HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
Second Reading
File ID: #4631
Date: 08/09/2018
Commission Meeting Date: 09/27/2018
Type: Ordinance
Subject: Approve Annual Budget FY
'19 - City of Miami
Purpose of Item:
Requesting Department: Office of
Management and Budget
Sponsored By:
District Impacted: Various
FY 2018-19 budget appropriation ordinance providing the appropriations for the General
Fund, Special Revenue Funds, Debt Service Funds, and Internal Service Fund.
Background of Item:
N/A
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,096,990,000
General Account No: Various
Special Revenue Account No: Various
CIP Project No: N/A
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of Management and Budget
City Commission
Office of the Mayor
Office of the City Clerk
Legislative Division
Office of Management and Budget
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
Office of the City Clerk
Reviewed B
Christopher M Rose
Sandra Bridgeman
Valentin J Alvarez
Nikolas Pascual
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Christopher M Rose
Nicole Ewan
Mayor's Office
City Clerk's Office
Valentin J Alvarez
Christopher M Rose
Xavier Alban
Barnaby L. Min
Victoria Mendez
City Clerk's Office
Department Head Review Completed
Assistant City Manager Review Completed
Legislative Division Review Completed
City Manager Review Completed
Deputy City Attorney Review Completed
Approved Form and Correctness Completed
Meeting Completed
Department Head Review Completed
Meeting Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Legislative Division Review Completed
Budget Review Completed
ACA Review Completed
Deputy City Attorney Review Completed
Approved Form and Correctness with Modification(s)
Rendered Completed
08/29/2018 11:38 AM
09/04/2018 12:58 PM
09/04/2018 1:33 PM
09/04/2018 2:57 PM
09/04/2018 3:33 PM
09/04/2018 7:27 PM
09/13/2018 5:05 PM
09/18/2018 4:54 PM
09/27/2018 5:05 PM
09/27/2018 10:39 PM
09/27/2018 10:42 PM
09/28/2018 3:02 PM
09/28/2018 3:40 PM
09/28/2018 4:30 PM
10/01/2018 1:33 PM
Completed
10/01/2018 2:39 PM
City of Miami File ID: 4631 (Revision: 8) Printed On: 4/3/2025
City of Miami
Legislation
Ordinance
Enactment Number:13790
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4631
Final Action Date: 9/27/2018
AN ORDINANCE OF THE MIAMI CITY COMMISSION ADOPTING A FINAL BUDGET AND
MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY
REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING
SEPTEMBER 30, 2019; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS
IN ORDER TO UPDATE THE RELEVANT DEPARTMENTS, FINANCIAL CONTROLS,
PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN
CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes
(2018), the City Manager has prepared and submitted to the City Commission a proposed
budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices,
and Boards for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019
("Fiscal Year 2018-19"); and
WHEREAS, a copy of the proposed budget has been posted on the City's website
and has been on file in the Office of the City Clerk since July 9, 2018; and
WHEREAS, the General Fund Budget for Fiscal Year 2018-19 is
$763,002,000.00 and the total Budget for all non -capital funds is $1,098,979,000.00;
and
WHEREAS, the City's final general operating ad valorem millage rate is 7.5865; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $359,685,000.00; and
WHEREAS, this proposed budget recommends the transfer of $3.751 million
from the Transportation Trust Fund for the expansion of the Trolley Program ($1.2
million to Capital Project Fund and $2.551 million to General Special Revenue
Fund); and
WHEREAS, expenditures from the Transportation Trust Fund will require
authorization by a supermajority of the City Commission, ensuring the money
collected will be spent in the best interest of all the residents of and visitors to the
City; and
WHEREAS, this proposed budget recommends the creation of a new
department to be named Human Services which will perform the administrative
functions as required to direct and manage the Citywide Initiatives, Workforce
Initiatives, Childcare, Health Initiatives and Live Healthy Little Havana, and Veterans
Affairs and Homeless Services; and
WHEREAS, as part of this proposed budget, the Office of Film and
Entertainment, Office of Transportation Management, and Office of Veterans Affairs
City of Miami File ID: 4631 (Revision: 8) Printed On: 4/3/2025
and Homeless Services are removed from the City's Table of Organization; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to
make any necessary changes to adjust, amend, and appropriate the City's Operating
Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan, all for the
purposes set forth in this Ordinance; and
WHEREAS, it is in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City Departments in order
to update the relevant financial controls, project close-outs, accounting entries, and
computer systems in connection therewith and for grants in progress; and
WHEREAS, provisions have been duly made by the City Commission for
Public Hearings on the proposed budget before the City Commission as a Committee of the
Whole and Public Hearings thereon have been held as required pursuant to Section 200.065,
Florida Statutes (2018);
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Ordinance are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Proposed Budget, as submitted to the City Commission on July 9,
2018, is incorporated herein by reference and is amended to include all of the applicable
changes contained in the memorandum titled "Information for First Budget Hearing — Fiscal
Year 2018-19 Proposed Budget," attached and incorporated herein as Exhibit "A," was
previously adopted as the tentative budget on first reading.
