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HomeMy WebLinkAboutMiami Sports and Exhibitions AuthorityCITY OF MIAMI OFFICE OF THE MAYOR MEMORANDUM TO: Emilio Gonzalez, City Manager FROM: Francis Suarez, Mayor/Chairman of the Miami Sports and Exhibition Authority —/t DATE: June 15, 2018 RE: The Miami Sports and Exhibition Authority Fiscal Year 2016/17 Annual Report i Enclosed please find a copy of the Miami Sports and Exhibition Authority ("Authority") Fiscal Year 2016/17 Annual Report ("Report"), as approved by the governing body of the Authority on May 31, 2018. I am submitting the Report pursuant to the requirements of Section 2-890, of the Code of the City of Miami, Florida; however, please note that the Report addresses actions of the Authority prior to my tenure as its current Chairman. Enclosure sports & exhibition author y THE MIAMI SPORTS AN EXHIBITION AUTHORITY ANNUAL REPORT FOR FISCAL YEAR 2016/17 1. Is the Board serving the purpose for which it was created? The Miami Sports and Exhibition Authority ("Authority") was established as an independent and autonomous agency and instrumentality of the City of Miami ("City") pursuant to Ordinance No. 9662, adopted July 28, 1983, in connection with former Florida Statute Section 212.057 (1983) (now repealed and superseded by Florida Statute Section 212.0305 [Convention Development Taxes]), to promote sports, conventions, and exhibitions and to strive to generate community support to achieve this purpose. That being said, there are ongoing discussions as to whether the Authority should be abolished, continued, consolidated or modified. 2. Is the Board serving current community needs? The Authority promotes and sponsors events within the City, including socially driven art, culture and sports exhibitions. It also continues oversight of its three (3) tenants the Children's Museum, the Chalks Airlines -Miami Sea Plane Base, and the Watson Island Heliport. 3. List of the Board's major accomplishments. During the 2016/17 Fiscal Year, the Authority awarded the following grants: • WDNA 88.9 FM ($10,000.00) Inaugural Miami Downtown Jazz Festival held in Downtown Miami on February 24-25, 2017; • Olympia Center Inc. ($20,000.00) Sponsorship for the "In the Lobby Lounge" series; > Erik Lamelas ($5,000.00) Sponsorship of Erik Lamelas, as part of the United States Karate team, at the PKF Pan American Championship, in Buenos Aires, Argentina; • Hispanicize Media Group LLC ($15,000.00) Hispanicize 2017 Week, held April 3-6, 2017, was an event for Latino trendsetters and newsmakers in digital content creation, journalism, marketing, entertainment and tech entrepreneurship; and • Miami Int'I Jazz Festival ($7,500.00) International Jazz Festival held at the Epic Hotel, Manuel Artime Theater, and Florida International University on April 27-29, 2017. 4. Are there any other board, either public or private, which would better serve the function of the Board? No, because, as stated above, the Authority is unique in that it was established in connection with former Florida Statute Section 212.057 (1983) (now repealed and superseded by Florida Statute Section 212.0305 [Convention Development Taxes]). 5. Should the ordinance creating the Board be amended to better enable the Board to serve the purpose for which it was created? There are no amendments required at this time. However, as stated above, there are ongoing discussions as to whether the Authority should be abolished, continued, consolidated or modified. 6. Should the board's membership requirements be modified? No modifications are needed at this time, as membership requirements were recently changed pursuant to Ordinance No. 13628. 