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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4295 Date: 06/22/2018 Commission Meeting Date: 07/26/2018 Type: Resolution Subject: Amendment No. 1 - Accela, Inc. Purpose of Item: Requesting Department: Office of Agenda Coordination and Office of the City Clerk Sponsored By: District Impacted: All A Resolution of the Miami City Commission, authorizing the City Manager to execute Amendment No. 1 ("Amendment") to the Professional Services Agreement ("PSA") and Request for Proposals ("RFP") 472340 by and between the City of Miami and Accela, Inc. ("Accela") a Foreign Profit Company dated September 28, 2015. When properly executed, this Amendment shall acknowledge the assumption of the obligations under the Agreement with Accela, by Granicus, LLC ("Granicus") a Foreign Limited Liability Company. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: Pursuant to Resolution No. R-15-0329, the City of Miami ("City") entered into an Agreement with Accela to provide an agenda and meeting management system for the City Clerk and Agenda Offices for a five (5) year term ending September 27, 2020, with two (2) options to renew for five (5) years each; On March 13, 2018, Granicus, the second ranked responsive and responsible proposer under the RFP472340 purchased the assets and operations of Accela's Legislative Management Business, previously known as IQM2. These assets include public sector meeting software that enables government to manage public meetings and engage citizens in civic processes. Pursuant to Section 17 of the Agreement, titled Assignment, "This Agreement shall not be assigned by Accela, in whole or in part, without the prior written consent of the City, which may be withheld or conditioned, in the City's sole discretion. A change of control of Accela or a transfer by Accela for purposes of financing shall not constitute an assignment hereunder". Granicus, a Foreign Limited Liability Company demonstrates its dedication to leading the industry in the delivery of modern, citizen -first technologies to local governments. This transaction will bring together the scale, talent, technologies, and passion to bring a more comprehensive, seamless, digital experience to its clients and citizens they serve. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A City Manager's Office Office of the City Clerk Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Miriam Arcia Todd B. Hannon Lai -wan McGinnis Valentin J Alvarez Nikolas Pascual Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Reviewed B Agenda Office Department Head Review City Clerk's Office Department Head Review Budget Analyst Review Completed Legislative Division Review Completed City Manager Review Completed Deputy Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed Completed Completed 07/03/2018 12:06 PM 07/09/2018 10:03 AM 07/09/2018 4:33 PM 07/09/2018 10:02 AM 07/12/2018 7:31 PM 07/26/2018 9:00 AM 08/06/2018 10:25 AM 08/06/2018 5:08 PM 08/06/2018 5:09 PM City of Miami Legislation Resolution Enactment Number: R-18-0315 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4295 Final Action Date:7/26/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 ("AMENDMENT") TO THE PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") AND REQUEST FOR PROPOSALS ("RFP") NO. 472340 AS APPROVED PURSUANT TO RESOLUTION NO. 15-0329, ADOPTED JULY 23, 2015, IN SUBSTANTIALLY THE ATTACHED FORM, BY AND BETWEEN THE CITY OF MIAMI ("CITY") AND ACCELA, INC., A CALIFORNIA PROFIT CORPORATION REGISTERED IN FLORIDA ("ACCELA"), DATED SEPTEMBER 28, 2015, ACKNOWLEDGING AND ASSUMING THE OBLIGATIONS UNDER THE AGREEMENT WITH ACCELA, BY GRANICUS, LLC, A MINNESOTA LIMITED LIABILITY COMPANY REGISTERED IN FLORIDA ("GRANICUS"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO PRIOR ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVALS FOR THE SAME, COMPLIANT WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING, BUT NOT LIMITED TO, THE CITY'S PROCUREMENT ORDINANCE, THE ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND COMPLIANT WITH ALL APPLICABLE RULES AND REGULATIONS, AS MAY BE REQUIRED FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 15-0329, adopted on July 23, 2015, the City of Miami ("City") entered into an agreement with Accela, Inc., a California profit corporation registered in Florida ("Accela"), to provide an agenda and meeting management system for the City Clerk and Agenda Offices for an initial five (5) year term, ending September 27, 2020, with two (2) options to renew for five (5) years each ("Agreement"); and WHEREAS, on March 13, 2018, Granicus, LLC, a Minnesota limited liability company registered in Florida ("Granicus"), the second ranked responsive and responsible proposer under Request for Proposals ("RFP") No. 472340 purchased the assets and operations of Accela's Legislative Management Business system ("System"), previously known as IQM2, which assets include public sector meeting software that enables municipalities to manage public meetings and engage citizens in civic processes; and WHEREAS, pursuant to Section 17 of the Agreement, titled Assignment, "This Agreement shall not be assigned by Accela, in whole or in part, without the prior written consent of the City, which may be withheld or conditioned, in the City's sole discretion. A change of control of Accela or a transfer by Accela for purposes of financing shall not constitute an assignment hereunder"; and WHEREAS, Granicus has demonstrated its dedication to leading the industry in the delivery of modern, citizen -first technologies to local governments; and WHEREAS, the Granicus acquisition of the Accela System will bring together the scale, talent, technologies, and passion necessary for a more comprehensive, seamless, digital experience for its clients and the citizens they serve; and WHEREAS, the adoption of Amendment No. 1 shall serve as the acknowledgment and assumption of the obligations under the Agreement by Granicus; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission hereby authorizes' the City Manager to execute the Amendment to the Agreement, in substantially the attached form, with Granicus. Section 3. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to prior allocations, appropriations and budgetary approval for the same, compliant with all applicable provisions of the City Code, the City's Procurement Ordinance, the Anti -Deficiency Act, and Financial Integrity Principles all as set forth in the City Code, in a form acceptable to the City Attorney, and compliant with all applicable rules and regulations, as may be required for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.