HomeMy WebLinkAboutR-18-0328City of Miami
Resolution R-18-0328
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4347 Final Action Date: 7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY
MANAGER'S FINDINGS AND RECOMMENDATIONS IN EXHIBIT "A,"
ATTACHED AND INCORPORATED, THAT COMPETITIVE NEGOTIATION
METHODS AND PROCEDURES ARE NOT PRACTICABLE OR
ADVANTAGEOUS PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE
CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE
REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE FINDINGS
AND RECOMMENDATIONS OF THE CITY OF MIAMI'S ("CITY")
DEPARTMENT OF GRANTS ADMINISTRATION THAT EXCEPTIONAL
CONSULTING EDUCATIONAL LEADERS, INC., A FLORIDA FOR -PROFIT
CORPORATION ("SERVICE PROVIDER"), IS THE MOST QUALIFIED
ORGANIZATION TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES,
MENTORING, COMMUNITY WORKSHOPS, AND OTHER SUCH ACTIVITIES
IN CONJUNCTION WITH PARENTING SERVICES (COLLECTIVELY,
"PROGRAM SERVICES") AT VARIOUS CHILDCARE CENTERS WITHIN THE
CITY FOR THE FAMILIES FIRST PARENTING PROGRAM ("PROGRAM");
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, SERVICE AUTHORIZATION
LETTERS, PROFESSIONAL SERVICE AGREEMENTS, AND AMENDMENTS,
EXTENSIONS, RENEWALS, AND MODIFICATIONS, AS NECESSARY AND IN
COMPLIANCE WITH THE RELATED CHILDREN'S TRUST CONTRACT
("TRUST CONTRACT"), WITH THE SERVICE PROVIDER, IN AN AMOUNT
NOT TO EXCEED EIGHTY THOUSAND DOLLARS ($80,000.00) FOR A
PERIOD COMMENCING AUGUST 1, 2018 THROUGH JULY 31, 2019, WITH
THE OPTIONS TO RENEW FOR UP TO FIVE (5) ADDITIONAL PERIODS AT
THE SAME NOT TO EXCEED AMOUNT, UNDER THE SAME TERMS AND
CONDITIONS FOR COMPLIANCE, WITH THE PROGRAM AND THE TRUST
CONTRACT, SUBJECT TO BUDGETARY APPROVAL AT TIME OF NEED.
WHEREAS, the City of Miami's ("City") Office of Grants Administration ("OGA") has
been awarded a reimbursement grant from The Children's Trust ("Trust") for the City's Families
First Parenting Program ("Program") in an amount not to exceed One Hundred Seventy -Three
Thousand One Hundred Seventy Dollars ($173,170.00) ("Grant") for the period from August 1,
2018 through July 31, 2019, for services for the Program to be provided at various childcare
centers within the City and pursuant to the negotiated contract ("Trust Contract") between the
City and the Trust, for said purposes; and
City of Miami Page 1 of 3 File ID: 4347 (Revision:) Printed On: 4/3/2025
File ID: 4347 Enactment Number: R-18-0328
WHEREAS, the Program is comprised of a cooperative effort between the OGA and one
(1) for -profit organization, Exceptional Consulting for Educational Leaders, Inc., a Florida profit
corporation ("Service Provider"), for its successful implementation; and
WHEREAS, the Program's goals are to improve literacy skills, to provide parent -child
activities, to strengthen oral language development, and to give parents a venue to share
concerns, learn new behavior strategies, and connect to a variety of support family stability
programs; and
WHEREAS, the 2018-2019 Children's Trust Notice of Funding Application requires the
City to have an established relationship with the Service Provider identified in the application
and the proposed Professional Service Agreement ("Agreement") is a continuation of said
services; and
WHEREAS, the Service Provider was determined by the OGA in connection with the
Trust Contract to be the most advantageous organization in the City's best interest to provide
instruction, family activities, mentoring, community workshops, and other such activities in
conjunction with parenting services (collectively, "Program Services") at day care centers within
the City; and
WHEREAS, pursuant to Exhibit "A," attached and incorporated, the City Manager has
approved the findings and recommendations of the OGA and has made findings that pursuant
to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"),
competitive negotiation methods and procedures are not practicable or advantageous for
obtaining said Program Services and has recommended to the City Commission that the
findings and recommendations be adopted and that competitive bidding methods and
procedures be waived for the Program Services; and
WHEREAS, the City Manager and the OGA are requesting for the City Commission to
authorize the City Manager to negotiate and execute, in a form acceptable to the City Attorney,
Service Authorization Letters, Agreements, and any amendments, extensions, renewals, and
modifications, as necessary and in compliance with the related form of Trust Contract, with the
Service Provider for an amount not to exceed Eighty Thousand Dollars ($80,000.00) for the
period from August 1, 2018 through July 31, 2019 with the option to renew for five (5) additional
similar periods for the same not to exceed amount under the same terms and conditions for
compliance with the Program and the Trust Contract, subject to budgetary approval at time of
need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's findings and recommendations in Exhibit "A," attached and incorporated,
that competitive negotiation methods and procedures are not practicable or advantageous,
pursuant to Sectionl8-85(a) of the City Code and waiving the requirements for said procedures
is ratified, approved, and confirmed and the City's OGA findings and recommendations that the
Service Provider is the most qualified organization to provide Program Services at various day
care centers within the City for the Program are approved.
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File ID: 4347 Enactment Number: R-18-0328
Section 3. The City Manager is authorized' to negotiate and to execute, in a form
acceptable to the City Attorney, Service Authorization Letters, Agreements, and amendments,
extensions, renewals, and modifications, as necessary and in compliance with the Trust
Contract, with the Service Provider for an amount not to exceed Eighty Thousand Dollars
($80,000.00), fora period commencing August 1, 2018 through July 31, 2019, with the options
to renew for up to five (5) additional periods at the same not to exceed amount, under the same
terms and conditions, for compliance with the Program and the Trust Contract, subject to
budgetary approval at time of need.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor. 2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity ktor ey 7/12/2018
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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