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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4488 Date: 07/10/2018 Commission Meeting Date: 07/26/2018 Requesting Department: Office of Community Investment Sponsored By: District Impacted: All Type: Resolution Subject: Allocate Funds - Sundari Foundation Lotus House Purpose of Item: It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving the City Manager's written finding that competitive negotiation methods are not practicable for the allocation of funds from the Office of Community Investment to The Sundari Foundation, Inc. for meals provided by Lotus House at Lotus Village. Background of Item: The Sundari Foundation, Inc., a not -for -profit corporation, works through Lotus House to provide shelter and services for women, youth, and children in Miami experiencing homelessness. The food and meals will be provided at Lotus Village. Lotus Village is a center for innovation with effective methods to end and prevent homelessness for children and families who are amongst the most fragile and needy. Lotus Village has expanded the capacity of Lotus House to shelter 490+ women, youth and children (or an estimated 900+ per year). The $35,000 will aid with food and meal expenses at Lotus Village. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $35,000.00 General Account No: 00001.980000.882000.0000.00000 P: 15-980001 A: 2315 T: 05 E: Aid to Private Organization 0: 980000 City Manager's Office Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Reviewed B Milton D Vickers Aniska Elliott Christopher M Rose Nikolas Pascual Valentin J Alvarez Domini J. Gibbs Barnaby L. Min Department Head Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Completed Completed Completed Completed Completed Completed Completed 07/11/2018 3:36 PM 07/12/2018 12:25 PM 07/12/2018 12:28 PM 07/12/2018 1:20 PM 07/12/2018 1:22 PM 07/14/2018 6:27 PM 07/16/2018 10:27 AM Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 07/16/2018 12:26 PM 07/26/2018 9:00 AM 08/06/2018 3:45 PM 08/06/2018 4:56 PM 08/06/2018 4:56 PM City of Miami Legislation Resolution Enactment Number: R-18-0330 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4488 Final Action Date:7/26/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS FROM THE OFFICE OF COMMUNITY INVESTMENT IN A TOTAL AMOUNT NOT TO EXCEED $35,000.00 TO THE SUNDARI FOUNDATION, INC. A FLORIDA NOT FOR PROFIT CORPORATION, TO PROVIDE MEALS BY LOTUS HOUSE AT THE LOTUS VILLAGE LOCATION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, the Sundari Foundation, Inc. is a not -for -profit corporation ("Sundari Foundation") that serves high special needs homeless women and youth in Miami -Dade County through the Lotus House; and WHEREAS, the Sundari Foundation provides meals through the Lotus House at the Lotus Village location to an estimated 900 plus women and youth annually; and WHEREAS, the City Manager has made a written finding, attached and incorporated as Attachment "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous to the City; and WHEREAS, the City of Miami ("City") wishes to enter into an agreement with the Sundari Foundation for a total amount not to exceed $35,000.00 to provide meals at the Lotus Village location; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Attachment "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code and waiving the requirements for said procedures is ratified, approved, and confirmed. Section 3. The Office of Community Investment is authorized' to allocate funds in a total amount not to exceed $35,000.00 for meals by Lotus House at the Lotus Village location. Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents, in a form acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 7/16/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.