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OPERATING & CAPITAL
IMPROVEMENT BUDGETS
FISCAL YEAR 2018/2019
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2018/2019
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Revenues vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Joe Carollo
TRUST MEMBERS
Alex Cardenas
Ralph Duharte
Steven Kneapler
Mary Lugo
Marie Louissaint
Cristina Palomo
Dr. Jorge Suarez -Menendez
INTERIM EXECUTIVE DIRECTOR
Jose Gell
I
MILDRED AND CLAUDE PEPPER
BAYFRONT PARK
MANAGEMENT TRUST
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
August 29, 2018
Honorable Mayor Suarez
and Members of the City Commission:
The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2018/2019 Operating and
Capital Budgets for City Commission approval. The Trust unanimously approved these budgets at a
regularly scheduled meeting held on August 21, 2018, and we respectfully request that you do the same.
The City Commission created the Trust in 1987 to operate, manage and maintain Bayfront Park with the goal
of ensuring maximum community utilization. In 1994, Bicentennial Park (now Museum Park) was added to
the organization's portfolio. The Trust's governing board consists of nine (9) individuals, under the
leadership of Commissioner Joe Carollo, who through their work on the Trust have demonstrated their
commitment to making our community a better place for residents and visitors.
The Trust's FY 2018/2019 budget is the guiding document for our management of the facilities placed in our
care and our goals for services to the community.
Bayfront Park is a 32-acre park located in the Miami Harbor District and immediately adjacent to the Central
Business District. Built on filled bay -bottom in 1925 (May 1, 2016 marked Bayfront Park's 91 st year), it has
been a gathering place for Miami's residents and visitors since that time. Museum Park, located at 1075
Biscayne Boulevard in the heart of the Miami Harbor District, is a spectacular 21-acre waterfront site,
adjacent to the cruise ship turning basin in Biscayne Bay. Museum Park re -opened to the public on June 14,
2014. The park is home to the Perez Art Museum Miami, which opened in December 2013, and the Patricia
and Phillip Frost Museum of Science, opened on May 8, 2017. Initial improvements to the park are
complete with others contemplated for the future.
With the reopening of Museum Park, there are now 53 acres of public waterfront parkland under the Trust's
management. In addition to "ensuring maximum community utilization," the Trust's founding legislation
included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement
the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation
and cooperation of private enterprise." The Trust recognizes the balance it must strike between managing
public parks and encouraging private enterprise. It uses its resources to create social value, whether through
the hosting of major concerts and festivals or the management of excellent public parks.
During Fiscal Years 2013 through 2017, the City of Miami provided $0 to support Bayfront Park's
operations while the Trust's Administrative and Maintenance expenses totaled $11,168,718. During that
same period the City realized $5,425,000 in savings by not subsidizing the park's operation, which is and
continues to be self-sustaining. During those five years, the Trust also paid $2,102,765 for fire services and
$5,580,481 in police services, providing thousands of hours of overtime pay for our first responders. An
estimated $15,383,719 was generated in parking revenue, translating to a $1,875,301 in parking surcharge to
the City of Miami. The Trust's success is the City's success. And, that success is a direct result of the social
entrepreneurial model that has guided our operation for the past 15 years -- our mission is to create social
value.
In the past five years the Trust has also demonstrated an ongoing commitment to facility improvements by
investing in capital improvements. In FY 2016/2017 the Trust continued its efforts at upgrading Bayfront
Park's physical plant. The Trust expended over 1 2 million dollars to the Corrective Action Plan, removing a
layer of contaminated soil from locations in the park, cover with impermeable fabric and cover with a foot of
clean soil. Many parks throughout the city, and Miami -Dade County, have been confronted with this issue,
but Trust is the only park agency covering the cost of restoration.
The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the
America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. The Trust is
committed to providing these free, community inclusive celebrations for Miami's residents and visitors.
Since 2014, the Trust has enjoyed a successful New Year's Eve partnership, with Armando Perez, AKA
Pitbull, and for New Year's Eve 2018, the Trust envisions an event that includes all of the previous years'
elements, partnerships with Bayside Marketplace, the Greater Miami Host Committee, food and drink
available throughout the site, a fireworks spectacular at midnight, and is working towards another
engagement, featuring Mr. 305, and A level talent, whose identities have yet to be released. The event's goal
is to challenge Time's Square's primacy as the home of New Year's Eve. Given our balmy weather,
spectacular waterfront location, dynamic urban skyline and multi -cultural community — we recognize Miami
as the premier location for New Year's Eve and on NYE 2018, we will demonstrate that fact to the rest of the
world.
Our free, thrice weekly yoga classes continue their popularity with over 165,000 residents and visitors
having participated in the classes since they began in September 2005 and reached the ten year anniversary
on September 12, 2015. The classes have been featured by NBC Nightly News with Brian Williams, The
Wall Street Journal, Fox Sports Network, CNN, Delta Sky Magazine, Celebrated Living (in flight magazine
for American Airlines), Vues d'Ailleurs (in flight magazine for French airline Corsairfly), and numerous
local outlets. Sponsorship agreements continue to help the park offset the expense of this extremely popular
and oft copied program. In 2016, through various partnerships and permits, the Trust added yoga classes and
"Mommy and Me" classes in Museum Park. The Trust continues its community outreach by providing free
weekly yoga classes at Jose Marti Park - from April 2014 through the present, over 1100 participants have
attended. The Trust looks to add additional programming to all of its facilities in FY 2018/2019.
The 50-foot Holiday Tree that brightens Bayfront Park from Thanksgiving through New Year's will continue
to serve as downtown's mid -winter beacon. During the holidays, the park is also the host site for our
Menorah Lighting, sponsored by the Shul of Downtown, and the Miami Outboard Motor Club's Holiday
Boat Parade.
The newly renovated Museum Park opened to the public in June 14, 2014. This 21 acre facility, with the
longest continuous length of bay walk within the City of Miami, and two cultural institutions as neighbors
brings renewed energy to the downtown waterfront. The 2018/2019 Trust budget includes $550,000 to meet
the needs of the restored facility. The budget also contemplates the facility's maintenance needs using
outside contractors to handle the landscape maintenance in Museum Park. The Trust is optimistic that once
the opportunities presented by the park become realized, event promoters will recognize the park as an
attractive location to entertain their clients, and a revenue stream can be developed to help offset the
operational, maintenance and future capital costs of the facility.
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
A robust marketing plan is executed for both Bayfront and Museum Parks, including exposure on Bayfront
Park's website (which engages an average of 14,000 monthly visitors), Bayfront Park's marquee sign (The
marquee sign is located on Biscayne Boulevard, with 65,000 passing vehicles each day. The marquee is
adjacent to Bayside Marketplace, one of south Florida's most visited tourist destinations, with a reported 23
million annual visitors), social media campaigns on Facebook, Twitter and Instagram (which have a
combined reach of about 18,000 followers), and press releases distributed to over 400 contacts (including
the Downtown Development Authority, Greater Miami Convention & Visitors Bureau, Downtown Miami,
Miami Travel Attractions, Biscayne Times, Social Miami, The Miami Herald and Miami New Times among
others).
