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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4296 Date: 06/22/2018 Commission Meeting Date: 07/26/2018 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Procurement of Ammunition - NPEE L.0 and Lawmen's and Shooters Supply, Inc. Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, with attachments, authorizing the procurement of ammunition from two (2) vendors, NPEE, L.0 d/b/a National Police Ammunition ("NPEE") and Lawmen's and Shooters Supply, Inc. ("Lawmen"), for the Department of Police ("Police"), pursuant to Section 18-111 of the Code of the City of Miami, Florida as amended, utilizing the competitively solicited and existing Village of Indian Creek, FL ("Indian Creek") Contract ITB No.2017.5.18AB through May 23, 2020, subject to any amendments, extensions and/or replacement contracts by Indian Creek; authorizing the City Manager to execute the Supplemental Agreements in substantially the attached form, further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: Police is seeking to establish an agreement for the purchase of ammunition (lead-free, zinc and other ammunition) for its Special Weapons and Tactics Team ("SWAT") and Training Unit. Accessing Indian Creek Contract's ITB No.2017.5.18AB will allow the City to enter into an agreement with NPEE and Lawmen, for the purchase of these items. This contract's initial term will expire on May 23, 2020. The contract includes two (2) one (1) year optional renewal periods. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $285,000 annually (estimated); $1,140,000 (estimated) in the aggregate for the remaining two (2) years of the initial term, and the two (2) optional one (1) year renewal periods General Account No: 00001.191501.667000 - $240,000 (estimated) 00001.190101.667000 - $45,000 (estimated.) Department of Police Department of Police Department of Police Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Bertine Louissaint Ronald Papier Jorge Colina Luis Hernandez -Torres Christopher M Rose Nikolas Pascual Valentin J Alvarez Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Initial Police Review Completed 06/22/2018 3:56 PM Police Chief Review Completed 06/22/2018 11:53 PM Department Head Review Completed 06/25/2018 8:16 AM Budget Analyst Review Completed 06/29/2018 9:54 AM Budget Review Completed 06/30/2018 12:49 PM City Manager Review Completed 07/09/2018 4:33 PM Legislative Division Review Completed 07/10/2018 9:25 AM Deputy City Attorney Review Skipped 07/10/2018 9:24 AM Approved Form and Correctness Completed 07/16/2018 11:20 AM Meeting Completed 07/26/2018 9:00 AM Signed by the Mayor Completed 08/06/2018 4:09 PM Signed and Attested by the City Clerk Completed 08/06/2018 4:44 PM Rendered Completed 08/06/2018 4:44 PM City of Miami Legislation Resolution Enactment Number: R-18-0341 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4296 Final Action Date:7/26/2018 A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE PROCUREMENT OF LEAD FREE, ZINC AND OTHER AMMUNITION FROM TWO (2) SUPPLIERS, NPEE L.C, A FLORIDA LIMITED LIABILITY COMPANY, D/B/A NATIONAL POLICE AMMUNITION ("NPEE"), AND LAWMEN'S AND SHOOTERS' SUPPLY, INC., A FLORIDA PROFIT CORPORATION ("LAWMEN"), FOR THE MIAMI POLICE DEPARTMENT ("POLICE"), PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), UTILIZING THE COMPETITIVELY SOLICITED AND EXISTING VILLAGE OF INDIAN CREEK, FLORIDA ("INDIAN CREEK") CONTRACT INVITATION TO BID ("ITB") NO. 2017.5.18AB, EFFECTIVE THROUGH MAY 23, 2020, USING FUNDS FROM POLICE GENERAL OPERATING ACCOUNTS NO. 00001.191501.667000 AND 00001.190101.667000; SUBJECT TO ANY RENEWALS, EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY INDIAN CREEK; AUTHORIZING THE CITY MANAGER TO EXECUTE A SUPPLEMENTAL AGREEMENT WITH EACH SUPPLIER, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO PRIOR ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVALS HAVING BEEN MADE, AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, BUT NOT LIMITED TO, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, THE ANTI -DEFICIENCY ACT, AND THE FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS, AS MAY BE REQUIRED FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Police Department ("Police") is seeking to establish a contract for the purchase of lead free, zinc and other ammunition for use by its Special Weapons and Tactics ("SWAT") Team and Training Unit; and WHEREAS, the authority to use Village of Indian Creek, Florida ("Indian Creek") Contract ITB No. 2017.5.18AB for Ammunition, effective through May 23, 2020 ("Contract") will enable Police to enter into an agreement for this purchase with NPEE L.C, a Florida limited liability company, d/b/a National Police Ammunition ("NPEE"), and Lawmen's and Shooters' Supply, Inc., a Florida profit corporation ("Lawmen"); and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that said Indian Creek Contract was entered into pursuant to a competitive process in compliance with the City's laws, policies and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of lead free, zinc and other ammunition from two (2) suppliers, NPEE and Lawmen, for the Police, pursuant to Section 18-111 of the City Code, utilizing the competitively solicited and existing Indian Creek Contract, using funds from Police General Operating Accounts No. 00001.191501.667000 and 00001.190101.667000, subject to any renewals, extensions and/or replacement contracts by Indian Creek, is approved. Section 3. The City Manager is authorized' to execute a Supplemental Agreement with each NPEE and Lawmen, in substantially the attached form. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to prior allocations, appropriations, and budgetary approval, having been made, and in compliance with all applicable provisions of the City Code, including, but not limited to, the City's Procurement Ordinance, the Anti -Deficiency Act, and the Financial Integrity Principles, all as set forth in the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable rules and regulations, as may be required for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.