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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4347 Date: 06/26/2018 Commission Meeting Date: 07/26/2018 Type: Subject: Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Resolution Bid Waiver - Families First Parenting Program Purpose of Item: A Resolution authorizing City Manager after finding competitive negotiation methods are not practicable or advantageous and pursuant to section 18-85 (A) of the Code of the City of Miami, Florida; to execute an agreement, in substantially the attached form, with Exceptional Consulting for Educational Leaders, Inc., for a period commencing August 1, 2018 through July 31, 2019, in an amount not to exceed $80,000.00, with the option to renew for five (5) additional one-year periods; with funds allocated for Fiscal Year 2018-2019, with future Fiscal Years' funding, subject to budgetary approval. Background of Item: The Department of Grants Administration, Education Initiatives recommends that the City of Miami enter into agreements with Exceptional Consulting for Educational Leaders, Inc., Florida For -Profit Corporation to provide services for the Parenting "Families First" program as part of a grant from The Children's Trust. Approval of the resolution authorizes the City Manager to execute the agreement with this organization. The Children's Trust has recommended the City of Miami for a grant totaling $173,170.00 for the Families First Parenting Program. Budget Impact Analysis Item is NOT Related to Revenue Total Fiscal Impact: $80,000.00 Special Revenue Account No: 15500.371005 Various Office of Grants Administration Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Reviewed B Lillian P Blondet Jacques Joseph Christopher M Rose Sandra Bridgeman Valentin J Alvarez Nikolas Pascual Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 06/27/2018 10:05 AM 07/04/2018 5:07 PM 07/06/2018 11:02 AM 07/09/2018 5:04 PM 07/09/2018 5:10 PM 07/12/2018 10:55 AM 07/12/2018 12:00 PM 07/12/2018 4:14 PM 07/26/2018 9:00 AM 08/06/2018 10:32 AM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 08/06/2018 4:57 PM Office of the City Clerk City Clerk's Office Rendered Completed 08/06/2018 4:57 PM City of Miami Legislation Resolution Enactment Number: R-18-0328 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4347 Final Action Date:7/26/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDINGS AND RECOMMENDATIONS IN EXHIBIT "A," ATTACHED AND INCORPORATED, THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE FINDINGS AND RECOMMENDATIONS OF THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF GRANTS ADMINISTRATION THAT EXCEPTIONAL CONSULTING EDUCATIONAL LEADERS, INC., A FLORIDA FOR - PROFIT CORPORATION ("SERVICE PROVIDER"), IS THE MOST QUALIFIED ORGANIZATION TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS, AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH PARENTING SERVICES (COLLECTIVELY, "PROGRAM SERVICES") AT VARIOUS CHILDCARE CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM ("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, SERVICE AUTHORIZATION LETTERS, PROFESSIONAL SERVICE AGREEMENTS, AND AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS, AS NECESSARY AND IN COMPLIANCE WITH THE RELATED CHILDREN'S TRUST CONTRACT ("TRUST CONTRACT"), WITH THE SERVICE PROVIDER, IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS ($80,000.00) FOR A PERIOD COMMENCING AUGUST 1, 2018 THROUGH JULY 31, 2019, WITH THE OPTIONS TO RENEW FOR UP TO FIVE (5) ADDITIONAL PERIODS AT THE SAME NOT TO EXCEED AMOUNT, UNDER THE SAME TERMS AND CONDITIONS FOR COMPLIANCE, WITH THE PROGRAM AND THE TRUST CONTRACT, SUBJECT TO BUDGETARY APPROVAL AT TIME OF NEED. WHEREAS, the City of Miami's ("City") Office of Grants Administration ("OGA") has been awarded a reimbursement grant from The Children's Trust ("Trust") for the City's Families First Parenting Program ("Program") in an amount not to exceed One Hundred Seventy -Three Thousand One Hundred Seventy Dollars ($173,170.00) ("Grant") for the period from August 1, 2018 through July 31, 2019, for services for the Program to be provided at various childcare centers within the City and pursuant to the negotiated contract ("Trust Contract") between the City and the Trust, for said purposes; and WHEREAS, the Program is comprised of a cooperative effort between the OGA and one (1) for -profit organization, Exceptional Consulting for Educational Leaders, Inc., a Florida profit corporation ("Service Provider"), for its successful implementation; and WHEREAS, the Program's goals are to improve literacy skills, to provide parent -child activities, to strengthen oral language development, and to give parents a venue to share concerns, learn new behavior strategies, and connect to a variety of support family stability programs; and WHEREAS, the 2018-2019 Children's Trust Notice of Funding Application requires the City to have an established relationship with the Service Provider identified in the application and the proposed Professional Service Agreement ("Agreement") is a continuation of said services; and WHEREAS, the Service Provider was determined by the OGA in connection with the Trust Contract to be the most advantageous organization in the City's best interest to provide instruction, family activities, mentoring, community workshops, and other such activities in conjunction with parenting services (collectively, "Program Services") at day care centers within the City; and WHEREAS, pursuant to Exhibit "A," attached and incorporated, the City Manager has approved the findings and recommendations of the OGA and has made findings that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous for obtaining said Program Services and has recommended to the City Commission that the findings and recommendations be adopted and that competitive bidding methods and procedures be waived for the Program Services; and WHEREAS, the City Manager and the OGA are requesting for the City Commission to authorize the City Manager to negotiate and execute, in a form acceptable to the City Attorney, Service Authorization Letters, Agreements, and any amendments, extensions, renewals, and modifications, as necessary and in compliance with the related form of Trust Contract, with the Service Provider for an amount not to exceed Eighty Thousand Dollars ($80,000.00) for the period from August 1, 2018 through July 31, 2019 with the option to renew for five (5) additional similar periods for the same not to exceed amount under the same terms and conditions for compliance with the Program and the Trust Contract, subject to budgetary approval at time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's findings and recommendations in Exhibit "A," attached and incorporated, that competitive negotiation methods and procedures are not practicable or advantageous, pursuant to Sectionl8-85(a) of the City Code and waiving the requirements for said procedures is ratified, approved, and confirmed and the City's OGA findings and recommendations that the Service Provider is the most qualified organization to provide Program Services at various day care centers within the City for the Program are approved. Section 3. The City Manager is authorized to negotiate and to execute, in a form acceptable to the City Attorney, Service Authorization Letters, Agreements, and amendments, 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. extensions, renewals, and modifications, as necessary and in compliance with the Trust Contract, with the Service Provider for an amount not to exceed Eighty Thousand Dollars ($80,000.00), for a period commencing August 1, 2018 through July 31, 2019, with the options to renew for up to five (5) additional periods at the same not to exceed amount, under the same terms and conditions, for compliance with the Program and the Trust Contract, subject to budgetary approval at time of need. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. 2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 7/12/2018 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.