The Trust recognized the need to support activities outside the Bayfront and Museum Park boundaries and to
help where most needed. Throughout the year Bayfront staff lent their expertise to events held around the
city, from Coconut Grove to Little Haiti to City Hall.
Additionally in the past year the Trust:
• Hosted Ultra Music Festival in Bayfront Park, - widening the event's already enormous economic
impact for downtown Miami and surrounding areas,
• Continues to manage Museum Park, which served as host site for and Best Buddies Walk, among
others.
• Continued with the diversification of events hosted — ranging from film shoots to art installations to
pop concerts, and community festivals,
• Continued to host some of the community's premier fundraising events such as the Susan G. Komen
Race for the Cure, Light the Night Walk, and the Crohn's & Colitis Foundation Walk,
• Lent staff expertise to City departments and partner organizations through participation in
committees, workshops and focus groups to help improve our community,
• Continued care and maintenance of the statues and plaques throughout the park and at the Torch of
Friendship,
Continues to work with the community for alternative transportation opportunities with Bayfront Park
serving as a designated drop off/pick up location for the Miami Trolley, an expanded Big Bus Tour
operation, which includes boat tours and a water taxi operation. In FY 2015/2016, the Trust committed
$250,000 to help bring Tri-Rail to Downtown Miami - those funds are being periodically dispersed.
The Bayfront Park Management Trust board of directors and staff intend to build on these past
accomplishments, pursuant to our mission of "ensuring maximum community utilization and enjoyment."
Thank you for allowing us the opportunity and the privilege to continue our efforts next fiscal year, which
will begin with your approval of the attached budget.
Respectfully,
Jose Gell
Interim Executive Director
Enc.
Cc: file
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
REVENUES
GENERAL REVENUES
SPECIAL EVENTS & MARKETING REVENUES
MAINTENANCE REVENUES
TRANSFER IN
TOTAL REVENUES
EXPENSES
ADMINISTRATIVE EXPENSES
SPECIAL EVENTS & MARKETING EXPENSES
MAINTENANCE EXPENSES
TRANSPORTATION INFRASTRUCTURE SUPPORT
DEPRECIATION EXPENSES
TRANSFER OUT - CONTRIBUTION TO CITY OF MIAMI
TOTAL EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2018/2019
REQUESTED
BUDGET
FY 18119
$ 711,000
$ 4,249,228
$ 4,302,500
9,262,728
$ 961,639
$ 3,253,672
$ 2,047,417
$
$ 3,000,000
9,262,728
• Projections based on actual and known expenses through August 30, 2018
APPROVED PROJECTED* APPROVED AUDITED
BUDGET ACTUAL BUDGET ACTUAL
FY 17118 FY 17118 FY 16117 FY 16117
$ 710,000 $ 714,000 $ 850,000 $ 688,770
$ 4,469,000 $ 6,846,500 $ 4,445,000 $ 7,095,754
$ - $ $ - $ 3,147
$ 2,178,705 $ $ 1,930,000 $
$ 7,357,705 $ 7,560,500 $ 7,225,000 $ 7,787,670
$ 1,039,243 $ 1,297,100 $ 987,643 $ 964,754
$ 3,397,320 $ 4,210,500 $ 3,362,039 $ 4,434,791
$ 2,621,142 $ 1,711,900 $ 2,575,318 $ 1,793,029
$ - $ 41,000 $ - $ 80,964
$ 300,000 $ 300,000 $ 300,000 $ 437,204
7,357,705 $ 7,560,500 $ 7,225,000 $ 7,710,743
REVENUES
GENERAL
101 - BOAT DOCK INCOME
102 - CARRIAGE INCOME
103 - FILM AND VIDEO LOCATION RENTAL
104 - MISCELLANEOUS REVENUE
105 - CONCESSIONS
106 - MARQUEE REVENUE
107 - PARKING OPERATION INCOME
108 - INTEREST INCOME
109 - WAREHOUSE RENTAL INCOME
110 - GENERAL REVENUE
111 - LONG TERM AGREEMENT INCOME
112-DONATIONS
TOTAL GENERAL REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 201812019
Requested
Budget
FY 2018/19
$ 250,000
$ 25,000
$ 35,000
$ 130,000
$ 20,000
$ 250,000
$ 1,000
$
$ 711,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2017/18 FY 2017/18 FY 2016117 FY 2016/17
$ 200,000 $ 350,000 $ 350,000 $ 360,755
$ $ $ $
$ 30,000 $ 20,000 $ 30,000 $ 15,750
$ 50,000 $ 30,000 $ 50,000 $ 22,397
$ 160,000 $ 130,000 $ 150,000 $ 107,570
$ 20,000 $ 18,000 $ 20,000 $ 18,000
$ 250,000 $ 165,000 $ 250,000 $ 163,641
$ - $ 1,000 $ $ 657
$ $ - $ $
$ - $ $ - $
$ $ - $ $
$ - $ $ $
$ 710,000 $ 714,000 $ 850,000 $ 688,770
2
EXPENSES
ADMINISTRATIVE:
1101- Executive Director
1102.1 Administrative Director
1103 - Business and Finance Director
1103.1- Bookkeeper
1103.2 - HR and Office Coordinator
1104 - Administrative Assistant
1105 - Receptionist
1106 - Payrolling Costs
1100 - Salaries and Wages
1107 - Health, Dental and Vision Insurance Contribution
1108 - Life Insurance and Disability Contribution
1109 - Executive Dir. / Employees Retirement Plan Contribution
1110 - Master Planning Implementation Process
1110.1- Grants Writing Service Fees
1111 - Miscellaneous Expenses
1112 - Computer Supplies and Software
1113 - Courier
1114 - Equipment Purchases
1115 - Equipment Rental and Maintenance
1116 - Postage
1117 - Printing
1118 - Office Supplies
1119 - Telephone, Cell Phone, Cable Services and Wi-Fi
1120 - Bank Charges
1121- Newspaper Public Notices
1122 - Business Travel and Seminars
1123 - Training and Conference Registration
1124 - Training and Conference Expenses
1125 - Meeting Expenses
1126 - Memberships and Subscriptions
1127 - Business Expenses
1128 - Director's Liability Insurance
1129 - Property Insurance
1130 - Premises Insurance
1130.1 - Insurance Deductibles
1131 - Accounting Services
1132 - Audit
1133 - Marquee Maintenance Contract
1134 - Marquee Non -Contractual Maintenance
1135 - Contingency Fund
1136 - Bad Debt Expenditure
TOTAL ADMINISTRATIVE EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2018/2019
Requested
Budget
FY 2016119
$ 148,000
$ 86,369
$ 80,000
$ 56,190
$ 52,938
$ 46,350
$ 39,907
$ 65,888
$ 575,641
$ 68,248
$ 3,500
$ 35,000
$ 1,000
$ 5,000
$ 1,000
$ 1,500
$ 5,000
$ 1,750
$ 500
$ 10,000
$ 30,000
$ 500
$ 1,500
$
$ 5,500
$ 5,000
$ 6,000
$ 2,000
$ 29,000
$ 2,500
$ 19,000
$ 2,500
$ 150,000
$ 961,639
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2017118 FY 2017/18 FY 2016117 FY 2016/17
$ 148,000 $ 85,000 $ 135,828 $ 121,315
$ 83,853 $ $ 76,230 $ 41,061
$ 85,030 $ 85,000 $ 83,363 $ 83,362
$ 54,553 $ 54,500 $ 53,483 $ 50,546
