved at the June 22, 2015 Board Meeting. Upon a properly made and seconded motion it was resolved to fund $308,526.61 to the City of Miami to implement the requested modifications made at the October 11, 2017 Board Meeting to the Main Highway sidewalk restoration project. Funds to be taken from the $3M encumbered for the enhancement and refurbishment of the Coconut Grove Playhouse parking which was approved at the June 22, 2015 Board Meeting. Motion: Chris Cobb Second: William Rivas Yeas Commissioner Ken Russell, BID Board Chairman William Rivas, Finance, Capital, Operations Lalo Durazo, Executive Committee Grant Savage, Coconut Grove BID Chris Cobb, Capital Committee Member H.H. Bredemeier, Marketing Committee Chair Lauren Carra, Coconut Grove BID Maria Vieira, Coconut Grove BID Nick Hamaan, Executive Committee Olaf Kohrsmeyer, Executive Committee Grant Savage, Coconut Grove BID Nays Monty Trainer, Executive, Marketing Committee Donna DeMichael, Marketing Committee B. Operations Committee: Facade Improvement Grants: 1. 2015-2016 Applications approved Calamari/Spasso: $5,000.00 Figment Design: $5,000.00 2. 2017 Extensions- approved 90 day extension (May 1, 2018 deadline) Grove Square Condos Oasis Lounge Arquitectonica 3. 2018 Timeline, Application Forms, Guidelines 2018 Grants were announced; deadline to submit is March 12, 2018; application was amended to clarify requirements and timelines. 4 C. Marketing Committee: The BID Board of Directors approved a $250,000 "Business Relief Fund" to aid businesses during the upcoming construction in the district. The fund can be used for items such as business survival, marketing, public relations, complimentary valet, a liaison for project updates, and as determined by the Marketing Comtittee and Board of Directors. At the January 16th Board Meeting it was unanimously resolved to approve the use of the Business Relief Fund to enhance mobility options while eliminating the need for parking via partnerships with ride sharing service providers Lyft and Freebee. The Board authorized $10,000 to subsidize rides at $3 per ride for app users with end destinations within the District. $24,500 was authorized to implement Freebee as a 4 month pilot program (through June 2018). Should the Board choose to move forward with the service, and addition $10,000 per month (for 2 vehicles; 30 hours of service) is required. Block Party: Von Freemen of Entercom, South Florida presented a proposal to host two `Block Parties" in the District over the Summer to "bring relevance" to the Grove. The goal is to bring back the block party and festival feel of the Grove. It was proposed to host the event on Commodore Plaza by closing off either end of the street (Main Highway and Grand Avenue) which requires approval of the impacted businesses. Additionally, the BID will have the right to confirm or deny any sponsors, vendors and entertainment. Local businesses will be granted "first right of refusal" with regards to sponsorship and vendor participation. Upon a properly made and seconded motion it was unanimously resolved to authorize the Executive Director to accept the proposal presented by Entercom in the amount of $75,000; details of the event will be determined by the Marketing Committee and upon approval of impacted businesses with regards to road closures. Motion: Donna DeMichael Second: H.H. Bredemeier Item Passed Unanimously 9. NEW BUSINESS: Loading Zones/Delivery Ordinance: The Board discussed the need for the MPA to finalize the drafting of the delivery ordinance to establish timeframes in which deliveries can be made within the District. It was requested that staff and the MPA work directly with businesses to ensure fairness. Playhouse Parking Lot: Upon a properly made and seconded motion it was unanimously resolved to urge the State, County, City and MPA to bifurcate the MPA's portion of the Coconut Grove Playhouse project and allow the MPA to construct the parking lot prior to the restoration of the playhouse; the BID's $2,691,473,38 contribution for the enhancement and refurbishment of the Playhouse parking would be contingent on approvals for construction in 1 year and actual construction commencing in 2 years. Motion: H.H. Bredemeier Second: Sue McConnell Item Passed Unanimously 5 Post Office Parking Lot: Upon a properly made and seconded motion it was unanimously resolved to urge the MPA to work with the United States Postal Service to allow for the use of the parking lot after Post Office operating hours. Motion: Sue McConnell Second: H.H. Bredemeier Item Passed Unanimously Sidewalk MOT for 3480 Main Highway Construction Project: Upon a properly made and seconded motion it was unanimously resolved to urge the City of Miami to reevaluate the MOT in place for the construction project at 3480 Main Highway as it poses a life safety issue. Motion: H.H. Bredemeier Second: Monty Trainer Item Passed Unanimously MEETING ADJOURNED 12:32 p.m. 6