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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3866 Date: 03/23/2018 Commission Meeting Date: 11/15/2018 Type: Subject: Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: District 2 Resolution Accept Funds - Coconut Grove Sidewalks Project Purpose of Item: To authorize the City Manager to accept funds in the amount of $308,526.61 from the Coconut Grove Business Improvement District ("BID") to implement modifications to the design and permitting plans for the Coconut Grove Sidewalks, Project 40-B30687 ("Project"). Background of Item: The City of Miami Office of Capital Improvements is currently managing the Coconut Grove Sidewalks Project 40-B30687, which segment runs along Main Highway from Franklin Avenue to McFarlane Road. In October 11, 2017 the Coconut Grove BID Board of the Directors approved the current design for the City's Project and requested modifications to the plans as follows: 1) eliminating the parking spots between Fuller and Commodore on the Northwest side of the street; 2) eliminating the left turn lane in front of St. Stephens; and 3) expanding the sidewalk into the former parking spaces. Therefore, at the March 2, 2018 Board of Director's meeting, the BID approved funds to implement the requested modifications into the design and permitting plans for the Project in an amount not to exceed $308,526.61. Funds are to be allocated and appropriated by a separate resolution to Project Number 40-B30687. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $308,526.61 CIP Project No: 40-B30687 Office of Capital Improvements Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Office of the City Attorney Office of the City Attorney Reviewed B Steven Williamson Yvette Smith Christopher M Rose Nzeribe Ihekwaba Nzeribe Ihekwaba Barnaby L. Min Victoria Mendez Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Completed Completed Completed Completed Completed Completed Skipped 03/26/2018 10:37 AM 04/05/2018 12:56 PM 04/10/2018 6:12 PM 04/12/2018 3:57 PM 04/12/2018 3:58 PM 04/12/2018 6:58 PM 04/16/2018 11:42 AM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 04/16/2018 4:22 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 04/16/2018 4:37 PM City Commission Nicole Ewan Meeting Completed 04/26/2018 9:00 AM City Commission Nicole Ewan Meeting Completed 05/24/2018 9:00 AM City Commission Maricarmen Lopez Meeting Completed 11/15/2018 9:00 AM City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3866 Final Action Date:11/15/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT FUNDS IN THE TOTAL NOT TO EXCEED AMOUNT OF $308,526.61, WITH FUNDS TO BE APPROPRIATED BY SEPARATE RESOLUTION(S), FROM THE COCONUT GROVE BUSINESS IMPROVEMENT DISTRICT ("COCONUT GROVE BID"), A BOARD OF THE CITY OF MIAMI, FLORIDA, FOR THE COCONUT GROVE SIDEWALKS PROJECT NO. 40- B30687 ("PROJECT"), FOR THE PURPOSE OF IMPLEMENTING THE COCONUT GROVE BID'S REQUESTED MODIFICATIONS INTO THE PROJECT'S PLANS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE FUNDING ACCEPTANCE AND ACKNOWLEDGEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Office of Capital Improvements ("OCI") is currently managing the Coconut Grove Sidewalks Project No. 40-B30687 ("Project"); and WHEREAS, the Project's scope of work consists of the replacement of pavers, installation of trees and Silva Cells, minor drainage modifications, striping, and Americans with Disabilities Act ("ADA") compliance work along Main Highway between Franklin Avenue and McFarlane Road; and WHEREAS, the Board of Directors of the Coconut Grove Business Improvement District ("Coconut Grove BID"), at its October 11, 2017 meeting, requested modifications to the Project's design plans to eliminate the parking spaces between Fuller Street and Commodore Plaza on the Northwest side of Main Highway, eliminate the left turn lane on Main Highway in front of St. Stephen's Episcopal Day School, and expand the sidewalk into the eliminated parking spaces (collectively, "Modifications"); and WHEREAS, the Board of Directors of the Coconut Grove BID at its March 2, 2018 meeting, approved the allocation of a total not to exceed amount of $308,526.61 to the City to implement the Modifications to the Project; and WHEREAS, the City deems it beneficial and in the City's best interest to accept the funds from the Coconut Grove BID to implement the Modifications into the Project's plans; and WHEREAS, funds are to be appropriated by separate Resolution(s); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to accept funds from the Coconut Grove BID in an amount not to exceed $308,526.61, with funds to be appropriated by separate Resolution(s), for the purpose of implementing the Modifications to the plans for the Project. Section 3. The City Manager is further authorized to execute the Funding Acceptance and Acknowledgement, in substantially the attached form, for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 4/16/2018 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.