The URL can be used to link to this page

Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4865 Date: 09/26/2018 Commission Meeting Date: 10/25/2018 Requesting Department: Department of Planning Sponsored By: District Impacted: District 5 Type: Resolution Subject: Accept Proposal - Streetscape and Street Tree Masterplan Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the proposal received June 27, 2017, pursuant to Request for Proposals (RFQ) No. 16-17-006, from Curtis & Rogers Design Studio, Inc. (Curtis & Rogers), for the Development of the Southwest Streetscape and Street Tree Master Plan Services (Services), on a phased basis. Funds are allocated from the Tree Trust Fund, subject to budgetary approval at the time of need. Background of Item: On May 24, 2017, the Planning Department through Procurement, issued RFQ No. 16- 17-006 under full and open competition, to obtain proposals from qualified and experienced professional consulting firms to procure a full range of professional urban design and planning, landscape architecture and engineering services for the development of a comprehensive public streetscape and street tree master plan. On June 27, 2017, five (5) proposals were received in response to the RFQ. Following evaluations of the proposals, including oral presentations by top three ranked firms, the Evaluation Committee recommended Curtis & Rogers, the highest ranked responsive and responsible proposer, for negotiations. The City Manager authorized a Negotiation Team (Team), including Procurement and Planning departments, to negotiate with Curtis + Rogers, the scope, the hourly staff billing rates, and cost proposal for completion of the project. The Team finalized negotiations on November 16, 2017 for a negotiated contract value of $1,297,271.02, upon which a recommendation to award was approved by the former City Manager on December 5, 2017 (see enclosed Recommendation of Award). However, authorization by the City Commission was placed on hold due to unforeseen budgetary constraints. As a result, Planning restructured the scope of services to address the intent of the Project in a more efficient manner. The fiscal impact to the City of Miami (City) for the negotiated contract is now $610,247.77. This fee is comprised of a fee for Basic Services in the amount of $580,247.77 and Reimbursable Expenses in the amount of $30,000.00. The original award totaled to $1,297,271.02; therefore, additional negotiations and restructuring resulted in $687,023.25 of considerable savings for our taxpayers. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $610,247.77 General Account No: Tree Trust Fund Department of Planning and Zoning Department of Planning Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Carolina Aguila Jeremy Calleros Gauger Fred Pericles Christopher M Rose Nzeribe Ihekwaba Valentin J Alvarez Nikolas Pascual Pablo Velez Barnaby L. Min Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Skipped Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed ACA Review Completed Deputy Attorney Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 09/25/2018 8:35 AM 10/05/2018 10:46 AM 10/05/2018 11:38 AM 10/10/2018 2:34 PM 10/11/2018 9:37 AM 10/11/2018 9:52 AM 10/11/2018 11:08 AM 10/15/2018 9:32 AM 10/15/2018 10:34 AM 10/11/2018 9:54 AM 10/15/2018 4:20 PM 10/25/2018 9:00 AM 11/02/2018 4:19 PM 11/02/2018 4:40 PM 11/02/2018 4:40 PM City of Miami Legislation Resolution Enactment Number: R-18-0486 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4865 Final Action Date:10/25/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), ACCEPTING THE PROPOSAL RECEIVED JUNE 27, 2017, IN RESPONSE TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 16-17-006 FROM CURTIS & ROGERS DESIGN STUDIO, INC., A FLORIDA PROFIT CORPORATION ("CURTIS & ROGERS"), TO PROVIDE PROFESSIONAL URBAN DESIGN AND PLANNING, AS WELL AS LANDSCAPE ARCHITECTURE AND ENGINEERING SERVICES ON A PHASED BASIS, FOR THE DEVELOPMENT OF A COMPREHENSIVE PUBLIC STREETSCAPE AND STREET TREE MASTER PLAN ("SERVICES") FOR THE CITY OF MIAMI'S ("CITY") PLANNING DEPARTMENT ("PLANNING"); ALLOCATING FUNDS FROM THE TREE TRUST FUND, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE A NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY SUBSEQUENT PROJECT PHASES, AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY MADE AT THE TIME OF NEED, AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, BUT NOT LIMITED TO, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Planning Department ("Planning") has a need for professional urban design and planning, as well as landscape architecture and engineering services, for the development of a comprehensive public streetscape and street tree master plan ("Services"); and WHEREAS, pursuant to Section 18-86 of the Code of the City of Miami, Florida, as amended ("City Code"), the City's Procurement Department ("Procurement"), on behalf of Planning, issued Request for Qualifications ("RFQ") No. 16-17-006 for the development of the Services; and WHEREAS, the Evaluation Committee appointed by the City Manager completed the review and evaluation of the proposals received and recommended that Procurement negotiate and execute a Professional Services Agreement ("PSA") with Curtis & Rogers Design Studio, Inc., a Florida profit corporation ("Curtis & Rogers"); and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee and requests authorization to execute the negotiated PSA with Curtis & Rogers for the Services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-86 of the City Code, the proposal received June 27, 2017 in response to RFQ No. 16-17-006 from Curtis & Rogers to provide the Services for Planning, is accepted, with funds allocated from the Tree Trust Fund, subject to the availability of funds and budgetary approval, at the time of need. Section 3. The City Manager is authorized' to execute a negotiated PSA, in substantially the attached form, with Curtis & Rogers. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any subsequent Project phases, amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made at the time of need, and in compliance with all applicable provisions of the City Code, including, but not limited to, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable rules and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City ttor ey ) 1011512018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.