7. What is the cost, both direct and indirect, of maintaining the board? Attached please find both the Fiscal Year 16/17 and Fiscal Year 17/18 annual budgets for the Authority, approved and adopted by the Miami City Commission pursuant to Resolutions 17-0024 and 17-0431, respectively. AGENDA ITEM SUMMARY FORM File ID: #1494 Date: 12/09/2016 Commission Meeting Date: 01/12/2017 Type: Resolution Subject: Amend Budget - MSEA Purpose of Item: Requesting Department: Miami Sports and Exhibition Authority District Impacted: Approval of an amendment to the Miami Sports and Exhibition Authority ("MSEA") Budget for FY 2016-17, as approved by the MSEA Board of Directors on August 2, 2016, and by Resolution of the Miami City Commission on September 6, 2016. Background Information: The Miami Sports and Exhibition Authority ("MSEA") was established as an independent and autonomous agency and instrumentality of the City of Miami ("City") pursuant to City Commission Ordinance No. 9662, adopted July 28, 1983, in connection with former F.S. Section 212.057 (1983) (now repealed and superseded by F.S. 212.0305 (Convention Development Taxes)), to promote sports, conventions and exhibitions and to strive to generate community support to achieve this purpose. The amendment recognizes $294,000 of prior year rollover and authorizes additional expenditures in the same amount for grants for sport and exhibition events in the City. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds Total Fiscal Impact: Reviewed By Miami Sports and Exhibition Authority Office of Management and Budget Domingo Echevarria Office of Management and Budget Christopher M Rose City Manager's Office Daniel J. Alfonso Legislative Division Valentin J Alvarez Office of the CA)/ Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Todd B. Hannon Lourdes Blanco Review Pending Budget Analyst Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Initial Review Completed Completed Completed Completed Completed Completed Pending Completed 12/19/2016 2:55 PM 12/19/2016 4:13 PM 12/21 /2016 6:05 AM 12/30/2016 2:04 PM 12/30/2016 2:25 PM 01/03/2017 11:30 AM 01/12/2017 9:00 AM 11, aY— pl * IUUirs * 0 g v City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www,miamigov.com File Number: 1494 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE AMENDED BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED AND INCORPORATED, IN THE AMOUNT OF FOUR HUNDRED FORTY-FOUR THOUSAND FIVE HUNDRED THIRTY-EIGHT DOLLARS ($444,538.00) TO PROVIDE FOR THE OPERATIONS AND CAPITAL EXPENDITURES OF MSEA FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017. WHEREAS, the Miami Sports and Exhibition Authority ("MSEA") was established as an independent and autonomous agency and instrumentality of the City of Miami ("City") pursuant to City Commission Ordinance No. 9662, adopted July 28, 1983, in connection with former F.S. Section 212.057 (1983) (now repealed and superseded by F.S. 212.0305 [Convention Development Taxes]), to promote sports, conventions and exhibitions and to strive to generate community support to achieve this purpose; and WHEREAS, Section 2-1020 of the Code of the City of Miami, Florida, as amended ("City Code"), provides that MSEA shall submit its annual budget for its operations and capital expenditures to the City Commission for approval; and WHEREAS, pursuant to Section 2-1017 of the City Code, MSEA shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise; and WHEREAS, Section 2-1012 of the City Code states that MSEA shall promote sports, conventions, and exhibitions to the greatest extent feasible, and that MSEA shall strive to generate and further community support to achieve this purpose; and WHEREAS, pursuant to Resolution No. 16-0394, adopted on September 6, 2016, attached and incorporated as "Composite Exhibit A", the City Commission approved and adopted the proposed MSEA annual budget for the fiscal year commencing October 1, 2016 and ending September 30, 2017 ("Fiscal Year 2016-2017") in the amount of One Hundred Fifty Thousand Five Hundred Thirty -Eight Dollars ($150,538.00) ("Original Annual Budget"); and WHEREAS, subsequent to its September 6, 2016 Original Annual Budget approval, MSEA has been requested to provide community support grants in accordance with its purposes and MSEA has available Two Hundred Ninety -Four Thousand Dollars ($294,000.00) of unrestricted reserved rollover funds; and WHEREAS, Section 2-1020 of the City Code also provides for MSEA to return to the City Commission for approval of supplements to the Original Annual Budget, as requested in "Exhibit B", attached and incorporated; and Page 2 of 3 WHEREAS, MSEA wishes to increase its Fiscal Year 2016-2017 annual budget to account for the additional community support grants for a total amount of Four Hundred Forty - Four Thousand Five Hundred Thirty -Eight Dollars ($444,538.00); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The MSEA Original Annual Budget supplemented and amended in the amount of Two Hundred Ninety -Four Thousand Dollars ($294,000.00) for a total Supplemental Budget of Four Hundred Forty -Four Thousand Five Hundred Thirty -Eight Dollars ($444,538.00) attached and incorporated as "Exhibit B", for the operations and capital expenditures of MSEA, for Fiscal Year 2016-2017, is approved and adopted. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor: APPROVED AS TO FORM AND CORRECTNESS: 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 Cwt} 4vvit c,.\.c x4, ,\ R ,sI r .stfo * 1 r) K City of Miami Legislation Resolution: R-16-0394 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16-01135 Final Action Date:9/6/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED AND INCORPORATED, IN THE AMOUNT OF $150,538.00, TO PROVIDE FOR THE OPERATIONS AND CAPITAL EXPENDITURES OF MSEA, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017. WHEREAS, the Miami Sports and Exhibition Authority ("MSEA") was established as an independent and autonomous agency and instrumentality of the City of Miami ("City") pursuant to City Commission Ordinance No. 9662, adopted July 28, 1983, in connection with former Florida Statute Section 212.057 (1983) (now repealed and superseded by Florida Statute Section 212.0305 [Convention Development Taxes]), to promote sports, conventions and exhibitions and to strive to generate community support to achieve this purpose; and WHEREAS, Section 2-1020 of the Code of the City of Miami, Florida, as amended ("City Code"), provides that MSEA shall submit its annual budget for its operations and capital expenditures to the City Commission for approval; and WHEREAS, pursuant to Section 2-1017 of the City Code, MSEA shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise; and WHEREAS, the MSEA Board of Directors reviewed and approved its budget for Fiscal Year 2015-2016 on August 2, 2016; and WHEREAS, the MSEA Board of Directors requests City Commission approval of the budget for the Fiscal Year commencing October 1, 2016 and ending September 30, 2017, in the amount of $150,538.00; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The MSEA annual budget, attached and incorporated, in the amount of $150,538.00, for the operations and capital expenditures of MSEA, for the Fiscal Year commencing October 1, 2016 and ending September 30, 2017, is approved and adopted. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {1} City of Miami Page 1 of 2 File Id: 16-01135 (Version: 2) Printed On: 12/30/2016 File Number: 16-01135 Enactment Number: R-16-0394 Foo tno tes (1) If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 2 of 2 File Id: 16-01135 (14:rsiorr: 2) Printed On: 12/30/2016 City of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com * 11c1tE.1Tt * d- lirEE r.) Meeting Minutes Tuesday, September 6, 2016 5:05 PM First Budget Hearing City Hall Commission Chambers City Commission Tomas Regaledo, Mayor Keon Hardemon, Chair Ken Russell, Vice Chair Wifredo (Willy) Gorf, Commissioner District One Frank Carollo, Commissioner District Three Francis Suarez, Commissioner District Four Daniel J. Alfonso, City Manager Victoria Mendez, City Attorney Todd B. Hannon, City Clerk City Commission Meeting Minutes September 6, 2016 BH.15 16-01135 Miami Sports & Exhibition Authority' RESOLUTION A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED AND INCORPORATED, IN THE AMOUNT OF $150,538.00, TO PROVIDE