HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAM FLOFODA
TO
FROM Annie Perez, CPPO
Director of Procurement
Emilio T. Gonzalez, Ph.D.
City Manager
RECOMMENDATION:
INTER -OFFICE MEMORANDUM
DATE
F3LJELIECT
May 22, 2018
Recommendation for Approval to
Award Contract for Poured -In -
Place Rubber Surface Repair
Services (Pre -Qualified Pool)
REFERENCES
OUESInvitation for Bid (IFB) No. 783382
ENCL
Based on the findings below, the Procurement Department (-Procurement") hereby recommends
award of a Pre -qualified Pool for the Parks and Recreation Department (-Parks"), on an as
needed basis, with two responsive and responsible vendors Robertson Industries, Inc.
("Robertson") and Leadex Corporation ("Leadex") for poured -in -place rubber surface repair
services. Both firms have met the requirements, per bid specifications.
Contract Number/Title: IFB No.783382, Poured -In -Race Rubber Surface Repair Services
(Pre -Qualified Pool)
Contract Amount: $275,000 annually (Approximately, $1,650,000 for a total of six (6)
years in the aggregate).
Contract Term: Initial term of three (3) years, with the option to renew for three (3)
additional one (1) year periods.
Recornmended Vendors: Robertson Industries, Inc., and Leadex Corporation
BACKGROUND:
On March 16, 2018, Procurement issued IFB No. 783382, under full and open competition, As
required by the Procurement Code, the IFB was advertised and issued online. Three (3) bids
were received, One (1) bid was deemed non -responsive; two (2) bids were deemed responsive,
and subsequently evaluated following the guidelines published in the bid. Both firms met the
requirements to participate in the Pre -Qualification Pool. Consequently, approval of this
recommendation to award multiple contracts is requested. Your signature below will indicate
approval of this recommendation.
Approved:
cc: Sandra Bridgeman, Assistant City Manager, Chief Financial Officer
Nzeribe Ihekwaba, Ph.D., Assistant City Manager
Kevin Kerwin, Director, Parks and Recreation
Lydia Osborne, Ph.D., CPPB, CPPO, Assistant Director/Chief Negotiator, Procurement
PR 1 S02_