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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4359 Date: 06/26/2018 Commission Meeting Date: 07/26/2018 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Amendment No. 1 - HNTB Corporation, Inc. Purpose of Item: The purpose of this item is to authorize the City Manager to execute Amendment No. 1 to the PSAs with HNTB and Kimley-Horn, for the provision of Transportation Program Support Services, increasing the authorized Compensation Limit by an amount not -to - exceed $500,000, respectively, for a total amount not -to -exceed $1,000,000 each. Funds are to be allocated from the corresponding capital improvement projects and departmental budgets, for said purposes. Background of Item: On December 14, 2016, pursuant to City of Miami ("City") Procurement Code Section 18-87, Request for Qualification ("RFQ") 15-16-028, the City Manager authorized the execution of PSAs with HNTB and Kimley-Horn, for the provision of Transportation Program Support Services, in an amount not to exceed $500,000, for each firm. HNTB and Kimley-Horn are actively rendering professional consulting services on several City projects, which require the continuation of transportation and transit administration services. However, the existing Compensation Limit, for each firm, is not sufficient to address the costs associated with the outstanding and foreseeable future transportation and transit administration assignments. Therefore, it is in the best interest of the City to enter into Amendment No. 1 to the PSAs with said firms, increasing the Compensation Limit by an amount not to exceed $500,000, respectively, for a total amount not to exceed $1,000,000 each. Funds are to be allocated from the appropriate capital improvement projects and departmental budgets. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $1,000,000 ($500,000 for each firm) General Account No: Various Project No.: Various Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Steven Williamson Yvette Smith Christopher M Rose Annie Perez Nzeribe Ihekwaba Nikolas Pascual Marta Gomez Marta Gomez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 07/05/2018 12:14 PM Budget Analyst Review Completed 07/10/2018 8:06 PM Budget Review Completed 07/12/2018 12:19 PM Procurement Review Completed 07/13/2018 10:12 AM Assistant City Manager Review Completed 07/13/2018 12:38 PM City Manager Review Completed 07/16/2018 11:33 AM Legislative Division Review Completed 07/16/2018 12:50 PM Deputy City Attorney Review Skipped 07/16/2018 12:50 PM Approved Form and Correctness Completed 07/16/2018 12:54 PM Meeting Completed 07/26/2018 9:00 AM Signed by the Mayor Completed 08/06/2018 4:07 PM Signed and Attested by the City Clerk Completed 08/06/2018 4:46 PM Rendered Completed 08/06/2018 4:46 PM City of Miami Legislation Resolution Enactment Number: R-18-0338 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4359 Final Action Date:7/26/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENTS WITH HNTB CORPORATION, A FOREIGN PROFIT CORPORATION ("HNTB"), AND KIMLEY-HORN AND ASSOCIATES, INC., A FOREIGN PROFIT CORPORATION ("KIMLEY-HORN"), FOR THE PROVISION OF TRANSPORTATION PROGRAM SUPPORT SERVICES, FOR ADDITIONAL WORK IN AN AMOUNT NOT -TO -EXCEED $500,000.00 FOR EACH FIRM, THEREBY INCREASING THE TOTAL COMPENSATION LIMIT FROM $500,000.00 TO AN AMOUNT NOT -TO -EXCEED $1,000,000.00 EACH; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PSA WITH EACH FIRM, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to City of Miami ("City") Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 15-16- 028, the City authorized the execution of Professional Services Agreements ("PSA") with HNTB Corporation, a foreign profit corporation ("HNTB"), and Kimley-Horn and Associates, Inc., a foreign profit corporation ("Kimley-Horn"), for the provision of Transportation Program Support Services, in an amount not to exceed $500,000.00 for each firm; and WHEREAS, HNTB and Kimley-Horn are actively rendering professional consulting services on several City projects, which require the continuation of transportation and transit administration services; and WHEREAS, the existing Compensation Limit, for each firm, is not sufficient to address the costs associated with the outstanding and foreseeable future transportation and transit administration assignments; and WHEREAS, Amendment No. 1, attached and incorporated, increases the Compensation Limit with each firm by an amount not -to -exceed $500,000.00, thereby increasing the total Compensation Limit from $500,000.00 to an amount not -to -exceed $1,000,000.00 each; and WHEREAS, funds are to be allocated from the appropriate capital improvement projects and departmental budgets; and WHEREAS, the above referenced PSAs were awarded pursuant to Section 287.055, Florida Statutes, the Consultant's Competitive Negotiation Act ("CCNA") and the applicable provisions of the City Procurement Ordinance, which provide that there are compensation limits for Continuing Contracts, as defined by CCNA, which apply to these PSAs; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the PSAs with HNTB and Kimley-Horn for the provision of Transportation Program Support Services, in an amount not -to -exceed $500,000.00, for each firm, thereby increasing the total Compensation Limit from $500,000.00 to a total amount not -to - exceed $1,000,000.00 each, is authorized: Section 3. Funds for said increase to be allocated from the appropriate capital improvement projects and departmental budgets. Section 4. The City Manager is authorized1 to execute Amendment No. 1 to the PSAs with HNTB and Kimley-Horn, in substantially the attached form, as may be necessary for said purposes. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 7/16/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.