HomeMy WebLinkAboutR-18-0327City of Miami
Resolution R-18-0327
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4351 Final Action Date: 7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION
18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED
("CITY CODE") AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A
SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "B";
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE PROCUREMENT OF MAINTENANCE
AND REPAIR SERVICES OF FERNO AND STRYKER ("MANUFACTURERS")
EMERGENCY AMBULANCE COTS FOR THE DEPARTMENT OF FIRE -
RESCUE ("FIRE -RESCUE"), FROM ERLA, INC. D/B/A EQUIPMENT
MANAGEMENT SERVICE AND REPAIR FLORIDA ("EMSAR FLORIDA"), ON
AN AS NEEDED BASIS, FOR A THREE (3) YEAR TERM, WITH THE OPTION
TO RENEW FOR THREE (3) ADDITIONAL THREE (3) YEAR PERIODS, AT A
FIRST YEAR NOT -TO -EXCEED AMOUNT OF $26,000.00 WITH OPTIONAL
ANNUAL INCREASES NOT TO EXCEED FIVE PERCENT (5%), ALLOCATING
FUNDS FOR THE FIRST YEAR FROM THE FIRE -RESCUE GENERAL FUND
ACCOUNT CODE NO. 00001.184010.546000.0000.00000, WITH FUTURE
YEARS FUNDING SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"), WITH
EMSAR FLORIDA, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL
OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND
BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN
COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE
INCLUDING, THE CITY OF MIAMI'S ("CITY") PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS
SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE
REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the Department of Fire -Rescue ("Fire -Rescue") requires regular
maintenance, repair and on -call emergency repairs of its manufacture's emergency ambulance
cots; and
WHEREAS, the manufacturers of these ambulance cots, have contracted with ERLA,
Inc., d/b/a Equipment Management Service and Repair, Inc., a foreign profit corporation
("EMSAR Florida"), and is the only manufacturer authorized service provider and agent to
City of Miami Page 1 of 3 File ID: 4351 (Revision:) Printed On: 4/3/2025
File ID: 4351 Enactment Number: R-18-0327
provide comprehensive service and support for the complete manufacturers product line in this
service area; and
WHEREAS, in addition to repair, maintenance, and on -call emergency repair services,
EMSAR Florida provides preventive maintenance to extend the life of the equipment and ensure
lower risks of field failures; and
WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer ("CPO") has adopted a finding that
EMSAR Florida is the sole source provider in this service area of maintenance, repair, and on -
call emergency repairs of the manufacturers emergency ambulance cots; and
WHEREAS, the findings of the CPO have been approved and adopted as the findings of
the City Manager; and
WHEREAS, the City Manager and the CPO recommend that the requirements for
competitive sealed bidding procedures be waived and that the procurement of maintenance,
repair, and on -call emergency repair services for the manufacturers emergency ambulance cots
from EMSAR Florida as the sole source, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA"
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City
Code after an advertised public hearing, the City Manager's finding of a sole source, is ratified,
approved and confirmed, the requirements for competitive sealed bidding procedures are
waived, and the procurement of maintenance, repair and on -call emergency repair services of
the manufacturers emergency ambulance cots for Fire -Rescue, from EMSAR Florida, the sole
source provider of this service, is approved on an as needed basis for an initial three (3) year
term, with the option to renew for three (3) additional three (3) year periods, at a first year not -to -
exceed amount of $26,000.00 with optional annual increases not -to -exceed five percent (5%),
with funds allocated for the first year from the Fire -Rescue General Fund Account Code No.
00001.184010.546000.0000.00000, with future years funding subject to the availability of funds
and budgetary approval at the time of need.
Section 3. The City Manager is authorized to execute the PSA, in substantially the
attached form, with EMSAR Florida the only manufacturer authorized service provider and
agent.
Section 4. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the City Code including, the City's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
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File ID: 4351 Enactment Number: R-18-0327
in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may
be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor
ey 7/12/2018
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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