FOR THE OPERATIONS AND CAPITAL EXPENDITURES OF MSEA, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017. Motion by Commissioner Suarez, seconded by Commissioner Caroflo, ADOPTED WITH MODIFICATIONS PASSED by the following vote. Votes_ A)es: 5 - Commissioner(s) Gort, Russell. Corolla, Suarez and .Hardemon. R-16-0394 Chair Hardemon: 81Y.11 hat this matter be Lourdes Blanco: Good evening, Commissioners, illy name is Lourdes Blanco, executive director, Miami Sports & Exhibition Authority. And 1 am here requesting that you approve the Miami Sports & Exhibition Authority operating budget for fiscal year 2016-2017 as presented to you, Conunissioner Suarez.: :Move Chair Hardemon: It's been properly moved and — Commissioner Corolla: Second. Discussion. Chair Hardemon: -- seconded You're recognized for discussion. Commissioner Carollo: Thank you, Mr. Chairman. My question is, why does she have the reserves in revenues ifshe doesn't have the expenditures? In other words, she has moved the amounts as revenue, but she's not showing how she's going to expense those amount. Ms. Blanco: It's a wrong wording in the line, sorry. It was from the previous executive director. Commissioner Corolla: Right, but you could leave it in reserves. Thu don't really need to show it as a revenue, f you're not going to show an expense for it, Ms. Blanco: No, no, I understand, These are the funds that we have in that account to give the grants. This is where we get the expenses. and this is where we put the monies. Commissioner Carollo: Give me a second, Ms. Blanco. Mr, Rose, will you help her? Christoplter Rose (Director, Office of Management & Budget): 1)7 may have o moment? Commissioner, it's Just rollover front prior years up on the third line up there, and they don't have a reserve built into the budget in fiscal year '16/`17, so it's just showing what the reser -- what the rollover frown prior years would be. Commissioner Corolla: Canyon show it as a reserves -- there is — in other words, because you have -- what is it? — 440,000 in revenues: yet, you onh' have 100,000 in expenses, so you're going to have 300 and some thousand of what? Wil1 you .show that? City of,yurrr i Paler 2 Primed' on 12 29 2016 City Commission Meeting Minutes September 6, 2016 Mr. Rose: So what you're suggesting is a balanced budget. We could just have 107 up al the top in revenues — Commissioner Condit): Right. Rose: to match the 107. Commissioner Gort: Rollover., Commissioner Carollo: Which you won't — you still won't. because 1 believe the amounts fi.00r Chalks and Watson will actually be more than the 107, so you still won't have a balanced budget; hut yes, I'm asking, in essence, can you have a balanced budget? Mr. Rose: If you could — Commissioner Carollo: Ms. Blanco, by the way it's nothing that yvu've done wrong, Ms. Blanco: Aro, no. Commissioner Carollo: Just relax. It's just — we just want to make sure we get into proper accounting -- Ms. Rianco: understand, Commissioner Camila: -- procedures and -- Ms. Blanco: Yeah. Commissioner Carollo: — the way you show it. Mr Rose: Commissioner, if I may, if you would give us five minutes, we'll make a quick change and come right back to you. Is that all right? Commissioner Corolla: Yeah. iVir. Rose: Is that all right, IVIr Chair? Chair Hardman: That's fine. Thank yon very muck Mr. Rose: Thankyou. Commissioner Corolla: Thank you, Later.. Chair Hardemon: BH.1.5. Can we tackle her? Mr. Rose: Good evening, Commissioners. Chris Rose, Office of Management & Budget. Ms. Blanco and (have gone over the il4SEA (Miami Sports & Exhibition Authority) budget, and we'd like to offer the following changes. if they're acceptable to von: We would take off the third line of revenues. thereby reducing the MYE.4 budget by 294,000. and taking only the new revenues, which are lines one and two. Those two together total 150,538. And to balance the expenditures then to bring it up to 1.50,138, we would need to add a line reserve of 42,730. That would present a balanced budget at that