HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #4428
Date: 07/02/2018
Commission Meeting Date: 07/26/2018
Type:
Subject:
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: District 5
Resolution
Award Contract - Overtown Greenway Phase 2
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received on June 6, 2018 for a construction contract with R&G
Engineering, Inc. (R&G), the lowest responsive and responsible bidder, pursuant to
Invitation to Bid (ITB) No. 17-18-029 for the Overtown Greenway at NW 11th Terrace -
Phase 2, Project No. B-30624, in the amount of $1,804,667.79, plus a ten percent
(10%) Owner's Contingency Allowance in the amount of $180,466.77, for a total
contract amount not -to -exceed $1,985,134.56, allocating funds from Office of Capital
Improvements Project No. B-30624.
Background of Item:
On April 23, 2018, the Department of Procurement (Procurement) issued ITB No. 17-
18-029 - Overtown Greenway at NW 11th Terrace - Phase 2, Project No. B-30624
(Project) under full and open competition to obtain construction services. On the ITB
closing date, June 6, 2018, four (4) bids were received in response to the ITB. R&G
was the lowest responsive and responsible bidder for the Project. Procurement hereby
recommends award of the contract to R&G, whose total base bid amount is
$1,804,667.79, plus a ten percent (10%) Owner's Contingency Allowance in the amount
of $180,466.77, for a total contract amount not -to -exceed $1,985,134.56.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Total Fiscal Impact:
$1,985,134.56
Project No.: B-30624
Office of Capital Improvements
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
Reviewed B
Steven Williamson
Yvette Smith
Christopher M Rose
Nzeribe Ihekwaba
Valentin J Alvarez
Department Head Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
Completed
Completed
Completed
Completed
Completed
07/05/2018 12:15 PM
07/10/2018 6:34 PM
07/12/2018 12:25 PM
07/12/2018 3:47 PM
07/12/2018 3:49 PM
City Manager's Office Nikolas Pascual City Manager Review Completed 07/12/2018 5:04 PM
Office of the City Attorney Valentin J Alvarez Deputy City Attorney Review Skipped 07/12/2018 3:49 PM
Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 07/12/2018 5:07 PM
City Commission Nicole Ewan Meeting Completed 07/26/2018 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 08/06/2018 4:07 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 08/06/2018 4:45 PM
Office of the City Clerk City Clerk's Office Rendered Completed 08/06/2018 4:46 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0339
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4428 Final Action Date:7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED ON JUNE 6, 2018, PURSUANT TO INVITATION
TO BID ("ITB") NO. 17-18-029, FROM R&G ENGINEERING, INC., A FLORIDA PROFIT
CORPORATION ("R&G"), THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH R&G, IN SUBSTANTIALLY THE ATTACHED FORM, CONSISTING OF THE ITB
DOCUMENTS AND ATTACHMENTS, TO PROVIDE CONSTRUCTION SERVICES
FOR THE OVERTOWN GREENWAY AT NORTHWEST 11TH TERRACE — PHASE 2,
PROJECT NO. B-30624, IN THE AMOUNT OF ONE MILLION EIGHT HUNDRED
FOUR THOUSAND SIX HUNDRED SIXTY SEVEN DOLLARS AND SEVENTY NINE
CENTS ($1,804,667.79) FOR THE SCOPE OF WORK, PLUS AN OWNER'S
CONTINGENCY ALLOWANCE IN THE AMOUNT OF ONE HUNDRED EIGHTY
THOUSAND FOUR HUNDRED SIXTY SIX DOLLARS AND SEVENTY SEVEN
($180,466.77), FORA TOTAL NOT -TO -EXCEED AWARD VALUE OF ONE MILLION
NINE HUNDRED EIGHTY FIVE THOUSAND ONE HUNDRED THIRTY FOUR
DOLLARS AND FIFTY SIX CENTS ($1,985,134.56); ALLOCATING FUNDS FROM
THE OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. B-30624;
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO PRIOR ALLOCATIONS, APPROPRIATIONS, AND
BUDGETARY APPROVALS HAVING BEEN MADE, AND IN COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT
ORDINANCE, THE ANTI -DEFICIENCY ACT, AND THE FINANCIAL INTEGRITY
PRINCIPLES, ALL AS SET FORTH IN THE CITY CODE, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE RULES
AND REGULATIONS, AS MAY BE REQUIRED FOR SAID PURPOSE.
WHEREAS, on April 23, 2018, the City of Miami ("City") Department of Procurement
("Procurement") issued Invitation to Bid ("ITB") No. 17-18-029 for construction services in the
Overtown Greenway at Northwest 11 th Terrace — Phase 2, Project No. B-30624 ("Project"); and
WHEREAS, four (4) bids were received by the Office of the City Clerk on June 6, 2018;
and
WHEREAS, Procurement has determined that R&G Engineering, Inc., a Florida profit
corporation ("R&G"), is the lowest responsive and responsible bidder with a bid in the amount of
One Million Eight Hundred Four Thousand Six Hundred Sixty Seven Dollars and Seventy Nine
Cents ($1,804,667.79); and
WHEREAS, the City Manager seeks authorization to execute an Agreement with R&G in
the amount of One Million Eight Hundred Four Thousand Six Hundred Sixty Seven Dollars and
Seventy Nine Cents ($1,804,667.79), plus an Owner's Contingency Allowance in the amount of
One Hundred Eighty Thousand Four Hundred Sixty Six Dollars and Seventy Seven Cents
($180,466.77), for a total not -to -exceed award value of One Million Nine Hundred Eighty Five
Thousand One Hundred Thirty Four Dollars and Fifty Six Cents ($1,985,134.56); and
WHEREAS, funds in the amount of One Million Nine Hundred Eighty Five Thousand
One Hundred Thirty Four Dollars and Fifty Six Cents ($1,985,134.56) are to be allocated from
Office of Capital Improvements ("OCI") Project No. B-30624;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The bid received on June 6, 2018, pursuant to ITB No. 17-18-029, from R&G,
the lowest responsive and responsible bidder, to provide construction services for the Project, in
the amount of One Million Eight Hundred Four Thousand Six Hundred Sixty Seven Dollars and
Seventy Nine Cents ($1,804,667.79) for the scope of work, plus an Owner's Contingency
Allowance in the amount of One Hundred Eighty Thousand Four Hundred Sixty Six Dollars and
Seventy Seven Cents ($180,466.77), for a total not -to -exceed award value of One Million Nine
Hundred Eighty Five Thousand One Hundred Thirty Four Dollars and Fifty Six Cents
($1,985,134.56), allocating funds from OCI Project No. B-30624, is accepted.
Section 3. The City Manager is authorized' to execute an Agreement with R&G, in
substantially the attached form, consisting of the ITB documents and attachments.
Section 4. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to prior allocations,
appropriations, and budgetary approvals having been made, and in compliance with all
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including, but not limited to, the City of Miami's Procurement Ordinance, the Anti -Deficiency Act,
and the Financial Integrity Principles, all as set forth in the City Code, in a form acceptable to
the City Attorney, and in compliance with all applicable rules and regulations, as may be
required for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
"ri e tCity ttor
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.