Section 3. The Proposed Budget, as submitted to the City Commission on
September 27, 2018, is incorporated herein by reference and is amended to include all of
the applicable changes contained in the memorandum titled "Information for Second Budget
Hearing — Fiscal Year 2018-19 Proposed Budget," attached and incorporated herein as
Exhibit "B," and is hereby adopted.
Section 4. The following appropriations are made for the municipal operations of the
General Fund for the Fiscal Year 2018-19:
City of Miami File ID: 4631 (Revision: 8) Printed On: 4/3/2025
GENERAL FUND APPROPRIATIONS
Departments, Boards and Offices:
Mayor $ 1,454,000
Commissioners 3,912,000
City Manager 2,850,000
Agenda Coordination 402,000
Auditor General 1,368,000
Building 14,285,000
Capital Improvements 3,658,000
City Attorney 9,356,000
City Clerk 1,845,000
Civil Services 445,000
Code Compliance 6,934,000
Communications 2,149,000
Equal Opportunity and Diversity Programs 464,000
Finance 9,296,000
Fire -Rescue 143,167,000
General Service Administration 25,258,000
Grants Administration 1,712,000
Housing and Community Development 1,689,000
Human Resources 4,736,000
Human Services 4,381,000
Innovation and Technology 13,597,000
Management and Budget 2,499,000
Neighborhood Enhancement Team (NET) 7,382,000
Parks and Recreation 47,754,000
Planning 5,789,000
Police 245,192,000
Procurement 2,572,000
Real Estate and Asset Management 13,090,000
Resilience and Public Works 22,432,000
Resilience and Sustainability 723,000
Risk Management 2,952,000
Solid Waste 33,884,000
Zoning 3,089,000
Transfers -OUT 54,600,000
Non -Departmental 68,086,000
TOTAL GENERAL FUND $ 763,002,000
City of Miami File ID: 4631 (Revision: B) Printed On: 4/3/2025
Reserves Based on Financial Integrity
Principles: (Included in General Fund — NDA)
Contingency Reserves $ 5,000,000
Undesignated Reserves
TOTAL RESERVES $ 5,000,000
Section 5. The above appropriations for the municipal operations of the General
Fund are made based on the following sources of revenues for Fiscal Year 2018-19:
GENERAL FUND REVENUES
Property Taxes $ 359,685,000
Franchise Fees and Other Taxes 115,757,000
Interest 3,623,000
Transfers -IN 5,348,000
Fines and Forfeitures 5,460,000
Intergovernmental Revenues 77,579,000
Licenses and Permits 67,037,000
Other Revenues (Inflows) 10,241,000
Charges for Services 118,272,000
TOTAL GENERAL FUND $ 763,002,000
Section 6. The following appropriations are made for the municipal operations of
Debt Service Funds for Fiscal Year 2018-19:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds 22,520,000
Special Obligation Bonds 51,303,000
TOTAL DEBT SERVICE FUNDS $ 73,823,000
Section 7. The above appropriations for the municipal operations of Debt Service
Funds are made based on the following sources of revenues for Fiscal Year 2018-19:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 22,843,000
Transfers -In and Other Revenues 50,980,000
TOTAL DEBT SERVICE FUNDS $ 73,823,000
Section 8. The following appropriations are made for the municipal operations of
Special Revenue Funds for Fiscal Year 2018-19:
City of Miami File ID: 4631 (Revision: 8) Printed On: 4/3/2025
SPECIAL REVENUE FUNDS
General Special Revenue
Human Services
Planning Services
Planning and Zoning Tree Trust Fund
Public Art Fund
Fire Rescue Services
UASI-Fire Rescue
NET Offices and Code Enforcement
Parks and Recreation Services
Police Services
Police E911-Wireless
Police E911-Non Wireless
Police E911-Prepaid
Law Enforcement Trust Fund
Public Works Services
Solid Waste Recycling Trust
City Clerk Services
Community Development
Homeless Program
Bayfront/Riverfront Land Acquisition Rouse Tn
Miami Ballpark Parking Facilities
Departmental Improvement Initiative
Transportation and Transit
Emergency Funds
TOTAL SPECIAL REVENUE FUNDS
APPROPRIATIONS
$ 3,069,000
458,000
12,601,000
3,610,000
160,000
3,283,000
11,644,000
1,667,000
1,116,000
8,482, 000
2,048,000
1,565,000
3,771,000
1,911,000
16,512,000
158,000
1,180, 000
51, 845, 000
2,735,000
1,539,000
5,329,000
9,722,000
17, 333, 000
100,000
$ 161, 838, 000
Section 9. The above appropriations for the municipal operations of Special
Revenue Funds are made based on the following sources of revenues for Fiscal Year 2018-
19:
SPECIAL REVENUE FUNDS
All Sources
TOTAL SPECIAL REVENUE FUNDS
$
$
REVENUES
161,838,000
161,838,000
Section 10. The following appropriations are made for the municipal operations
of Internal Service Funds for Fiscal Year 2018-19:
INTERNAL SERVICE FUND
Life and Health Insurance
Workers' Compensation
Others
TOTAL INTERNAL SERVICE FUND
APPROPRIATIONS
$ 63,261,000
19,204,000
17,851,000
$ 100,316,000
Section 11. The above appropriations for the municipal operations of Internal
Service Funds are made based on the following sources of revenues for Fiscal Year 2018-
City of Miami File ID: 4631 (Revision: 8) Printed On: 4/3/2025
19:
INTERNAL SERVICE FUND REVENUES
All Sources $ 100,316,000
TOTAL INTERNAL SERVICE FUND $ 100,316,000
Section 12. This Ordinance is an ordinance of precedent and all other ordinances and
resolutions in conflict with it are held null and void insofar as they pertain to these
appropriations; however, no provision contained in this Ordinance shall be construed to violate
the Anti -Deficiency Act as set forth in Sections 18-500 through Sections 18-503 of the Code of
the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated
expenditure requirements for the City but are not mandatory should efficient administration of
City Departments and Boards or altered economic conditions indicate that a curtailment in
certain expenditures is necessary or desirable for the general welfare of the City. The City
Manager is specifically authorized1 to create awards and to transfer funds between accounts
and awards, and to withhold any of these appropriated funds from encumbrance or expenditure
should such action appear advantageous to the economic and efficient operation of the City.
The City Manager is also authorized' to transfer any excess unrestricted moneys from other
funds to the General Fund provided that those are appropriated moneys which are no longer
needed to implement the original purpose of the appropriation, which are legally available at
the time of such transfer, and whose expenditure is not limited to use for any other specified
purpose.
Section 13. The City Manager is authorized to make any necessary changes to
adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan,
Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and
applicable, of legally available funds and to designate projects, services, components, values,
amounts, and uses, as necessary and applicable, for purposes set forth in this Ordinance.
Section 14. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 15. The City Manager is authorized' to administer the executive pay plan and
benefit package to disburse the funds appropriated herein for said purpose in a manner he or
she deems appropriate. The City Manager is also authorized' to administer and disburse the
City Commission benefit package. With the exception of those positions in which the salary is
established by City Commission action, the City Manager is further authorized to establish the
salaries of those employees in executive and staff positions in accordance with the executive
and staff pay plan. These employees may receive any salary increases given in Section 16.
Section 16. The City Manager is authorized1 to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil
Service, executive, and staff employees as may be approved by the City Manager.
Section 17. Nothing contained in this Ordinance shall be construed as to prohibit or
prevent the City Manager, the City's administrative head who is responsible for the efficient
administration of all Departments, from exercising the power granted to and imposed upon
him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
City of Miami File ID: 4631 (Revision: 8) Printed On: 4/3/2025
lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions
whenever it has been determined by the City Manager to be in the best interest of efficient
and economical administration of the City and all its Departments. The authority contained in
this Section shall also be applicable whenever the City Manager shall cause a Department to
reorganize itself to perform its services more efficiently. Such reorganization may include
reduction of budgeted positions, reclassification of positions, and alteration of the number of
budgeted positions in any given classification.
Section 18. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such
transfer shall have been made of any part of an unencumbered balance of an appropriation to
or for a purpose or object for which the appropriation for the herein fiscal year has proved
insufficient.
Section 19. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 20. To effect salary adjustments, the City Manager is further authorized' to
make departmental and other transfers from any reserve accounts established in the General
Fund and is authorized1 to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the City Code.
Section 21. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 22. The Emergency Account is declared to be appropriated to meet
emergency expenses and is subject to expenditure by the City Manager for any
emergency purpose.
Section 23. Except as herein provided, transfers between items appropriated shall be
authorized by resolution(s) or ordinance(s) amendatory hereto, except that (a) transfers from the
Non -Departmental Accounts may be made by resolution and (b) any mid -year budget
amendment(s) that do not involve any changes of City Departments may be made by
resolution.
Section 24. The City Manager is authorized to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of
Chapter 18 of the City Code for which formal bidding is required, such bids to be returnable to
the City Commission or City Manager in accordance with Charter or Code provisions.
Section 25. Expenditure of the herein appropriated funds is authorized in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under City Code provisions.
Section 26. Certain necessary actions by the City Manager and the designated City
City of Miami File ID: 4631 (Revision: B) Printed On: 4/3/2025
Departments in order to update the relevant Departments, financial controls, project close-
outs, accounting entries, and computer systems in connection therewith and for grants in
progress, are hereby ratified, approved, and confirmed.
Section 27. This Ordinance shall become effective immediately upon its second
reading, adoption, and signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 9/4/2018
2 This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein. whichever is later.
City of Miami File ID: 4631 (Revision: B) Printed On: 4/3/2025