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HomeMy WebLinkAboutGESE Memo and Resume\, ED g.� 'r�����I ,�,. u11 si L�F �� n MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COMMISSION DATE: JUNE 25, 2018 FROM: EDG DEZ SUBJECT: CONFIRMATION OF PEN I r MINISTRATOR APPOINMENT TO THE CITY OF MIAMI G.E.S.E. RETIREMENT TRUST RECOMMENDATION: It is recommended that the City Commission confirm the appointment by AFSCME Local 1907 of Olga Machin as a representative selected by AFSCME Local 1907 as member of the City of Miami General Employees' and Sanitation Employees' Retirement Trust Board of Trustees as per attached Resolution. BACKGROUND: City of Miami Code Section 40-243 (A), (Ordinance No. 10002), provides for the appointment of a nine member board of trustees to administer and manage the retirement plan known as the "City of Miami General Employees' and Sanitation Employees' Retirement Trust." Of these nine members, one is to be selected by the City Manager, two by the general employees (A.F.S.C.M.E. Local 1907 bargaining unit), and two by the sanitation employees (AFSCME Local 871 bargaining unit). Four independent trustees are to be selected by the City Commission per recommendation by the two bargaining units. Mr. Sean Moy, President of AFSCME Local 1907, has submitted for confirmation the name of Olga Machin for appointment to the Pension Board (see attached letter.) The term of this individual would begin effective immediately and expire accordingly. Attachments. 2901 Bridgeport Avenue • Coconut Grove, Florida 33133-3607 • Telephone (305) 441-2300 + Fax (305) 441-2307 • wwww.gese,org RESOLUTION NO. A RESOLUTION CONFIRMING THE APPOINTMENT OF AN INDIVIDUAL AS MEMBER OF THE CITY OF MIAMI GENERAL EMPLOYEES' AND SANITATION EMPLOYEES' RETIREMENT TRUST TO SERVE A TERM OF OFFICE AS HEREIN SPECIFIED. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The appointment of the following individual as member of the Board of Trustees of the City of Miami General Employees' and Sanitation Employees' Retirement Trust. The term of office for Olga Machin, which will expire on July 12, 2020, is hereby confirmed. Appointee: Olga Machin Appointed by: AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME Local 1907) Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this ATTEST: TODD HANNON CITY CLERK day of , 2018. FRANCIS X. SUAREZ, MAYOR PREPARED AND APPROVED BY: PABLO VELEZ ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: VICTORIA MENDEZ CITY ATTORNEY . k D 1018 JU 12 7 &:H 1U: 4 7 L. CITY OF, IA1-11 '{ L©EI . rAcal 1907 Miami General Employee Association American Federation of State, County and Municipal Employees 4011 W. Flagler Street 405. President: Sean Moy Miami FL 33130 Vice President: Sergio Garrido Phone: (305) 643-2254 Sect. -Treasurer: Debbie Brown Email: Local1907@aol.com Recording Sect.: Susan Cambridge June 1, 2018 Mr. Edgard Hernandez, Pension Administrator City of Miami General Employees' & Sanitation Employees' Retirement Trust 2901 Bridgeport Avenue Coconut Grove, FL 33133 Dear Mr. Hernandez: On behalf of the Miami General Employees AFSCME Local 1907, it is my wish to appoint Olga Machin to serve on the GESE Pension Board. I would appreciate your assistance in placing Olga Machin's name for appointment on the next Commission Agenda. If you have any questions, please feel free to contact me. Si Sean I''Ioy, P ient AFSCME Local 1907 CC. a1 N rsa 10 Olga R. Machin 786-763-8543 5250 S.W. 103 Place Miami, FL 33165 EDUCATION: 6/12/82, High School Diploma EDUCATIONAL CERTIFICATES: • City of Miami, 6/2009-IMIAMI PHASE II HRMS IMPLEMENTATION • City of Miami, 6/2009-Professionalism & Ethics • Skillpath Seminars, 2007-2008-Excellence in Administrative Assistance • New Horizons, 9/2008-Office 2007 New Features • City of Miami, 9/2004-Departmental Purchasing Agent • City of Miami, 3/2002-Customer Service Training • City of Miami, 6/2000-Managing Multiple Projects, Objectives and Deadlines • Florida International University, 3/2000-Technical Writing • Executrain, 12/2000-ACCESS 2000 Introduction and Intermediate • KRONOS, 12/1999-Moving up to TKC/Windows V3A (Payroll System) • Florida International University, 11/1999-Office & Professional Development • The Gallagher — Westfall Group, 5/1998-Civilian Supervisor's Training • City of Miami, 8/1995-Microsoft Word for Windows • FDLE, 7/1995-Limited Access Terminal Operator (Police Dept.) • Keye Productivity Center, 4/1988-Management Skills for Secretaries EXPERIENCE: May 15, 2015 — May 29, 2018 City Manager's office Clerical Aide II Answering multi line phones for various departments, assisting customers in person and via telephone. Scheduling • meetings for Manager, Assistant City Manager, and Executive Assistant. Coordinating all training, travel and per diem for City Manager, Asst. City Manager, and Executive Asst. Responsible for all clerical office duties assigned by the Executive Assistant and office staff. Prepared check requests, basic accounting on Excel spread sheets tracking individual account codes assigned to the Manager's office. Preparing memorandums and letters for City Manager, Assistant City Manager and Executive Assistant. In charge of the Meeting room calendar for meetings requested by other departments. Ensuring that the meeting rooms were equipped with the items requested for the respective meetings. May 30, 1983 — 9/21/2013 Thirty (30) years of Administrative and Clerical experience with the City of Miami. Listed below are the duties and responsibilities held in the last 12 years of service as an Administrative Assistant II in the City of Miami Code Compliance office: City of Miami Code Compliance Administrative Assistant II 2001— 2013 Perform varied specialized administrative/technical duties as assigned by Director. Greet and direct visitors to the Administrative office, answer phones for Administrative staff and direct callers. Compile data and prepare monthly financial/administrative reports (Budget, Finance, Operations). Administrator of two (2) department grants (Community Development Block Grant and Tree Trust Fund). Act as Office Manager overseeing and supervising clerical staff. Departmental Purchasing Agent reviewing and approving the ordering of supplies, equipment, uniforms, emergency purchases, travel, reimbursements, petty cash, etc. Departmental Payroll Liaison reviewing and approving field office payroll roster for three field offices and administration, inputting payroll change of attendance, holiday, vacation, ill time, leave of absence, military time, etc. Also responsible for training three (3) payroll clerks and ensuring all clerks are aware of system updates and policy changes, reviewing and submitting department payroll roster to payroll department on a bi-weekly basis. Departmental Personnel Liaison responsible for all personnel action forms, hiring process, interview process, interview panel, end of appointment, employee evaluations, confidential records, employee personnel files, etc. Departmental Budget Liaison assisting in the review and preparation of 4.5 million dollar budget for Director. Other secretarial duties including but not limited to: Tracking and advising personnel of deadlines and proper procedures for responses and requests for extensions; perform all secretarial duties for Director and Assistant Director including but not limited to filing, composing and transcribing letters, memoranda, coordinate and schedule meetings, attend meetings on their behalf, prepare staff meeting agenda, type minutes, review incoming/outgoing correspondence and distribute accordingly. Other related duties as assigned by Director.