HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #4230
Date: 06/07/2018
Commission Meeting Date: 07/26/2018
Requesting Department: Department of
Parks and Recreation
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Poured -In -Place Rubber Surface Repair Services
Purpose of Item:
The nature of this item is to establish a resolution of the Miami City Commission,
pursuant to IFB 783382 to establish a Pre -qualified Pool for poured -in -place rubber
surface repair services for the Parks and Recreation Department ("Parks"), on an as
needed basis, with various vendors Robertson Industries, Inc., (" Robertson") and
Leadex Corporation ("Leadex"), for an initial contract term of three (3) years, with the
option to renew for three (3) additional one (1) year periods. Authorizing the City
Manager to add suppliers to the contract as deemed necessary by the City. Further
authorizing the City Manager to negotiate and execute all other documents, including
any amendments, renewals, and extensions, subject to allocations, appropriations and
budgetary approval having been previously made, and in compliance with applicable
provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable
to the City Attorney, and in compliance with applicable regulations, as may be
necessary for said purpose.
Background of Item:
On March 16, 2018, the Procurement Department ("Procurement") issued IFB No.
783382. As required by the Procurement Code, the IFB was advertised and issued
online. On April 10, 2018, at the bid closing, three (3) bids were received. All bids were
evaluated; one bid from No -Fault Group, Inc. was deemed non -responsive for qualifying
their pricing. Procurement is recommending award for the Pre -qualified Pool to
Robertson, and Leadex, which met all requirements, per bid specifications. The
estimated contract amount is $275,000 annually, and $1,650,000 for all six (6) years in
the aggregate.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$275,000 Annually (Approximately $1,650,000 for six (6) years in the aggregate)
General Account No: General Fund and other funding sources
Department of Parks and Recreation Kevin M Kirwin
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Luis Hernandez -Torres
Christopher M Rose
Annie Perez
Nzeribe Ihekwaba
Valentin J Alvarez
Miriam Arcia
Valentin J Alvarez
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Rendered
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Skipped
Completed
Completed
Completed
Clerk Completed
Completed
06/08/2018 8:38 AM
06/18/2018 3:22 PM
06/19/2018 1:11 PM
06/25/2018 9:04 AM
06/26/2018 3:38 PM
06/26/2018 3:38 PM
06/27/2018 11:40 AM
06/29/2018 11:16 AM
06/29/2018 11:33 AM
07/26/2018 9:00 AM
08/06/2018 4:10 PM
08/06/2018 4:40 PM
08/06/2018 4:41 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0342
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4230 Final Action Date:7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED APRIL 10, 2018, PURSUANT TO INVITATION FOR BID ("IFB") NO.
783382, TO ESTABLISH A PRE -QUALIFIED POOL, FOR POURED -IN -PLACE
RUBBER SURFACING REPAIR SERVICES FROM ROBERTSON INDUSTRIES, INC.
("ROBERTSON"), AND LEADEX CORPORATION ("LEADEX"), THE TWO MOST (2)
RESPONSIVE AND RESPONSIBLE BIDDERS, FOR THE PARKS AND RECREATION
DEPARTMENT ("PARKS"), ON AN AS -NEEDED BASIS, FOR AN INITIAL PERIOD OF
THREE (3) YEARS, WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL
ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE PARKS GENERAL
FUND AND OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE
CITY MANAGER TO ADD SUPPLIERS TO THE CONTRACT AS DEEMED
NECESSARY BY THE CITY; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE
CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, the City of Miami ("City") Parks has a need for poured -in -place rubber
surfacing repair services; and
WHEREAS, on March 16, 2018, the Department of Procurement ("Procurement") issued
Invitation for Bid ("IFB") No. 783382 to establish a pre -qualified pool for poured -in -place rubber
surfacing repair services on an as needed basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received April 10, 2018, pursuant to IFB No. 783382, to establish a
pre -qualified pool for the purchase of poured -in -place rubber surfacing repair services from
Robertson Industries, Inc. ("Robertson") and Leadex Corporation ("Leadex"), the two most (2)
responsive and responsible bidders, on an as -needed basis, for an initial period of three (3)
years, with the option to renew for three (3) additional one (1) year periods, are accepted.
Section 3. Funds to be allocated from the Parks General Fund and other funding
sources, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5. The City Manager is further authorized' to add suppliers to the contract as
deemed necessary by the City.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor
ey 6/29/2018
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.