HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #4344
Date: 06/26/2018
Commission Meeting Date: 07/26/2018
Type: Resolution
Subject: Bid Waiver - City Year, Inc.
Purpose of Item:
Requesting Department: City Manager's
Office
Sponsored By:
District Impacted: All
It is respectfully recommended that the Miami City Commission adopt the attached
resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving
the City Manager's written finding that competitive negotiation methods are not
practicable for the selection of the City Year, Inc., with $15,000 from the FY 2017-2018
City Manager's Reserve to fund the first part of the 2018-2019 school year which falls at
the end of the City's fiscal year, with $100,000 proposed in the next fiscal year's budget,
in a total amount not to exceed $200,000 ("Grant") for two (2) consecutive years funding
of $100,000 per year. This is a continuation of last year's Commission approval for
sponsorship.
Background of Item:
City Year, Inc., is a 501(c)(3) that focuses on helping students and schools succeed by
bridging the gap between what students need and what schools are designed to deliver.
The City would like to sponsor a City Year Team. The team is made up of 8-12
Americorps members serving for two (2) years to tutor students one-on-one, provide
additional support in the classrooms, and lead school -wide initiatives. Currently City
Year, Inc. is located in five schools within the City of Miami, with 5,218 students enrolled
in their program, and 49 Americorps members working in these schools. The schools
currently include Georgia Jones -Ayers Middle School, Miami Northwestern Senior High,
Miami Edison Senior High, Miami Jackson Senior High, and Booker T. Washington
Senior High.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$100,000.00
General Account No: 00001.980000.881000
Project #15-9800 Award#204701
City Manager's Office
Office of Management and Budget
Office of Management and Budget
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Miriam Arcia
Aniska Elliott
Christopher M Rose
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
City Clerk's Office
City Manager Review
Budget Analyst Review
Budget Analyst Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Rendered
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Clerk Completed
Completed
06/27/2018 11:40 AM
06/28/2018 9:22 AM
06/28/2018 5:01 PM
07/09/2018 10:49 AM
07/09/2018 11:00 AM
07/10/2018 6:06 PM
07/26/2018 9:00 AM
08/06/2018 10:31 AM
08/06/2018 4:58 PM
08/06/2018 4:59 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0326
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4344 Final Action Date:7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S
FINDING AND RECOMMENDATION, ATTACHED AND INCORPORATED AS EXHIBIT
"A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"), PURSUANT
TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), WAIVING THE REQUIREMENTS FOR SAID
PROCEDURES; AUTHORIZING THE ALLOCATION AND APPROPRIATION BY THE
CITY OF MIAMI ("CITY") OF GRANT FUNDS IN A TOTAL AMOUNT NOT TO EXCEED
ONE HUNDRED THOUSAND DOLLARS ($100,000.00) ("GRANT") FOR THE
PROGRAM YEAR FROM JULY 26, 2018 THROUGH JULY 26, 2019 ("2018-2019
PROGRAM YEAR") TO CITY YEAR, INC., A UNITED STATES INTERNAL REVENUE
CODE SECTION 501(C)(3) NOT -FOR -PROFIT ORGANIZATION ("CITY YEAR"), FOR
ITS CITY YEAR MIAMI PROGRAM WITHIN THE CITY ("PROGRAM"), WITH AN
OPTION FOR THE CITY MANAGER TO RENEW FOR ONE (1) ADDITIONAL
FUTURE YEAR OF CITY SPONSORSHIP GRANT FUNDING UNDER THE SAME
TERMS AND CONDITIONS, SUBJECT TO BUDGETARY APPROVAL AT TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AWARD AGREEMENT
WITH CITY YEAR AND ANY AND ALL OTHER NECESSARY DOCUMENTS,
MODIFICATIONS, AND AMENDMENTS, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, TO COMPLETE THE GRANT ALLOCATION AND APPROPRIATION,
AND TO IMPLEMENT THE CITY'S PARTICIPATION IN THE PROGRAM FOR THE
2018-2019 PROGRAM YEAR ONLY.
WHEREAS, City Year, Inc., a United States Internal Revenue Code Section 501(c)(3)
not -for -profit organization ("City Year"), focuses on helping students and schools succeed by
bridging the gap between what students need and what schools are designed to deliver; and
WHEREAS, the City Manager has made a written finding and recommendation,
attached and incorporated as Exhibit "A," pursuant to Section 18-85(a) of the Code of the City
of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or
advantageous to the City; and
WHEREAS, the City of Miami ("City") wishes to fund and to enter into a award grant
agreement with City Year for a total amount not to exceed One Hundred Thousand Dollars
($100,000.00) ("Grant") for the July 26, 2018 through July 26, 2019 Program Year ("2018-2019
Program Year") to sponsor a City Year Team comprised of eight (8) to twelve (12) AmeriCorps'
members who tutor students one-on-one, provide additional support in classrooms, and lead
school -wide initiatives for the City Year Miami Program within the City ("Program"), with an
option for one (1) additional future year of City sponsorship funding to be renewed by the City
Manager upon the same terms and conditions, subject to budgetary approval at time of need,
for the two (2) years total not to exceed Two Hundred Thousand Dollars ($200,000.00);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's finding and recommendation, attached and incorporated as Exhibit "A," that
competitive negotiation methods and procedures are not practicable or advantageous to the
City pursuant to Section 18-85(a) of the City Code, as amended, are ratified, approved, and
confirmed, and the requirements for said procedures are waived.
Section 3. The City Manager is authorized' to allocate and appropriate the Grant for the
2018-2019 Program Year to City Year for the Program, with an option for the City Manager to
renew for one (1) additional future year of City sponsorship funding for the Program under the
same terms and conditions, subject to budgetary approval at time of need.
Section 4. The City Manager is further authorized' to negotiate and execute, in a form
acceptable to the City Attorney, a grant award agreement with City Year and any and all other
necessary documents, modifications, and amendments, in a form acceptable to the City
Attorney, to complete the Grant allocation and appropriation, and to implement the City's
participation in the Program for the 2018-2019 Program Year only.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey 7/10/2018
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.