HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #4590
Date: 08/01/2018
Commission Meeting Date: 09/13/2018
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Plumbing Maintenance and Repair Services
Purpose of Item:
The nature of this item is to establish a resolution of the Miami City Commission,
pursuant to IFB 881381 to establish a contract for plumbing maintenance and repair
services at Police facilities on an as needed and/or emergency basis, with Pipeline
Plumbing Services of Broward, Inc., for an initial contract term of three (3) years, with
the option to renew for two (2) additional one (1) year periods, allocating funds from the
City of Miami Police Department Account No. 00001.191501.546000, and other sources
of funds. Further authorizing the City Manager to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and budgetary approval having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Background of Item:
The City of Miami ("City") has identified a need for plumbing maintenance and repair
services at Police facilities. On June 1, 2018, the Department of Procurement
("Procurement") issued IFB No. 881381, for Plumbing Maintenance and Repair Services
at Police Facilities. As required by the Procurement Code, the IFB was advertised and
issued online. On June 26, 2018, at the bid closing, one (1) bid was received.
Procurement is recommending award to Pipeline Plumbing Services of Broward, Inc.,
which met all requirements, per bid specifications. The estimated contract amount is
$32,000 annually, approximately $160,000 for the five (5) years in the aggregate, on an
as needed and/or emergency basis.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$32,000 Annually (Approximately $160,000 for five (5) years in the aggregate)
General Account No: 00001.191501.546000 and other sources of funds
Department of Police
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Bertine Louissaint
Ronald Papier
Jorge Colina
Luis Hernandez -Torres
Christopher M Rose
Annie Perez
Nikolas Pascual
Valentin J Alvarez
Valentin J Alvarez
Victoria Mendez
Joyce Jones
Mayor's Office
City Clerk's Office
City Clerk's Office
Initial Police Review Completed 08/01/2018 5:01 PM
Police Chief Review Completed 08/01/2018 8:46 PM
Department Head Review Completed 08/03/2018 1:32 PM
Budget Analyst Review Completed 08/03/2018 4:21 PM
Budget Review Completed 08/24/2018 11:45 AM
Procurement Review Completed 08/30/2018 2:53 PM
City Manager Review Completed 08/30/2018 4:11 PM
Legislative Division Review Completed 08/31/2018 11:28 AM
Deputy City Attorney Review Skipped 08/20/2018 9:14 AM
Approved Form and Correctness Completed 08/31/2018 11:28 AM
Meeting Completed 09/13/2018 9:00 AM
Signed by the Mayor Completed 09/24/2018 3:48 PM
Signed and Attested by the City Clerk Completed 09/24/2018 4:35 PM
Rendered Completed 09/24/2018 10:43 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0371
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4590 Final Action Date:9/13/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED JUNE 26, 2018, PURSUANT TO INVITATION FOR BID ("IFB") NO.
881381, FOR PLUMBING MAINTENANCE AND REPAIR SERVICES AT POLICE
FACILITIES FROM PIPELINE PLUMBING SERVICES OF BROWARD, INC., A
FLORIDA PROFIT CORPORATION ("PIPELINE"), THE SOLE RESPONSIVE AND
RESPONSIBLE BIDDER, FOR THE MIAMI POLICE DEPARTMENT ("POLICE") ON
AN AS-NEEDED/EMERGENCY BASIS, FOR AN INITIAL PERIOD OF THREE (3)
YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS; ALLOCATING FUNDS FROM THE POLICE DEPARTMENT ACCOUNT
NO. 00001.191501.546000 AND OTHER SOURCES OF FUNDS, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL
HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
("CITY CODE'), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS
MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, The Miami Police Department ("Police") has a need for plumbing
maintenance and repair services; and
WHEREAS, on June 1, 2018, the Department of Procurement ("Procurement") issued
Invitation for Bid ("IFB") No. 881381 to establish a contract for plumbing maintenance and repair
services at Police facilities on an as needed/emergency basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received June 26, 2018, pursuant to IFB No. 881381, to provide
plumbing maintenance and repair services at Police facilities from Pipeline Plumbing Services of
Broward, Inc., a Florida profit corporation, the sole responsive and responsible bidder, on an as-
needed/emergency basis, for an initial period of three (3) years, with the option to renew for two
(2) additional one (1) year periods, is accepted.
Section 3. Funds to be allocated from the Police Department Account No.
00001.191501.546000, and other sources of funds, subject to the availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized1 to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for said
purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
ey
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor does within (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.