$ 51,396 $ 51,000 $ 50,142 $ 50,141
$ 45,000 $ 26,000 $ 44,121 $ 25,758
$ 38,745 $ 38,700 $ 37,800 $ 37,800
$ 65,888 $ 60,000 $ 65,526 $ 60,457
$ 572,465 $ 400,200 $ 546,493 $ 470,441
$ 68,248 $ 60,000 $ 66,000 $ 55,618
$ 3,500 $ 3,500 $ 3,500 $ 2,924
$ 80,030 $ 26,000 $ 26,650 $ 12,807
$ - $ - $ - $ -
$ 5,000 $ - $ 5,000 $ -
$ 5,000 $ 3,000 $ 5,000 $ 3,165
$ 4,000 $ $ 4,000 $
$ 1,500 $ 1,000 $ 1,500 $ 1,099
$ - $ - $ - $ -
$ 5,000 $ 4,000 $ 5,000 $ 3,896
$ 3,000 $ 1,500 $ 3,000 $ 1,255
$ 1,000 $ 100 $ 1,000 $ 106
$ 10,000 $ 6,000 $ 10,000 $ 6,119
$ 45,000 $ 30,000 $ 45,000 $ 29,096
$ 500 $ 300 $ 500 $ 332
$ 3,500 $ $ 3,500 $ -
$ $ - $ $ -
$ - $ $ $
$ $ $ $
$ 5,000 $ 4,500 $ 5,000 $ 4,288
$ 5,000 $ 3,500 $ 5,000 $ 2,063
$ $ $ $ -
$ 6,000 $ 5,000 $ 6,000 $ 5,038
$ 2,000 $ 1,500 $ 2,000 $ 1,529
$ 29,000 $ 28,000 $ 29,000 $ 28,211
$ 2,500 $ $ 2,500 $
$ $ $ $
$ 22,000 $ 19,000 $ 22,000 $ 19,000
$ - $ $ $
$ 10,000 $ - $ 10,000 $ -
$ 150,000 $ 700,000 $ 180,000 $ 317,768
$ - $
$ 1,039,243 $ 1,297,100 $ 987,643 $ 964,754
3
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2018/2019
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $250,000. Revenue based on North and South docks rental.
102 Carriage Income: proposed $00.
103 Film and Video Location Rental: proposed $25,000. Projected revenue based on previous
year' s experience and discussions with film and video professionals.
104 Miscellaneous Revenue: proposed $35,000. Revenue based on previous year' s experience.
105 Concessions: proposed $130,000. Use fee based on potential agreements with park
concessionaires as recommended in the Trust's long range planning sessions.
106 Marquee Revenue: proposed $20,000. Income based on projected revenue.
107 Parking Operation Income: proposed $250,000. Revenue projection based on parking
operation.
108 Interest Income: proposed $1,000. Income based on projected revenue from Trust funds
held in interest earning accounts.
109 Warehouse Rental Income: proposed $00.
110 General Revenues: proposed $00.
111 Long Term Agreement Income: proposed $00.
112 Donations: proposed
00. This line item represents donations made to the Trust for general
operating support or specific project funding, which is separate from grant revenue.
4
Administrative Expenses
1100 Salaries and Wages: proposed $575,641. This includes the salary of the Executive
Director 1101 who provides overall management for the Bayfront Park Management Trust
$148,000; the salary of the Administrative Director 1102.1 who assists the Executive Director in
the management of the Trust, focusing on contracts with promoters, service providers and
concessionaires, compliance with procurement procedures and liaison with the City Agenda
Office, and the Trust agenda preparation $86,369; the salary of the Business and Finance Director
1103 who is responsible for the finances, bookkeeping and accounting functions of the Trust, and
assists the Executive Director with the management of the Trust $80,000; the salary of the
Bookkeeper 1103.1 who reports to the Business and Finance Director and is responsible for daily
maintenance of the Trust's financial records $56,190; the salary of the Human Resources and
Office Coordinator 1103.2 who is responsible for managing all human resources functions of the
Trust and for coordinating office functions $52,938; the salary of the Administrative Assistant
1104 who assists the Administrative Director with administrative functions for Bayfront Park
Management Trust $46,350; the salary of the Receptionist 1105 who is responsible for Bayfront
Park's front office functions $39,907; salaries and wages total $506,577 and funds for the
payrolling costs of the administrative employees total $65,888.
1106 Payrolling Costs: proposed $65,888. The funds include Social Security, Medicare, State
Unemployment Tax, Workers Compensation and Payroll Company costs.
1107 Health & Dental Insurance Contribution: proposed $68,248. These funds will be used to
purchase health, dental and vision insurance for Trust administrative employees.
5
1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director and Employees' Retirement Plan: proposed $35,000. These funds
will be used for the Executive Director and employees' retirement plan.
1110 Master Planning Implementation Process: proposed $00.
1110.1 Grant Writing Service Fees: proposed $1,000. These funds will be used to pay for grant
writing services for the Trust.
1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1112 Computer Supplies and Software: proposed $1,000. These funds will be used to purchase
computer supplies and software, as well as associated true -up fees for licensed software.
1113 Courier: proposed $1,500. These funds will be used to procure courier services.
1114 Equipment Purchases: proposed $00. These funds will be used to purchase new office
furniture and equipment, including but not limited to computers, facsimile, copiers, scanners,
printers, etc.
1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $1,750. These funds will be used to purchase postage.
1117 Printing: proposed $500. These funds will be used to procure printing services.
1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $30,000. These
6
funds will be used to procure telephone, cellular phone, pager; cable television services, and
Wi-Fi network.
1120 Bank Charges: proposed $500. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $1,500. These funds will be used for public notices
required by City of Miami procurement procedures.
1122 Business Travel and Seminars: proposed $00.
1123 Training & Conference Registration: proposed $00.
1124 Training & Conference Expenses: proposed S00.
1125 Meeting Expenses: proposed $5,500. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $5,000. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1127 Business Expenses: proposed $00.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed
29,000. These funds enable the Trust to purchase
liability insurance for Bayfront and Museum Parks.
