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HomeMy WebLinkAboutBack-Up DocumentsAward Letter U.S. Department of Homeland Security Washington, D.C. 20472 Grant Musser City of Miami - Florida Task Force 11 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - Re: Grant No.EMW-2018-CA-00008 Dear Grant Musser: Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved in the amount of $1,273,990,00. You are not required to match this award with any amount of non -Federal funds. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please log in to the ND Grants system at https://portal.fema.gov. Step 2: After logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages that are pending review. Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please save or print the Award Package for your records. System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular, your organization's name, address, DUNS number, EIN and banking information. Please ensure that the DUNS number used in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided in the SAM; therefore, it is imperative that the information is correct. The System for Award Management is located at http:// www.sam.gov. If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS) know as soon as possible. This will help use to make the necessary updates and avoid any interruptions in the payment process. THOMAS GEORGE DINANNO GPD Assistant Administrator Agreement Articles Sat Sep 01 00:00:00 GMT 2018 U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: PROGRAM: AGREEMENT NUMBER: Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article XI Article XII City of Miami - Florida Task Force II National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement EMW-2018-CA-00008-S01 TABLE OF CONTENTS DHS Specific Acknowledgements and Assurances Assurances, Administrative Requirements, Cost Principles, and Audit Requirements Whistleblower Protection Act Use of DHS Seal, Logo and Flags USA Patriot Act of 2001 Universal Identifier and System of Award Management (SAM) Reporting of Matters Related to Recipient Integrity and Performance Rehabilitation Act of 1973 Trafficking Victims Protection Act of 2000 Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Terrorist Financing SAFECOM Article XIII Procurement of Recovered Materials Article XIV Notice of Funding Opportunity Requirements Article XV Patents and Intellectual Property Rights Article XVI Non -supplanting Requirement Article XVII Lobbying Prohibitions Article XVIII Limited English Proficiency (Civil Rights Act of 1964, Title VI) Article XIX Hotel and Motel Fire Safety Act of 1990 Article XX Fly America Act of 1974 Article XXI Federal Leadership on Reducing Text Messaging while Driving Article XXII Federal Debt Status Article XVIII False Claims Act and Program Fraud Civil Remedies Article XXIV Reporting Subawards and Executive Compensation Article XXV Energy Policy and Conservation Act Article XXVI Duplication of Benefits Article XXVII Drug -Free Workplace Regulations Article )(XVIII Debarment and Suspension Article XXIX Copyright Article XXX Civil Rights Act of 1964 - Title VI Article XXXI Civil Rights Act of 1968 Article XXXII Best Practices for Collection and Use of Personally Identifiable Information (PII) Article XXXII! Americans with Disabilities Act of 1990 Article XXXIV Age Discrimination Act of 1975 Article )(XXV Activities Conducted Abroad Article XXXVI Acknowledgment of Federal Funding from DHS Article XXXVII Acceptance of Post Award Changes Article XXXVIII Disposition of Equipment Acquired Under the Federal Award Article XXXIX National Environmental Policy Act Article XL Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article XLI Prior Approval for Modification of Approved Budget Article XLII Program Income Article XLIII Cooperative Agreement; Federal Involvement Article I - DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. if, during the past three years, recipients have been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency (LEP)), sex, age, disability, religion, or familial status, recipients must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS FAO and the DHS Office of Civil Rights and Civil Liberties. (CRCL) by e-mail at crcit )a hq.dhs.gov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.C. 20528. 6. In the event courts or administrative agencies make a finding of discrimination on grounds of race, color, national origin (including LEP), sex, age, disability, religion, or familial status against the recipient, or recipients settle a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS FAO and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations. Article II - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements DHS financial assistance recipients must complete either the OMB Standard Form) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D 6ssurances - Construction Programs as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2 Code of Federal Regulations, Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article III - Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 Section 2409, 41 U.S.C. 4712, and 10 U,S.C. Section 2324, 41 U.S.C. Sections 4304 and 4310. Article IV - Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article V - USA Patriot Act of 2001 Recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. Sections 175-175c. Article VI - Universal Identifier and System of Award Management (SAM) Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A. Article VII - Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the recipient must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix Xll, the full text of which is incorporated here by reference in the award terms and conditions. Article VIII - Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, (29 U.S.G. Section 794), as amended, which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article IX - Trafficking Victims Protection Act of 2000 Recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000, (TVPA) as amended by 22 U.S.C. Section 7104. The award term is located at 2 C.F.R, Section 175.15, the full text of which is incorporated here by reference. Article X - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U,S.C. Section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 Article XI - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XII - SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XIII - Procurement of Recovered Materials Recipients must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, Article XIV - Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. Recipients must comply with any such requirements set forth in the program NOFO. Article XV - Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Sayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C, Section 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. Section 401,14. Article XVI - Non -supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XVII - Lobbying Prohibitions Recipients must comply with 31 U.S.C. Section 1352, which provides that none of the funds provided under an federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with the Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful- access -people -limited and additional resources on http://www.lep.00v. Article XIX - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, (15 U.S.C. Section 2225a), recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, (15 U.S.C. Section 2225). Article XX - Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. Section 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. Section 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Decision B-138942. Article XXI - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article XXII - Federal Debt Status Recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XXIII - False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of The False Claims Act (31 U.S.C. Section 3729-3733) which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. Section 3801-3812 which details the administrative remedies for false claims and statements made.) Article XXIV - Reporting Subawards and Executive Compensation Recipients are required to comply with the requirements set forth in the government -wide Award Term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XXV - Energy Policy and Conservation Act Recipients must comply with the requirements of The Energy Policy and Conservation Act (42 U.S.C. Section 6201) which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XXVI - Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article XXVII - Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 CFR part 3001, which adopts the Government -wide implementation (2 CFR part 182) of sec. 5152-5158 of the Drug -Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. 8101). Article XXVIII - Debarment and Suspension Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, and 2 C.F.R. Part 180. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XXIX - Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. Sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article XXX - Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article XXXI - Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (See 42 U.S.C. Section 3601 et seq.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features. (See 24 C.F.R. Section 100.201.) Article XXXII - Best Practices for Collection and Use of Personally Identifiable Information (PII) Recipients who collect PII are required to have a publically-available privacy policy that describes standards on the usage and maintenance of PII they collect. DHS defines personally identifiable information (PI1) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy terrmolate as useful resources respectively. Article XXXII! - Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. Sections 12101- 12213). Article XXXIV - Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code, Section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XXXV -Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XXXVI - Acknowledgment of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article XXXVII - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov if you have any questions. Article XXXVIII - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article XXXIX - National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XL - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article XLI - Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. Section 200.308. For awards with an approved budget greater than the simplified acquisition threshold as defined at 2 C.F.R Section 200.88 (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XLII - Program Income Per 2 CFR Part 200.307, Grantees are encouraged to earn income to defray program costs where appropriate. Program income includes income from fees for services performed, from the use or rental of real or personal property acquired with grant funds, from the sale of commodities or items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds. Program Income does not include interest on grant funds, rebates, credits, discounts, refunds, etc. and interest earned on any of them. When the grantee earns program income under this cooperative agreement, this program income may be added to the funds committed to the grant agreement by the Federal agency and the grantee (as defined in 2 CFR Part 200.307(e)(2)). The program income shall be used for the purposes and under the conditions of the cooperative agreement. Article XLIII - Cooperative Agreement; Federal Involvement Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipientA6s application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the programAts direction, in consultation with the recipient, as needed. BUDGET COST CATEGORIES Personnel $830,055.00 Fringe Benefits $106,539.00 Travel $104,500.00 Equipment $135,000.00 Supplies $20,000.00 Contractual $77,896.00 Construction $0.00 Indirect Charges $0.00 Other $0.00 Obligating Document for Award/Amendment la. AGREEMENT NO. 2. AMENDMENT NO. EMW-2018-CA-00008-S01 *** 6. RECIPIENT NAME AND ADDRESS City of Miami - Florida Task Force II 444 SW 2ND Avenue, loth Floor Miami, FL, 33130 - 3. RECIPIENT NO. 596000375 7. ISSUING FEMA OFFICE AND ADDRESS FEMA-GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 POC: 866-927-5646 9. NAME OF RECIPIENT PHONE NO. PROJECT OFFICER 7868779882 Grant Musser 11. EFFECTIVE DATE OF 12. THIS ACTION METHOD 09/01/2018 OF PAYMENT PARS 4. TYPE OF ACTION 5, CONTROL NO. AWARD WX03471N2018T 8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center 430 Market Street Winchester, VA 22603 10. NAME OF FEMA PROJECT COORDINATOR Central Scheduling and Information Desk Phone: 800-368-6498 Email: Askcsid@dhs.gov 13. ASSISTANCE ARRANGEMENT Cost Reimbursement 1 5. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. NAME ACRONYM ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX- XXXXX-XXXX-XXXX-X PRIOR TOTAL AWARD 14. PERFORMANCE PERIOD From: 09/01/2018 Budget Period 09/01/2018 To: 08/31/2021 08/31/2021 AMOUNT CURRENT CUMULATIVE NON - AWARDED TOTAL THIS AWARD ACTION + OR (-) FEDERAL COMMITMENT National Urban 97.025 2018-OS-A392-D60D--4101-D $0.00 $1,273,990.00 $1,273,990.00 See Totals Search & Rescue (US&R) Response System Readiness Cooperative Agreement $0,00 $1,273,990.00 $1,273,990.00 b. describe changes other than funding data or financial changes, attach schedule and check here. S0.00 N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICIAL (Name and Title) ociatOritti DEBORAH SUSAN SCOTT , Assistance Officer DA IL Wed Aug 29 16:58:50 GMT 2018 FOR: FROM: U.S. Department of Homeland Security Washington, DC 20472 FEMA US&R GENERAL MEMORANDUM - 2018-065 June 22, 2018 National Urban Search & Rescue Response System Task Force Representatives Digitally signed by WANDA L Program Management Section _,_CASEY bate; 2018,06.22 08:55:12 Urban Search and Rescue Branch CASEY Wanda Casey, Chief WANDA L -04'00' SUBJECT: US&R General Memorandum 2018-065 — FY2018 US&R Readiness Cooperative Agreement Solicitation and Announcement Timeline This General Memorandum (GM) is being issued to provide the Notice of Funding Opportunity package for the FY2018 US&R Readiness Cooperative Agreement, which can also be found in the solicitation on www.grants.gov. In addition, this GM provides the checklist that will be used during the review of each submitted application. Every task force is encouraged to use this document as a reference during application preparation. The projected award timeline for the FY2018 US&R Readiness Cooperative Agreement is as follows: March 7, 2018: Strategic Group Budget Planning Meeting — FEMA HQ Jun 11-15, 2018 June 21, 2018: June 22, 2018: July 22, 2018: Aug 8, 2018: Aug 8, 2018: : Advisory Group/Subgroup Meetings — Additional work to finalize FY2018 budget and Statement of Work/Program Requirements Final Federal Opportunity Announcement (with Appendices) submitted to the Grants Management Branch for coordination and approval. Cooperative Agreement Notice of Funding Opportunity (NOFO) package posted on www.grants.gov and available for access Submit SF424 through www.grants.gov for initial approval DUE — All Application task force packages through the NDGrants System DHS/FEMA (GPD and US&R Branch) begins review, negotiation, and approval of 28 task force applications through NDGrants System. GPD award packages. August 24, 2018: Application reviews complete by US&R Branch (projected) September 30, 2018: Anticipated Award Date www.fema.gov US&R General Memorandum 2018-065 — FY2018 US&R Readiness Cooperative Agreement Solicitation and Announcement Timeline Page 2 US&R Task Force members have 90 days to accept their awards from the time of ND Grants System Notification. Note that this date is flexible, due to the time frame the task forces may need to obtain organization approvals. ANTICIPATED PERIOD OF PERFORMANCE FOR FY2018: September 30, 2018 — September 29, 2021 (36 months) Attachments: FY2018 Notice of Funding Opportunity FY2018 Notice of Funding Opportunity (FEMA Form 089-0-10) FY2018 Notice of Funding Opportunity — FY2018 Application Review Checklist cc: — Appendix A — Statement of Work — Appendix B — Task Force Narrative Workbook Appendix C — H US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers www.fema.gov Diaz, Miroslava From: Musser, Grant Sent: Tuesday, June 26, 2018 5:23 PM To: Diaz, Miroslava Subject: Fwd: ACTION REQUIRED: Application Released in ND Grants Thank you, Grant Musser, Captain US&R Program Manager City of Miami Fire -Rescue Urban Search and Rescue Florida Task Force II U.S. Dept of Homeland Security C- (786) 877-9882 gmusserrdmiamigov.com usarpm z,miamigoV.com "Confidence comes from discipline and training" Robert Kiyosaki Begin forwarded message: From: <ravna.balfema.dhs.gov> Date: June 26, 2018 at 2:36:02 PM EDT To: <usarpm a-mianhigov.com> Subject: ACTION REQUIRED: Application Released in ND Grants Dear Grant Musser, Thank you for your Cooperative Agreement application submission. Your organization is one of the 28 Task Forces within the National Urban Search & Rescue Response System and therefore deemed eligible to apply f this Cooperative Agreement. Please continue to complete and submit all required sections and upload all the necessary documentation. Thank you for your cooperation, Sincerely FEMA GPD and US&R Branch Staff i GRANTS.GOV* Confirmation Thank you for submitting your grant application package via Grants.gov. Your application is currently being processed by the Grants.gov system. Once your submission has been processed, Grants.gov will send email messages to advise you of the progress of your application through the system. Over the next 24 to 48 hours, you should receive two emails. The first will confirm receipt of your application by the Grants.gov system, and the second will indicate that the application has either been successfully validated by the system prior to transmission to the grantor agency or has been rejected due to errors. Please do not hit the back button on your browser. If your application is successfully validated and subsequently retrieved by the grantor agency from the Grants.gov system, you will receive an additional email. This email may be delivered several days or weeks from the date of submission, depending on when the grantor agency retrieves it. You may also monitor the processing status of your submission within the Grants.gov system by clicking on the "Track My Application" link listed at the end of this form. Note: Once the grantor agency has retrieved your application from Grants.gov, you will need to contact them directly for any subsequent status updates. Grants.gov does not participate in making any award decisions. IMPORTANT NOTICE: If you do not receive a receipt confirmation and either a validation confirmation or a rejection email message within 48 hours, please contact us. The Grants.gov Contact Center can be reached by email at support a@grants.gov, or by telephone at 1-800-518-4726. Always include your Grants.gov tracking number in all correspondence. The tracking numbers issued by Grants.gov look like GRANTX)UUUUUUU<. If you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726 24 hours a day, 7 days a week. Closed on federal holidays. The following application tracking information was generated by the system: Grants.gov Tracking Number: Applicant DUNS: 07-222-0791 Submitter's Name: Lillian Blondet CFDA Number: 97.025 GRANT12660983 CFDA Description: National Urban Search and Rescue (US&R) Response System Funding Opportunity Number: Funding Opportunity Description: DHS-18-DOD-025-00-01 Fiscal Year (FY) 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Agency Name: Department of Homeland Security - FEMA Application Name of this Submission: City of Miami Date/Time of Receipt: Jun 26, 2018 10:21:48 AM EDT TRACK MY APPLICATION — To check the status of this application, please click the link below: https://apply07.grarts.gov/aacl f/;pcE;i;t.Isp?p=wahr'!gran:is/applicants;'':rack-ray-a&plication.htrfilc track num=GRANT12660983 It is suggested you Save and/or Print this response for your records. ,✓ 16 — GRANTS.GOV" WORKSPACE FORM 1-800-518-4726 SUPPORT a'7GRANTS.GOV This Workspace form is one of the forms you need to complete prior to submitting your Application Package. 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Opportunity Number: DHS-18-DOD-025-00-01 Opportunity Title: Fiscal Year (FY) 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Opportunity Package ID: PKG00243303 CFDA Number: 97. 025 CFDA Description: National Urban Search and Rescue (US&R) Response System Competition ID: Competition Title: Opening Date: 06/22/2018 Closing Date: 08/08/2018 Agency: Department of Homeland Security - FEMA Contact Information: Workspace ID: Centralized Services Information Desk (CSID) (800) 368-6498 askcsid®dhs.gov WS00166502 Application Filing Name: City of Miami DUNS: 0722207910000 Organization: MIAMI, CITY OF Form Name: Application for Federal Assistance (SF-424) Form Version: 2.1 Requirement: Mandatory Download Date/Time: Jun 26, 2018 10:27:10 AM EDT Form State: No Errors { OMB Number: 4040-0004 Expiration Date: 12/31/2019 Application for Federal Assistance SF-424 * 1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s): Preapplication X New IX Application -1 Continuation * Other (Specify): Changed/Corrected Application Revision * 3. Date Received: 4. Applicant Identifier. Completed by Grants.gov upon submission. 