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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4338 Date: 06/22/2018 Commission Meeting Date: 07/26/2018 Requesting Department: Department of Community and Economic Development Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Agreement - City of Miami Affordable Housing Master Plan Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, pursuant to Procurement Code section 18-112, establishing a collaboration between the City of Miami ("City") and Florida International University's Metropolitan Center ("FIU MMC") to work with City's Community and Economic Development Department ("CED") on the preparation of the City's Affordable Housing Master Plan ("Plan") allocating funds from CED's General Fund. Authorizing the City Manager to negotiate and execute the Professional Services Agreement ("PSA") in substantially the attached form. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City has rapidly become one of the less affordable cities in the last few years for many residents. The lack of affordable housing is causing displacement in our communities, affecting the economic growth. CED has the need to engage FIU MMC in the collaborative development of the Plan. The preparation of the Plan will include definitive purpose, establishing goals, review and analyzing existing housing characteristics as well as demographic and economic characteristics of households within the City. The collaborative team will also evaluate popular trends, forecast housing needs, prepare strategies and develop the implementation program. The City shall enter into an Agreement for a period of two (2) years. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Approximately $110,000 General Account No: General Fund and other funding sources Reviewed B Department of Community and Economic Development Review Completed 06/26/2018 11:28 AM Office of Management and Budget Luis Hernandez -Torres Office of Management and Budget Christopher M Rose Annie Perez Fernando Casamayor Valentin J Alvarez Nikolas Pascual Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk George Mensah Department Head Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 06/29/2018 10:22 AM 06/30/2018 12:43 PM 07/05/2018 2:00 PM 07/06/2018 9:48 AM 07/09/2018 9:58 AM 07/09/2018 4:35 PM 07/06/2018 9:57 AM 07/12/2018 8:26 PM 07/26/2018 9:00 AM 08/06/2018 10:11 AM 08/06/2018 5:10 PM 08/06/2018 5:10 PM City of Miami Legislation Resolution Enactment Number: R-18-0313 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4338 Final Action Date:7/26/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO PROCUREMENT CODE SECTION 18-112, ESTABLISHING A COLLABORATION BETWEEN THE CITY OF MIAMI ("CITY") AND FLORIDA INTERNATIONAL UNIVERSITY'S METROPOLITAN CENTER ("FIU MMC"), TO WORK WITH THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT ("CED") ON THE PREPARATION OF THE CITY'S AFFORDABLE HOUSING MASTER PLAN ("PLAN"), ALLOCATING FUNDS FROM CED'S GENERAL FUND ACCOUNT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA") FOR A TWO (2) YEAR TERM IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE'), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the lack of affordable housing in the City of Miami ("City") is causing displacement of City residents and is affecting the City's economic growth; and WHEREAS, given the magnitude of the challenge, the Department of Community and Economic Development ("CED") has the need to enter into an agreement with Florida International University's Metropolitan Center ("FIU MMC"), for the preparation of the City's Affordable Housing Master Plan ("Plan"), to address the City's housing affordability issues; and WHEREAS, the purpose of the Plan is to align resources, ensure a unified strategic direction, and facilitate community partnership to achieve a shared vision of housing affordability; and WHEREAS, the City, through CED, and FIU MMC will also evaluate popular trends, forecast housing needs, prepare strategies, and develop the implementation program; and WHEREAS, the City Administration recommends the collaboration between the City and FIU MMC to work with CED on the preparation of the Plan, allocating funds from CED's General Fund Account, subject to the availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Procurement Code section 18-112, establishment of a collaboration between the City and FIU MMC to work with CED on the preparation of the Plan is approved. Section 3. The allocation of funds from CED's General Fund Account, subject to the availability of funds and budgetary approval at time of need, is authorized. Section 4. The City Manager is authorized' to negotiate and execute a PSA, for a two (2) year term, in substantially the attached form. Section 5. Further authorizing' the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 7/12/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.