1130.1 Insurance Deductible: proposed $2,500. These funds cover the insurance deductible in
the event a claim is paid against the Trust's liability insurance.
7
1131 Accounting Services: proposed $00.
1132 Audit: proposed $19,000. These funds will be used to procure the annual audit of the
Trust's finances.
1133 Marquee Maintenance Contract: proposed $00.
1134 Marquee Non -Contractual Maintenance: proposed $2,500. These funds will be used to
pay for the maintenance of the Bayfront Park Marquee.
1135 Contingency Funds: proposed $150,000. These funds will be used for any unforeseen
expenses incurred during the year.
1136 Bad Debt Expenditure: proposed $00.
8
REVENUES
SPECIAL EVENT AND MARKETING
201 - SPECIAL EVENT RENTAL INCOME
202 - AMPHITHEATER OPERATION AND MANAGEMENT
203 - SPECIAL EVENT SPONSORSHIP
204-TENT RENTAL
205 - BEER AND ALCOHOL LOCATION FEES
206 - FOOD AND SODA LOCATION FEES
207 - ART / MERCHANDISE / SPONSOR LOCATION FEES
208 - SPECIAL EVENT ELECTRICAL
209 - DAY OF SHOW STAFFING
210 - BOX OFFICE STAFF AND MANAGEMENT
211- SPECIAL EVENT CONTRACTED SERVICES
212 - SPECIAL EVENT CLEAN-UP SERVICES
213 - CITY OF MIAMI POLICE
214 - CITY OF MIAMI FIRE -RESCUE
215 - PARKING SPACE RENTAL
216 - SPECIAL EVENT EQUIPMENT RENTAL
217-FOURTH OF JULY
218 - FOURTH OF JULY CITY SERVICES
220 - MISCELLANEOUS SERVICES
221- PARK DAMAGES - EVENTS
222 - SPECIAL EVENT GRANTS
TOTAL SPECIAL EVENT REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2018/2019
Requested
Budget
FY 2018119
$ 546,396
$ 833,832
$ 25,000
$ 20,000
$ 20,000
$ 20,000
$ 20,000
$ 30,000
$ -
$ 75,000
$ 300,000
$ 1,600,000
$ 400,000
$ 30,000
$ 15,000
$ 10,000
$
$ 159,000
$ 100,000
$ 45,000
$ 4,249,228
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2017118 FY 2017/18 FY 2016/17 FY 2016117
$ 800,000 $ 1,850,000 $ 800,000 $ 1,839,187
$ 810,000 $ 810,000 $ 786,000 $ 786,337
$ - $ 10,000 $ - $ 16,350
$ 50,000 $ 20,000 $ 50,000 $ 18,829
$ 20,000 $ 30,000 $ 20,000 $ 28,400
$ 25,000 $ 20,000 $ 25,000 $ 18,900
$ 20,000 $ 15,000 $ 20,000 $ 13,350
$ 25,000 $ 30,000 $ 25,000 $ 28,225
$ 10,000 $ 85,000 $ 10,000 $ 90,097
$ $ 6,000 $ - $ 6,386
$ 60,000 $ 130,000 $ 60,000 $ 131,404
$ 300,000 $ 650,000 $ 300,000 $ 656,191
$ 1,600,000 $ 1,900,000 $ 1,600,000 $ 1,931,680
$ 400,000 $ 800,000 $ 400,000 $ 804,144
$ 25,000 $ 60,000 $ 25,000 $ 69,705
$ 15,000 $ 15,000 $ 15,000 $ 16,350
$ $ 15,000 $ - $ 15,350
$ - $ $ $
$ 159,000 $ 220,500 $ 159,000 $ 327,254
$ 100,000 $ 125,000 $ 100,000 $ 233,946
$ 50,000 $ 55,000 $ 50,000 $ 63,668
$ 4,469,000 $ 6,846,500 $ 4,445,000 $ 7,095,754
9
EXPENSES
SPECIAL EVENT AND MARKETING :
2201 • Event Manager
2202 - Special Event and Marketing Legal
2204 - Marketing Director
2205 - Special Event Payrolling Cost
2200 - Salaries and Wages
2206 - Health, Dental and Vision Insurance Contribution
2206.1 - Employees Retirement Plan
2207 - Day of Show Staffing
2208 - Special Event Contracted Services
2209 - Box Office Staff and Management
2210 - Special Event Electrical Services
2211 - City of Miami Fire -Rescue
2212 - City of Miami Police
2213 - Special Event Clean -Up Services
2214 - Parking Space Rental
2215 - Special Event Equipment Purchase
2216 - Special Event Tent Rental
2217 - Special Event Equipment Rental
2218 - BPMT Sponsored Events
2218.1 - BPMT Sponsored Nonprofit Community Events
2218.2 - BPMT Sponsored Holiday Events
2218.3 - BPMT Sponsored New Year's Eve
2219 - Fourth ofJuly
2220 - Fourth ofJuly City Services
2221 - Insurance
2222 - Website Production and Design
2222.1- Event Booking Software
2223 - Website Hosting, Revision and Maintenance
2224 - Marketing Opportunity Fund
2224.1- Event Opportunity Fund
2225 - Advertising
2226 - Broadcast Advertising
2227 - Design and Graphics
2228 - Photographic and Video Services
2229 - Brochure and Promoter's Packet Printing
2230 - Promotional
2231 - Special Event Miscellaneous Expenses
2232 - Special Event Damages
TOTAL SPECIAL EVENT EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2018/2019
Requested
Budget
FY 2018/19
$ 84,022
$ 56,812
$ 12,000
$ 152,834
$ 17,900
$ 16,408
$ 55,000
$ 155,000
$ 2,500
$ 10,000
$ 400,000
$ 1,600,000
$ 300,000
$ 500
$ 30,000
$ 7,500
$ 40,000
$ 110,000
$ 55,000
$ 65,000
$ 3,000
$ 10,000
$ 200,000
$ 2,000
$ 1,500
$ 2,000
$ 1,000
$ 16,530
$ 3,253,672
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2017/18 FY 2017118 FY 2016117 FY 2016/17
$ 81,575 $ 81,000 $ 74,159 $ 74,111
$ 75,000 $ $ $
$ 55,157 $ 55,000 $ 60,000 $ 54,075
$ 12,750 $ 10,500 $ 12,750 $ 9,976
$ 224,482 $ 146,500 $ 146,909 $ 138,162
$ 17,900 $ 20,000 $ 22,000 $ 21,169
$ 16,408 $ 15,000 $ 4,600 $ 3,846
$ 35,000 $ 30,000 $ 35,000 $ 54,470
$ 155,000 $ 240,000 $ 155,000 $ 256,225
$ 5,000 $ 2,500 $ 5,000 $ 2,781
$ 10,000 $ 10,000 $ 10,000 $ 15,931
$ 400,000 $ 800,000 $ 400,000 $ 803,894
$ 1,600,000 $ 1,900,000 $ 1,600,000 $ 1,932,430
$ 260,000 $ 550,000 $ 260,000 $ 577,156
$ 5,000 $ 500 $ 5,000 $ 105
$ $ $ $ 15,993
$ 35,000 $ 15,000 $ 35,000 $ 7,959
$ 10,000 $ 7,500 $ 10,000 $ -
$ 40,000 $ 40,000 $ 40,000 $ 35,964
$ - $ - $ - $
$ $ - $ $
$ 110,000 $ 100,000 $ 110,000 $ 234,429
$ 55,000 $ 55,000 $ 55,000 $ 53,647
$ 65,000 $ 65,000 $ 65,000 $ 63,279
$ - $ - $ - $ -
$ $ $ $
$ - $ - $ - $
$ 8,000 $ 3,500 $ 8,000 $ 2,235
$ 100,000 $ - $ 100,000 $
$ 200,000 $ 200,000 $ 250,000 $ 200,000
$ 15,000 $ 1,000 $ 15,000 $ 999
$ $ - $ $
$ 5,000 $ 1,000 $ 5,000 $ 608
$ 4,500 $ - $ 4,500 $
$ - $ - $ - $
$ 4,500 $ 500 $ 4,500 $ -
$ 16,530 $ 7,500 $ 16,530 $ 13,508
$ $ - $ $
3,397,320 $ 4,210,500 $ 3,362,039 $ 4,434,791
10
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2018/2019
EXHIBIT 200 Special Events and Marketing
Special Events and Marketing Revenue
201 Event Rental Income: proposed $546,396. Rental income reflects a projected 15-date event
calendar.