point, Commissioners. Citi, of:L-11,1mi rage 3 Prinr& on 12 29 21916 City Commission Meeting Minutes September 6, 2016 Commissioner Carona: Thank you. Mr. Chairman. Pm sorry, Mr. Chairman. Chair Hardemon: Yeah, you're rscogniced. Commissioner Carona: Than you, ;1/r•. Rose. Yeah. And that's why I wanted to have a -- make sure there was a balanced budget, Ms. Blanco. Ms. Blanca: Thank von. Corrrrrar`sskmer Carona: So Pm glad {Glr. Rase was able to help you out. Arad just to —Jar the record, that reserve of 42 — (Pilot got what the amount is -- it's intended to go as a carryover iota the reserves, correct? It's not intended to be used. Chair Hardemon: All right Commissioner Gort: More it. Commissioner Carollo: Could you just say it? leak Ms. Blanco: Yeah. Commissioner Carona: Second. Chair Hardman: All right, there was a previous motion and a second that was on the floor, so I just wanted the motion to he clear that it is as -- the budget is as amended, correct.' Alfonso: Yes. Commissioner Corolla: As amended on the floor. Chair Hardemon: Correct. Anyfurther discussion? Seeing none. all in favor, say dye." The Commission (Collectively): Ave, Chair Hardemon: Against? Commissioner Gart: Let me give you some news. Chair Hardemon: Motion passes. Commissioner Gore: 1 don't know rfyou're cnvare; the PGA (Professional Golf Association) Latino, which is the best 60 golfers, is going to be at tWetr eese in -- excuse me --Jivm November 20 — A'oventher 28 through December 7. So they're going to be playing here, the 60 best gofers from South trod Central Americo, and we have the contract for the next three years_ Ms. Blanco: Thank von. City of.ktweii P r Print& rn 12 29 21116 THIS DOCUMENT 15 A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. MIAMI SPORTS AND EXHIBITION AUTHORITY City of Itifinnli FY 2011-13 arena] FY 7013-54 Actual FY 1014-16 Annat fY I015 16 Du el FY 2015-16 Reelection FY 2016-17 P/afrnsed PIlierence Natax w573.00. —_._., -__ ,..� ___-._�..�......,.... CI alk'a1 f1 i Ids 0r4 rri,. Llc 572,000 772,uun W0is+ln Ialand 65eliiwrt 1capnsatlon 045 6tttl 576,538 +578,Se MSFA Reserve Fun dfl4onilenrictive F. i-it S66,00R $0n 000 539.030 5185 ri08 IIMIIIIIIIII IIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIIIIIB OIIIIIIIIIIIMIIIIIIIIIIIIIIII Revenue Grand Fetal 500.5151 566,000 589,090 $d 3607,500 -150318 5150.538 ;a 1lpndll urea 526 0p0 R.61r1,4r Salary and Waller 5300a 5i0,0rxi 530,300 530,003 55n.n05. +$20,130 Fi nie Benefit; $9,661E ;4,800 }8,Y00 $3.01i3 FICA Txsas 51,R,i6 $1,800 51, 300 53,6?5 2.525 e$2,5I5 O Urns �11� I0i Li, and Health IntLYanra ,c and Hoa 55.000 :S,EKN1 55,000 SS.nao = W ortrers` Calmpenaulinn Pro feLei ar,aI $eavex -1.n a1 Prafoaslanai Send res 515,(ICC 55,700 $5,0n0 iron 3630 55np ®' III I�I�II Accounting end Att3Wln8 $15,000 511,155(1: $11,010 513,300 $13,303 515333 MEM nry nl5icrx Other Cod Travel and er Diem P(1 $1,300 57,fn7C $4,200. Cuniratinnaand Related So+rvites 53,600 S7L1R2 54,fi01 $ltlp M. Postage jinn 5300 510n 5300 5S0 INERENIMINIMMINEMINIO Utitltp Rentals and Leases 111111111.11111111.1.111111111.1111.111. Inhurance 515,(100 51.7,000 516,0013 SI3,00i3 $ 13.0C1.1 $8.5G0 •S-0,SaB Prinsin and fltnding 5100 51nn 5140 5101 .500 50 Aclva7lsir.8 end Ralezad Inr#s O{(Ice 5uapnex 5VI a 5300 Slur 52PN5 $710 52nn Ouerutinm Supplies00 �� Meter Fuel IMMIll Pul10c Sa1et5 SupptietIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIMIIII $ubx:riPtkanx Mernhershalle, arrl Ei:ensrs 52PIu $S0tl 5500 55r70 5SQD 50 Wert end a c,t�n oIcc1 capitol Prolett9 and al PuechnscY 1 All glher EMpencino-es Sann 5100 in $11,iMs 5.i1,1RG 111,3n Rell•Over Sa2;7411 r,42.730 eapendlnIre grand Tnrai 566,000 563,900 38i..000 $89,000 $89,609 5150.n511R 561,3 a 50 Re+renasrt Miml: refendinu Printed. 