5a. Federal Entity Identifier: 5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: FL 8. APPLICANT INFORMATION: * a. Legal Name: City of Miami * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS: 59-6000375 0722207910000 d. Address: * Streetl: 444 SW 2nd Avenue, loth Floor Street2: * City: Miami County/Parish: *State: FL: Florida Province: * Country: USA: UNITED STATES * Zip / Postal Code: 3 313 0 -1910 e. Organizational Unit: Department Name: Division Name: Miami Fire Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mr. * First Name: Grant Middle Name: * Last Name: Musser Suffix: Title: Program Manager Organizational Affiliation: *Telephone Number: 78 68779882 Fax Number: * Email: usarpm®miamigov. com Application for Federal Assistance SF-424 * 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: Department of Homeland Security - FEMA 11. Catalog of Federal Domestic Assistance Number: 97.025 CFDA Title: National Urban Search and Rescue (US&R) Response System * 12. Funding Opportunity Number: DHS-18-DOD-025-00-01 * Title: Fiscal Year (FY) 2918 National Urban Search a Rescue (US&R) Response System Readiness Cooperative Agreement 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Add Attachment =I iDefete Atta' chmeritlView_Attachment * 15. Descriptive Title of Applicant's Project: Urban Search and Rescue Response System Attach supporting documents as specified in agency instructions. ;Add Attachments " 5e1e#e A`ttachittt t'if fill Flint Application for Federal Assistance SF-424 16. Congressional * a. Applicant Districts Of: FL-027 * b. Program/Project 0 Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment l Ieiete Attachment :4 i,View=Attachment 17. Proposed * a. Start Date: Project: 09/30/2018 * b. End Date: 09/29/2021 18. Estimated Funding ($): *a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income *g.TOTAL 1,273,990.00 0 . 00 0.0o 0.0o o . 00 0.00 1,273,990.00 * 19. Is Application Subject to Review By State Under Executive n a. This application was made available to the State under b. Program is subject to E.O. 12372 but has not been selected U c. Program is not covered by E.O. 12372. Order 12372 Process? the Executive Order 12372 Process for review on by the State for review. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes X No If "Yes", provide explanation and attach Add «ttachAVM " Delete Attdchrnent j View Attachment 21. *By signing herein are true, comply with any subject me to this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) and assurances. or an intemet site where you may obtain this list, is contained in the announcement or agency X **IAGREE ** The list of certifications specific instructions. Authorized Representative: Prefix: Middle Name: * Last Name: Suffix: Ms. *First Name: Lillian Blondet *Title: Director, Office of Grants Administration *Telephone Number: 13054161536 Fax Number: *Email: lblondet@miamigov.com * Signature of Authorized Representative: Completed by Grants.gov upon submission. * Date Signed: Completed by Grants.gov upon submission. Department of Homeland Security Federal Emergency Management Agency URBAN SEARCH AND RESCUE RESPONSE SYSTEM Task Force Narrative Workbook OMB 1680-0073 Expires December 31, 2018 PAPERWORK BURDEN DISCLOSURE NOTICE FEMA Form 089-0-10 Public reporting burden for this data collection is estimated to average 4 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of information Is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on thls form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472-3100, Paperwork Reduction Project (1660.0073) NOTE: Do not send your completed form to this address. Purpose The U,S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System. The purpose of the Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, the agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation for US&R disaster response. The Cooperative Agreement allows each Sponsoring Agency of a US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts, The Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Sponsoring Agencies of all current task forces within the US&R Response System when applying for the US&R Readiness Cooperative Agreement solicitation. For more specific information and instructions for submission, refer to the applicable Notice of Funding Opportunity (NOFO) package and Statement of Work. Urban Search & Rescue (US&R) Readiness Cooperative Agreement Task Force Narrative Workbook CONTENTS Purpose i Contents 1 Sample Cover Letter 2 Preparer & Contact Information (FEMA Form 089-0-10A) 3 Budget Summary (Detailed) (FEMA Form 089-0-10B) 4 Sample of "Purpose of Cooperative Agreement" from Task Force 5 Administration and Management (FEMA Form 089-0-10C) 6 Training (FEMA Form 089-0-10-10D) 7 Equipment (FEMA Form 089-0-10E) 8 Storage & Maintenance (FEMA Form 089-0-10F) Budget Totals 10 Position Descriptions (FEMA Form 089-0-10H) 11 Form for Additional Budget Clarification Information (FEMA Form 089-0-10I)12 1 SAMPLE COVER LETTER FOR COPERATIVE AGREEMENT APPLICATION August 3, 2018 US Department of Homeland Security Federal Emergency Management Agency Grants Management Branch Attn: Ms. Tawana Mack 800 K Street NW - Rm: S430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2018 Department of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,273,990. The following items have been completed electronically within ND Grants: ❑ 1. Application for Federal Assistance, SF 424 ❑ 2. Budget Information -Non Construction Programs FEMA fount SF 424A ❑ 3. Summary sheet for Assurances and Certifications, SF 424 B ❑ 4. SF GG/SF LLL - Lobbying Activities The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the Application: El 5. Preparer & Contact Information Sheet ❑ 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) ❑ 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: ❑ 8. Single Audit Report for 20XX/Corrective Action Plan ❑ 9. Indirect Cost Rate Agreement ❑ 10. Specifications for all rolling transportation ❑ 11. Pre -Award Cost Request and Approval Please call Capt. Grant Musser at (786) 877-9882 or email at usarpm@miamigov.com or Miroslava Diaz at (305) 569-4004 or email at mirosdiaz@miamigov.com for any other information that you may need. Sincerely, GRANT MUSSER, CAPTAIN US&R PROGRAM MANAGER CITY OF MIAMI FIRE -RESCUE URBAN SEARCH AND RESCUE PREPARER INFORMATION Mktirdif Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail CONTACT INFORMATION Ms. Miroslava Diaz Grants Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue loth Floor Miami Florida 33130 305-416-4044 305-416-5475 mirosdiaz@miamlgov.com 4?oi�t air Cobita Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail APPLICANT INFORMATION Captain Grant Scott Musser Program Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue 10th Floor Miami Florida 33130 786-877-9882 305-416-5475 usarpm miamioov.com p�l�caii Task Force Organization Name Employer Identification Number DUNS Number Address 1 Address 2 City County State Zip Country Submission Date Type of Applicant Congressional District Applicant Congressional District Project Authorized Representative First Name Authorized Representative Middle Name Authorized Representative Last Name Florida Task Force 2 City of Miami 59-6000375 72220791 444 S.W. 2nd Avenue loth Floor Miami Miami -Dade Florida Task Force 2 33130 United States Authorized Representative Title Authorized Representative Phone Number Applicant Identifier (if applicable) State Applicant Identifier (if applicable) Organizational Unit: FEMA Form 089.0-10A Section 3 Preparer Contact Information Page 1 of 2 Department: Division: Made available for EO 12372 (Answer Y or N ) Date Reviewed If applicable) "Y" for not covered "N" for not selected Section 3 FEMA Form 089.0-10A Preparer Contact Information Page 2 of 2 COOPERATIVE AGREEMENT BUDGET SUMMARY BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (9) 1. US&R Readiness Cooperative Agreement 97.025 0.00 0.00 1,273,990.00 $ 1,273,990.00 2. 0.00 3. 0.00 4. 0.00 5_ Totals $0.00 $0.00 $1,273,990.00 $0.00 $1,273,990.00 BUDGET CATEGORIES 6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (5) (1)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage & Maint. a. Personnel $805,055.00 $5,000.00 $0.00 $0.00 $810,055.00 b. Fringe Benefits 106,039.00 500.00 0.00 0.00 106,539.00 c. Travel 39,000.00 25,500.00 0.00 0.00 64,500.00 d. Equipment 0.00 0.00 111,000.00 24,000.00 135,000.00 e. Supplies 20,000.00 0.00 0.00 0.00 20,000.00 f. Contractual 127,996.00 0.00 0.00 9,900.00 137,896.00 g. Construction N/A N/A N/A N/A N/A h. Other 0.00 0.00 0.00 0.00 0.00 i. Total Direct Charges (sum of 6a-6h) 1,098,090.00 31,000.00 111,000.00 33,900.00 1,273,990.00 j. Indirect Charges 0.00 0.00 0.00 0.00 0.00 k. TOTALS (sum of 6i and 6j) $1,098,090.00 $31,000.00 $111,000.00 $33,900.00 $1,273,990.00 7. Program Income $ $ $ $ $ FEMA Form 089-0-10B Section 4 Budget Summary Page 1 of 2 NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8. $ $ $ $0.00 9. 0.00 10. 0.00 11. 0.00 12. TOTAL (sum of lines 8-11) $0.00 $0.00 $0.00 $0.00 FORECASTED CASH NEEDS 13. Federal Total for 1st Year lst Quarter 2nd Quarter 3rd Quarter 4th Quarter $0.00 $ $ $ $ 14. Non -Federal 0.00 15. TOTAL (sum of lines 13 and 14) $0.00 $0.00 $0.00 $0.00 $0.00 BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d) Third (e) Fourth 16. $ $ $ $ 17. 18. 19. 20. TOTAL (sum of lines 16-19) $0.00 $0.00 $0.00 $0.00 OTHER BUDGET INFORMATION 21. Direct Charges: 22. Indirect Charges: 23. Remarks: FEMA Form 089-0-10B Section 4 Budget Summary Page 2 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel in support of Emergency Support Function-9 (ESF-9) activities under the National Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We will be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2018 US&R Notice of Funding Opportunity and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its continued readiness efforts. These key areas are admistrative and program management, training, support, equipment cache preparedness, maintenance and storage. These key areas are detailed in the Grant Guidance/Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R Response System FY 2018 US&R Notice of Funding Opportunity throughout the duration of this agreement. While portions of the FY2018 US&R Notice of Funding Opportunity are included in the budget narrative, we acknowledge compliance with the FY2018 Notice of Funding Opportunity in its entirety. Section 7 Purpose of Agreement ADMINISTRATION & MANAGEMENT T ikk�i ener Our Task Force will accomplish the goals set forth In the DHS-FEMA statement of work, guidance, and directives provided by the Urban Search & Rescue Program Office. The costs for the Administration & Management portion of this budget/narrative will be addressed In this section and will cover costs for a maximum amount of time of 12 months, and the costs will occur within the 36 month period of pedorreance. The cost details will be provided In the object classes within this Program Category. The Administrative/Management personnel under this Readiness Cooperative Agreeement Is responsible for the day -today operations of the Task Force and will be responsible to enstee that all management, administration and operational requirements are accomplished. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, In order to provide critical emergency response services as one of the 26 teams for the National Urban Search and. Rescue Response System under We Response Cooperative Agreement. Funding for any deployments will be handled under the Response Cooperative Agreement. -WitoifyR€ice sailooq '-9 : , reeee ' 1098 09. Personnel Salaries & Fringe Benefits IY'ote�pp peo4odifa'Slrlar'�aslran FHa�d:tlen 5P.ctl"oi� �',�=-t��-"�'���-�c�`�'-JMN�3�r�.'�'`:'�.--,:.F z--, The U5&R Task Force will provide sufficient staff for Management and administration of the Task Forte day- in,day activities to accomplish required supervisory, administrative, training and logistical duties. Specifically: program management; grans management; financial management; administrative support; training coordination and instruction; logistics management aid property ac ountablllty. This shall Include, but is net limited to, funding personnel ealartes relating to Task Fame development anti management; retard-keepng,. Inventory and maintenance of the Welt Equipment Caches; correspondence with Task Force members and parties who support Task Force activities; along with similar management and adMinlstrative tasks. Prevrde the staffs' salary, benefit, and also note any cost of living Increases (percentage and amount) below that win be pall under the Readiness. Cooperetive Agreement. There Is a drop dawn menu for the staff positions, and any additional staff not noted can be added. 1f a staff position Is part time, please provide the lours and hourly rate In the Personnel box bo(av to clarify the time to be allotted, e.g., one day a week, 40 hours a month at mete of $45.00 per hour , etc. If overtime hours are listed, please note them 05 a separate line item below. Put the total amount under salary. Note the hourly rate in the clarification bon. ersonnel Salaries and Fringe Benefits oa7tln7 �- „ - °rR. t„� a+`1 s, .: fed,iPert o- --� _ Oire ors sut?k - ' '''' -A ba''. 4.. eM� bxs' .: 15skry bstos PriWef a- �,,.nn Be r!aHts¢ dla 7"1.4a` Program Manager Grant Musser Full -Time 10/14/2018 to 10/12/2019 10/1S/2017 to 10/13/2018 $30,903 $116,691 $147,594 Adminbtratte Specialist Gustavo Arellano Full -Time 10/14/2018to 10/12/2019 10/15/2017 to 10/13/2018 $26,947 $99,868 $126,315 Administrative Specialist Erik Sanchez Full -Time 10/14/2018 to 10/12/2019 10/11/2017 to 10/13/2018 $25 288 $95,490 $120,778 Grant Manager Miroslava Diaz Full -Time 10/14/2018 to 1D/12/2019 10/15/2017 to 10/13/2018 $16,801 $63,443 $80,244 $0 $0 $0 Travel Related Backfll $62.50 @ 600 his $6,600 $37,500 $14,100 Part -Time Task Force Members $50,00 © 6821 hrs $341,063 $341,063 NEPP Maintenance $50.00 @ 420 hrs $21,000 $21,000 Task Force Tralninq/Exerdse $50.00@ 200 hrs $10,000 $10,000 SParmodnaFEW tegastkk5yecla/lst FFalningCnwn'e $50.00 @ 400 hrs $20,000 $20,000 $0 $0 $0 $0 $0 $0 Totals $106,039 8805,055 $911,094 The area below is tor any additional notes the Task Farce may need to add far clarifying the paid staff positions. If the position Is port -time list the fours, and hourly rate. Also there 6 a separate area (Tab 11) for the position descnpttnes for each staff position listed, or position descriptions may be added as an attachment Staff Officers (Administrative Specialists) are responsible for the day-to-day administration and support of the Task Force. Duties include procurement, personnel time management, overtime administration, and budget oversight. Grant Manager is responsible for all grant and financial requirements In support of Task Force activities. Fora breakdown of part time staff and functions, please see Position Descriptions attachment. All funded Full-time positions spend 100% of their time on activities within the scope of this agreement. HEPP maintenance/Inventory/calibration Is included under Personnel Salaries and Fringe Benefits. Salary rates are based upon contractual agreements set forth by the City of Miami and the respective Unions Involved. Task Force Training/Exercise will be used to upgrade task force preparedness to respond to all types of events. This narrative bun: hos character Ifmitadaire, -Por addttanal clarification use tab 12 --% 2 Union Agreements o CRy/County/Organ/zatlon Negotiated Agreements o Historical Data o 8/lds/Quotes o Costs are In Comparison w/other 7Fs for Similar Tasks or Items o Other (Ust here).: ��a---�cw`r. a -.�xr�r -. Kaff'et8eneflfaiamad sr r � ;�-"ram¢ ,����'��.;,?��`YNsta ,�.�s P'ina�stEaFl�FiedK'�; r � �� �. �...a .� m . �-4 � #� �� The area below is to state the total percentage (e.g., 23 k) for the Fringe Benefits (if applicable) and Ibt the items (e.g., health, dental, workers' comp) that are Inducted, 0 Unhn Agreements 0 C/ly/Cormty/O,panlzatlon Negotiated Agreements ° Nlstodca/Data ° 805/Quotes ° Casts are in Comparison w/other 7Fs for Similar Tasks or Items ° Other (List here): Items included under Fringe Benefits are medical; Gent.; Workers Compensation. Total percentage /s 26.4824 Shia nerrathe boil* character limitation :Tor addlttonaj darlfkationfusntab 12 PERM FORM 089-0.rIC Section e Adminlstrellon Man0Ooment Pape 1 MI Travel A '.:�ar#1'ttrraisS4�"� `,;'`�_ �a � r-��a���14, _ -� .iRITIV�.. W �.� E.. Attend DNS/FEMA-sponsored or 011S/FEMA-approved US&R meetings, conferences, and training sessions, to Include Task Force Leader meetings, Advisory Organization Meetings, Ad Ha Groups and Sub -Groups, Incident Support Team (1ST) training/meetings, workshops, or others as directed by the US&R Program Office as they relate to the National US&R Response System. Other activities include on -site peer Administrative neediness Evaluation (ARE) of other Task Forces, quality assurance everslght of FEMA-sanctioned training courses, training with other Task Forces, grants management training, and research and development for equipment, as directed by the US@R Program Office. Based an approval by the USSR Program Office and available funding, Task Farees can use funds to cover travel for product research and development efforts, thereby keeping apprised of cutting edge technology for equipment used within the System. There are also miseeileneaus meetings that are required due to the dynamic program. Costs can be provided In detail or by trip oasts, and a detail of the costs should be fisted in the comments sections, that will show how you arrived at be trip total. The costs listed below are esUnates due to travel locations that are unknown at the tent of application. It isat this time when costs are generally based on historical data. There are drop down menus for some of the meetingo, and you can add others that are In Tine with the statement of work. The drop down menu in the section below includes all events, allowing you the flexibility to account for your travel casts in this section Admin/Management Program Category or the Training Program Category. The Task Force is authorized to realloarte funds between Admin/Management travel and Training travel without requesting a budget change authorization, However, this change must be reflected In your Performance Report and note the ruasen(s) tar the change. revel tie Bite. . i C 3 ,:- 4 r Notofpbrsonnef.= 6,-: Tilp ' : .