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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4687 Date: 08/29/2018 Commission Meeting Date: 09/27/2018 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: Type: Resolution Subject: Invitation for Bid - Bulk CO2 Gas on a Stay Fill Program Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, pursuant to IFB 862381 for the provision of Bulk CO2 Gas on a Stay Fill Program for seven (7) pools for the Parks and Recreation Department ("Parks"), with Broward Nelson Fountain Service ("Broward Nelson"), for an initial contract term of three (3) years, with the option to renew for one (1) additional three (3) year period. Authorizing the City Manager to add suppliers to the contract as deemed necessary by the City. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On May 31, 2018, the Procurement Department ("Procurement") issued IFB No. 862381. As required by the Procurement Code, the IFB was advertised and issued online. On June 25, 2018, at the bid closing, one (1) bid was received. It was evaluated, and tabulated. Procurement is recommending award to Broward Nelson Fountain Service, which met all requirements, per bid specifications, and is the sole responsive and responsible bidder. The estimated contract amount is $26,000 annually (Estimated $156,000 in the aggregate for six (6) years). Budget Impact Analysis Item is an Expenditure Total Fiscal Impact: $26,000 annually (Estimated at $156,000 in the aggregate for the six (6) years) Department of Parks and Recreation Kevin M Kirwin Reviewed B Department Head Review Completed 09/13/2018 10:21 AM Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Luis Hernandez -Torres Christopher M Rose Nzeribe Ihekwaba Valentin J Alvarez Nikolas Pascual Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 09/13/2018 11:22 AM 09/17/2018 2:16 PM 09/18/2018 6:16 PM 09/18/2018 6:16 PM 09/18/2018 7:13 PM 09/18/2018 6:16 PM 09/18/2018 7:39 PM 09/27/2018 9:00 AM 10/09/2018 2:57 PM 10/09/2018 3:45 PM 10/09/2018 3:45 PM City of Miami Legislation Resolution Enactment Number: R-18-0410 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4687 Final Action Date:9/27/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED JUNE 25, 2018, PURSUANT TO INVITATION FOR BID NO. 862381, FROM CARLON INC., A FLORIDA FOR PROFIT CORPORATION, D/B/A BROWARD NELSON FOUNTAIN SERVICE, THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PROVISION OF BULK CARBON DIOXIDE ("CO2") GAS, ON A STAY FILL PROGRAM, FOR THE DEPARTMENT OF PARKS AND RECREATION ("PARKS"), ON AN AS -NEEDED BASIS, FOR AN INITIAL CONTRACT TERM OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM THE PARKS GENERAL FUND, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO ADD SUPPLIERS TO THE CONTRACT AS DEEMED NECESSARY BY THE CITY OF MIAMI ("CITY"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Parks and Recreation ("Parks") has an on -going need for bulk carbon dioxide ("CO2") gas on a stay fill program for various pools; and WHEREAS, the Department of Procurement issued Invitation for Bid ("IFB") No. 862381 for the provision of the CO2 gas on an as -needed basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received June 25, 2018, pursuant to IFB No. 862381, from Carlon Inc., a Florida for profit corporation, d/b/a Broward Nelson Fountain Service, the sole responsive and responsible bidder, for the provision of Bulk CO2 Gas, on a stay fill program, for Parks, on an as -needed basis, for an initial contract term of three (3) years, with an option to renew for one (1) additional three (3) year period, for a total term of six (6) years, is accepted. Section 3. Funds to be allocated from the Parks General Fund, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to add suppliers to the contract as deemed necessary by the City. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions pursuant to Chapter 18 of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 9/18/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.