16/2016 7:15 PM \ O 1 35E) 1 i9a �89,nn 1 5n Pike 1 of 1 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. IL MI S01 1`S AND EXHIBITION AUTIIOPIT`Sr'' Proposed Budget FISCAL YEAR 2016-2017 _ Proposed DESCRIPTION 2016-2017 Budget IIEVENTJES Heliport/Seaplane Ease R Rent i','SEA Reserve Punds;Non Restrictive Funds TOTAL REVENUE 444,538 L Payroll, Taxes and Benefits COMPENSATION AND BENEFITS 1 Executive Director 50,: " 2 ins ranee -health, l ie, disability 5 0c SSiStatetFedera1Taxes, Medicare _= Ttstat Psyroii, Taxes sand 11 ri " 1 58,8 ,: 1. Operating Expenses 5 EEus€risss Meeting Expanses 1,s0c 6 Communications and related services 100 7 : Contingencies , 5,000 8 General Insurance &Directors Liability Insurance . . 8,500 9 Car Allowance 8,40f4 10 M5 bershipafSubscriptior s 500 11 Off Se Supplies and Ope'ating Supplies 00 2 :War'-ou8elStarago 4,�=_ 13 PI^.ot: ab e PC Allowance 3,600 `i4 Printng 1 : 15 Postage TOTAL OPERATING EXPENSES '9,750 III..PRO. ESSTOTVAL SERVICES 16 Audit in,cor, 17 Sank Se v ces ., KO 16 AccountingSep vic s :, -8`33= TOTAL PROFESSIONAL SERVICES 18,833 TOTAL OPERATING EXPENSES '107,408 TV. CAPITAL 1YPEN-D(TURES 19 CIFa ,Cc EQUIPMENT PURCHASES 400 20 urnturd-& Fixtures TOTAL CAPITAL EXPENDITURES 1 400 TO"_ L OPEIiATLNG BUDGET W/ Or1I'1 4 EX tNDITL'RLS 107,808 1FACRM shar'tace}ripRNenueover ;., pens 237,130 SU MIAMI SPORTS AND EXHIrSITION AUTHORITY City of 1111 irtrni -MUTED FY 20E3 14 hc/4 ,I FY i'i/ ) 1 11; Art11.4 i'v 21/1S-1/••1`..4,ell //Y YO I g-16 Pr., .71'7010.17 /Nor., i•,i niffeer..nr, fl••44/ ..or Rotai44ii'0..itlf '•• • .., • • , . tioikw klawiliiiir ittarin'sottlIC '' .. J •• tsiz...non S.7.141f1 :k421.9oo Maul, tiland filikart CofEoritit- 545,6on en.538 s$724,' . M.ILA lta 50111:: Fond/Nan. itelfrirtive Ilizatt $Eiii,ittal $5/5,01f1 5-14 ktiO ,;..139,son 544, .1.,, faai R11[4, r-,,,,i 7, / /I 1•'•41100 $66,ono r,,,,, ono W 11.01.7,` $444,510 •:. /44,,VIR SO riiii.i,jithiG/,:l' Regultir Sallry und VI:Tits 35.flao $1,11.ilcil '1f1l1l,li 1 SliftlThil Iiiiti 000 `..,(1110 .1.511lifirifi Fringe kicirritlis $3,E03 $.1 /101.1 tia txti 1FiztalP ,ria OM +52.00 PICA Taxes 1,3//1/ 1,300 `,;1.045 452.52.1) fietirrenent Cantribittionc Life and Haattii inatintoca Ifi• ON r• $smni, ss DUI) 54 Wailers' Carmainaietiati ProfvoziarialSairviaaa- Loot —Fritiassiolial Sarvirag $13,000 $5,100 $5110/.1 4G110 U0 35110 -$100 Aecallfaing and Anditin $1S,0110 $14,000 ii4.0.111, j10 300 $18.1141 .$10331 4533 (tt nor Contractuili Saail CMS Travel and Pas Diary i,3, fl $3.600 ,..1,' Corriantirkationa and Abiuter4 5t ry if, $3.410 S1.440 „ i oh 5100 f-5100 Poona it 5100 t 11,1) SVI 410 tiniey flartrais and Letotis Inv./mita .^,,,Orin a MO 1116,000 113.01:01 $13,11111 $0,S./0 -11.,500 Printing and Binillok tit '5100 j10/1 .$100 51410 SO Oduartiiirsig•nd Rtiattat r....A Klit`ito atippiats litiliO 5300 5200 $:KX) 5/1111 52(10 'ill _._.. Cloetairrit0.0.iilaffa f‘ron Molar foal Oiiitlirtfafary siin52(01 ShhIrrotinelt, MOM ',4,,/fli1/S, and Litanses $200 :lava 55:0 3018 5314$0 m1401'111E1 Trarofet 5400 +5,441 earilf al Projects and Piarhatas Ail Otietr Eko.ndirit rata ;Mal 51410 5(114I 511, WO 511,100 a 11 100 443l5 Pa_iiitiel Rascfve rapandil are Gr-fifiTatai 60100 $50,110 583.11118 $10,0[10 504,n05 suri,onn pa,goa to [F81,4,41.10% rxponflitii r/i4et• VPIMU 9:16 Aril SU 1.7,151} • qattit100 $3561750,1 547s,75uf$0 Pool_ af 1 7 U B TITUTE D NELANIi SPORTS AND EXTllBI i IO N ALJT7-TORITY Proposed Budget FISCAL YEAR 2016-2017 DESCRIPTION Proposed 2016-2017 Budget REVENUES Heliport/Seaplane Base R Rent 1 MSEA Reserve Funds!Nan Restrictive Funds TOTAL REVENUE 444,5 I. Payroll., Taxes Sind Benefits COMPENSATION AND BENEFITS 1 Executive D1 sctor so,occ 2 InSurcance-heeltr,, life, disability 5,000 55,000 SSlSteteiFede al .Taxes. Medicare 3,825 Total Payroll, Taxes and Bate Its 58:825 II.Operafins, Expenses U. 5 Business Meetiro Expenses 1,5 0 6 Gornrnunicado 1s and related services 100 7 Contingencies .: :. 5,000 General Insurance & Directors Liabr ,, Insurance 5,500 9 Car All wince 5,400 10 Memberships/Subscriptions 500 11 Office Supplies and Ooerctin . ....'.polies : 200 12 ' Wa;chouse'Storage ..:' 4,300 13 Phone T able PC AUcwar 'e 3,500 1µ Penang 100 15 Postage . 