+CaiitH ri!et ioil`� i:iUtipSum az -, $4,500 Work Group Meetings 3J 1 $1,500 Grant Workshop _ 2 1 $1,500 $3,000 Task Force Representatives' Meeting 4 1 $1,500 $6,000 Sponsoring Agency Chiefs' Meeting 4 1 $1,500 $6,000 Other Authorized Travel 4 3 $1,500 $18,000 Strategic Group Meeting 1 1 $1,500 $1,500 $0 $0 $0 If other list here $0 If other, list here $0 If other, list here $0 If other, list here $0 If other list here $0 If other llsthere $0 If other, I/sthere $0 If other, llsthere $0 tfother list here $0 Total $39,000 ivreirerefto cif '--efiletereZereirejekeemosetAesjee Briefly desalt's arcaWw+n of :ravel Cost Per ?m ,on. Promrde examples of `other aurl:oraed truer 5eaxed aarrve. Travel breakdowns are approximations based on previous values (airfare and lugguage • $600, hotel - $150 per day for average 3 day trip $450; per dlem - $50 per day for 3 days $150, car rental • $50 per day for 3 days $150, parking - $50, fuel $100). Travel expenses are figured at a cost of $1500 for actual travel and $1500 per day (24 hour) backflll (line item under Staff Positions), Backflll for students Is figued at a rate of $62.50 per hour (see salaries). Additional TFT. meeting, East Coast TFL/Log meetings and Other Authorized Travel are Included under Travel heading, Other authorized travel covers unfunded meetings surfacing throughout the budget period. Work group meetings are also held at the regional level as part of the East Coast TFL/Log meetings. Other authorized travel covers meetings that are requested In the midst of a budget cycle that were not planned or anticipated by FEMA. Examples of other travel might Include: State level US&R meetings and conferences, HR Canine Workshops, East Coast Logistics Meetings and State Meetings such as T . LoosInceeADSAR and FASAR, This narrative boX has character ilmftatbns,- for additional dadfcatioi7 we tab 12 m Union Agreements • C/ty/Caunty/O,gan/zatIon Negotiated Agreements m Historical Data o B/ds/Quotes O Costs are in Comparison w/other TFs for Similar Tasks or Items O Other (List here); Equipment Purchase of office furniture and equipment specifically for administrative purposes are allowable under this Cooperative Agreement. This shall include, but is not Limited to, laptops and desktop computers, cellular telephones/wireless PDAs, primers, scanners, copy maclbas,. (lesks,. look shelres, etc, The costs noted In thle area are for the purchase of equipment and not service agreements, which shuukt be included under contractile! ar other. Rolling or 00011.tglrarsportation tvIll require specifications as part of the application and should he listed under the Equipment Program Category. The general definition of "Equipment" nut of the CFR io: `Equipment" means an article of nonexpeerlabie,tangible personal property having a useful life of more that one year and an acquisition cost which equals or exceeds the lesser of the capaallzation level established by the governmental unit for tlnanclal statement purposes, or S5000. Equipment These are the Items our Task Force anticipates requiring for this Cooperative Agreement for the equipment object <lass under the Administration/Management Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes o listed items will be reflected In the Performance Reports, with the reason for the change noted and the Task Force will not be required to submit a budget change if Items are on the approved cache lists, authorized by program guidance or directives. watiestrtptr-ob" „- <a. . `a, `Canino&-, F, tinjtqi—WW40 b'LdYI$1{(ts`r Tgtu)`'Oit - $0 $0 $0 $0 $o $0 $0 s0 $0 $o $o $o $o $o $o $o $o $0 $o $o $o Total $0 `EttiitamattE x Describe any additional supporting Information for equipment costs below. This narrative boX-has character limitations, Foradditional ciarHkatfon use tab 12. .saf_t�'',cswOPlittleirfs reikin lEfai ' t'ir'D�ftyKaraa. o Union Agreements o aty/County/Organzatton Negotiated Agreements o HtstorIcat Data O Bids/Quotes o Costs are in Comparison w/other TFs for Similar Tasks or Items ° Other Alit here)! PUMA FORM 0ss-0.10c Section e Administration Management Paget of Suonlies In the below o,ea, provide an approximate listing of the supplies necessary fur the administration/management of this mopemttve agreemoot. Supply items/casts that should be listed are Items to support the administration/management of the Task Force and other then what the equipment definition states as follows: The general definition of "Equipment" out of the CFR is; "Equipment" moans an article of nnrtexpendabio, tangible personal property having a useful life of mere than one year and an acquisition cost which equals or exceeds the leaser of the capitalization level establls0el by the governmental unit for Inaneal statement purposes, or $5000. However, due to the dynamic program, the requirements for these Items (within the amount approved at time of awaol for this o6,4xt class) may citing*. Any changes to the listed Items will be reflected In the Performance Reports, Including the reason for the change(s) noted. Sunnite, These are the Items we anticipate requiring for this Cooperative Agreement. However, due to the dynamic program, requirement of these Items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. m. = 2a x tow) , tiek'tasi,- Vaieli3,o oila&tr,MW $20,000 Miscellaneous Office Supplies $20,000 1 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $20,000 SG1 Describe any additional supporting information for suppb, costs below. Miscellaneous office supplies might Include paper, pens, folders, printer ink, etc. We are moving office locations and will need to purchase new office furniture. This narrative box has character limitations. For additional cladRcotion, use tab 12. O Union Agreements to C!ty/County/Organlzat/on Negotiated Agreements O Historical Data m Bids/Quotes 0 Costs are in Comparison w/ other Ws for Similar Tasks orRems O Other (List here): ,-!,k, sVN .,.tr`a % - c," retOi- Contractual if ti4 ifanCah rAe lSkat(al!_l;ia,::_' 2 ;4a , .. '' -P` .,.., .>' ' , _ 7.-ROMPaMMOTOUVESZZitialial&ZEtiaZI In the area below, list any contractual costs for merf.Z;i exams, services, rentals, etc. The Task Force will ensure tMt Task Force Medical Screening will take ptaco in accordance wllh Program Directive 2005-008 or a mere current rev' direXtive issued by the 80100 Program Otif . Contractual reI* 0 .,, -: Ac-,:f€ a . - :_f r:.:_.: Ralttit''' �.' ,; hilt t` AIXitetill'4Pac $250 ,v_----< $20,000 Medical Screening BO Phone Data Service (Verhon and Sprint) 20 $1,750 $35,000 Satellite Service 12 $1,083 $12 996 .,Sponsoring Strategic Advisory&Support Group Meeting- Gwent Space- - 1 $10,000 $40,000 SPOnsarfng FEMA Logistic SpecialistTrain109 Course • Event Spice - 1 $20,000 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $127,996 Describe any additional supporting information for contractual casts below. Medical screening line Item will be utilized up to a cost of $250. This cost will cover deductibles and special tests not covered by Insurance or sponsoring agencies for compliance with team medical physical requlrments. Official personnel cellpllones (see attachments as to full-time and pan-tlme staff). Service for cache satellite phones which remain with the cache for emergency use only (deployments). Contractual service period for Phone Data and Satellite will be from January 1st, 2019 to December 31st, 2019. Last servce period was from January 1st, 2018 to December 31st, 2018. The Fema Strategic Group meeting and Logistics Specialist Training costs cover Event space rental contracts that we may incur In -order for us to host these two events for the Fema US&R System. These c0nbactural costs do not cover more than a 12 month time frame. 7Ms narrative box has character limitations. or eddkionaltlarlfleation,-ime tab 12, �3 ���ta9ti�kAliff;� O Union Agreement' O Cify/County/Organ/zetion Negotiated Agreements m H/storkelData O Blds/Quotes O Costs are In Comparson w/other 7Fs forSimllar Tasks or Items 0 Other (List here):: FEMA FORM 080-0•100 a0clbn Adminlsbetion Men00ement Poo.1or/ Other g.19el dY Oflt �'b`+ii.Na�t -:mom- . -..,,s v ,4X1p Z._ < .. ,:14I..-.„ "WIL*61E— .-44't-°s This area will COStef any miscellaneous Items tt,et are not covered In the other object classes and ate allowable within the -Statement of Work. 'wit a,- - R:»-. ; r_-_ _,`_t z.tr . =- lift tiki .�-�; 'Al4ifk'sea!<°.„�'3ffi€ :',1'(a'tbl atii! ..II `.:,=s So so so $o so So Tatar so Describe any additional Supporting ;nformation r u=- s_P4 yti T. r other oasts below. asl Ibis narrative box has character lImltetlons. For additional clarification, use tab 12. ❑ Onion Agreements ❑ City/Comtty/Organhatlon Negotiated Agreements ❑ H/storkal Data ❑ Bids/Quotes ❑ Costs are /n Comparison w/other Trs (or S/rnllar Tasks or Items ❑ Other (Llsthere): Indirect Costs Indlrect Costs can only be listed if there is an Indirect Cost Rare Agrnenrent that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the appiicanan, The Indirect Cost pole Agreement you provide should state what category or categories the Indirect Costs are based on, le equipment, salaries, all :xpenses, etc. The information provided below should list trot deneniptlon of the cost category far the base, the amount on which it's based, the percentage, and din total, The mte or amount approved at dare of award will prevail dins the term et the Cooperative Agreement. Indirect Costa W r r� afttarii%tntEatlaN 447% Stara : 0 7 rcripkfun " „ " v .� x at'6aMmaujifir , ,VOSTatkan4tgo-; ."�` �,*iaialOc AN` Total $o ionic areal s Describe any additional supporting information for indirect costs below. please advise Wile is the Cognizant Federal Agency and the date of approval. This aorrativa bax flaacilaracter lirnitatlmrs.;=for addtttonal clarification, use tab 12. -- �k (Mien Agreements o City/County/Otganiratlon Negotiated Agreements ° Historical Data ❑ Bk/s/Quotes ❑ Coots are In Comparison w/ other 7Fs for Similar Tasks or Items o Other (List here): FRM% FORM 035010C Sedan 6 Adminlelraten Management Nge<ald TRAINING ta�is?I e'taon4ral.Bn ti'felit5;- x This Program Category covers the costs for the training portion of thls Readiness Cooperative Agreement. The training portion of this budget/narrative will cover costs for a maximum amount of time of 12 months, and will be accomplished within the 36 month period of performance, This Task Farce Intends to maintain a deployable Task Force and will provide the required training to Insure mission readiness, safety, and management of the Task Force. The training will be accomplished In accordance with the Urban Search & Rescue Program Office statement of work, program guidance, directives, and will also Include training to meet the NIMS compliance requirements. The training cost details will be provided in the below object classes under this Program Category, Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, In order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. Funding for any deployments will be handled under the Activation Cooperative Agreement. The below list of training and Costs covers what is anticipated for this Readiness Cooperative Agreement, Due to the dynamic program, training scheduling and requirement changes, some of the training listed may require revisions. Any changes will be noted within the Performance Reports, and will Include the change and the reason for the change. It will not require a budget adjustment as long as the change Is within the Program Category total es noted at time of award, and Is an approved training requirement within the statement of work, program guidance, and directives. The only exception to this Is the movement of travel funds between the Administration/Managment Program Category and the Training Program Category, which can be accomplished without requiring a budget change, however, it must be. noted In the Performance Reports, with the chancre and the reason for the movement of funds. $31,000 Personnel Salaries & Fringe Benefits IvotP,sfor-Pei"xif�nel$A�aiims�nd:FFinnU�heneiitsSE4finn �-��-" -4e "0 'MAW The Task Force can use this category to account for thesalariesof Task Fore Members attending USSR -related, USSR required, and local training as well as salaries for thetraining coordinator. This includes, but Is not limited to, functional training, mobilization training, local training for the program, grants management training, training with other task forces, research and development for equipment, and other DNS/Fi:MA approved training events, ar training related to the requirements of the USSR program, a5 approved by the Program Manager/Grants Assistance Officer. This may also Include backlit! expenses for the individual(s) attending training. If spsl8c costs are unknown, give estimated salary hours and average salary rate. If swine dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.). If overtime hours are listed, please note than as a ennararn Ilna etnm hdn+u 540 tha total anfn,nt unela' avian, tdntn tha tvv„he rota In tha rlarlfW>inn hew Personnel S larles and Fringe Benefits 1-1, •.'rralnitt0%Eve#oesript7onM full%PartSirttgMOvertoneHours_tE Ga2e6alatYCirer89d'a--3 FrinOe'0enetifafIf9tAAligfiie}.'";.Y SaWrYA=mom SotalWa-, Training Related Backnll $62.50 @ 80 hrs $500 S5,000 $5,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 _ ._. ....... ... �. Tatals $500 $5,000 $5,500 ii�FS4nH8('SaIB'r The area below is to provide additional notes the Task Force may neat to add for clarifying the range d£ salary rates used todevelop the average (hourly costs. eacldill costs for conducting training and exercises. Examples of Training and Exercises Include: Structural Collapse Shoring, Rescue Specialist refresher courses, Water Specialist Training, Hazmat and Medical Refresher, Air Force Patriot Exercises, Search and Rescue Full Scale Exercises, etc. This narratve4box haacharacter Omltetions:_-. PoraddltionalcladhcaUon use tab 12 .tosf'Basi5r7!ts rat�k�u5€ to Union Agreements o City/County/Organization Negotiated Agreements o Historical Data o B/ds/Quotes o Casts are In Comparison w/other TFs for Similar Tasks or Items o Other (List here): IftntlnBenafits SOS, The area below is to state the total percentage (e.g., 23%) for the Fringe 8enenls (if applicable) and list the Items (e.g., health, dental, workers' comp) that are included. Items included under Fringe Benefits are medical, Dental, Workers Compensation. Total percentage is 26.4824 This narrative box hes character limitatiana. For-addltlonaletarification use lob 12 m Union Agreements o City/County/Organization Negotiated Agreements ° Historical Data o skis/Quotes o Casts are In Comparison w/other TFs for Similar Tasks or items o tither (List here): FEMA FORM a66-0.10a Section 7 Training Pepe 1 or 6 Travel iites.tor Maria Attend OHS/FEMA-sponsored or OHS/FEMA-approved US&R meetings, conferences, and training sc-5sinns, tO Include Task Farce Leader meetings, the Advisory organization Meetlngs, Incident Support Team (1ST) training/meetings, workshops, or others as directed by the US&R Branch as they relate to the National US&R Response System. Other activities include on -site peer Administrative Readiness Evaluations (All a) of other US&R Task Farces, quality assurance oversight of FEMA-sanctioned training coursrs, training with other Task Forces, grants management training, and research and development for equipment, as directed by the US&R Branch. Based on approval by the US&R Branch and available funding, Task Forces can use funds to rover travel for product research and development efforts, thereby keeping apprised of nutting Wee technology for equipment used within the System, There are also miscellaneous meetings that are required due to the dynamic program. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed In the comments sections, that wdl show how you arrived at the trip total. The gals listed below are estimates due to travel locations are unknown atthe time of application. It Is at this dine when costs are generally based on historical data. There are drop down menus for some of the meetings/training, and you can add ether that are In line with the statement of work, program guidance, and directives. This will allow you the flexibility to account far your travel costs In this excuon (Training) or Admin/Management categories, The Task Force Is authorized to reallocate travel funds between Adm1n/Management travel and Training travel without requesting a budget mange authodzatton. However, any changes must be reflected In your Performance Report, with an explanation on ilia reason(s) for the change, Travel Yd$C'19Ha ? iritrzo$':P8r8prlierz s za"r;tda'.P,ei !a IF. 7ttat SStt1� Task Force Leader 2 $1,500 $3,000 Communlcauons Specialist 2 $1,500 $3,000 Heavy cgmpmem ni uig 2 $1,500 $3,000 Logistics Specialist 2 $1,500 $3,000 Canine Search Specialist 3 $1,500 $4,500 Medical Specialist 6 $1,500 $9,000 other Authorized Travel $0 $0 $0 lfother, list here $0 If other, list here $0 If other, fist here $0 If other, list here $0 If other list here $0 If other, list here $0 If other, list here $0 If other, I/sthere $0 If other /Isthere $0 Total $25,500 Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" if setacled above. Travel breakdowns are approximations based on previous values. (airfare and luggage-$600, hotel $150 per day for avg 3 day trip $450, per diem $50 per day for 3 days $150, car rental $50 for 3 day $150, parking $50, fuel $100). Travel expenses are figured at a cost of $1,500 for actual travel and $1,500 per day. Thfainarrativei box has character Bmitations.-For additional derificatlon use tab 12 Union Agreements O My/County/Organization Negotiated Agreements O Historical Data o Bids/Quotes o Costs are in Comparison w/other Ws for Similar Tasks or Items o Other (List here): FEMA FORM 088.0.10D Section 7 Training Paget orb Equipment late5.(dtEtiftiPtii@nt,Sei it?rr ._ }} 4iStrAfAMINSRE1 Purchase of f1]utpment specifically for mining, to Include props, training materials, training facility expenses, etc. are allowable under this Cooperative Agreement. The costs noted In this area are for the purchase of equipment and not service agreements, which should be Included under contractual or other. Rolling or floating transportation, if allowable, will require specifications/approval as part of the application. The general definition of "Equipment' out of the CFR is: "Equipment' means an article of nonexpendabte, tangible personal property having a useful life of more than one ymr and an acquisition cost which equals or exceeds the lesner of the capitalization level established by the governmental unit for financial statement purposes, or $5000, Equipment These are the Items our Task Force anticipates requiring under this Cooperative Agreement for the equipment object class under the Training Program Category. However, due to the dynamic program, the requirements for these Items (within the amount approved at time of award for this object class) may change. Any changes to listed Items will be reflected in the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change If Items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the Program Office/Grants Assistance Officer for prior approval. 'teiiiC. scitptiuli= ,_ - 3tept. F:= ., . '.:7-,,,, _ ; C@cfla . quid:¢ust t_ . `Nu, or UnilsltOri liO t0. s $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 nt ' rite any additional supporting Infennatlen for equipment costs below This nartntive bon tips dioreotar.Omimtlono.for additional cteriicatien use tab 12 -lost Oasis o Union Agreements o CIty/County/Organ/zatlon Negotiated Agreements o Historical Data o olds/Quotes o Costs are In Comparison w/other 7Fs for Shriller Tasks or Items o Other (Lhnt here): FEMA FORM 0004.100 Section 7 Training Page 3 al 6 Supplies �otev.fat`5uUpl(a6�4t1�loYft��`-�� v,.= � � y r ` In the area below, provide an approximate listing of the supplies necessary for preparing and/ or deilyeiy of training within this cooperative agreement. Supply items/costs that should he listed ara items other then what the equipment definition states as follows: The general definition of "Equipment' out of the CFR Is: "Equipment" means an article of nonexpenrlable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the goveniinantal unit for financial statement purposes. or $5000, Supplies These are the Items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be reflected In the Performance Reports, with the reason for the change noted. A budget change Is not required to be submitted If the costs In this category If costs remain the same and Items are allowable under the Grant Guidance, current Cache List and official documentation from the USSR Branch. Ytem ,s > a ' .Csch= ;ate ..,;. _;," . Uni 7 r. Nor f-1(nits ; 5rfiare , �n z $0 $0 $0 $0 $0 $0 $0 $0 $0 $o $0 $0 $0 $0 0 Total $D Describe any additional supporting information fer supply costs below. This narrative box- has character limitations. For additional darificatfon use tab 12 00:!reis`t1-, fie* o Union Agreements o C/ty/County/Organ/zatlon Negotiated Agreements o Historical Data o Bids/Quotes a Costs are /n Comparison w/other ?Fs for Similar Tasks or Items ° Other (List here): Contractual In the area below, list any supporting Information for the contractual costs of services, rentals, etc., as it pertains to training. Contractual Mritleti'- $o $0 $0 $0 $0 $0 $0 $o $0 $0 $0 $0 $0 $0 $o $0 $o Total $D Descrlbe any additional supporting Information for contractual costs below. 711ls naratIvabox has cherectarlimllotions. for additional clarificatlonuse tab 12 stsfl°r3�f o Union Agreements o City/County/Organization Negotiated Agreements o Historical Data o Bids/Quotes o Costs are In Comparison w/ other TFs for Similar Tasks or Items o Other (List here): r'eUA FORM 099d40n Section 7 Training Page 4of6 Other lititliaWaraltagiaP This area well cover any miscellaneous items that are are training -related and allowable under the Statement of Work but not covered in the other obynct classes, Other (If Applicable *err ,te r _ ,. - <z . ' Quunitiiit: i �,U irtiitcba = detintiii g_ so so so so $o so Total $0 M l 4* u t -. Describe any additional supporting Information for other costs below. This narrative box has character limitations,:- For additional clarification use tab 12 -: o Union Agreements o aty/County/Oiganlzatlon Negotiated Agreements o Historical Data o Bids/Quotes o Costs are In Comparison w/other Tfs for Similar Tasks or Items o Other (L/st here): Indirect Costs totesGP,Indiecctlsseon _-' '.. 11 is ' ,1 _t;- -. indirect Costs can only be provided if there Is an Indirect Cost pale Agreement that hasbeen approved by a cognizant Federal Agency. A ropy of the Indirect Cost Rate Agreement should accompany the application. The Indirect Cost irate Agreement that you provide should state what category or categories. die Indirect Costs are based on, ie equipment salaries, all expenses, etc. The information provided below should Ilst the description of the cost category for the base, the amount onwhichit's based, the percentage, and the total, The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreerneitt, Indirect Costs '�r� �'A �_iraltaGOtY : a���, Itat I/nSGP?ptiott , - 1:-;�-€.� ,A3e00Amo4+1k e !`enaatltaitor' :: �s � ��..-; � 3'�oie1.