202 Amphitheater Operation & Management: proposed $833,832. This revenue is based on
the management agreement with Live Nation.
203 Special Event Sponsorship: proposed $00.
204 Tent Rental: proposed $25,000. Tent rental revenue is based on a projected 15 events
scheduled in Trust facilities in 2018/2019.
205 Beer/Alcohol Location Fees: proposed $20,000. Beer and Alcohol Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2018/2019.
206 Food and Soda Location Fees: proposed $20,000. Food and Soda Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2018/2019.
207 Arts/Merchandise/Sponsor Location Fees: proposed $20,000. Arts, Merchandise, and
Sponsor Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2018/2019.
208 Special Event Electrical: proposed $20,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on a projected 15 events scheduled in
Trust facilities in 2018/2019.
209 BPMT Show Staffing: proposed $30,000. BPMT Show Staffing revenue is based on events
scheduled in Trust facilities in 2018/2019 where event staff charges are not included in rental fees.
11
210 Box Office Staff and Management: proposed $00.
211 Special Event Contracted Services: proposed $75,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 15 events scheduled in Trust facilities in 2018/2019.
212 Special Event Clean -Up Services: proposed $300,000. Special Event Clean -Up Services
revenue is based on a projected 15 events scheduled in Trust facilities in 2018/19.
213 City of Miami Police: proposed $1,600,000. City of Miami Police revenue is based on a
projected 15 events scheduled in Trust facilities in 2018/2019.
214 City of Miami Fire: proposed $400,000. City of Miami Fire revenue is based on a projected
15 events scheduled in Trust facilities in 2018/2019.
215 Parking Space Rental: proposed $30,000. This revenue represents fees charged to
promoters for additional parking locations rented from City of Miami Department of Off -Street
Parking.
216 Special Event Equipment Rental: proposed $15,000. Special Event Equipment Rental
revenue is based on a projected 15 events scheduled in Trust facilities in 2018/2019.
217 Fourth of July: proposed $10,000. Revenue represents income from the Trust' s annual July
4tb celebration.
218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration.
220 Miscellaneous Services: proposed $159,000. Represents income from various services the
Trust provides promoters, outside of those listed above.
12
221 Park Damage - Events: proposed $100,000. Represents fees charged to promoters for
damages in Bayfront or Museum Parks resulting from Special Events.
222 Special Event Grants: proposed $45,000. Figure represents amount to be generated through
grant applications for Trust sponsored special events.
13
Special Events and Marketing Expenses
2200 Salaries and Wages: proposed $152,834. This includes the salary of the Event Manager
2201 who is responsible for special event related activities undertaken by the Trust $84,022; the
salary of the Marketing Director 2204 who is responsible for increasing awareness of and facility
rentals for the Trust $56,812; and funds for the payrolling costs of the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed $17,900. These funds will be used to
purchase health, dental and vision insurance for Trust Special Event and Marketing employees.
2206.1 Employee Retirement Plan: proposed $16,408. These funds will be used for Bayfront
Park special event, legal and marketing employees' retirement plan.
2207 Day of Show Staffing: proposed $55,000. These funds will be used to pay staff needed for
set-up, teardown and maintenance of events.
2208 Special Event Contracted Personnel: proposed $155,000. These funds will be used to
pay contracted personnel who provide special event parking and security services, as well as
manage the parking operation outside Bayfront Park offices.
2209 Box Office Personnel and Management: proposed $2,500. These funds will be used to pay
box office and ticket auditing crew.
2210 Special Event Electrical Services: proposed $10,000. These funds will be used to pay the
Trust' s certified electrician, who is required on -site during all special events to connect house
power to the promoter's equipment, and these fees are charged back to the promoter.
2211 City of Miami Fire Rescue Service: proposed $400,000. Fire Rescue Service is required
at all special events to ensure the safety and well-being of park visitors.
14
2212 City of Miami Police: proposed $1,600,000. City of Miami Police representatives are
required at all special events to ensure the security and well-being of park visitors.
2213 Event Cleanup Services: proposed $300,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2214 Parking Space Rental: proposed $500. These fees will be used to obtain additional
parking locations, as needed, from the City of Miami Department of Off Street Parking.
2215 Special Event Equipment Purchase: proposed $00.
2216 Special Event Tent Rental: proposed $30,000. These funds will be used to rent tents,
tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $7,500. These funds will be used to rent
equipment from various vendors required for special events.
2218 BPMT Sponsored Events: proposed $40,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00.
2218.2 BPMT Sponsored Holiday Events: proposed $00.
2218.3 BPMT Sponsored New Year's Eve: proposed $110,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth of July: proposed $55,000. These funds will be used for the production costs of the
Trust' s annual. July 4th celebration.
2220 Fourth of July City Services: proposed 565,000. This expense represents the cost of City
of Miami services, police, fire rescue, trash removal, for the Trust' s annual July 4th celebration.
15
2221 Insurance: proposed $00.
2222 Website Design and Production: proposed $00.
2222.1 Event Booking Software: proposed $00.
2223 Website Hosting, Revision and Maintenance: proposed $3,000. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $10,000. These funds will be used to undertake
promotions, or other marketing opportunities to further increase the Trust's services to the
community.
2224.1 Event Opportunity Fund: proposed $200,000. These funds will be used to undertake
special events opportunities to further increase the Trust's services to the community.
2225 Advertising: proposed $2,000. These funds will be used to purchase advertising which
includes but is not limited to radio, television and online ads, print advertising, or any advertising
outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park
as a desirable destination for the general public, as well as event planners and promoters.
2226 Broadcast Advertising: proposed $00.
2227 Design and Graphics: proposed $1,500. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photographic and Video Services: proposed $2,000. These funds will be used to contract
16
with photographers and videographers to document events at Bayfront Park.
2229 Brochure and Promoter' s Packet Printing: proposed $00.
2230 Promotional: proposed $1,000. These funds will be used to purchase promotional items,
which promote Bayfront Park as a desirable destination for the general public, as well as event
planners and promoters.
2231 Special Event Miscellaneous Expenses: proposed $16,530. These funds will be used to
make miscellaneous purchases that arise in the course of doing special events.
2232 Special Event Damages: proposed $00.
17
REVENUES
MAINTENANCE
301 - CITY CONTRIBUTION
302 - HURRICANE REIMBURSEMENT
303 - GRANTS
304 - FPL FOUNTAIN CONTRIBUTION
305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL
306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENTS
TOTAL MAINTENANCE REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 201812019
Requested
Budget
FY 2018119
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2017118 FY 2017118 FY 2016/17 FY 2016117
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $ 3,147
$ $ $ $
$ $ $ $ 3,147
18
EXPENSES
MAINTENANCE :
3301 - Park Maintenance Supervisor
33011- Facilities Coordinator
3303 - Maintenance Assistant II
3304 - Maintenance Assistant III
3305 - Maintenance Assistant IV
3305.1- Maintenance Assistant V
3305.2 - Maintenance Assistant VI
3306 - Turf and Irrigation Specialist
3307 - Payrolling Cost
3300 - Salaries and Wages
3307.1 - Maintenance Department Overtime
3308 - Health, Dental and Vision Insurance Contribution
3308.1 - Employees Retirement Plan
3309 - Challenger Memorial Flower Maintenance
3310 - Architectural Advisor
3311 - Architectural Advisor Special Projects
3312 - Turf Replacement
3313 - New Landscape Plants
3314 - Mowing Services
3315 - Fence and Site Improvements
3316 - Bougainvillea Trimming
3317 - Exterminator
3318 - Fertilizer and Chemicals
3319 - Signage
3320 - General Park Contractor
3321 - Office Cleaning and Maintenance Services
3321.1 - Restrooms Attendants
3322 - Pressure Cleaning
3323 - Ticket Trailers Maintenance
3324 - Painting and Accessories
3325 - Uniforms
3326 - Park Vehicle Maintenance and Repairs
3327 - Purchase of a New Closed Van
3328 - Equipment Leasing and Rentals
3328.1 - Equipment Purchase
3328.2 - Equipment Repairs
3329 - Miscellaneous Supplies
3330 - Gator Maintenance and Repairs
3331 - Park Electrician Ongoing Maintenance
3332 - Lift Station and Pump Services
3333 - Electrical Maintenance Materials
3334 - Bulbs, Fixtures and Poles
3335 - Air Conditioner Replacement Cost
3336 - Air Conditioner Maintenance Contract
3337 - Alarm Monitoring Services
3338 - Miami -Dade County Water and Sewer
3339 - FP&L Utilities
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2018/2019
Requested
Budget
FY 2018119
$ 68,624
$ 50,906
$ 26,000
$ 40,748
$ 26,000
$ 34,857
$ 35,714
$ 41,156
$ 40,125
364,129
$ 55,000
$ 71,600
$ 32,000
$ 7,500
$ 4,000
$ 4,500
$ 6,000
$ 2,000
$ 250,000
$ 24,188
$ 4,000
$ 5,000
$ 5,000
$ 7,500
$ 2,000
$ 15,000
7,000
$ 10,000
$ 30,000
$ 4,000
$ 7,500
$ 2,500
$ 15,000
$ 2,500
$ 85,000
$ 180,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2017118 FY 2017118 FY 2016117 FY 2016117
$ 66,625 $ 66,000 $ 65,000 $ 64,832
$ 49,249 $ 49,000 $ 48,048 $ 48,637
$ 24,624 $ 24,500 $ 35,000 $ 24,636
$ 39,570 $ 39,000 $ 38,621 $ 39,217
$ 35,000 $ 15,000 $ 35,000 $ 15,766
$ 33,856 $ 34,000 $ 35,000 $ 34,428
$ 34,688 $ 34,000 $ 35,000 $ 35,493
$ 39,975 $ 39,000 $ 45,649 $ 21,338
$ 40,125 $ 40,000 $ 30,000 $ 39,983
$ 368,712 $ 340,500 $ 367,318 $ 324,330
$ 55,000 $ 55,000 $ 41,500 $ 94,939
$ 71,600 $ 60,000 $ 70,000 $ 59,159
$ 38,830 $ 25,000 $ 10,000 $ 2,655
$ - $ $ - $ 295
$ $ $ - $
$ $ $ $
$ 7,500 $ 5,000 $ 7,500 $
$ 5,000 $ 2,500 $ 5,000 $ 2,394
$ $ $ $
$ $ - $ $
$ $ $ $
$ 3,000 $ 3,000 $ 3,000 $ 3,513
$ 10,000 $ 5,000 $ 10,000 $ 4,399
$ 3,000 $ 2,000 $ 3,000 $ 1,716
$ 250,000 $ 250,000 $ 250,000 $ 330,647
$ 20,500 $ 20,000 $ 20,000 $ 19,940
$ 85,000 $ - $ 85,000 $ -
$ 10,000 $ 3,000 $ 10,000 $ 3,004
$ $ - $ - $ -
$ 7,000 $ 7,000 $ 7,000 $ 8,210
$ 5,000 $ 2,500 $ 5,000 $ 2,514
$ 7,500 $ 3,000 $ 7,500 $ 2,727
$ $ $ $ -
$ 2,000 $ 1,500 $ 2,000 $ 1,140
$ $ $ - $ -
$ 15,000 $ 15,000 $ 15,000 $ 11,744
$ 7,000 $ 7,000 $ 7,000 $ 8,197
$ 10,000 $ 10,000 $ 10,000 $ 9,822
$ 21,000 $ 21,000 $ 21,000 $ 31,701
$ 2,000 $ 1,500 $ 2,000 $ 2,972
$ 10,000 $ 10,000 $ 10,000 $ 11,738
$ 7,000 $ $ 7,000 $ -
$ $ $ - $ -
$ 5,000 $ 5,000 $ 5,000 $ 5,806
$ 4,000 $ 1,500 $ 4,000 $ 1,376
S 85,000 $ 85,000 $ 85,000 $ 86,149
$ 180,000 $ 180,000 $ 180,000 $ 188,370
EXPENSES
MAINTENANCE :
3340 - Trash Removal Fee
3341- Private Trash Hauling
3342 - Maintenance of Trash Compactor
3343 - New Garbage Barrels
3344 - Park Vehicle Insurance
3345 - Chemicals
3346 - Cleaning Supplies
3346.1-Trash Bags
3346.2 - Hand Towels
3346.3 - Toilet Tissue
3346,4 - Hand Soap
