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Home My WebLink AboutExhibitBloomberg . Philanthropies March 26, 2018 The Honorable Mayor Francis Suarez City of Miami Office of the Mayor 3500 Pan American Drive Miami, FL 33233 Honorable Mayor Suarez: Congratulations on being named a Bloomberg Philanthropies 2018 Mayors Challenge Champion City. As a Champion City, Miami will receive a total of up to $100,000 to support the testing phase of your idea. These funds should be used in accordance with the testing plan and budget that was submitted with your application, The grant will commence upon receipt of payment and will conclude on August 20, 2018 when final applications are due for the Bloomberg Philanthropies Mayors Challenge. If all funds are not expended by that time, the City should provide a written proposal for use of the remaining funds to continue to advance this idea for approval by Bloomberg Philanthropies. We expect that the City will adhere to all applicable laws, regulations and procurement rules. The final Mayors Challenge application will ask you to report on the outcome of the City's testing phase. Additional interim reports may be requested at any time. If you have any questions or concerns, please reach out to me at anne@bloomberg.org or (212) 205-0126. Sincerely, culmk.L. Anne Emig Bloomberg Philanthropies 25 East 78tn Street, New York, NY 10075 City of Miami Budget Narrative We will conduct four tests to validate four core assumptions of our idea: • Assumption 1: Data experts can agree on a set of "priority data points" related to climate risk that can be used to inform residents, reduce uncertainty, and drive mitigation activities. (Tested early April) Test 1: City will organize a "Data Expert Speed Dating / Data Mixer" event. This "gamified" experience will convene data experts/owners, ask them to "pitch their data point in under 2 minutes", speed -dating -style to each other. Experts will be given a form by which to rate each other's pitches. The goal is to very quickly rate existing data sets, gather quantitative data, and have data experts learn about other data sets. The mixer portion of the event will ask experts (having learned from speed dating intro) to self organize into related data sets. The exercise will help us understand how experts currently understand resilience data and how they think it should be organized. • Assumption 2: Residents and other stakeholders can make better decisions if presented with data -driven "stories". (Tested early April — May) • Test 2: We will present residents with "stories" crafted from priority data (identified in Test 1) and then ask them to a) think aloud b) complete a short quantitative survey c) ask them to co -create a mitigation activity or visualization that directly relates to one of the presented priority data points/data stories. • Assumption 3: Users will be able to make better decisions if presented with certain types of data visualizations (May/June/July) • Test 3: Data Illustrator will compose a variety of data visualization options (from sketches to more refined iterations; based on lessons learned in Test 2) to see which resonate with users during testing. Users will be convened to conduct a series of A/B tests. Assumption 4: Users will be able to make better decisions and be more engaged in mitigation efforts if they can make adjustments to variables in an interactive, web -based environment. (May/June/July) • Test 4: Very basic interactive iterations of data illustrations from Test 3 will be built to test how users interact when allowed to adjust variables. This will only include a very limited set of variable. Also, functionality will be very limited to only test minimum viability. A data architect will be engaged at this phase, only to assess the feasibility of bringing together the identified priority data sources in future phases. In order to test these assumptions, the bulk of the Mayors Challenge grant funds will go to: • Development of data Illustrations to testa variety of data visualization techniques / options with goal of identifying which drive most engagement in users. • Hiring a product manager with expertise in user experience design, software dev to make sure testing and project design stay on a steady rhythm with an eye toward eventual web tool. Project Manager will drive A/B testing early on and transition into development of early -stage minimum viable product (MVP) toward last couple moths of engagement. • Engaging a Data Architect to provide initial assessment of how best to architect/ integrate data sets from different sources. This will provide important insights about overall technical feasibility of project. • Event Food, supplied, post -its • Marketing materials • Software Subscriptions (possibly data exploration / illustration, A/B testing tools; dependent on needs of consultants) • Laptops, printing, and office supplies Tool 0t Estimating Your Sago IE Wmate Your Budges Use this toolto think thrmugb town projected budge) for the Test i team phew. Rut w41 Include all prototypes and test currently plam., n wM as possible lute tests. City Nome: Step 3 Coy o1 Miami Suhmonharts. 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