`l�p�t Total Describe any additional supporting information for indirect costs below, Please advise who is the Cognizant Federal Agency and the date of approval. This narrative box has character limitations. ;Foredditlonal_clarification -.use tab 12 alte t Bas7g~ ii o Union Agreements o City/County/Organ/ration Negotiated Agreements ° Historical Data o Bids/Quotes o Costs are In Comparison w/ other Ws for Similar Tasks or Items o Other (List Here): FEMA FORM 0865-I8p Section 7 Training Page 5 of 6 EQUIPMENT TwOorodepiirogOwilitakik r This Program Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our Task Force. The period of performance covers a 36 month period to accomplish the work in this area. Our Task Force Intends to maintain a deployable Task Force and will provide the required equipment to insure mission readiness, safety, and management of the Task Force, The equipment will be purchased in accordance with the requirements of the Urban Search & Rescue Branch statement of work, current cache list, and official guidance from the US&R Branch, The equipment and supporting cost details will be provided In the below object classes under this Program Category, Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of equipment and costs covers what is anticipated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the equipment listed may require revisions. Any changes will be noted within the Performance Reports, and will Include the change and the reason for the change. It will not require a budget adjustment as long as the change is within the Program Category total as noted at time of award, and is an approved equipment requirement within the statement of work, current cache list, and official guidance from the US&R Branch. tlfotaiatiilu"iiian1-i $111,000 Personnel Salaries & Fringe Benefits iSlotEs iOH;t+orsnnnal, loci it .1* fi ne8 ect#on..q.�4Wy.,' ,�,�; s ia., gttFfea�:'_ _>_, -FAV3---mVA* _ -r �+� ' :�-�r� .�F��� , The Task Farce can use this category to nrmunt for the salaries of Task Farce Members who perform duties related to maintenance of US&R equipment and vehicles. This may also include backbit expenses for individual(s)who are working with the cache, If specific coals are, unknown, give estimated safari hours and average salary rate. If specific dates are unknown, provide estimated time flame (e.g., 1 clay per week/month, etc.). If overtime hours are listed, please note them as a separate item below. Put the total amount under salary. Note the hourly rate in the clarification box. Personnel Salaries and Fringe Benefits 5fatt' Pasilionr ., a , 4 #all ire;; iiii .t _= Qvertimr l ours ,_. batg$itbry i horned = -'a fdn6c+-Benifitl tf fllrallcdble) h Sgefi n:' FOIM _+F $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals $0 $0 $0 bersotitial-Uala lea` r .. r ? v . .. - t o$t basis aderc ai k dky tc a x, 1 .4. .._ ('` >, The area below is to provide additional notes the Task Force may need to add for clarifying the range of salary rates used to develop the average hourly costs. ❑ m a 3 Union Agreements City/County/OrganizanonN=gotiated Agreements Historical Data Bids/Quotes Costs are in Comparison w/other 7Fs for Similar Tasks or Items Other (List here): This narrative.box has character Ilmltatlons, fin' additional clarification use tab 12 The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and Itst the items (e.g., heaith, dental, workers' comp) that are Included, This narrative box has character Umttations -for additional clarification use. tab 12 • Union Agreements • City/County/Organization Negotiated Agreements ❑ Historical Data • Blds/Quotes • Costs are in Comparison w/ other 7Fs for Similar Tasks or Items • Other (List here); FEMA FORM 089.0.10E Section 8 Equipment Pe9e i fir e Travel ctiesTar.'Cra(rai SeetioYt-- i� ti er W-� Travel in this category would cover casts relating to quality assurance on equipment or vehicle, or any other trove] related to cache management within the scope of the Grant Guidance. Please note: These expenses can be reflected within the Administrative/Management or Training travel category Instead. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show how you arrived at the top total. The costs listed below are estimates due to travellocations that are unknown at the time of application. it is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings, and you ran add others that are in line within the Statement of Work. Travel (If Applicable ; $'@pttkie ", =:,. = z , - . lio t t:p&isunnal .00 aer'P_®rsn riiMXitp§ Niiprax,)`' •, Tattil Cost gi - , _. . $0 $g $0 $0 $0 so $0 $0 $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 Ifotherjlisthere $0 -._ Total $0 fitietrfof Witataseal Sis Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" if selected above. This narrative box hao character limitation. - For additional -clarification use tab 12 Union Agreements ❑ City/County/Organizah'on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Casts are in Cornparisen w/ other TFs for Similar Tasks or Items ❑ Other (List here); FBMA FORM 069-0-108 Section 8 Equipment Page 2 a16 Equipment Nf1t$s fa Epi l iinant SQCpgn VigVittik4.140,14k Your agency Is authorized to purchase equipment as listed in the approved DHS/FEMA 2015 US&R Task Force Equipment Cache List, or any subsequently approved trHS/FEMA US&R Equipment list Task Force personnel are reminded and directed not to exceed quantity and/or cost caps as listed on the cache list. Task Force must follow department procurement regulations, which are in accordance with 2 CFR Part 200 to ensure reasonable prices are obtained. The US&R Program Office and the Grants Office Assistance Officer must provide written approval for any other equipment not identified on approved cache list(s), In program guidance, or specifications, 'those Task Forces who maintain an 1ST Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals. However, due to the dynamic program, the requiremtents for these items (within the amount approved at time of award for this object lass) may change. Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, noted in the statement of work, or authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the US&R Branch/Grants Assistance Officer for prior approval. The general definition of "Equipment" out of the CFR IS; "Equlpment" means an article of nonexpendabie, tangible personal pmpetty having a useful life of mare than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial- stitt0rnent purposes, or $5000. Equipment These are the items our Task Force anticipates requiring for this Cooperative Agreement under the equipment object class within the Equlpment Program Category. However, due to the dynamic program, the requirements for these Items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task Force w'll not be required to submit a budget change if items are on Inc approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the soeciFlcations and budnet information to be ubmitted to the Program Mice ran Assistance Office for prior approval. Items p4srrititiGn ram.,. ,i ira tit+m# i0t £Cadre tt -r, i tat.Cost , _ .., No.--ottUnTts,VZJ:.. A,-1,, totai:Cast - Cash List Items $100,000 1 $100,000 HEPP Cache Recapitalization $11,000 1 $11,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $o $0 $0 $0 $0 $0 $o $0 $0 Total $111,000 Describe any additional supporting Information for equipment costs below. Cache List Items shall cover what has been previously approved from the FEMA cache list and/or Statement of Work. Examples; small engines, hydraulic tool seals, chalnsaws, medical equipment. Funds will be used In accordnace with forthcoming guidnace from the US&R Branch. We are currently updating all of our old/worn equipment with new equipment, along with purchasing new equipment in -order to become 100% compliant with the current cache list. The purpose of the HEPP Recapitalization Is to replace PAPR's. This narrative box hue character limitations. -:For additional clarification : usd tab 12 host gairia0CiR • Union Agreements CI City/County/OrganizationNegotiatd Agreements El Historical Data • 8/ds/Quotes • Costs are in Comparison w/ other 7Fs for Similar Tasks or Items p Other (List here): FEMA FORM 088-0.10E Section 8 Equipment Page a or Supplies �1Gtes"fAr`�i�l(11hes5eCt(4Ht . � , _, u In the area below, provide an approximate listing of necessary supplies. Supply items/costs that should be listed are items other then what the equipment definition states as follows: The general definition of "Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, brngible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for thls object class) may change. Any changes to the listed items will be reflected in the Performance Reports, including the reason for the change(s) noted. Supplies These are the items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be reflected In the Performance Reports, with the reason for the change noted, A budget change is not required to be submitted for approval if the costs in this object class remain as approved at time of award and the items are allowable In accordance with the statement of work, program guidance and directives. tkfe fl TTrl_ ,. '. 4. ,- n . - , -' - Cache t+G =,1. , . unit Co ' ` r a sk �, v No of , `bite ?.. V .� ._, ., fiotal frost.. I�_, .. . $0 so $0 $0 $0 $o $0 $o $0 $0 S0 $0 $o $o so Total $0 i(iplies ,U, -_ =� s._ ,. _.,,_ _. x,.t . ? i Cost Dasis. jr a ra n,i esT dw at4t, r am lr ` af# Describe any additional supporiing information for supply costs below. O o o Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Costs are in Comparison w/other 7Fs for Simllar Tasks or Items Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 08941•10E section B Equipment Peg° 4 of Contractual In the area below, list any supporting information for the contractual costs of services, rentals, etc., for equipment. ntractual $eT'_ r :ViCB.-,. *'... _... , . a .. 3 f ?:�5+ r,..';a_,..�Z' J,IaTltit�,� :..�...,., Unit cast s =-" • .: ., `ISO __, - ; taM Cost , __ .ram'. `- "- - $o $o so so so $o $o So so so So so So So so So So Total $0 iii'Jtratii ... 2-a .-,. .,. y _ , ___ : . :.,. , .. .,tBasIst P.leaseirarkapPronriate boxes) 1)elOw. ..:- —. rx Describe any additional supporting information for contractual costs below. o Union Agreements 0 City/County/Organization Negotiated Agreements 0 Historical Data Bids/Quotes O Costs are in Comparison w/other 7Fs for Sim/tar Tasks or Items 0 Other (List here): This narrative box has character 'Imitations. For additional clarification use tab 12 Other This area will cover any miscellaneous items that are are equipmenbrelated and allowable under the Statement of Work but not covered in the other object classes, Other itorti _,., „gp,, - _ _, t04 4 A0 - Luanifoi .. A- Unit osE=ri r i .„ _ T,otal CoS' V: 0 $0 $o $o $0 $0 $o $0 Total $0 ;Miter= __ s„_ Describe any additional supporting information for other costs below. This narrative box has character limitations. For additional clarification Pee -tab :12 Cast basis: PJPas +rEiarkapproplate lioz{esl below.., O Union Agreements O City/County/Organization Negotiated Agreements O Historical Data o Bids/Quotes O Costs are in Comparison w/other TFs for Similar Tasks or Items 0 Other (List here): FEW FORM am-0.10E Section 8 Equipment Page a of a Indirect Costs Iiaa ir�Tii�IrgCk Qos Indirect Costs can only be provided if there is an Indirect Cost state Agreement that has been approved by a cognizant Federal Agency, A copy of the indirect Cost Rate Agreement should accompany the application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are band on, i.e., equipment, salaries, all expenses, etc. The information provided below should list the description of the cost Category for the base, the amount on which it's based, the percentage, and the total. The rate: or amount approved at time of award will prevail thru the term of the Cooperatives Agreement. Indirect Costs kein;'Cai elioiV . - :,__ .,,, ,y I;tetti ITsscripNon=s% �F 4Q. ,;_S ..Betas gmonnk -. _ 4. 'F,ercdn!tagege;, 5};fstaLCast _= Total $0 Describe any additional supporting Information for indirect costs below. Please advise who is the Cognizant Federal Agency and the date of approval. This narrative box has character limitations. For additional clarification: use tab 12 -;,- Basis. Please'b rk-aoprofhiate 6oxfe§]fbeiow. _ rt r f: . Fb a Union Agreements City/County/Organ/ration Negotiated Agreements a Historical Data Bids/Quotes a Costs are in Comparison w/other TFs for Similar Tasks or Items a Other (List here): FEMA FORM 889-048E Section 8 Equipment pegs 8 or 8 STORAGE & MAINTENANCE iask`Fatce oruirc Mill entice _vast. This Program Category covers the costs for the storage/maintenance portion of thls Readiness Cooperative Agreement. The costs for the Storage/Maintenance portion of this budget/narrative will be addressed In this section and will cover costs for a maximum amount of time of 12 months for any warehouse lease or maintenance costs for the equipment/vehicles, and the costs will occur within the 36 month period of performance. Our Task Force Intends to provide the required storage and maintenance for the equipment to Insure mission readiness, safety, and management of the Task Force. The storage and maintenance will be In accordance with the requirements of the Urban Search & Rescue Branch statement of work, program guidance, and directives, The supporting rest details will he nrovlded hi the below ohtert classes under this Proaram Cateaorv. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of costs covers what is anticipated for thls Readiness Cooperative Agreement. Minor renovations are allowed for the warehouse and they will not change the footprint of the facility. $33,900 Personnel Salaries & Fringe Benefits ote5iar,griarynelSaladesaafdisgeeeirettslerirMa,%,a.. V_. IW,M- _aa.. s=,�-_ , t_ :., _,._ ..MiLep The Task Force can use this category to account for the salaries of Task force Members who perform duties related to storage & maintenance, This may also include backtt expenses for IndivIdual(s) who are working with related projects. If specific casts are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.), If overtime hours are listed, please note them as a separate line item below, Put the total amount under salary. Note the hourly rate in the clarification box ries and FrinOe Benefits Sbi f $ +;1 o{i -� . f{rlt/PaitTime § Overpme Hour' Hate alamOhaiged Fnnge BEnefil cif 4 5lary Tina, $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals $0 $0 $0 ielSahnefSalBr(ei ,� _'' ,a_44 .f.-... o-.6, $a515.:Paeif4116irk3/OFF>OlatehO669)=hgorrir -4t,;_.,c� ,L The area below is to provide additional notes the Task Force may need to add far clarifying the range of salary rates used to develop the average hourly costs, In 0 0 0 o Union Agreements City/County/Organization Negotiated Agreements Histaical Data Blds/Quotes Costs are in Comparison w/ other TFs for Similar Tasks or Items Other (List here): This narretivebox has character Ilmkatlons. For additlonal clarification: use tab 12 : :_ . - . °"� . ^`ems - as .�� ;� '� � ... ��CUslBa400161.�,._�, ,E:r: ;�_ -UAW�i3�S €rr6arka[Wr00date.bbic(Es� belo�i:+ The area below is to state the total percentage (e,g., 23%) for the Fringe Benefits (if applicable) and list the Items (e.g., health, dental, workers' comp) that are included. 0 Union Agreements 0 City/County/OrganizatIon Negotiated Agreements Er Historical Data 0 elds/Quotes 0 Costs are in Comparison w/other TFs for Similar Tasks or Items 0 Other (List here).' • This .narrative ibox has character limitatinns. Per additional clarification use tab 12 FEMA FORM 089.0-1OF Section 9 Storage Maintenance Pegs 1 of 8 Travel Ioesfor1i8ibiseotleigti _e -._.., .y This section can be used for those travel items related to storage, maintenance and/or equipment (e.g., mileage, etc.) allowable within the .scope of the Statement of Work. Please note: These expenses can he reflected within the AdministratIve/Management travel category Instead. Costs can be provided In detail or by trip costs, and a detail of the costs should tie listed in the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations that are !eknown at the time of application. It Is et this time when costs are generally based on historical date. There are drop down menus for some of the meetings, and you can add others that are in line within the Statement of Work. Travel (If Applicable togh87itha..i<=" l: .,". _ x , No,`bf Perbonni}l CostPet 4ilioi , Nttit io Tdips 1,1 OT ) Lo3C ter: w wesgi so so so so so so so so $0 If other, list here $0 If other, Ilst here $0 "Pother, list here $0 If other, list here $0 If other, llst here $0 If other, list here $0 Total $0 `y" - „- u' rr ' i'R` tave7 r,�..�:�sr _ _ . t, � _., ,� .- 7. Cost eesis. ' Phase rhar�C approrxiat`e.box(es)7lelow.. - s._ ; , ..x' Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" if selected above. D Union Agreements 0 City/County/Organization Negotiated Agreements 0 Historical Data 0 Bids/quotes 0 Costs are in Comparison w/ other TFs for Similar Tasks or Items 0 Other (L/st here); This narrative.box,has characteralmitations. For additional clarification use tab i2 ,= FEMS FORM 0139-0•1oF Section 9 Storage Maintenance P89e 2 of 2 Eauiument Ysli eVtiAZjuiprhen 'Sestiun . ` _ , _ This section may be used to reflect expenses related purchasing, maintenance and repair of equipment and vehicles, as approved by DHS/FEMA and within the scope of the Statement of Work. Your Task Force Is authorized to purchase equipment as listed In the approved DI1S/FEMA 2017 US&R Task Force Equipment Cache List, or any subsequently approved DHS/FE&IA US&R Equipment list. Task Force personnel are reminded and directed not to exceed quantity and/ar cost caps as listed on the cache list, Task Force must follow department procurement regulations, which are in accordance. with 2 CFR Part 200 to ensure reasonable prices are obtained. The US&R Branch and the Grants Office Assistance Officer must provide written approval for any other equipment not identified on approved cache Ilst(s). Those Task Forces who maintain an IST Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals. Please note: These expenses can be reflected within the Equipment category instead. Equlpment , 4iiiti bfisciip iln _ _.. - , „ hi m::# . _ :. Y _ t- icbie s. ' %I Uni .Gzst. . r , . ND of Units ., , `_._ .. _. , totifitose. Equipment and Fleet Maintenance/Repalr $10,000 1 $10,000 HEPP Maintenance $14,000 1 $14,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so $0 $0 $D $0 $0 $0 $0 Total $24,000 (�ttUipinetf'. Describe any additional supporting Information for equipment cost, below. Fleet Repair/maintenance includes new tires, oil and fuel filter changes, shock absorbers, replace burned out lights and other wear consumables. HEPP and Task Force Equlpment repair/maintenance Is to repair any damage from wear and tear, or maintenece for any of our gas, electric, and hydraulic equipment. Thisnarrative box has character limitations. For additional ciarification.use tab 12 O Union Agreements a Clty/County/Organization Negotiated Agreements • Hlstor/cal Data © Blds/Quotes O Costs are in Comparison w/ other TFs for Similar Tasks or Items D Other (List here): FEMA FORM 680-0.10F Section 9 Storage Maintenance PeOe3 of Supplies In the area below, provide an approximate listing of necessary supplies. Supply items/costs that should be listed are items other then what the equipment def niban states as follows: The general definttion of "Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. Supplies 7ftein �g� .. ate. �,� -' t M . . "-; 40ie ,. ` . „ .-. Unit: Cost. ;` 'w , =�,� No cf ttatks �� rosit r f 7otia�.� � So� SO so SO SO so SO so so so so so so so so Total $0 Describe any additional supporting Information for supply costs below. This narrative box has character limitations.. For additional clarification use tab 12 Basis. PI@ase mark aPPthPrtate boxes) below ` . • Union Agreements • City/County/Organization Negotiated Agreements o Historical Data • Bids/quotes O Costs are In Comparison w/ other TFs for Similar Tasks or Items • Other (List here): Section 9 FEMA FORM 089-0-IOF Storage Maintenance Page 4 of Contractual `S8 10 SIZSIMSM.:_. , w w ,ga:Mag, In the area below, Ilst any supporting information for the contractual costs of services, rentals, etc, as It pertains to the maintenance and/or lease of storage facilities and associated US&R equipment and supplies. Under the quantity for leases please include the square footage of the warehouse, This section can also Include costs for planning, engineering and other costs for development, maintenance, minor construction, upgrades, minor renovations and modifications, etc, of the existing warehouse/tralnin9 facilities that do not change the footprint of the structures, Any costs for upgrades to existing warehouse facilities associated with this funding must be included and be approved by the Program Office and Grants Assistance Officer. This Cooperative Agreement may not be used for funding new capital construction. ev)ce.� ' . ,. _ .,, � �'r'or'COveiage Dates : L I 3e°Be n.Date . Leas;' 1 rid 'te {z t' D uahU _- Unit CosC - 7 Total Cosk� s .�L�. Alarm Service 10-1-2017 tit 09-30-18 10/1/2018 9/30/2019 1 $2,000 $2,000 Controlled Temperature Envolrnment 10-1-2017 till 09-30-18 10/1/2018 9/30/2019 1 $7,900 $7,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $9,900 t`o twaotUalw€ , F - --ifr- . , --_. :Cot. Basis.