3347 - Tool Purchases
3347,1- Fuel
3348 - Miscellaneous
3349 - General Plumbing Repair and Maintenance
3350 - Maintenance of Irrigation Pumps
3351 - Turf and Irrigation Supplies
3352 - Private Security
3353 - Purchase of Hand Radios
3354 - Maintenance and Repair of Hand Radios
3355 - Maintenance Safety Training
3356 - Facilities Cleaning Contractor
3357 - Infrastructure Studies & Expenses
3358- Seawall Cleaning
MUSEUM PARK:
4500.21- Museum Park Landscape Contractor
4501 - Museum Park Landscape Expenses
4502 - Museum Park Infrastructure and Furnishing
4503 - Museum Park Electricity
4504 - Museum Park Water and Sewer
4505 - Museum Park Consumables
4506 - Museum Park Security
4507- Museum Park Fence and Site Improvements
4508- Museum Park Contingency
FOUNTAIN :
5501 - Fountain Contract and Services
5502 - Fountain Computer Maintenance
5503 - Fountain Chemicals
5504 - Fountain Filters and Screens
5505 - Fountain Miscellaneous Maintenance
TOTAL MAINTENANCE EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2018/2019
Requested
Budget
FY 2018119
$ 1,000
$
$ 5,000
$ 1,500
$ 26,000
$ 2,000
$ 2,000
$ 1,000
$ 1,500
$ 18,000
$ 2,500
$ 6,000
$ 2,500
$ 15,000
$ 150,000
$ 2,000
$ 2,500
$ 26,000
$ 60,000
$ 25,000
$ 25,000
$ 50,000
$ 60,000
$ 20,000
$ 175,000
$ 10,000
$ 125,000
$
$ 15,000
$ 15,000
$ 844,500
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2017/18 FY 2017118 FY 2016/17 FY 2016117
1,000 $ $ 1,000 $
$ - $ $
$ - $ $
$ - $ $
5,000 $ 5,000 $ 5,000 $ 4,822
$ $ $ $
$ 1,500 $ 1,000 $ 1,500 $ 745
$ 26,000 $ 20,000 $ 26,000 $ 19,154
$ 2,000 $ 2,000 $ 2,000 $ 1,922
$ 2,000 $ 1,500 $ 2,000 $ 1,442
$ 1,500 $ 250 $ 1,500 $ 31
$ 1,000 $ $ 1,000 $ 626
$ 20,000 $ 15,000 $ 20,000 $ 12,028
$ 2,500 $ 2,500 $ 2,500 $ 3,304
$ 6,000 $ 6,000 $ 6,000 $ 1,473
$ 2,500 $ - $ 2,500 $ 1,872
$ 20,000 $ 10,000 $ 20,000 $ 8,978
$ 150,000 $ 135,000 $ 150,000 $ 130,700
$ - $ $ $
$ 2,000 $ 500 $ 2,000 $ 170
$ 2,500 $ $ 2,500 $
$ $ - $ $
$ $ $ $
$ 50,000 $ 20,000 $ 50,000 $ 25,735
$ 120,000 $ 100,000 $ 120,000 $ 98,920
$ 30,000 $ 20,000 $ 30,000 $ 19,259
$ 75,000 $ 12,000 $ 75,000 $ 11,434
$ 150,000 $ 12,000 $ 150,000 $ 11,671
$ 100,000 $ 55,000 $ 100,000 $ 51,950
$ 75,000 $ 10,000 $ 75,000 $ 6,669
$ 300,000 $ 145,000 $ 300,000 $ 144,990
$ 25,000 $ $ 25,000 $
$ 125,000 $ - $ 125,000 $ -
$ $ $
$ $ $
15,000 $ 13,150 $ 15,000 $ 11,021
$ - $ - $
15,000 $ 5,000 $ 15,000 $ 4,656
$ 1,325,500 $ 590,900 $ 1,325,500 $ 573,570
20
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2018/2019
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $00.
302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event
of a hurricane.
303 Grants: proposed $00.
304 FPL Fountain Contribution: proposed $00.
305 Miss Curry Gift to Challenger Memorial: proposed $00.
306 City Contribution for Capital Improvements: proposed $00.
21
Maintenance Expenses
3300 Salaries and Wages: proposed
364,129. This includes the salary of the Park Maintenance
Supervisor 3301 who is responsible for the management and coordination of all maintenance
crews and related activities of the Trust $68,624; the salary of the Facilities Coordinator 3301.1
who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance
of Trust facilities $50,906; the salary of the Maintenance Assistant II 3303 who reports to the Park
Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities
$26,000; the salary of the Maintenance Assistant III 3304 who reports to the Park Maintenance
Supervisor and is responsible for the ongoing maintenance of Trust facilities $40,748; the salary
of the Maintenance Assistant IV 3305 who reports to the Park Maintenance Supervisor and is
responsible for the ongoing maintenance of Trust facilities $26,000; the salary of the Maintenance
Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is responsible for the
ongoing maintenance of Trust facilities $34,857; the salary of the Maintenance Assistant VI
3305.2 who reports to the Park Maintenance Supervisor and is responsible for the ongoing
maintenance of Trust facilities $35,714; the salary of the Turf & Irrigation Specialist 3306 who
reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the
flora in Trust facilities $41,156; and funds for the payrolling costs of the Maintenance Department
employees.
3307.1 Maintenance Department Overtime: proposed $55,000. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront Park.
22
3308 Health and Dental Insurance Contribution: proposed $71,600. These funds will be used
to purchase health, dental and vision for the Maintenance Department employees.
3308.1 Employee Retirement Plan: proposed $32,000. These funds will be used for Bayfront
Park maintenance employees' retirement plan.
3309 Challenger Memorial Flower Maintenance: proposed $00.
3310 Architectural Adviser: proposed $00.
3311 Architectural Adviser - Special Projects: proposed $00.
3312 Turf Replacement: proposed $7,500. These funds will be used to purchase replacement
turf on an as needed basis.
3313 New Landscape Plants: proposed $4,000. Theses funds will be used to replace damaged or
dying plants as needed.
3314 Mowing Services: proposed $00.
3315 Fence and Site Improvements: proposed $00.
3316 Bougainvillea Trimming: proposed $00.
3317 Exterminator: proposed $4,500. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $6,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Museum Parks.
3319 Signage: proposed $2,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $250,000. These funds will be used to contract with
23
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities, often resulting from event related damages.