0 TOTAL OPETING ; Pi^NSES 29,750 I. PROFESSION -_ S1 RVTCES 16 ALIO 10,000 I7 6s'ifr Ser ;e I8 c ear :rig Services .. 8,33 s TOTAL OFESSIONAL SERVICES 13,3333 TO _ OPERATING EKPE iSE' i 107,408 I ` CAPITAL EXPENDITURES 9 OFFICE EQUIPMENT PURCHASES' 400 -20 Furniture &_Fiat res .. - TOTAL CAPITAL EXPENDITURES 400 .'IOTAL.OPL.RATING BUDGET \Vi CAPITAL 'L DITUR S _ 107,808 LxGsss( shcrtage) of Revsnue over Expe=.1ses 337,13G MIAMI SPORTS AND EXHIBITION AUTHORITY City of Miami FY 2012-13 Actual FY 2013.14 Actual FY 2014,15 Actual FY 2015.16 Budget FY 2015-16 Projection FY 2016-17 Proposed '® Notes Revenues ON=1111 Chalk's/ Nautilus Enterprises LLC 572,000 $72,000 SO Watson Island Heliport Corporation $45,600 Prior Year Rollover $66,000 566,000 $89,000 $484,900 s578,538 5294,000 •5195,900 111111 1111111111111.1 111111.1 1.111111111111 IIIIIIIIIIIIHIIIIIIIIINMIIIIIIIMIIIIIII -$162,962 0 Revenue Grand Total $66,000 S66,000 $89,000 $0 5607,500 $444,538 Exp®ndltursie Regular Salary and wages 55,000 $25,000. $30,000 53g000 530,000 $50,000 +$70,000 Fringe Benefits $3,600 $4,800 $6,800 Soma)$9,000 t$200 FICA Taxes $1,300 51,300 $3,825 +$2,525 Retirement Contributions Life and Health Insurance 55.000 55.000 $5,000 $5,000 $a Workers' Compensation Professional Services - Legal Professional Services 515.000 $5,100 $5,000 $600 $500 $500 -5100 Accounting end Auditing $15,000 $13.000 $14,000 518,300 $18,300 $18,333 +533 Other Contractual Services Travel and Per Diem $1,300 $1,600 $4,200 Communications end Re€aced Services $3,600 $2.400 $4,000 $100 +$100 Postage $100 $100 $100 $100 $50 -$50 0tiiity Rentals and Leases Insurance $25,000 $17,006 516,000 $13,000 $13,000 $8,500 -54,500 Printing and Binding $100 $100 z $..00 $100 5100 $0 Advertising and Related Costs Office Supplies $600 5300 $200 5200 $200 $200 50 Operating Supplies 5500 Motor Fuel Public Safety Supplies Subse€lpuons, Memberships, and Licenses $200 $300 $500 $500 $500 $0 lrterfund Transfer $400 +54pQ Capital Projects and Purchases All Other Expenditures $400 5100 $100 $11,100 $11,100 $348,036 +$335,930 Expenditure Grand Total $66,000 563,900 $84,000 $89,000 $69,000 $444,538 $355,538 $0 Revenues Minus Expenditures S0 $2,100 Ey h, b i t B Printed- 12/29/202S 2:22 PM $5,000 -$89,000 $s18,s00.j $0 -5518,500 $0 Paget ofI AGENDA ITEM SUMMARY FORM File ID: #2830 Date: 08/11/2017 Commission Meeting Date: 09/19/2017 Type: Resolution Subject: Approve Annual Budget FY '18 - MSEA Purpose of Item: Requesting Department: Miami Sports and Exhibition Authority District Impacted: It is respectfully recommended that the City Commission approve the Miami Sports &Exhibition Authority Operating Budget for Fiscal Year 2017-2018. Background of Item: The Miami Sports & Exhibition Authority (MSEA) was established in 1983, pursuant to Florida Statute 212.057, as an independent and autonomous agency and instrumentally of the City of Miami. Currently, MSEA is being managed by Lourdes Blanco. MSEA was created to promote sports, conventions and exhibitions and to strive to generate community support to achieve this purpose. It was further given the authority to exercise any power usually possessed by private corporations performing similar functions that are not in conflict with the Florida constitution or law. Your approval of the attached budget will enable MSEA to fulfill its mandate. The budget was unanimously approved by the MSEA board at its July 18th, 2017, meeting. Budget Impact Analysis Total Fiscal Impact: $677,150.00 Reviewed B Miami Sports and Exhibition Authority Review Completed 08/11/2017 12:42 PM Office of Management and Budget Domingo Echevarria Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Christopher M Rose Alberto N. Parjus Fernando Casamayor Marta Gomez Xavier Alban Barnaby L. Min Victoria Mendez Nicole Ewan Lourdes Blanco Budget Analyst Review Budget Review Assitant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Department Head Completed Completed Completed Completed Completed Completed Completed Completed Completed 08/15/2017 3:59 PM 08/16/2017 7:59 AM 08/16/2017 