-Pea'semarkirio' rlafetfo (esibebw ...._ __ �, r ... ._ . Describe any additional supporting information for contractual costs below. Include square footage and cost per for any facility leases included above, El Union Agreements in City/County/Organization Negotiated Agreements El Historical Data o Bids/Quotes 0 Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ci Other (List here): FL-TF2 facilities warehouse contains an overall area of 25,000 square feet. This area Includes equipment storage, vehicle storage, training facility and administrative support. Alarm System Is for the security of cache items, and Controlled Temperature Enviomment Is for the rental of a trailer (approx. 1,300 square feet) for the storage of temperature sensitive items; examples Include: computers, radios, HazMat monitors, MRE's, medical cache, etc, Lease costs will not exceed a 12 month period in this FY2018 CA. This narrative box has -character limitations. Foradditional clarification -use tab 12 - Other (Ndtes'tor Qtft3r, Sec> ion: ' - . ., . This area will cover any miscellaneous items that are are storage & maintenance -related and allowable under the Statement of Work but not covered tit the other obj construction costs. Other (List minor renovation costs here) ti 'm ' -- -- . O , @uantyitr. hint CoYtM, Tata 13_, f so so $o $0 $0 $0 Total - $0.00 ;lasses, Including minor OtltetialW--4 s-_ ,-� g ..;:�z, 4e.il - - tBisisnea' ttBrlrrapprodF6-itai).b,, ��'�a �-��` Describe any additional supporting Information for other costs below, El 0 0 0 Union Agreements City/County/Organizadon Negotiated Agreements Historical Data Bids/Quotes Costs are In Comparison w/ other 7Fs for Slmilar Tasks or Items Other (List here): This narrative box has character Ilmltations. For additional clarification use tab 12 _ - FEMA FORM 099-0.10F Section 9 Storage Maintenance Pap 5 ore Indirect Costs Wit- PO :+ 1 re tebet9':Settitln Indirect Costs can only be provided if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, le equipment, salaries, all expenses, etc. The Information provided below should list the description of the cost category for the base, the amount on which it's based, the percentage, ;and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. Indirect Costs 1t tom hes4riptIo _. _.. .:. -.; . Aase imoun6 ie 4l'Peicentage'.t;- A. �. Tolaii„Cost •', Total $0 ;irNiijalctCdSt �. 9{. � � �;�, �K ,�- __ .� � . ��._,-.� a ,�.:,.�.,�r.�,_Cxrs�laasrs.�P1easomarR,et»riinriatalrbx(es) belo _: -�-' ,-�_> .r _.. .. Evil Union Agreements 0 City/County/Organization Negotiated Agreements Historical Data 0 9lds/quotes 0 Costs are /n Comparison w/ other TFS for Similar Tasks or Items El Other (List here): Describe any additional supporting information for indirect cost; below. Please advise who is the Cognizant Federal Agency and the date of approval. This narrative box has character limitations; For additional clarification use tab 12 FEMA FORM e69-0.10F Storage Maintenance Pogo 6 of 6 Section 9 BUDGET TOTALS This summary will be populated based on figures entered into other sections of this narrative. XaivittiigatilaeMMIM tilitM-ATZT T.' IAIVIZA $1,098,090.00 Administration & Management Training $31,000.00 Equipment $111,000.00 Storage & Maintenance $33,900.00 bbikttia061EVEMM1 tograMMTA, I z,M,4704 Personnel $810,055.00 Fringe Benefits $106,539.00 Travel $64,500.00 Equipment $135 000.00 Supplies $20,000.00 Contractual $137,896.00 Other $0.00 Indirect Charges $0.00 Activity Sum $1,273,990.00 Object Class Sum $1,273,990.00 Total $1,273,990.00 FEMA FORM 089.O-IOG Section 10 Budget Totals POSITION DESCRIPTIONS Please fill in position descriptions below, or attach pre -typed descriptions, d;«-/Administfatiiiiip.Oidlintri aink " , ._. _ . t gr Describe Administrative Specialist functions here. O'Pinannialargdts Marragev. N=Name< Describe Financial Grants Manager functions here. 3 Grant Madager _.n Describe Grant Manager functions here, AOMIVA 4;iwaistrecceititilito ;:Name 5. ��4K .sri Describe Logistics Coordinator functions here. 5..Logistics :Maneger4, Describe Logistics Manager functions here. 6.-Program l lalt Describe Program Manager functions here, FEMA FORM 089.0.10H Section 11 Position Descriptions Page 1 of 2 �:'[raan�nst` uardEnatoa , Nah'e , . i , ., . ` ', „ Describe Describe Training Coordinator functions here. AOit6er,'.{Please Ustpaaltiah. a►►d name) `_ , � .-e. �,3 _ �. , . ;� __ u'�. Describe oosltlon functions here Dthee(P_leasejist nOtian.ahii name) . f .. = Describe ooslt/on functions here. 0 Training Mai aaer iii .. ,. Na ftte . , €-# i ,,_. , mm, Describe Training Manager functions here. Dther:(P.lease list Describe oosltion functons here. Other(Please )ist iositinii and iiai Describe position functions here. FEMA FORM 089.0-10H Section 11 Position Descriptions Page 2 of 2 BUDGET CLARIFICATION Please use the blocks below if additional space is needed to clarify of ADMx IxS,TRATLVE/MANAG,EhM1ENT, `` ,} -" , _ W Personnel Sfllpries: Binge Benefits: Travel: ADMINISTRATIVE/MANAGE 4ENT 1 cA. >,.,p, .. Other: Direct Cam/ prges ADMINISTRAT VEt AhNAGEMENTRIS _ Egg/MI/At Sflpplies: Contractual: ADMINNISTRATIVEIMANAGEMENTL _ -- FEMA FORM 089-0-101 Section 12 Budget Clarification Page 1 of 5 FEMA FORM 089-0-101 Section 12 Budget Clarification Page 1 of 5 TRAAINING Personnel Salaries: Prince Benefits: Travel: TRAINING= Equipment: Supplies: Contractual: FEMA FORM 089-0-101 Section 12 Budget Clarification Page 2 of 5 Other: pima Charges ' _Eerronitei.SeRCie ___ _--------__ Fringe BelteFitsc Travel: TRAINING ,. , _ __= _ _ ....g_. _ VVA EQUZpMEN? * _ . _ „- Mn. » ' 4 , , Wit,_. era: _Eauipment: Supplies: Contrectuak FEMA FORM 089-0-101 Section 12 Budget Clarification Page 3 of 5 Other: Direct Charges EQUIPMENT'.:„ FEMA FORM 089-0-101 Section 12 Budget Clarification Page 4 of 5 STORAGE1CMAINTENANCE'V44a-F.zk Personnel Salaries: Fringe Trove& STORAIGEWMAXNTENANCOViMe ,44-MOW.44,W1 i"ifor Other: Direct Charges STORAGEA MAINTENANCE l'i_,L•=,-,At'i,,-.1=k;?:-I-daVgiaaegg-lanaiR iguiument: polies: Contractual: EIEMAINTENANC FEMA FORM 089-0401 Section 12 Budget Clarification Pogo 5 of 5 FY 2018 - $35,18M Budget Spend Plan - 06/22/2018 Total US&R Cooperative Agreement Funding $ 34,234,232 Task Force Readiness Cooperative Agreements = ` „., # ITEM = - UNIT COST " - -QTY _ EXTENDED COST -'; 'SUBTOTAL ,' 1 - Program Management $ 650,000 28 $ 1,147,990 $ 32,143,732 2 Staffctfie avel TAVs $ 50,000 3 - Support & Mtg.-Travel or as directed by US&R Branch $ 60,000 4 -Readiness Assessment Program.Participation $ 5,000 5 -Support & Trvl =Nat'tr& local` eriVE'ire %CInine -vat $ $ 82,500 6 _Equip & VehitleLifeCycie Mng n t; cq -&Shipping $ 150,490 7 - =-t -Storage/Maui enance $ 150,000 # ITEM -- SPECIFIC TFs '> - QTY UNIT COST ---SUBTOTAL=-- 8 _ IST Cache See: Spend Plan TF Details 1 $ 289,500 $ 289,500 9 --HEPP Cache See: Spend Plan TF Details 1 $ 322,000 $ 322,000 10 - Hat I Level Trami g Delivery =o See: Spend Plan TF Details 1 $ 585,000 $ 585,000 11 3;Nat't Level Training initiatives See: Spend Plan TF Details 1 $ 60,000 $ 60,000 12 - =.Divisional Multi -Task Force Field Exercises None budgeted this FY 0 $ - $ - 13 �= Divisional Multi -Task Force Table Top Exercises CA-TF6, Az-TF1, VA-TF2 3 $ 10,000 $ 30,000 14 :'-'1ST CE Wkshp=& New fMem.Orntation`Hosting =CY19 UT-TF1 1 $ 47,000 $ 47,000 15 = _ -1ST S-420 Course Hosting'-CY20 None budgeted this FY 0 $ 90,000 $ - 16 = Public Affairs IMAX Film Support NY-TF1 1 $ 8,000 $ 8,000 17 Field Operations Guide Reproduction TX-TF1 1 $ 60,000 $ 60,000 18 - .'lST Support See: Spend Plan TF Details 1 $ 133,000 $ 133,000 19 Annual Meetings Hosting See: Spend Plan TF Details 1 $ 93,000 $ 93,000 20 Annual Advisory`Organization Stipends See: Spend Plan TF Details 1 $ 333,000 $ 333,000 21 See: Spend Plan TF Details 1 $ 130,000 $ 130,000 Canine Search Specialist Certification Process 22 -TF Readiness Cooperative Agreements Subtotal. ; $ 4,234,232- 23 - TF Readiness CA Supplemental Funding - End of Year US&R Funding a gi 24 ; TF Readiness CA Supplemental Funding-_ End of Year PDO Funding - National Urban Search and Rescue FY2018 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 1 City of Phoenix Fire Department (AZ-TF1) Attn: Scott Krushak (Scott.A.Krushak@phoenix.gov) 2430 S. 2nd Avenue Phoenix, AZ 85009 (602) 256-3149 $1,147,990.42 $42,500 $0 $1,190, 490 2 City of Los Angeles Fire Department (CA-TF1) Attn: Jeff Dapper (Jeffrey.Dapper@lacity.org) 5021N. Sepulveda Blvd. Sherman Oaks, CA 91403 (818) 756-9678 3 Los Angeles County Fire Department (CA-TF2) Attn: Robert Harris(robert.harris@fire.lacounty.gov) 12605 Osborne Street Pacoima, CA 91331 (818) 890-5700 $1,147,990.42 $94,000 $0 $1,241,990 4 Menlo Park Fire Protection District (CA TF3) Attn Ben Marra (benm@MenloFire.org) 170 Middlefield Road Menlo Park, CA 94025 ' 650-688-8405 5 City of Oakland Fire Services Agency (CA TF4) Attn: Mark Hoffman/Robert Lipp (rlipp@oaklandnet.com) 150 Frank H. Ogawa Plaza, Suite 3354 Oakland , CA 94612-2007 (510) 615-5872 $1,147,990.42 $90,000 $0 $1,237,990 6 Orange County Fire Authority (CA-TFS) Attn: Jeff Adams (jeffadams@ocfa.org) 19811 Pauling Avenue Lake Forest, CA 92610 (949) 389-0055 7 City of Riverside Fire Department (CA-TF6) Attn: Steve McKinster (smckinster@riversideca.gov) 3085 St. Lawrence Street Riverside, CA 92504 (951) 351-6292 $1,147,990.42 $60,000 $96,500 $1, 304, 490 8 9 City of Sacramento (CA-TF7) Attn: Chris Costamagna 5770 Freeport Blvd. #200 Sacramento, CA 95822 (916) 808-1604 City of San Diego Fire -Rescue Department (CA-TF8) City of San Diego Attn: John Wood (jowood@sandiego.gov) 1010 Second Ave., Suite 400 San Diego, CA 92101 (619) 572-5690 $1,147,990.42 $58,000 $0 $1,205, 990 1 0 West Metro Fire Protection District (CO-TF1) Attn Rodney Tyus (rtyus@westmetrofire.org) 433 S. Allison Street Lakewood, CO 80226-4332 (303)274-0814 x11 11 Metro -Dade County Fire Department (FL TF1) Attn: Brandon Webb (Brandon.Webb@miamidade.gov) 9300 NW 41 St. Miami, FL 33178 (786) 331-4486 $1,147,990.42 $50,000 $0 $1,197, 990 12 City of Miami Fire and Rescue (FL-TF2) Attn: Capt. Grant Musser (gmusser@miamigov.com) 1150 SW 22nd Street Miami, FL 33129 (786) 877-9882 $46;000 13 City of Indianapolis - DPS (IN-TF1) Attn: Tom Neal (Thomas.Neai@indy.gov) 2650 Fortune Circle East Drive Indianapolis, IN 46241 (317) 327-6762 $1,147,990.42 $34,000 $46,000 $1,227,990 14 City of Beverly Emergency Management Agency (MA-TF1) Attn: Mark Foster . (mfoster@beverlyma.gov) 13 Momingside Drive Beverly, MA "01915 ., (978) 922-5680 15 Montgomery County Fire and Rescue Service (MD-TF1) Dept. of Fire & Rescue Services Attn: Mike Glazier (michael.glazier@montgomerycountymd.gov) 101 Monroe St., 12th Floor Rockville, MD 20850-2589 (240) 773-8901 $1,147,990.42 $15,000 $46,000 $1,208,990 2 of 12 6/22/2018 8:35 AM National Urban Search and Rescue FY2018 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 16 17 Boone County Fire Protection District (MO-TF1) Attn: Scott Olsen (solsen@bcfdmo.com) 1520 Business Loop, 70 West Columbia, MO 65202 (573) 447-5000 City of Lincoln, NE Fire and Rescue Department (NE TF1) ATTN: Brad Thavenet (wthavenett lincoln.ne.gov) 1801 Q Street Lincoln, NE 68508 (402441-8799 $1,147, 990.42 $108, 000 $0 $1, 255, 990 18 New Jersey State Police (NJ-TF1) Attn: Lt.`Christopher DeMaise (Ipp5690@gw.njsp.org) Joint Base McGuire -'Ft. Dix - Lakehurst County Road 547, Lakehurst,_NJ 08733 (732) 657-7001x10 $1,147, 990.42 19 20 21 22 Clark County Fire Department (NV-TF1) Attn: Paul Bailey (paul.bailey.nvtfl@gmail.com) 575 East Flamingo Road Las Vegas, NV 89119 (702) 455-8417 NYC Office of Emergency Management (NY-TF1) Attn: Joseph Gennusa (jgennusa@oem.nyc.gov) 11 Water Street Brooklyn, NY11201 (347) 203-3429 Miami Valley Fire/EMS Alliance (OH-TF1) Attn: Evan Schumann (eschumann@ohtfl.com) 444 W. Third Street, Suite 20-231 Dayton, OH 45402-1460 (937) 512-2222 Philadelphia Fire Department (PA-TF1) Attn: Scott Sladek (scottsladek@phila.gov) 1127 West Louden Street Philadelphia, PA 19141-2202 (215) 683-9247 $1,147, 990. 42 $1,147, 990, 42 $4, 000 $112,000 $61,000 $46, 000 $0 $1,197,990 $1,208,990 23 Division of Fire Services (TN-TF1) Attn: Colin Burress (colin.burress@memphistn.gov) 4341 O.K. Robertson Rd Memphis, TN 38127 (901) 636-5713 $1,147, 990.42 $0 $0 $1,147, 990 24 Texas Engineering Extension Service (TX-TF1) Attn: Chuck Jones (chuck.jones@teex.tamu.edu) John B. Connally Bldg. 301 Tarrow College Station, TX 77840 (979) 458-5670 $1,404,490 25 Salt Lake Urban Search & Rescue (UT-TF1) Attn: Mike Watson (mwatson@ufa-slco.org) 6726 South Navigator Drive West Jordan, UT 84084 (801) 824-3706 $1,147, 990.42 $135, 000 $0 $1,282,990 26 Fairfax County Fire and Rescue Dept. Attn: Scott Schermerhorn (scott.schermerhornafairfaxcountv.9 ov) 4600 West Ox Road Fairfax, VA 22030 (703) 968-2797 27 Virginia Beach Fire Department (VA-TF2) Attn: Dennis Keane (dkeane@vbgov.com) Special Operations, Municipal Center 2408 Courthouse Drive, Building 421 Virginia Beach, VA 23456-9065 (757) 385-2022 $1,147, 990.42 $79, 500 $96,500 $1, 323, 990 28 Pierce County Dept. of Emerg. Mgmt (WA-TF1) Attn: William Palmer (wpalmer@co.pierce.wa.us) 2501 S 35th Street Tacoma, WA 98409 (253) 313-3946 Totals: $32,143,731.76 $1,479,000 $611,500 $34,234,232 3 of 12 6/22/2018 8:35 AM National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements APPENDIX E Sponsoring Agency/Cooperative Agreement Recipients Task Force Strategic Group, Advisory Group Leadership (Attachment G) Sc National Meeting Nnme/Purpose of Financial Facilitation SAC/National/ Divisional Rep/Advisory Group Member/Financial Facilitation $$ TFR Meetings/Advisory Group/SG -. Meeting/SAC Meeting Host $$ Canine Search Spec. Certification SS Notional Training Hosting Course Name - Nalionnl Training Host $S Total Amount Per Task Force City of Phoenix Fire Department AZ-TF I Line 21: Canine Search Specialist Cert Eval ,4luili-TFDir. 'ableTopExeecise $ 32,500.00 Multi.TF Div. $ 10,000,00 42,500 City of Los Angeles Fire Department Los Angeles County Fire Department CA-TF1 CA-TF2 LIOs::National Training:. TSS-. uh inn Ldr Commomc tion O: National Training: Comm Spec. (FY19 Dell-4 $ 4,000.00 4,000.00 Comm Spec. (FY19 Del) $ -:: 40,000.00 $ 90,000.00 $-'44,000 $ 94,000 Menlo Park Fire Protection District CA-TF3 $ Oakland Fire Department CA-TF4 L 101 National Totining;; l4iTI;,(1Y10) Mrr $ 90,000.00 $ 90,000 Orange County Fire'' Authority City of Riverside Fire Department CA-TF5 CA-TF6 -- - L20: SACR-D 8: ISTI,Stipend 1. Vhite7ST 18.-1STL Stipend -Blue7ST -' L20: IST Rep L20:.TFR-D L13: MultiTF Drv. Table Top Esercis L10 NationaITrainining_Hosting; CSS7,1: $ 10,000.00 $ 6,000.00 $ 6,000.00 15,000.00 $ - _4,000.00 $ 4,000.00 5 - - 12,000.00 15,000.00 Multi-TF Div, CSS $ 10,000.00 $ 35,000.00 $ 60,000 City of Sacramento Fire Department City of San Diego Fire - Rescue Department CA-TF7 CA-TF8 L10 National Trammg=?D,._ Tine-11: SDA Workshop $ 4,000.00 $ 4,000.00 SOFR SDA Workshop $ 35,000.00 S 15,000.00 58,000 West Metro Fire Protection District CO-TFt L11�RAP-Meotoritg-NWkahp _ 20. SACR-D L20:.TFR-D L19: Hosting Adv Grp Mtg (FY19) L19: Hosting Strat Grp Mtg , 2 Mtgs $ 10,000.00 15,000.00 4 RAP Mentoring Wkahp S 5,000.00 National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements APPENDIX E Sponsoring - Agency/Cooperative Agreement Recipients _ - Task Force - Strategic Group, Advisory Group Leadership - - (Attachment G) & National Meeting N:nue/Purpose of Financial Facilitation - - SAC/National/ Divisional - : Rep/Advisory Group Member/Financial Facilitation SS -'-TER -- Meetings/Advisory Group/SG Meeting/SAC :Meeting Host SS Canine Search .Spec. Certification$$ - National Training Hosting Course Nnme National - Training Host $$ - -- Total Amount Per Task Force iVliaini-Dade County Fire Department FL-TFO L20: SACR-D 1,10 National TraininingHosting•PIT - S 10,000.00 P11' $ 40,000.00 S 50,000 City of Miami Fire and Rescue F'L-TF2 - LID: National Trnh,ing•:Log '' ' L19: CY19 Advisory Org Mtg - $ - - 40,000.00 Log $- 40,000.00 $ _ 80,000 City of Indianapolis - DPS IN-TF1 - L20 Advisory Group Chair 3 1140M Uli- in ntk $ 30,000.00 $ 4,000.00 S 34,000 City of Beverly EMA MA-TFL L10: Notional Trnining:_Comm N. %V-Cehp => - - - - Comm N. Workshop - $ 35,000.00 S <35,000 Montgomery County Fire and Rescue Service MID-TFI Line 11: SDA Workshop , _ SDA Workshop $ 15,000.00 S 15,000 Boone County Fire - Protection District MO-TFi -; $ Lincoln Fire & Rescue YE TFl Lis IS rug Facilitation (CY19MultiTEJX); L20 ExerUnit Support *- - 1-. S 50,000.00 $ 15,000.00 $ 4,000.00 $ 12,000.00 $ 4,000.00 $ 4,000.00 5 4,000.00 SDA Workshop S 15,000.00 S 108,000 t g,�Qup a' ar a e t tri raJ d-a, i, l raavla 0 ep unSf,onnl Ld�Immptg- 1.-15' iof - F 7_shoael�P)�dr,�'�2nanee 0 t=20100 -...,4;,: -_-_ Line II: -SDAWorkshop __ -" - NJ State Police NJ-TFO $ Clark County Fire Department NV-TF1 -'- .gPM,hatitiat S 4,000.00 $ 4,000 - - NYC Office of Emergency -.: LSO: -National Training: TEL . -; a -: -- - ': L20: TFR-D _ - $ 15,000.00 S - 4,000.00 - $ -... 10,000.00 --• - - ':. TEL $ _35,000.00 - - - _- - $ 112,000 NY TF1 a"i�nbgron)r�a,g _ '- " "- L 19: CYO TkR Avg 5 National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements APPENDIX E - Sponsoring Agency/Cooperative Agreement Recipients - Task Force - ...- -Strategic Group. Advisory Group Leadership (Attachment G) & National Meeting Name/Purpose of Financial Facilitation _ - - SAC/Nation al/ Divisional - Rep/Advisory Group Member/Financial Facilitation $$ - TER Meetings/Advisory Group/SG Meeting/SAC - Meeting Host $$ Canine Search - - Spec. Certification $$ - - National Training hosting - Course Nome - - National - - Training Host S$ - Total Amount Per Task Force - Management - - L18: CYI9 Grants/I'raining Mfg. _ $ -. 40,000.00 L16: Public Affairs IMAX Film Support -- - - - - PA IMAX Film Supt $ - 8,000.00 � �`'` 'Subgrotipldr R s S panal 'Ih sm_ppt6 $ 4,000.00 Miami Valley OH-TF1 $ 12,000.00 $ 61,000 Fire/EMS Alliance L10. National Training; IiERS -. --- -.' HERS $ 45,000.00 L10: National Training:-MTT (FY19) - MTT (F'Y19) $ ::90,000.00 Philadelphia Fire PA-TFl LIO:NationalTraining:MTT �FYt$) TT M(FYIS) $ 10,000.00 $ 1US,000 W g"�- O- 'tafiuhgr O r WV Department $ 4,000.00 - - - - - L19: Planning Functional Group - IST GA $ 4,000.00 - - - .. - - City of Memphis Fire TN-TF1 $ - Service LI1:Nat'l Lvl Winer Ops Trng -Workshop Water Ops Trug Wlcsbp $ 10,000.00 - - - - - L19 TTR N $ 20,000.00 Texas Engineering unctaonaLrpLdr a $ 12,000.00 Tx TFI nhgrUnla Ldt :ruatare4 $ 4,000.00 $ 114,000 Extension Service - - - I' At s 4,000.00 _PT fS __ lima__ $ 4,000.00 - - - '=FOG Manual Reproduction - - - - FOG Manuals $ 60.000.00 L19:LegalRep $ 9,000.00 Salt Lake Urban L14:IST CE Wkshp &New Ornfi 13ostg CY19_ IST CE Wkshp $ 47,000.00 UT-TF l Lore 18 IST Support IST Trng Fncil (Mul TF IN' $ 50,000.00 $ 135,000 Search & Rescue ,_ , I;190: Dep Adv Group Chair 0 24,000.00 - 'L20; 1'r Snpporf $ 5,00000 Line 24: Canine Search Specialist Cert Eval $ 32,500.00 Fairfax County Fire and Rescue Dept. VA-TFl $ 32,500 L17 ,C&GS_ StipendFacilltatian (10ppi @$1,500) .;-f $ 15,000.00 Line 24: Canine Search Specialist Cert Eval $ 32,500.00 L13 Multi-TFDiy TnbleTopExercise - Multi-TF Div, EX $ 10,000.00 Virginia Beach Fire s Mr L18 ISTL Sn-R-ed $ 6,000.00 Department VA-TF2 # -a- s 4,000.00 $ 79,500 fat g Imat �+rr�-i $ 4,000.00 $ 4,000.00 - , 4 _ p AI ,atone -.goblin _ r efte 0unctionaI GeF' Pd_A $ 4,000.00 - - Line 24: Canine Search Specialist Cert Eval -.-_ $.