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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4344 Date: 06/26/2018 Commission Meeting Date: 07/26/2018 Type: Resolution Subject: Bid Waiver - City Year, Inc. Purpose of Item: Requesting Department: City Manager's Office Sponsored By: District Impacted: All It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving the City Manager's written finding that competitive negotiation methods are not practicable for the selection of the City Year, Inc., with $15,000 from the FY 2017-2018 City Manager's Reserve to fund the first part of the 2018-2019 school year which falls at the end of the City's fiscal year, with $100,000 proposed in the next fiscal year's budget, in a total amount not to exceed $200,000 ("Grant") for two (2) consecutive years funding of $100,000 per year. This is a continuation of last year's Commission approval for sponsorship. Background of Item: City Year, Inc., is a 501(c)(3) that focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver. The City would like to sponsor a City Year Team. The team is made up of 8-12 Americorps members serving for two (2) years to tutor students one-on-one, provide additional support in the classrooms, and lead school -wide initiatives. Currently City Year, Inc. is located in five schools within the City of Miami, with 5,218 students enrolled in their program, and 49 Americorps members working in these schools. The schools currently include Georgia Jones -Ayers Middle School, Miami Northwestern Senior High, Miami Edison Senior High, Miami Jackson Senior High, and Booker T. Washington Senior High. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $100,000.00 General Account No: 00001.980000.881000 Project #15-9800 Award#204701 City Manager's Office Office of Management and Budget Office of Management and Budget Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Miriam Arcia Aniska Elliott Christopher M Rose Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office City Manager Review Budget Analyst Review Budget Analyst Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Rendered Completed Completed Completed Completed Completed Completed Completed Completed Clerk Completed Completed 06/27/2018 11:40 AM 06/28/2018 9:22 AM 06/28/2018 5:01 PM 07/09/2018 10:49 AM 07/09/2018 11:00 AM 07/10/2018 6:06 PM 07/26/2018 9:00 AM 08/06/2018 10:31 AM 08/06/2018 4:58 PM 08/06/2018 4:59 PM City of Miami Legislation Resolution Enactment Number: R-18-0326 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4344 Final Action Date:7/26/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING AND RECOMMENDATION, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"), PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION AND APPROPRIATION BY THE CITY OF MIAMI ("CITY") OF GRANT FUNDS IN A TOTAL AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00) ("GRANT") FOR THE PROGRAM YEAR FROM JULY 26, 2018 THROUGH JULY 26, 2019 ("2018-2019 PROGRAM YEAR") TO CITY YEAR, INC., A UNITED STATES INTERNAL REVENUE CODE SECTION 501(C)(3) NOT -FOR -PROFIT ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM WITHIN THE CITY ("PROGRAM"), WITH AN OPTION FOR THE CITY MANAGER TO RENEW FOR ONE (1) ADDITIONAL FUTURE YEAR OF CITY SPONSORSHIP GRANT FUNDING UNDER THE SAME TERMS AND CONDITIONS, SUBJECT TO BUDGETARY APPROVAL AT TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AWARD AGREEMENT WITH CITY YEAR AND ANY AND ALL OTHER NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE THE GRANT ALLOCATION AND APPROPRIATION, AND TO IMPLEMENT THE CITY'S PARTICIPATION IN THE PROGRAM FOR THE 2018-2019 PROGRAM YEAR ONLY. WHEREAS, City Year, Inc., a United States Internal Revenue Code Section 501(c)(3) not -for -profit organization ("City Year"), focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver; and WHEREAS, the City Manager has made a written finding and recommendation, attached and incorporated as Exhibit "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous to the City; and WHEREAS, the City of Miami ("City") wishes to fund and to enter into a award grant agreement with City Year for a total amount not to exceed One Hundred Thousand Dollars ($100,000.00) ("Grant") for the July 26, 2018 through July 26, 2019 Program Year ("2018-2019 Program Year") to sponsor a City Year Team comprised of eight (8) to twelve (12) AmeriCorps' members who tutor students one-on-one, provide additional support in classrooms, and lead school -wide initiatives for the City Year Miami Program within the City ("Program"), with an option for one (1) additional future year of City sponsorship funding to be renewed by the City Manager upon the same terms and conditions, subject to budgetary approval at time of need, for the two (2) years total not to exceed Two Hundred Thousand Dollars ($200,000.00); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendation, attached and incorporated as Exhibit "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, as amended, are ratified, approved, and confirmed, and the requirements for said procedures are waived. Section 3. The City Manager is authorized' to allocate and appropriate the Grant for the 2018-2019 Program Year to City Year for the Program, with an option for the City Manager to renew for one (1) additional future year of City sponsorship funding for the Program under the same terms and conditions, subject to budgetary approval at time of need. Section 4. The City Manager is further authorized' to negotiate and execute, in a form acceptable to the City Attorney, a grant award agreement with City Year and any and all other necessary documents, modifications, and amendments, in a form acceptable to the City Attorney, to complete the Grant allocation and appropriation, and to implement the City's participation in the Program for the 2018-2019 Program Year only. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 7/10/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.