3321 Office Cleaning & Maintenance: proposed $24,188. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3321.1 Restroom Attendants: proposed $00. These funds will be used to contract a cleaning
service provider to clean the restrooms at Bayfront Park.
3322 Pressure Cleaning Equipment Maintenance: proposed $4,000. These funds will be used
to maintain pressure and steam cleaners owned by the Trust.
3323 Ticket Trailers Maintenance and Purchase: proposed $00.
3324 Painting & Accessories: proposed $5,000. These funds will be used to maintain Bayfront
Park' s structures.
3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $7,500. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3327 Purchase of New Closed Van: proposed $00.
3328 Equipment Leasing & Rentals: proposed $2,000. These funds will cover costs to lease
and/or rent equipment associated with Park upkeep and maintenance.
3328.1 Equipment Purchase: proposed $00.
3328.2 Equipment Repairs: proposed $15,000. These funds will cover the cost of a wide range
24
of equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks.
3329 Miscellaneous Supplies: proposed $7,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $10,000. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators.
3331 Park Electrician Ongoing Maintenance: proposed $30,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3332 Lift Station and Pump Service: proposed $4,000. These funds would be used to maintain
Bayfront Park' s lift stations and pit pumps.
3333 Electrical Maintenance Materials: proposed $7,500. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers.
3334 Bulb Fixtures & Poles: proposed $2,500. These funds will be used to replace burnt out
bulbs and damaged and missing electrical poles in Trust facilities.
3335 Air Conditioner Replacement Cost: proposed $00.
3336 Air Conditioning Maintenance Contract: proposed $15,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
25
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $2,500. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south end
service building.
3338 Miami -Dade County Water and Sewer: proposed $85,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $180,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3340 Trash Removal Fee: proposed $1,000. These funds will cover costs imposed by the city to
transport trash from the park to appropriate disposal sites.
3341 Private Trash Hauling: proposed $00. Services provided at no charge through City of
Miami agreement.
3342 Maintenance of Trash Compactor: proposed $00.
3343 New Garbage Barrels: proposed $00.
3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance
for the Park's trucks.
3345 Chemicals: proposed $00.
3346 Cleaning Supplies: proposed $1,500. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $26,000. These funds will be used to purchase trash bags for all
park needs.
26
3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $1,000. These funds will be used to purchase hand soap for use in
park' s restrooms.
3347 Tool Purchases: proposed $1,500. These funds will be used to purchase all tools necessary
to maintain Trust facilities. This includes hand or power tools needed for routine maintenance.
3347.1 Fuel: proposed $18,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellaneous: proposed $2,500. These funds will be used for miscellaneous maintenance.
3349 General Plumbing Repair and Maintenance: proposed $6,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
offices.
3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south end service building.
3351 Turf and Irrigation Supplies: proposed $15,000. These funds will be used to maintain and
upgrade Bayfront and Museum Parks' turf and irrigation system.
3352 Private Security: proposed $150,000. These funds will be used to hire private security,
27
from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
3353 Purchase of Hand -Radios: proposed
00.
3354 Maintenance and Repair of Hand -Radios: proposed $2,000. These funds will be used to
maintain the two-way radio system, for use by park staff and for rental to promoters.
3355 Maintenance Safety Training: proposed $2,500. These funds will be used for safety
training classes for the park's maintenance staff.
3356 Facilities Cleaning Contractor: proposed $00.
3357 Infrastructure Studies and Expenses: proposed $00.
3358 Seawall Cleaning: proposed $26,000. These funds will be used for cleaning of the seawall
along the baywalk in Bayfront Park.
Museum Park Maintenance
4500.21 Museum Park Landscape Contractor: proposed $60,000. The Museum Park
Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance
of Museum Park.
4501 Museum Park Landscape Supplies: proposed $25,000. These funds will be used to
obtain landscape materials for Museum Park, such as mulch, plants, etc.
4502 Museum Park Infrastructure & Furnishing: proposed $25,000. These funds will be
used to maintain infrastructure in Museum Park.
4503 Museum Park Electricity: proposed $50,000. These funds will be used to pay for
electricity in Museum Park.
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4504 Museum Park Water & Sewer: proposed $60,000. These funds will be used for all water
and sewage services in Museum Park.
4505 Museum Park Consumables: proposed $20,000. These funds will be used to purchase
trash bags, fuel, and irrigation supplies for Museum Park.
4506 Museum Park Security: proposed $175,000. These funds will be used to hire private
security, from an existing City of Miami contractor, to provide 24-hour security in Museum Park.
4507 Museum Park Fence and Site Improvements: proposed $10,000. These funds will be
used to maintain the fence surrounding Museum Park, and additional site improvements.
4508 Museum Park Contingency: proposed $125,000. These funds will be used for any
unforeseen Museum Park expenses incurred during the year.
Mildred & Claude Pepper Fountain
5501 Fountain Maintenance Service Contract: proposed $00. Maintenance staff maintains the
Mildred and Claude Pepper Fountain in Bayfront Park.
5502 Fountain Computer Maintenance: proposed $00.
5503 Chemicals: proposed $15,000. These funds will be used to purchase chlorine for the
Mildred and Claude Pepper Fountain in Bayfront Park.
5504 Filters and Screens: proposed $00.
5505 Miscellaneous Maintenance: proposed $15,000. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
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BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2018/2019
Bayfront Park Management Trust Capital Improvement Budget
Notes to Proposed Budget for 2018/2019
EXHIBIT 600
Board Designated Capital Improvement Fund: $2,450,000
Expenses
Fixed Assets and Land Improvements
Purchase of Fixed Assets: proposed $150,000. These funds will be used to replace and acquire
new equipment (computers, printers, scanners, vehicles, gators, etc.) over $750.
Park Structures & Pathways: proposed $150,000. These funds will be used for park pathways
beautification, with a particular focus on the Baywalk.
Park Wayfindings & Furnishings: proposed $100,000. These funds will be used for park
signage and furnishings, including but not limited to benches and trash receptacles.
Park Tree Canopy Expansion: proposed $100,000. These funds will be used for expansion of
the park tree canopy.
Fountain Project: proposed $1,000,000. These funds will be used for improvements to the
fountain.
Playground: proposed $750,000. These funds will be used for a new playground at Museum
Park.
Playground: proposed $200,000. These funds will be used for upgrades to the existing
playground at Bayfront Park.
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BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR 2018 - 2019
Miami City Commission
Bayfront Park Management Trust
Executive Director
Receptionist / Secretary
Maintenance Supervisor
Turf & Irrigation Specialist
Part -Time Electricians
Independent Contractors
Facilities Coordinator
Maintenance Assistant 2
Maintenance Assistant 3
Maintenance Assistant 4
Maintenance Assistant 5
Maintenance Assistant 6
Administrative Director
1
Administrative Assistant — Part Time
Business & Finance Director
HR & Office Coordinator
3..
Bookkeeper
1
Marketing Director
Legal I
Event Manager
Part -Time Event Staff