-.32,500.00 _: ----- -- Pierce County Dept. of NA-Tr1 $ 32,500 Emerg. Mgmt/US&R 4,000 6 National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements APPENDIX E Sponsoring Agency/Cooperative Agreement Recipients Taslc Forcetiathnient Strategic Group, Advisory Group Leadership (A G) & National Meeting Name/Purpose of Financial Facilitation SAC/National/ Divisional Rep/Advisory Group -Member/Financial Facilitation SS - TFR Meetings/Advisory Group/SG Meet ng/SAC Meeting Host $$ Canine Search Spec. Certification $$ National Training Hosting Course Name National - Training Host S$ - - Total Amount Per -Task Farce - Totals: Totals: S 516,000.00 $ 43,000.00 $ 130,000.00 S 790,000,00 S 1,479,000 7 National Urban Search and Rescue - Special Cache Allocations FY2018 Readiness Cooperative Agreements - APPENDIX F Sponsoring Organization/Cooperative Agreement Recipients City of Phoenix Fire Department Task Force AZ-TF1 HFPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) - Linr 1ST Cache Maintenance & Recapitalization - Line 8 Total Amount Per Task Force City of Los Angeles Fire Department CA-TF1 Los Angeles County Fire Department CA-TF2 $ Menlo Park Fire Protection District CA-TF3 Oakland Fire Department CA-TF4 Orange County Fire Authority City of Riverside Fire Department CA-TF6 $ 96,500.00 $ 96,500.00 City of Sacramento Fire Department City of San Diego Fire- RescueDepartment CA-TF8 West Metro Fire Protection District 46,000.00 Miami -Dade County Fire Department FL-TF1 $ City of Miami Fire and Rescue City of Indianapolis - DPS IN-TF1 $ 46,000.00 $ 46,000.00 City of Beverly EMA MA TF1 8 National Urban Search and Rescue - Special Cache Allocations FY2018 Readiness Cooperative Agreements - APPENDIX F Sponsoring Organization/Cooperative Agreement Recipients Task Force BEPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) - Linr 9 1ST' Cache Maintenance & Recapitalization - Line 8 Total Amount Per Task Force Montgomery County Fire and Rescue Service MD-TF1 $ 46,000.00 $ 46,000.00 Boone County Fire Protection District MO-TF1 Lincoln Fire & Rescue NE-TFI $ NJ State Police Clark County Fire Department NV-TF1 $ 46,000.00 $ 46,000.00 NYC Office of Emergency Management NY-T F1 Miami Valley Fire/EMS Alliance OH-TF1 Philadelphia Fire Department City of Memphis Fire Service TN-TF1 $ Texas Engineering Extension Service TX-TFJ Salt Lake Urban Search & Rescue UT-TF1 $ Fairfax County Fire and Rescue Dept. Virginia Beach Fire Department VA-TF2 $ 96,500.00 $ 96,500.00 Pierce County Dept. of Emerg. Mgmt/US&R WA-TF1 Totals: $ 322,000.00 $ 289,500.00 $ 611,500.00 9 National Urban Search & Rescue Response System List of Advisory Organization Members May 2018 - April 2019 - Appendix G Advisory Organization Members Total Stipend Per TF Unit Ldr • Exercise Jarvis Willis larvis.willis62tiacity.org $ 4,000 CA-TF1 $ 4,000 Subgrp Ldr • Communications Rich Atwood chard.Atwood(tire.lacounty.gov $ 4,000 CA-TF2 $ 4,000 IST Representative Mike Boyle Hazmtrgmail.com $ 15,000 CA-TF5 Dep Func Grp Ldr- Operations Rob Patterson SIu&ISTLdrermail.com $ 4,000 CA-TF5 IST Group Adv • Operations Kevin Fetterman kevinfetterman r.;ocfa.org $ 4,000 CA-TF5 $ 45,000 Func Grp Ldr- Logistics Richard Ventura richardventura(d ocfa.orq $ 12,000 CA-TF5 CA-TF5 SAC • WEST Division Brian Fennessy orianfennessy{cvocta.org $ 10,000 TFR - WEST Division Steve McKinster smckinster jr;v'ersideca.gov $ 15,000 CA-TF6 $ 15,000 TFR-NATIONAL RickBartee r,cK.d.bartee(cr)pincen;x.gov $ 20,000 CA-TF7 $ 20,000 Subgrp Ldr • Training Harry Muns nrnunscc chulavistaca. ov $ 4,000 CA-TF8 CA-TF8 $ 8,000 Unit Ldr - Safety Jim Colston yoiston.jirn(kgmail.com $ 4,000 SAC - CENTRAL Division Don Lombardi Dlombardit)westmetrofire,oj $ 10,000 CO-TF1 CO-TI-1 $ 25,000 TFR - CENTRAL Division Rod Tyus :tyus�_e vVestrMetroi- ire.or�q $ 15,000 SAC • EAST Division 'Dave Downey (a dav!a.caowne' miamictace.gov $ 10,000 FL 1} 1- $ 10,000 ADVISORY GROUP CHAIR William Brown dtbbCsbcglobal,net $ 30,000 IN-TF1 IN-TF1 $ 34,000 Subgrp Ldr• Transportation Mark Rapp ma°k.raeo2 nov;gov $ 4,000 Subgrp Ldr• Management Erik Sandstrom e.sand ytrorn.,me.com $ 4,000 NE-TF1 $ 28 000 Dep Func Grp Ldr • Planning Brad Thavenet Nthavenet(aplincoin.ne.gcav $ 4,000 NE-TF1 Func Grp Ldr- FinancelAdmin Brad Thavenet wthavenetAlincoin.ne.gov $ 12,000 NE-TF1 Dep Func Grp Ldr - FinlAdmin NE-TF1 to Fund wttavenet, rincoin.ne.ggov $ 4,000 NE-TF1 IST Group Adv - Fin/Admin NE-TF1 to Fund vvtnavenett4Tincoin.ne.gov $ 4,000 NE-TF1 NE-TF1 Exer Unit Support NE-TF1 to Fund ravenet ;ncgJn.ne.(ov $ 15,000 SubgrpLdr- Public Affairs Karl Lee kei(cco.clark,nv.us $ 4,000 NV-TF1 $ 4,000 TFR- EAST Division Joe Downey downeylPfdny.nyc.gov $ 15,000 NY-TF1 NY-TF1 $ 19,000 Subgrp Ldr - Canine Scott MateyaschuT scott.rnateyeschuIca) nvpa.org $ 4,000 Subgrp Ldr • Rescue Steve Shupert steveshuOert(c gmail.com $ 4,000 OH-TF1 $ 8,000 Func Grp Ldr • Planning Mike Cayse mcayse(4)ontf l,cam $ 12,000 OH-TF1 Subgrp Ldr - Medical Mike Kurtz kurtzmc(oatf1.orq $ 4,000 PA-TF1 $ 16,000 IST Group Adv • Planning Martyn Nevil neviimrctOattl ,org $ 4,000 PA-TF1 Func Grp Ldr • Operations Jeff Saunders ;eff.saunders@teexmail.tamu.edu $ 12,000 TX-TF1 $ 24,000 IST Group Adv - Logistics Ken Wright kenneth.wrighthoustontx.gov $ 4,000 TX-TF1 Subgrp Ldr - Structures Pete Keating p-keatingtamu.edu $ 4,000 TX-TF1 Subgrp Ldr • Equipment Keith Brown rcbrownll o(a7vanoo.com $ 4,000 TX-TI-1 Legal Representative Brian Roberts brian.roberts(a%sicgov.com $ 9,000 UT-TF1 $ 38,000 Advisory Grp Chair • Deputy Keith Bevan kbevan r�7r,ufa-slco.orq $ 24,000 UT-TF1 IT Support UT-TF1 ''Koevan(dJ,uta-sico.orq $ 5,000 UT-TI-1 Subgrp Ldr - Search Jim Ingledue iincileduvlapv.com $ 4,000 VA-TF2 $ 16,000 Subgrp Ldr • Hazmat Mark Hundley mhundlev(vbgov,com $ 4,000 VA-TF2 Dep Func Grp Ldr - Logistics Wayne Black wrblack4(,,cox.net $ 4,000 VA-TF2 Subgrp Ldr - Finance Monique Williams mawillia(cvbgov.com $ 4,000 VA-TF2 Total Advisory Group Support: $ 333,000 FY 2018 COOPERATIVE AGREEMENT STATEMENT OF WORK— SUMMARY OF DELIVERABLES APPENDLX H vfwitL0 impot'I'lNG IUiQ1.-IREMl{NTg orlhTnsll th,j9tiost Velhndlss of salmi0W Naeltrl•1Contort wttneiel lnfamanton 1 Grant Applicationµ August 8, 2013 Submit initially through through Gmnts.gov (www.grao s.gov). Once determined eligible, submit complete ckoge thoughNDGranls System Wuada Casey/Rahn BnbShu-Alm L - US&R Branch Use current template (FEMA Form 039-0-10) x Task Force Self -Evaluation As Directed .,a USSR Pragrmn Directive Email Buddy Ey Notional US&R Reponse System Force Self -Evaluation Seoreslteet (FEMA Form 039-0- 14) Equipment Dambose January 31st Submit riu email or password -protected thumb drive vitt postal tail Dallas Slemp If nailing a thumb drive, please use express courier to avoid damage through postal system Inventory of Federally Owned Equipment i 2r,d Cache..Iannmy HEM' & (ST, where applicablef, Current copy of 13-1 3131 5 Time -Phase Force Deployment Data (1•PFDD)P'AiromO Loading Data" iorm lt'EMA Form 089-0-15) January 31st G HEPP Maintenance ;umual Cost Estimates October 30th Submit via email Andy Hubert This cost estimate shall Ise based on aenal expenses ncsrred from the previous year and any additional costs anticipated for the following year. Semi -Annual Perfunnonce Report (FEMA Fcrm 339a3 Ili January 30th Submit through NDOihnt .System Wanda CascytRovna Bnl - US&R Branch FEMA Form 089-0-I I my 30th g Quarterly Financial Report tSF-4251 October 30th Submit SI'425 through the Payment and Reporting System (PARS) Tawana Mock- Gram Programs Directorate Must L submmed in PARS to continue to draw down funds January Both April 30th July 30th 9 Notification of Mobilization or Full -Scale Exercise No later Wan 60 days before the exercise begins Email Dean ScottiBrian Smith Notification should Ns brief, but include dates, scope of exercise, number of participants, and other agencies involved. (not lake the place of, and should um be confused with sunetiun request letters Io obtain FEMA approval of 'IF sponsored raining and to Exercise After Anion Reporttraining W illun 90 days of the completion of a mobilization or full-scale exercise, or a amivity with duration of more than 24 consecutive hours. Postal or Email Dean Scon'Bnan Smith AARtshould be written in a format where lessons learned may be shawl with other task forces in the National IDS&R Response System. CLOSEOUT REPORTING REQUIREMENT. - Uue 911,byn oiler end uflIe C1,pemllve Agreement I'erbd of Performance R&troldc 11rnbodlst oftinbulllal Pninilel oft'ontavt lddlmmal biformatlaa USE CURRENT CLOSEOUT PACKAGE TEMPLAT3 (CONTAINS THE FOLLOWING emit entlrc package ta h'EMA-USR- Tamale Mack - Grant Programs Directorate and Rayne Bal (11EMA-(JSR-Gronls@foma.dlm.govl, US&R Branch ITEMS milk arception of the SF-423): Finol Perf mmnce Report (should show nctonl expenditures, by budget category) Email as a Microsoft Word or.PDP file Consolidates and sunmwizoa all prior performance reports 2 Final Financial Status Report USF-4251 Submit through Ore Payment and Reporting System (PARSI and Email that submission as .pdf file with closeout onckasse Financial Payment ;red Unexpended Ponds cif appiic¢blcl Divcnss specific method of repayment with Grants Officer at time of closu,ut Payment dell =Inundated obligation for FEMA and report unexpended funds to Asoiatunue OfThcer 1 Equipment Inventory F.matl 'Inventory should Include items purchased with Federal grant funds, where current fair market value is equal to or groolor 6mo $5.000 pm item 5 Inventory of unused or reaidwd supplies )if app icablel and Tangible Personal Prapenv Report Email Inventory shown monde dams purchased teal, Federal grant funds, which the aggregate exceeds 55.000 or provide written statement (in cover letter) that such supplies trfany) do not exceed .35,000. !fret applicable, gate so in Cover 6 Cover Letter, including (inhuman of intent for future use of equipment Email Include in cover letter stating the equipment/supplies will be used for teir intended purpose of the grant over the life cycle of the equipment/supplies. OC NAME EMAIL Ah161108 US&R BRANCH CONTACTS GROUP EMAIL ACCOUNT Wanda Casey Dean SC011 Elwood Ey Reyna Bul Andy Hubert Brian Smith 1'=M,A-,'SE•r;R •.;-,, t'i O 9111(j6o .;n,. N/A 202646-1013 202-6464530 202-212.3799 202-646-7933 202-212-4896 202-212-4316 U.S. Department of Homeland Security Federal Emergency Management Agency US&R Brunch, ORR-RS-OP-UB Attn: IAppropriote name here) 500 C Street, SW Washington, DC 20472 Wanda Cone/iinona..iha. ant' yr;ut.Scntt dterm Jhs. oo 1,000c ev-ii 0loma chums, GI'ata.ael ,g=ma the ,ov k,draw liche91 Lama Jict_doy hnaraLamith9A(ema.dha.adv US&R WAREHOUSE CONTACT - EQUIPMENT INVENTORY ITEMS Dallas Sleep i`ailas'damp y icrm. 1,11U;y,_ 540-203-9718 Federal Emergency Management Agency US&R Warehouse 13990 Park Center Road Building 9 Herndon, VA 20171-3222 GRANT PROGRAMS DIRECTORATE CONTACT Tawnna Mack I16ana.Melcgf<•ir }u..w' 202-786986.3 U.S. Department of Homeland Security' Federal Emergency Management Agency DHS-FEMA-GPD Attn: Tawano Mack 400 C Street, SW, 3N Washington, D.C. 20472-3625 ADDRESS TO RETURN REFUND CHECKS (Make payable to the Federal Emergency Management Agency) Note: Please make sure address 1s current defere .sending any checks, as this is subject to change Al! Checks and Afoney Orders: FEMA P.O. Mir Box 530217 Atmtu, GA 30353-0217 Payments serf via courier (e.g„ UPS, DHL, Fedex) FBMA Bonk of Americ a Locklwz Number 530217 1075 Loop Road. Ailanla OA 20327-6002 Appendix A National Urban Search and Rescue Response System US&R Task Force FY 2018 Readiness Cooperative Agreement Statement of Work I. PURPOSE The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the System task force's Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. II. BACKGROUND FEMA, in cooperation with other federal, state and local agencies created the System to provide a national US&R capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response and Readiness Cooperative Agreements. While the MOA provides the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts. US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work In December 2004, the National Response Plan (NRP) was published by DHS which integrated the Federal Response Plan. The NRP was then updated in January 2008 and is now referred to as the National Response Framework (NRF). At that time, ESF#9 was expanded to encompass urban, water -borne, and land -based search and rescue environments. III. FEMA OBJECTIVES FEMA, through the Urban Search & Rescue (US&R) Branch and Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMA/System approved standards and guidance. 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch. 4. Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises). 6. Provide a forum for discussion of strategic issues by facilitating the hosting of Sponsoring Agency Chief/Head meetings with the FEMA Administrator, or designee' as well as regularly scheduled meetings with the System's Strategic Group. IV. APPROVALS Advance approval must be obtained in writing from both the US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with Grants Management Policy and 2 CFR Part 200): • Approval for activities or expenditures not identified in the task force narrative and budget, but that are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes) • Requests for extension of the Period of Performance for this Cooperative Agreement. (The Period of Performance for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions beyond this period of time will not be approved without a compelling reason.) • Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs") Page 2 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work For more detailed information pertaining to submission of amendments to this Cooperative Agreement, refer to US&R Program Directive 2016-010 — US&R Readiness Amendment Guidance, dated September 6, 2016, and any updates Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited, unless authorized by the US&R Branch, FEMA Grant Programs Directorate and FEMA International Affairs prior to incurring costs for the activity. V. APPLICABLE LAWS AND POLICIES/ORDER OF PRECEDENCE This award is subject to the laws and regulations of the United States. This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations, applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives and US&R General Memorandums. Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB Circulars. To the extent that it is a summary, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. VI. COOPERATIVE AGREEMENT FUNDING The FY 2018 Cooperative Agreement basic total for each task force is $1,147,990. The US&R Branch recommended allocations are outlined in Appendix C of this document. Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices D, E, and F. Each task force can apply for up to the amount allocated to their agency as shown in Appendix D. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2018 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit budget plans for daily operation, such as salary expenses and lease costs within the period of performance, covering only 12 months. However, the 36 month performance period is available for internal acceptance of funds, cost to conduct training, and procurement of equipment and supplies. Should a continuing resolution impact the System's appropriation within the FY 2018 Cooperative Agreement period of performance, a waiver may be given by FEMA to allow task forces to submit a budget change to cover daily operation such as salary expenses and lease costs for more than a 12 month period. Page 3 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work VII. FEMA/US&R BRANCH RESPONSIBILITY 1. Review, approve, and adopt System -related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2. Coordinate and support meetings relating to System activities, to develop and implement policies, procedures and System documents. 3. Establish and disseminate policy and Program Directives for the System based on established regulations and with substantial involvement and input from the partner sponsoring agencies and their members. 4. In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. 8. Implement the policy, criteria and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include Administrative Readiness Evaluations (AREs) and Operational Readiness Exercise Evaluations (OREEs). 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled NSSEs. Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities required of the operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would : be funded separately from annual Readiness Cooperative Agreement funding, but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. 11. Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. Page 4 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work VIII. SPONSORING AGENCY RESPONSIBILITY AND REQUIREMENTS Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task force under the following categories: Administration/ Management, Training, Equipment, and Storage/Maintenance. A. ADMINISTRATION AND MANAGEMENT 1. Provide sufficient staff for management and administration of task force day-to- day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of task force equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. 2. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 CFR Part 200.302. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories and nine object classes as detailed within their budget of their application on SF-424A — Budget Information (Non -Construction Programs). 3. Purchase equipment necessary to administer the task force. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. 4. Recruit, train and maintain a roster of personnel to enable complete staffing of a National Incident Management System (NIMS) type 1 US&R task force. Positions shall be staffed from within the task force organization, unless prior approval is given by the US&R Branch. The rostered staffing level shall be a maximum 210 personnel, plus up to 10% allowable staffing overage, to address attrition, Incident Support Team (1ST) members, etc. The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two deep at each of the 19 functional positions required for a NIMS type 1 US&R task force configuration. Ensure all members have a completed, signed and notarized Appointment Affidavit on file with the task force. 5. The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations. 6. Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. Page 5 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 7. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. 8. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R resources or emergency responders) to enhance the capabilities of the System. 9. Ensure the task force is prepared for AREs by completing an internal self - evaluation operational readiness and preparedness survey (Phase I Self - Evaluation) as provided by the US&R Branch. The completed electronic copy of the self -evaluation shall be submitted as directed by the annual Program Directive. 10. Submit to the US&R Branch the following items by email or on one password - protected thumb drive by January 31st: a. A current task force US&R equipment cache database in a Microsoft Access -compatible database format. This database shall include both equipment caches. b. A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft Loading Data'), in a format provided by the US&R Branch. c. A transportation plan including all vehicles and trailers for a NMS type 1 US&R task force over -the -road configuration. d. An Annual Maintenance and Inventory Log, from each task force that maintains one of the three Incident Support Team (IST) equipment caches, e. An Annual Maintenance and Inventory Log, from each task force that maintains one of the seven Hazardous Materials Equipment Push Package (HEPP) caches. 11. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices D, E, F and G. 12. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section IX, Reporting. 13. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later Page 6 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 CFR Part 200. 14. Compliance with NIMS is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive 5, Managing Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be located in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal NIMS standards. For further information on compliance and guidance, refer to the following website: https://www.femaqov/nationai-incident-management-system. 15. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate to the System. Other activities include on -site peer AREs, OREEs, quality assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch. The US&R Branch is recommending allocation of certain funds as identified in Appendix C for travel. All `travel funds shall be accounted for under Management and Administration and/or Training at the task force level. 16. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please' refer to the most current Program Directive. 17. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. B. TRAINING 1. Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in- house. 2. As funding permits, complete all five modules of the OREE over a three year period either as individual exercise components, or as one comprehensive deployment exercise. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. Page 7 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work a. A task force deployment may cover all five modules or portions thereof, in which case those components not addressed in a deployment must be exercised once every three years. b. When a task force completes all five modules, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is required when funds exceeding 10% of the Cooperative Agreement award amount are moved to another program budget category. 3. The task force should notify the US&R Branch of mobilization or deployment exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal Agencies. It does not take the place of, and should not be confused with, sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated February 2013 (issued as US&R Program Directive 2013-005), or most current training manual. 4. Provide funding and related support to ensure Water Rescue Operations capabilities for the required minimum of 12 operators for Surface Water Boat Operations (flat bottom boats) and six operators for Swift Water Boat Operations (IRBs). 5. Submit an after -action report within 90 days of the completion of a mobilization or deployment exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System.' 6. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept in a central, secure location. 7. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. 8. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams — Human Remains Detection. This allows the task force the ability to have this resource within the task force. Task force support of this resource is voluntary. 9. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix E. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 and/or 7, provide this information Page 8 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work and the associated cost(s) in their Semi -Annual Performance Report submission. 