HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #4348
Date: 06/27/2018
Commission Meeting Date: 07/26/2018
Type:
Subject:
Requesting Department: Office of Grants
Administration
Sponsored By:
District Impacted: All
Resolution
Accept Grant - The Children's Trust
Purpose of Item:
Resolution authorizing the City Manager to accept a grant from The Children's Trust, in
the amount of $173,170.00 and further appropriating the City's in -kind services match in
the total amount of $10,795.00 corresponding to the services provided to the program
by the City's Education Initiative Coordinator within her regular working time, and
allocating to and establishing a new Special Revenue Project entitled "The Children's
Trust Grant for Education Initiatives 2018-2019" for funding the "Families First Parenting
Program" at various day care centers within the City for the grant period commencing
August 1st, 2018 through July 31st, 2019.
Background of Item:
The Department of Grants Administration, Education Initiatives has been awarded a one
year renewal grant from The Children's Trust in the amount of $173,170.00 to provide
after -school educational parenting services at various day care centers within the City.
The City is matching in -kind services in the amount of $10,795.00, corresponding to the
services provided to the program by the City's Education Initiative Coordinator as part of
her regular working hours. This resolution appropriates the grant and establishes a new
special revenue project for said purposes and further authorizes the City Manager to
negotiate and execute professional service agreements and all related amendments,
documents, necessary extensions and modifications to accept the award.
Budget Impact Analysis
Total Fiscal Impact:
$173,170.00
Special Revenue Account No: 15500.371005 Various
Office of Grants Administration
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Reviewed B
Lillian P Blondet
Jacques Joseph
Christopher M Rose
Sandra Bridgeman
Valentin J Alvarez
Nikolas Pascual
Barnaby L. Min
Department Head Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
Deputy City Attorney Review
Completed
Completed
Completed
Completed
Completed
Completed
Completed
06/27/2018 10:37 AM
07/06/2018 11:50 PM
07/12/2018 12:16 PM
07/12/2018 3:49 PM
07/12/2018 3:54 PM
07/12/2018 5:01 PM
07/12/2018 5:20 PM
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
City Clerk's Office
Approved Form and Correctness Completed
Meeting Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
07/12/2018 7:42 PM
07/26/2018 9:00 AM
08/06/2018 10:24 AM
08/06/2018 5:09 PM
08/06/2018 5:09 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0314
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4348 Final Action Date:7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT A REIMBURSEMENT GRANT
("GRANT") IN A NOT TO EXCEED AMOUNT OF ONE HUNDRED SEVENTY-THREE
THOUSAND ONE HUNDRED SEVENTY DOLLARS ($173,170.00) FROM THE
CHILDREN'S TRUST ("TRUST") TO THE CITY OF MIAMI'S ("CITY'S") OFFICE OF
GRANTS ADMINISTRATION ("OGA") FOR THE FAMILIES FIRST PARENTING
PROGRAM ("PROGRAM"); AUTHORIZING THE CITY'S IN -KIND SERVICES MATCH
IN THE NOT TO EXCEED AMOUNT OF TEN THOUSAND SEVEN HUNDRED
NINETY-FIVE DOLLARS ($10,795.00) ("IN -KIND MATCH") TO FUND THE PROGRAM
ADMINISTERED BY OGA AT VARIOUS CHILD CARE CENTERS WITHIN THE CITY;
ESTABLISHING A NEW SPECIAL REVENUE PROJECT, ENTITLED "THE
CHILDREN'S TRUST GRANT FOR EDUCATION INITIATIVES 2018-2019 FAMILIES
FIRST PARENTING PROGRAM", TO ACCEPT THE GRANT; APPROPRIATING THE
GRANT AND THE IN -KIND MATCH; FURTHER AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND TO EXECUTE, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, A GRANT CONTRACT WITH THE CHILDREN'S TRUST ("TRUST
CONTRACT") AND TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, ANY AND ALL OTHER NECESSARY AMENDMENTS,
EXTENSIONS, RENEWALS, AND MODIFICATIONS TO IMPLEMENT THE
ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT FOR THE PROGRAM
FOR SAID PURPOSES FOR THE PERIOD COMMENCING AUGUST 1, 2018
THROUGH JULY 31, 2019, WITH THE OPTIONS TO RENEW FOR UP TO FIVE (5)
ADDITIONAL SIMILAR PERIODS AT THE SAME NOT -TO -EXCEED AMOUNTS
UNDER THE SAME TERMS AND CONDITIONS FOR THE PROGRAM, SUBJECT TO
BUDGETARY APPROVAL AT TIME OF NEED.
WHEREAS, the City of Miami's ("City") Office of Grants Administration ("OGA") has been
awarded one (1) reimbursement grant from The Children's Trust ("Trust") for the City's Families
First Parenting Program ("Program") in an amount not to exceed $173,170.00 ("Grant")
commencing August 1, 2018 through July 31, 2019; and
WHEREAS, the Program is comprised of a cooperative effort between the OGA and one
(1) for -profit organization, Exceptional Consulting for Educational Leaders, Inc. (collectively, the
"Service Providers") for its successful implementation; and
WHEREAS, the goal of the Program is to offer a parenting program designed to
incorporate literacy skills, parent -child activities, strengthen oral language development, give
parents a venue to share concerns, learn new behavior strategies, and connect parents to a
variety of support family stability; and
WHEREAS, the City Manager and the OGA are requesting for the City Commission to
authorize the City Manager to negotiate and execute and, if necessary, to amend, extend, or
modify, after consultation with the City Attorney, an agreement for the period from August 1,
2018 through July 31, 2019; and
WHEREAS, under the Grant, the City is required to provide an in -kind match in the
amount of $10,795.00; and
WHEREAS, the City Manager and the OGA are requesting the appropriation of said
Grant funding and the City's in -kind match for the Program and to fund the respective Service
Providers for the initial Fiscal Year 2018-2019;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized to accept a total amount of $173,170.00 in
the form of a reimbursement Grant from the Trust to the OGA for the Program and the City's in -
kind services match in the total amount of $10,795.00, corresponding to the services provided to
the program by the City's Education Initiatives Coordinator within her regular working hours, is
authorized to fund the Program administered by the OGA at various day care centers within the
City.
Section 3. The following new Special Revenues Project is established and resources
are appropriated as described below:
FUND TITLE:
RESOURCES:
APPROPRIATIONS:
"The Children's Trust Grant for Education
Initiatives 2018-2019 Families First
Parenting Program"
The Children's Trust
City of Miami's In -Kind Match
$173,170.00
$10,795.00
$183,965.00
Section 4. The City Manager is further authorized' to negotiate and to execute an
agreement with Trust and to negotiate and execute all other necessary amendments,
extensions, and modifications to implement the acceptance of and compliance with the Grant
award for said purposes for the period commencing August 1, 2018 through July 31, 2019, with
the options to renew for up five (5) additional similar periods at the same not -to -exceed amounts
under the same terms and conditions for the program, subject to budgetary approval at time of
need, all in a form acceptable to the City Attorney.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
'The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS: