HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #4306
Date: 06/26/2018
Commission Meeting Date: 07/12/2018
Type:
Subject:
Requesting Department: Virginia Key Beach
Park Trust
Sponsored By:
District Impacted: District 2
Resolution
Accept Grant - Museum Grant for African American History and Culture
Purpose of Item:
A Resolution of the Miami City Commission, with attachment (s) , authorizing the City
Manager to accept a grant award in a total amount not to exceed $ 149,580.00, from the
Institute of Museums and Library Services ( IMLS) Museum Grants for African American
History and Culture, for the program year of August 1, 2017 through August 1 , 2019.
Establishing and appropriating from a new special revenue project fund entitled " Digital
Archives for the Historic Virginia Key Beach Park" in order to fund and execute the
necessary documents, amendments, modifications, renewals, and extensions, in a form
acceptable to the City Attorney, in order to implement the acceptance of and
compliance with the said grant award.
Background of Item:
The Historic Virginia Key Beach Park Trust is seeking authorization to accept $149,580,
from the ILMS Museum grant for African American History and Culture for the purpose
of establishing a public digital archive which will contain historical documents, photos
and oral histories related to the history of the park. The archive will be developed in
partnership with Florida International University.
Budget Impact Analysis
Item is an Expenditure
Item is Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$ 149, 580.00
Unknown Guy Forchion
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Reviewed B
Department Head Review
Carolina Aguila
Aniska Elliott
Christopher M Rose
Nzeribe Ihekwaba
Valentin J Alvarez
Miriam Arcia
Xavier Alban
Completed
Budget Analyst Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
06/27/2018 10:14 AM
Skipped 06/15/2018 1:16 PM
Completed
Completed
Completed
Completed
Completed
Completed
06/27/2018 11:16 AM
06/28/2018 3:24 PM
06/28/2018 5:59 PM
06/28/2018 7:14 PM
06/29/2018 3:34 PM
06/29/2018 3:55 PM
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Completed
Completed
Completed
Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
06/30/2018 9:25 AM
07/02/2018 11:19 AM
07/12/2018 9:00 AM
07/23/2018 12:27 PM
07/23/2018 12:58 PM
07/23/2018 12:59 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0283
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4306 Final Action Date:7/12/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO ACCEPT AND APPROPRIATE A GRANT AWARDED TO THE
HISTORIC VIRGINIA KEY BEACH PARK TRUST ("TRUST") IN THE NOT TO
EXCEED AMOUNT OF ONE HUNDRED FORTY-NINE THOUSAND, FIVE HUNDRED
EIGHTY DOLLARS ($149,580.00) FROM THE INSTITUTE OF MUSEUM AND
LIBRARY SERVICES ("IMLS"), MUSEUM GRANTS FOR AFRICAN AMERICAN
HISTORY AND CULTURE ("GRANTOR"), WITH A CASH AND IN -KIND TOTAL CITY
OF MIAMI ("CITY") MATCH, NOT TO EXCEED ONE HUNDRED SEVENTY-ONE
THOUSAND, TWO HUNDRED SEVENTY-FIVE DOLLARS ($171,275.00), TO
CREATE A DIGITAL ARCHIVE OF HISTORICAL DOCUMENTS, PHOTOS, AND
ORAL HISTORIES, RELATED TO THE CIVIC, SOCIAL, AND ENVIRONMENTAL
HISTORY OF VIRGINIA KEY BEACH PARK FOR FISCAL YEAR 2018-2019;
AUTHORIZING THE TRUST EXECUTIVE DIRECTOR TO NEGOTIATE AND
EXECUTE A GRANT AGREEMENT AND ANY AND ALL OTHER NECESSARY
DOCUMENTS, APPLICATIONS, RENEWALS, EXTENSIONS, AND MODIFICATIONS,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE, AND
TO CREATE THE NECESSARY ACCOUNTING STRUCTURE TO ACCOUNT FOR
THE GRANT FUNDS IN ACCORDANCE WITH GENERALLY ACCEPTED
ACCOUNTING PRINCIPLES.
WHEREAS, the Institute of Museum and Library Services ("IMLS") was established in
1996 as an independent agency of the United States federal government to provides support to
libraries and museums within the United States with a mission "to inspire libraries and museums
to advance innovation, lifelong learning, and cultural and civic engagement ... through
research, policy development, and grant making;" and
WHEREAS, the Historic Virginia Key Beach Park Trust ("Trust") has been awarded a
grant, in the not to exceed amount of one hundred forty-nine thousand, five hundred eighty
dollars ($149,580.00) ("Grant Funds") from IMLS, Museum Grants for African American History
and Culture ("Grantor"), with a cash and in -kind total City of Miami ("City") match, not to exceed
one hundred seventy-one thousand, two hundred seventy-five dollars ($171,275.00) ("City
Match") for the purpose of establishing a public digital archive ("Project") in partnership with
Florida International University ("FIU"), which will contain historical documents, photographs,
and oral histories related to the civic, social, and environmental history of the Historic Virginia
Key Beach Park ("Park"); and
WHEREAS, the City Match consists of a Cash Contribution, not to exceed twenty-six
thousand, eight hundred seventy-five dollars ($26,875.00) and an In -Kind Contribution not to
exceed one hundred forty-four thousand, four hundred dollars ($144,400.00); and
WHEREAS, the City and FIU will collectively provide the City Match; and
WHEREAS, the City has programmed funds in its Fiscal Year ("FY") 2018-2019
Operating Budget for said purpose; and
WHEREAS, Grant Funds and the City Match are to be appropriated and allocated by
separate resolution for FY 2018-2019;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The City Manager is authorized' to accept and appropriate the Grant funds in
the not to exceed amount of one hundred forty-nine thousand, five hundred eighty dollars
($149,580.00) from the Grantor and to allocate and appropriate the City Match in the not to
exceed amount of one hundred seventy-one thousand, two hundred seventy-five dollars
($171,275.00), 2 for the Project for Fiscal Year 2018-2019.
Section 3. The Trust Executive Director is authorized to negotiate and execute a Grant
Agreement and any and all other necessary documents, applications, renewals, extensions, and
modifications, in a form acceptable to the City Attorney, for said purpose and to create the
necessary accounting structure to account for the Grant funds in accordance with generally
accepted accounting principles.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.3
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey 7/2/2018
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 Subject to budgetary approval by separate resolution.
3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.