10. Provide third party grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered. Examples of some grants management courses are: a. Managing Federal Grants and Cooperative Agreements for Recipients, b. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 CFR Part 200 c. Applying for Federal Grants and Cooperative Agreements d. How to Prepare the Application Budget e. Business Management Systems for Recipients f. Audit of Federal Grants and Cooperative Agreements. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. 11. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. C. EQUIPMENT 1 The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current FEMA Approved Equipment Cache List. Task force personnel are reminded and directed not to exceed the current Manufacturer Suggested Retail Price (MSRP), unless prior approval is received in writing from the US&R Branch. The task force must follow Sponsoring Agency procurement regulations, which are in accordance with 2 CFR Part 200, to ensure reasonable prices are obtained. Special consideration is given to the task force to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. 2. Specific task forces are identified and provided funds to cover maintenance costs of the 1ST "A", "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix F). Page 9 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 3. Specific task forces are also identified and provided funds to cover maintenance costs of the seven HEPP caches in accordance with the most current version of the System's HEPP Concept of Operations, (See Appendix F). Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List has been purchased and/or identified within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: a. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and convertiacom unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; b. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; c. Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones.` Correcting deficiencies in task force communications capabilities remains a priority within the FY2018 Cooperative Agreement Period of Performance. 5. Purchase equipment necessary to conduct operations within the disciplines of the task force (e.g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), software, printers, etc. 6. All equipment must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 CFR Part 200. Additionally, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurement Page 10 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. 7. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing after submitting a completed FEMA Form 089-0-26. 8. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System and shall not be used for normal day-to-day operations of the Sponsoring or Participating Agency for purposes that do not directly support the task force. However, this requirement does not preclude the Sponsoring Agency from ' using this equipment or vehicles on a local, regional or state disaster response or under other extraordinary circumstance. The US&R Branch Chief shall be notified immediately in writing of any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The Sponsoring Agency is responsible for replacement, re -supply, _ and/or repair of equipment used or consumed during activities not associated with the System, and for an immediate return to a state of readiness. 9. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (2 CFR Part 200). 10. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the 1ST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. 11. Title for any equipment purchased under this Cooperative Agreement directly by a task force shall reside with the task force. 12. Should the task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all federally -furnished equipment and all grant -purchased equipment with a single item value over $5,000 (in accordance with 2 CFR Part 200 and FEMA Manual 119-7-1, or current edition at time of disposition). 13. For the purpose of accountability and safety, the task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical Information Cards. D. MAINTENANCE AND STORAGE 1. Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31st of each year, as part of the database submittal to the US&R Warehouse. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 CFR Part 200.312. Page 11 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 2. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. 3. As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Any costs for upgrades to existing warehouse facilities associated with this funding must be included in the budget narrative or submitted as a budget change and be approved by the US&R Branch and the Grants Assistance Officer prior to the start of any work. Task force management is reminded, if they are relying totally on the Cooperative Agreement for funding leased warehouse space, they are not permitted to enter into agreements for longer than the Period of Performance of the Cooperative Agreement. However, contracts can be written with an available funds clause or "option" years for protection. This Cooperative Agreement may not be used for funding new capital construction. However, costs associated with leasing, upgrading, minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure are permitted. 4. The day-to-day repair, maintenance, storage and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with the cost principles (2 CFR Part 200). Refer to 2 CFR Part 200, Subpart E for specific guidance on purchasing insurance. IX. REPORTING The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix H for specific instructions and points of contact to submit all reports and deliverables. A. REQUIREMENTS 1. Task Force Self -Evaluation: as identified in Section VIII, Subsections A.9 of this document is due when directed by the US&R Branch. 2. Equipment Information submittal: as identified in Section VIII, Subsections A. 10 and D. 1. Provide FEMA with an updated database of the task force US&R equipment cache (both federally -owned and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. Email these files or place onto a thumb drive and forward to the US&R Branch by overnight carrier. Submission shall Page 12 USSR Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work include a cover letter addressed to the US&R Branch directed in Appendix H by January 31st. Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. 3. HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Semi -Annual Performance Report: due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. a. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. b. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage. c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be used d. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. e. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. f. The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. 5. The Federal: Financial Report (FFR) SF-425, also referred to as the quarterly financial report, is due within 30 days after each quarter ends, Each task force will complete and submit a quarterly SF-425 through the Payment and Reporting System (PARS). Future awards and fund drawdowns may be withheld if these reports are delinquent. The quarters are separated as follows: October through December, January through March, April through June, and July through September. Page 13 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work Reporting periods and due dates: • October 1 — December 31; Due January 30 • January 1 — March 31; Due April 30 • April 1 — June 30; Due July 30 • July 1 — September 30; Due October 30 6. Financial and Compliance Audit Report. Recipients that expend $750,000 or more of federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accountability Office, Government Auditing Standards, located at htto://wwvv,ciao .gov'govaud/ybk0l.htm, and 2 CFR ` Part 200, Subpart F, Requirements. Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY 2018 Cooperative Agreement assistance for audit and examination purposes, provided that, in the opinion of the Secretary or the Comptroller, these documents are related to ` the receipt or use of such assistance. The grantee will also give the Sponsoring Agency or the Comptroller, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the Cooperative Agreement. B. CLOSEOUT REPORTS The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 90 days after the Period of Performance to complete the final payments, and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the closeout period. At a minimum the following closeout documents must be submitted: 1. Cover Letter: The recipient's closeout cover letter should reference the closeout cooperative agreement number. Please note in the cover letter any items that are not applicable (See notes below regarding the Patent/Invention Disclosure, Inventory of Unused or Residual Supplies and Equipment Inventory). If the equipment and/or supplies are maintained by the recipient, a statement that addresses the intention to continue use of this equipment needs to be included and that the equipment/supplies will continue to be used for their intended purpose of the cooperative agreement over the life cycle of the equipment/ supplies. Also provide a statement expressing the intent to continue use of Federally- Furnished Property for the Federal US&R Program, as noted in the most recent equipment information database submission. Instructions for the Equipment Information database submission are contained in the statement of work and are not part of the closeout procedure. Page 14 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 2. Cover Page: Provides basic information pertaining to the Cooperative Agreement, to include the CFDA number, recipient name, EIN number, Cooperative Agreement number, address, email address, contact person and a signature of certification by an authorized official that all information contained within the closeout package is correct. 3. Final Performance Report: Recipients must submit a final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. Provide a summary of the qualitative accomplishments made through the duration of the FEMA cooperative agreement period of performance. For example, if the cooperative agreement included items under the equipment category (Le., personal protective equipment), indicate not just the number of pieces of equipment purchased, but also describe the results of the purchase in terms of the response capability or safety, training, or other respects. The report should be broken out in the four program categories: Administrative, Training, Equipment, and Storage/Maintenance and their associated object classes. 4. Final Financial Status Report: The Final Federal Financial Report (SF-425) is to be submitted through the Payment and Reporting System (PARS). A copy of the PARS -generated SF-425 report should also be included in the closeout package. 5. Equipment Inventory: This information is required if items purchased with Federal cooperative agreement funds has a current fair market value of $5,000 or higher, per single item, must be reported (form attached). If the recipient does not have any items to report that meet the threshold, state so in the cover letter. 6. Inventory of Unused or Residual Supplies: Supplies purchased with Federal cooperative agreement funds, which in the aggregate exceed $5,000 must be reported (copy of form attached). If the recipient does not have any residual supplies in the aggregate that exceeds $5,000, state so in the cover letter. 7. Patent/Invention Disclosure: This is generally not applicable to the US&R Readiness Cooperative Agreement. Make a statement in the cover letter that the Patent/Invention Disclosure form is not applicable to this cooperative agreement, therefore the form is not included in the closeout package. 8. Vehicle Inventory Form: Provide an up-to-date list of vehicles purchased with the closing cooperative agreement (recommend using an 18-004 form), when applicable. 9. Refund Checks: If appropriate, a check should be made payable to FEMA to return any Federal funds drawn by the recipient under the cooperative agreement but not expended. This may also include interest earned in excess of $500 (per 2 CFR 200.305(b)(9)), or any other appropriate financial adjustment due to FEMA, including audit adjustments. 10. Record Keeping/Retention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, Page 15 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work paid invoices, payrolls, time and attendance records, contract records, etc. As a reminder, all Single Audits must be completed covering the period of performance for the grant and all Single Audit Findings must be resolved prior to the final closeout of the Cooperative Agreement. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for three years after the date of submission of the final closeout documents or later date if the Sponsoring Agency requires a longer record retention period. See 2 CFR Part 200.333 through 337 for further information about the items in this paragraph. C. TIMELINES 1. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a lJS&R Program Directive 2. Equipment Information Submission, due January 315t of each year, including: a. Inventory of Federally -owned equipment, b. Inventory of HEPP and 1ST Caches (when applicable). c. A current Task Force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. d. A current transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. 3. HEPP Maintenance Annual Cost Estimates: due from those task forces who have been identified to maintain one of the seven HEPP caches, submit an annual HEPP maintenance cost estimate by October 30th of each year. 4. The Semi -Annual Performance Report: due by January 30th and July 30th each year during the Period of Performance. 5. The Quarterly Federal Financial Report (FFR) — SF-425: due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, and October 30th 6. Final Cooperative Agreement Closeout Package: due to FEMA within 90 days after the Period of Performance expires. This package includes the following items: a. Cover Letter b. Cover Page c. Final Performance Report d. Final Federal Financial Report (FFR), SF-425 e. Equipment Inventory and Inventory of Unused or Residual Supplies and Tangible Personal Property Report (SF-428) f. Final Payment/Unexpended Funds Page 16 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work Task forces must be current with all reports at the time of award of this Cooperative Agreement. X. TIME IS OF THE ESSENCE FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The U.S. Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. The US&R Branch will ensure all necessary documentation is provided to all eligible task forces: A Statement of Work B Task Force Narrative Workbook (FEMA Form 089-0-10) C Cooperative Agreement Funding — Recommended Allocations D Task Force Allocations and Budget Totals E Administration Budget F Special Cache Allocations (HEPP, IST, Medical) G List of US&R Advisory Organization Members H Summary of Deliverables Page 17 ATTEST: CITY OF MIAMI FLORIDA, a municipal corporation, Todd B. Hannon City Clerk Emilio T. Gonzalez, Ph.D. City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Victoria Mendez City Attorney Ann -Marie Sharpe, Director Department of Risk Management The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) National Urban Search & Rescue Response System. NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SA1\1), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAKI. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available at Grants.gov. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Forn of Application Submission. A. Program Description Issued By U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA), Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue (US&R) Branch Catalog of Federal Domestic Assistance (CFDA) Number 97.025 CFDA Title National Urban Search & Rescue Response System. Notice of Funding Opportunity Title FY 2018 National Urban Search & Rescue Response System Readiness Cooperative Agreement. NOFO Number: DHS-18-DOD-025-00-01 Authorizing Authority for Program Robert T. Stafford Disaster Relief and Emergency Assistance Act 42 U.S.C. § 5165f (Stafford Act). Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2018 (Pub. L. No. 115-141) Program Type New Page 1 of 17 Program Overview, Objectives, and Priorities The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments conduct around -the -clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces, support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission 5, Goal 5.1: "Enhance National Readiness," as provided in the DHS 2014 Quadrennial Homeland Security Review. The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of: administration and management, training, equipment and storage and maintenance. Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices, including by making available training and exercises to enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance. 2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEAL4 Equipment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. Performance Metric A Federal Urban Search & Rescue resource will arrive on scene within 16 hours of notification for no -notice events within the Contiguous United States from the time a request is received from the Authority Having Jurisdiction. Page 2 of 17 B. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the NOFO: $34,23.1,232 Projected number of Awards: 28 Period of Performance: 36 Months Projected Period of Performance Start Date: 09/30/2018 Projected Period of Performance End Date: 09'29'2021 Details of funding amounts can be found in Appendices C - G. Extensions to the period ofperformance will not be permitted unless the recipient has a compelling justification. Recipients shall follow the steps identified in Section H of this document to obtain an extension to the period of performance. Funding Instrument Cooperative Agreement Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct site visits and monitoring throughout the Period of Performance. FEMA will work with the recipient to develop and refine the details of executing this award, including work plans, goals and objectives, timelines, deliverables, effectiveness measures, selection of key partners, outreach or educational materials, coordination of multi state efforts, and definition of eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not engage in the development of tasks not approved in the recipient's application without prior approval and the issuance of an amendment to the award by FEMA. Details for implementing this Cooperative Agreement are provided in Appendix A, Statement of Work. C. Eligibility Information Eligible Applicants FEMA-designated Urban Search & Rescue Task Force Sponsoring Agencies (28 total). Eligibility Criteria Applicants must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. Other Eligibility Criteria Applicants must submit a complete application, including a budget plan that is in accordance with the items outlined in the Statement of Work. Page 3 of 17 Maintenance of Effort (MOE) Maintenance of effort is NOT required under this program. Cost Share or Match There is no Cost Match or Cost Share requirement for this Cooperative Agreement. D. Application and Submission Information Key Dates and Times Date Posted to Grants.gov: 6/22/2018 Application Submission Deadline: 08/2/2018 at 12:00:00:00 PM Anticipated Funding Selection Date: 9/3/2018 Anticipated Award Date: 9/30/2018 Other Key Dates Event Suggested Deadline For Completion Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Initial application in Grants.gov One week before actual submission deadline Final application in ND Grants One week before actual submission deadline Address to Request Application Package Application forms and instructions are available at Grants.gov on the Workspace application platform. To access the application package, select "Applicants" then '`Apply for Grants" followed by "Get Application Package." Enter the Funding Opportunity Number or Opportunity Package ID located in this NOFO. Select "Apply" and then "Create Workspace." Follow the prompts to download the instructions and begin the application. For a hardcopy or email of the full NOFO, please email a request to: Wanda Casey, wanda. casey(d fema. dhs. aov. In addition, the Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800) 462-7585. Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System. Hard copy applications will not be accepted. Page 4 of 17 Content and Form of Application Submission Applying for an award under this program is a multi -step process and requires time to complete. