Loading...
HomeMy WebLinkAboutAgenda Item Summary ItemAGENDA ITEM SUMMARY FORM File ID: #4425 Date: 08/03/2018 Commission Meeting Date: 09/13/2018 Requesting Department: Department of Parks and Recreation and Department of Real Estate and Asset Management Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - Roof Cleaning Services Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, pursuant to IFB 774382 to establish a contract for Citywide roof cleaning services at various City of Miami buildings for the Parks and Recreation Department ("Parks"), and Department of Real Estate and Asset Management ("DREAM") on an as needed basis, with IncIan Painting and Waterproofing, Corp., for an initial contract term of three (3) years, with the option to renew for two (2) additional one (1) year periods, allocating funds from Park's General Fund and Capital Fund and miscellaneous funds from DREAM. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City of Miami ("City") has identified a need for Citywide roof cleaning services at various City buildings. On April 19, 2018, the Department of Procurement ("Procurement") issued IFB No. 774382 for Citywide Roof Cleaning at Various City of Miami Buildings. As required by the Procurement Code, the IFB was advertised and issued online. On May 15, 2018, at the bid closing, one (1) bid was received. Procurement is recommending award to IncIan Painting and Waterproofing, Corp., which met all requirements, per bid specifications. The estimated contract amount is $70,200 annually, and $351,000 for all five (5) years in the aggregate. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $70,200 Annually (Approximately $351,000 for five (5) years in the aggregate) General Account No: Park's General Fund and Capital Fund and Miscellaneous Funds from DREAM. Department of Parks and Recreation Kevin M Kirwin Real Estate and Asset Management Aldo Bustamante Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Everton Garvis Christopher M Rose Nzeribe Ihekwaba Fernando Casamayor Valentin J Alvarez Valentin J Alvarez Victoria Mendez Joyce Jones Mayor's Office City Clerk's Office City Clerk's Office Parks Department Head Review Completed 08/06/2018 6:08 AM DREAM Department Head Review Completed 08/06/2018 6:56 AM Budget Analyst Review Completed 08/20/2018 10:35 AM Budget Review Completed 08/24/2018 10:51 AM Assistant City Manager Review Completed 08/24/2018 4:22 PM Assistant City Manager Review Completed 08/24/2018 6:39 PM Legislative Division Review Completed 08/27/2018 10:59 AM Deputy City Attorney Review Skipped 08/17/2018 10:53 AM Approved Form and Correctness Completed 08/29/2018 4:12 PM Meeting Completed 09/13/2018 9:00 AM Signed by the Mayor Completed 09/24/2018 3:44 PM Signed and Attested by the City Clerk Completed 09/24/2018 4:31 PM Rendered Completed 09/24/2018 10:35 PM City of Miami Legislation Resolution Enactment Number: R-18-0363 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4425 Final Action Date:9/13/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED MAY 15, 2018, PURSUANT TO INVITATION FOR BID ("IFB") NO. 774382, FOR CITYWIDE ROOF CLEANING SERVICES AT VARIOUS CITY OF MIAMI ("CITY") BUILDINGS FROM INCLAN PAINTING AND WATERPROOFING, CORP., A FLORIDA PROFIT CORPORATION ("INCLAN"), THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PARKS AND RECREATION DEPARTMENT ("PARKS") AND THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT ("DREAM") ON AN AS -NEEDED BASIS, FOR AN INITIAL PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE PARKS GENERAL FUND AND CAPITAL FUND AND MISCELLANEOUS FUNDS FROM DREAM, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Parks and Recreation Department ("Parks") and the Department of Real Estate and Asset Management ("DREAM") have a need for roof cleaning services; and WHEREAS, on April 19, 2018, the Department of Procurement ("Procurement") issued Invitation for Bids ("IFB") No. 774382 to establish a contract for Citywide roof cleaning services at various City buildings on an as needed basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received May 15, 2018, pursuant to IFB No. 774382, to establish a contract for Citywide roof cleaning services at various City buildings from Inclan, the sole responsive and responsible bidder, on an as -needed basis, for an initial period of three (3) years, with the option to renew for two (2) additional one (1) year period, is accepted. Section 3. Funds to be allocated from the Parks General Fund, Capital Fund, and Miscellaneous funds from DREAM, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor does within (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.