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their submission. Please review the table above under "Submission Dates and Other Key Dates and Times" for estimated deadlines to complete each of the steps listed below. Failure of an applicant to comply with any of the required steps before the deadline for submitting their application will automatically disqualify their application. The steps involved in applying for an award under this program are: 1. Applying for, updating, or verifying their DUNS Number 2. Applying for, updating, or verifying their EIN Number 3. Updating or verifying their SAM Number 4. Submitting an initial application in Grants.gov, and 5. Submitting the complete application in ND Grants In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required. Forms are located at; SF-424 Mandatory Family I GRANTS.GOV • Budget Information for Non -Construction Programs (SF-424A); • Assurances for Non -Construction Programs (SF-424B); • Grants.gov Lobbying Form (SF-LLL). Applicants will also be prompted to assure compliance with all Standard and Special Terms and Conditions before being eligible to receive an award under this program. In addition, applicants must submit copies of the following in ND Grants: • A completed US&R Budget Narrative Workbook, FEIvLA Form 089-0-10 (Appendix B) • Latest Single Audit (per 2 CFR Part 200, Subpart F) • Any requests & approvals received for pre -award costs (if applicable) • Indirect Cost Rate Agreement (if applicable) • If one or more vehicle purchases is; are included in the budget narrative, include the following: a. Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase b. A completed Vehicle Support Unit Purchase Replacement/Disposal Justification Form, FEMA Form 089-0-26 Page 5 of 17 Unique Entity Identifier and System for Award Management (SAM) All applicants for this award must: 1. Be registered in SAi'\iI before submitting its application; 2. Provide a valid DUNS number in its application; and 3. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a DHS FAO. DHS may not make a federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make a federal award. DHS may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. The Standard Language for Using Grants.gov Apply is provided to aid in fulfilling these requirements: Electronic Delivery DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages applicants to submit their applications online through Grants.gov. How to Register to Apply through Grants.gov 1. Instructions: Read the instructions below about registering to apply for DHS funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information. The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines. Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants. If individual applicants are eligible to apply for this grant funding opportunity, refer to the Application Registration page. Organization applicants can find complete instructions online. 2. Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field labeled "Organizational DUNS" on the SF-424 form. Detailed instructions for obtaining a DUNS number are available online. Page 6 of 17 3. Register with S.4II: In addition to having a DUNS number, all organizations applying online through Grants.gov must register with the System for Award Management (SAM). Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually. Detailed instructions for registering with SAM are available online. 4. Create a Grants.gov Account: The next step in the registration process is to create an account with Grants.gov. Applicants must know their organization's DUNS number to complete this process. For more information, follow the on -screen instructions. 5. Acid a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the DUNS Number for the organization in the DUNS field while adding a profile. Detailed instructions about creating a profile on Grants.gov are available online. 6. EBiz, POCAuthori_ed Profile Roles: After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the AOR role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role. Detailed instructions about creating a profile on Grants.gov are available online. 7. Track Role Status: You can track your role request online. 8. Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize individuals who are able to make legally binding commitments on behalf of the organization as an AOR; this step is often missed and it is crucial for valid and timely submissions. How to Submit an Initial Application to DHS via Grants.gov Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each funding opportunity announcement (FOA), you can create individual instances of a workspace. Below is an overview of applying on Grants.gov. Access to complete instructions on how to apply for opportunities using Workspace are available online. Page 7 of 17 1. Create ca Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. 3. Adobe Reader: If you decide not to apply by filling out web forms you can download individual PDF forms in Workspace so that they will appear similar to other Standard or DHS forms. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader. NOTE: Visit the Adobe Software Compatibilitvpage on Grants.gov to download the appropriate version of the software. 4. .Alandaton Fields in F017ras: I.n the forms, you will note fields marked with an asterisk and a different background color. These fielcls are mandatory fields that must be completed to successfully submit your application. 5. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS number. To trigger this feature, an applicant must complete the SF-424 information first. Once it is completed, the information will transfer to the other forms. 6. Submit a Workspace: An application may be submitted through workspace by clicking the' 'Sign and Submit" button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24-43 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission. 7. Track a Workspace: After successfully submitting a workspace package, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace. Additional training resources, including video tutorials, are available online. Applicant Support: Grants.gov provides applicants 24`7 support via the toll -free number 1-800-518-4726 and email at support:agrants.gov. For questions related to the specific grant opportunity, contact the number Listed in the application package of the grant you are applying for. If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number. The Support Center ticket number will assist the DHS with tracking your issue and understanding background information on the issue. Page 8 of 17 Submitting an Initial Application in Grants.gov The initial application cannot he started or submitted in Grants.gov unless the applicant's registration in SAM is confirmed. The initial application in grants.gov requires completing Standard Form 424 (SF424), Application for Federal Assistance. Application forms and instructions are available at Grants.gov. Applicants must now use the grants.gov Workspace to apply. The Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each NOFO you can create individual instances of a workspace. Applicants are encouraged to submit their initial application in Grants.gov at least 7 days before the final application deadline. In addition, Grants.gov recommends submitting application packages through the workspace at least 24-48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission. Applications submitted through Grants.gov constitute an electronically signed application. When submitting the application through Grants.gov, the name of the applicant's AOR will be inserted into the signature line of the application. Submitting the Final Application in Non Disaster Grants System (ND Grants) After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS'FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement. Early registration will allow applicants to have adequate time to start and complete their application. In ND Grants applicants will be prompted to submit all of the information contained in the following forms: • Standard Form 424A, Budget Information (Non -construction) • Standard Form 424B, Standard Assurances (Non -construction) • Standard Form LLL, Disclosure of Lobbying Activities (if the grantee has engaged or intends to engage in lobbying activities), as well as assure compliance with all Standard and Special Terms and Conditions, before being eligible to receive an award under this program. These forms can be found online. Applicants will also be required to submit copies of the following in ND Grants • A completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 (Appendix B) • Latest Single Audit (per 2 CFR Part 200, Subpart F) • Any requests & approvals received for pre -award costs (if applicable) • Indirect Cost Rate Agreement (if applicable) Page 9 of 17 • If one or more vehicle purchases is/are included in the budget narrative, include the following: a. Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase b. A completed Vehicle Support Unit Purchase Replacernent;"Disposal Justification Form, FEivR Form 089-0-26 If you need assistance registering for the ND Grants system, please contact ndgrantsd fema.gov or (800) 865-4076. Timely Receipt Requirements and Proof of Timely Submission Online Submissions. All applications must be received by the due date established for this program. Proof of timely submission is automatically recorded by Grants.gov. An electronic date/time stamp is generated within the system when the application is successfully received by Grants.gov. The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GR-LVTniri X X) from Grants.gov with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission. When DHS successfully retrieves the application from Grants.gov, and acknowledges the download of submissions, Grants.gov will provide an electronic acknowledgment of receipt of the application to the email address of the applicant with the AOR role who submitted the application. Again, proof of timely submission shall be the official date and time that Grants.gov receives your application. Applications received by Grants.gov after the established due date for the program will be considered late and will not be considered for funding by DHS. Applicants using slow internet, such as dial -up connections, should be aware that transmission can take some time before Grants.gov receives your application. Again, Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role. The Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state's Single Point of Contact (SPOC) to comply with the state's process under Executive Order 12372. Page 10of17 Funding Restrictions Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal grants; cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatoryproceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. Pre -award Costs Per 2 CFR Part 200.458, pre -award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval from FEMA. To apply for the approval to of pre -award costs (i.e., costs incurred prior to the beginning of the Period of Performance for this Cooperative Agreement) the recipient shall submit a justification as to why the pre -award cost approval is necessary, along with a detailed estimate of costs, in the application. The US&R Branch will review and forward to the Grant Programs Directorate point of contact for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. Direct Costs: • Planning: Planning costs related to training or exercises are allowed under this program. • Training: Training related costs are allowed under this program. • Exercises: Exercise related costs are allowed under this program. • Equipment: Equipment costs are allowed under this program. • Medical Monitoring: Medical Monitoring costs are allowed under this program • Domestic: Domestic travel costs are allowed under this program. • International: International travel is not an allowable cost under this program unless approved in advance by FEMA. • Construction and Renovation: Construction and renovation costs are NOT allowed under this program. Page 11 of 17 Management and Administration (M&A) Costs. Management and Administration costs are allowed under this program, as outlined in 44 CFR Part 203.23. Management and Administration costs are activities directly related to implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per -applicant basis. Indirect Facilities & Administrative (F&A) Costs. Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed. agreement negotiated with the applicant's cognizant federal agency) is required at the time of application and must be provided to FEMA before indirect costs are charged to the award. Other Cost Requirements: Environmental Planning and Historic Preservation (EHP) Compliance As a Federal agency, FEMA is required to consider the effects of its actions on the environment and"or historic properties to ensure that all activities and programs funded by the agency, including grants -funded projects, comply with Federal EHP regulations, laws and Executive Orders as applicable. Recipients and sub- recipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that FEMA may determine whether the proposed project has the potential to impact environmental resources and`or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project. FE'IA will not fund projects that are initiated without the required EHP review. E. Application Review Information Application Evaluation Criteria Prior to making a federal award, the DHS FAO is required by 31 U.S.C. § 3321 and 41 U.S.C. § 2313 to review information available through any OMB -designated repositories of government wide eligibility qualification or financial integrity information. Application evaluation criteria may include the following risk based considerations of the applicant: 1. Financial stability. Page 12 of 17 2. Quality of management systems and ability to meet management standards. 3. History of performance in managing federal award. 4 Reports and findings from audits. 5. Ability to effectively implement statutory, regulatory, or other requirements. Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section C. of this NOFO and Application and Submission Information in Section D. Applicants that do not meet eligibility and application submission requirements will be removed from consideration. Review and Selection Process FEMA staff, professionally and technically qualified in the System, will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: • The applicant demonstrates expertise and qualifications necessary to support Emergency Support Function #9 (ESF #9) activities under the National Incident Management System and the National Response Framework. • The applicant's proposed work plan is consistent with the US&R Task Force FY 2018 Readiness Cooperative Agreement Statement of Work, found in Appendix A of this NOFO. • The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks. i. `'Prior to making a federal award with a total amount of federal share greater than the simplified acquisition threshold, DHS is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM, currently Federal Awardee Performance Integrity Information System (FAPIIS). ii. An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAKI and comment on any information about itself that a federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM. iii.DHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 CFR § 200.205 federal awarding agency review of risk posed by applicants." F. Federal Award Administration Information Notice of Award Page 13 of 17 Administrative and National Policy Requirements All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions. The applicable DHS Standard Terms and Conditions will be for the Last year specified at that URL, unless the application is for a continuation award. In that event, the terms and conditions in effect for the fiscal year that award was originally made will apply. Before accepting the award, the AOR should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO as well as any special terms and conditions in the Notice of Award to receive an award under this program. Reporting Federal Financial Reporting Requirements. The Federal Financial Reporting Form (FFR) (SF-425 OMB #4O 10-0014) is available online. Financial and Compliance Audit Report. For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the requirements of Government and Accountability Office's (GAO) Government Auditing Standards, located at httn://www.,gao.gov:clovaud,'ybk01.1atm, and the requirements of Subpart F of 2 C.F.R. Part 200, located at: http:!/ww .ecfr.gov/cgi-bin/text- idx?SID=55e12eead563605b4d529d82d276105c&node=2:1.1.2.1.1.6&run=div6 Financial and Program Reporting Periods and Due Dates Report Reporting Period Report Due Date Quarterly Financial Report (SF-425) October 1 — December 31 January 30 Semi -Annual Performance Report October 1 — December 31 January 30 Quarterly Financial Report (SF-425) January 1 — March 31 April 30 Semi -Annual Performance Report January 1 — June 30 July 30 Quarterly Financial Report (SF-425) April 1 — June 30 July 30 Quarterly Financial Report (SF-425) July 1 — September 30 October 30 Semi -Annual Performance Report July 1 — December 31 January 30 Page 14 of 17 For audits of fiscal years beginning prior to December 26, 2014, recipients that expend $500,000 or more from Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be in accordance with GAO's Government Auditing Standards, located at http://1www.gao.gov/govatid.Vbk01.htm, and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, located at - -http: "www.-w hitehouse. ov='omb circulars/a 1.33--- compliance --supplement_ 2012 Program Performance Reporting Requirements. --- Recipients are responsible for providing updated performance reports using the FEMA Form 089-0-11 on a Semi -Annual basis through ND Grants. The FENLA Form 089-0-11 is due within 30 days after the end of the reporting period recipients must complete the FENIA Form 089-0-11 and submit it as an attachment to the ND Grants system. Close Out Reporting Requirements. Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. If applicable, an inventory of all construction projects that used funds from this program must be reported with the final progress report. After these reports have been reviewed and approved by <DHS FAO>, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records. G. DHS Awarding Agency Contact Information Contact and Resource Information. For Program Questions About Applying for an Award The Centralized Services Information Desk (CSID) is a non -emergency comprehensive management and information resource. developed by DHS for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368-6498 or by e-mail at: askcsid@dhs.gov, Monday through Friday, 8:00 a.m. — 5:30 p.m. EST. Page 15 of 17 For Financial and Administrative Questions About Applying for an Award GPD's Grant Operations Division Business Office provides Financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1199A, payment status, amendments, closeouts, and tracking de - obligation and award amounts. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to: ASK-GMD@dhs.gov. Office of Environmental Planning and Historic Preservation For Environmental Planning and Historic Preservation Questions: OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub -recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EFIP review process should be sent to: Portia Ross, CFM Integration and Technology Branch Chief Office of Environmental Planning and Historic Preservation FEMA / DHS 500 C Street, SW Washington, DC 20472 Desk: 202-212-5929 Cell: 303-386-2316 portia.ross( fema.dhs.gov H. Additional Information Extensions Extensions to this program are allowed, but will be considered only through formal, written requests to FEii\IA and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: 1. FEMA Form 089-0-012 — Amendment Form shall be submitted as an attachment to this request. All extension requests must address the following: a. Brief status of ongoing activity under this Cooperative Agreement; b. Outline of remaining funds available and necessary to finish activity during extension; and c. Explanation of why activity could not be completed within the Period of Performance Awardees should submit all proposed extension requests to DHS!FEMA for review and approval no later than 60 days before the end of the Period of Performance. Page 16 of 17 Payment FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at: https://isource.fema.gov/sf269/execute/Lo,gln?sawContentMessage=true . DHS'FEMA uses the Direct Deposit/Electronic Funds Transfer (DD EFT) method of — payment to Recipients. To enroll in the DD'EFT, the Recipient must complete Standard Form 1 199A, Direct Deposit Form. Monitoring Grant Award recipients will be monitored programmatically and financially on an annual and as needed basis by FEMA staff to ensure that the activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through either a desk -based review or on -site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where improvement is needed and provide technical assistance. APPENDICES: A. National Urban Search and Rescue Response System (US&R) Task Force FY 2018 Readiness Cooperative Agreement Statement of Work B. US&R Response System Task Force Narrative Workbook (FEM4 Form 089-0-10) C. Cooperative Agreement Funding — Recommended Allocations D. Task Force Allocations and Budget Totals E. Administration Budget F. Special Cache Allocations (HEPP, IST, Medical) G. List of US&R Advisory Organization Leadership H. Summary of Deliverables Page 17 of 17