1:16 PM 08/16/2017 3:53 PM 08/16/2017 7:50 PM 08/24/2017 2:00 PM 08/24/2017 2:12 PM 08/28/2017 2:23 PM 09/14/2017 5.05 PM City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2830 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED AND INCORPORATED, IN THE AMOUNT OF $677,150.00 TO PROVIDE FOR THE OPERATIONS AND CAPITAL EXPENDITURES OF MSEA FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018. WHEREAS, the Miami Sports and Exhibition Authority ("MSEA") was established as an independent and autonomous agency and instrumentality of the City of Miami ("City") pursuant to Ordinance No. 9662, adopted July 28, 1983, in connection with former Florida Statute Section 212.057 (1983) (now repealed and superseded by Florida Statute Section 212.0305 [Convention Development Taxes]), to promote sports, conventions, and exhibitions and to strive to generate community support to achieve this purpose; and WHEREAS, Section 2-1020 of the Code of the City of Miami, Florida, as amended ("City Code"), provides that MSEA shall submit its annual budget for its operations and capital expenditures to the City Commission for approval; and WHEREAS, pursuant to Section 2-1017 of the City Code, MSEA shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise; and WHEREAS, the MSEA Board of Directors reviewed and approved its budget for Fiscal Year 2017-2018 on July 18, 2017; and WHEREAS, the MSEA Board of Directors requests City Commission to approve the budget for the Fiscal Year commencing October 1, 2017 and ending September 30, 2018 in the amount of $677,150.00; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2, The MSEA annual budget, attached and incorporated, in the amount of $677,150.00 for the operations and capital expenditures of MSEA for the Fiscal Year commencing October 1, 2017 and ending September 30, 2018, is approved and adopted. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: ity ttor ey 8/28/2017 To: Honorable Mayor and Members of the City Commission From: Lourdes Blanco RECOMMENDATION: August 9t, 2017 Subject; Approval of the lvliami Sports & Exhibition Authority 2017-2018 Operating Budget for City Commission. meeting September 14th, 2017. It is respectfully recommended that the City Commission approve the Miami Sports &Exhibition Authority Operating Budget for Fiscal Year 2017-2018. BACKGROUND: The Miami Sports & Exhibition Authority (MSEA) was established in 1983, pursuant to Florida Statute 212.057, as an independent and autonomous agency and instrumentally of the City of Miami. Currently, MSEA is being managed by Lourdes Blanco. MSEA was created to promote sports, conventions and exhibitions and to strive to generate community support to achieve this purpose. It was further given the authority to exercise any power usually possessed by private corporations performing similar functions that are not in conflict with the Florida constitution or law. Your approval of the attached budget will enable MSEA to fulfill its mandate. The budget was unanimously approved by the MSEA board at its July 18th, 2017, meeting. Attachments: Resolution Budget MIAMI SPORTS AND EXHIBITION AUTHORITY OPERATING BUDGET FOR FISCAL YEAR 2017-2018 Table of Contents I. MSEA Members II. Letter of Introduction III. MSEA Operating Budget MIAMI SPORTS AND EXHIBITION AUTHORITY BOARD OF DIRECTORS Mayor Tomas Regalado, Chairman Commissioner Wifredo Gort Commissioner Keon Hardemon Nathan Kurland James Cassel Rachel Wagner Furst Rudy Sablon Rafael Cabrera Frank Veloso Kathryn Moore Davie Madison Eli Feinberg EXECUTIVE DIRECTOR Lourdes Blanco MIAMI SPORTS AND EXHIBITION AUTHORITY (MSEA) City of Miami Budget Template THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Actual FY 2016-17 Budget FY 2016-17 Projection FY 2017-18 Proposed Difference Notes Revenues Chalks -Nautilus Seaplane Base $72,000 $72,000 $72,000 $72,000 $0 Watson Island heliport $45,600 $78,500 $78,500 $80,517 +$2,017 Prior Year Rollover $489,900 $294,000 $294,000 5524,633 +$230,833 Revenue Grand Total $0 $0 $607,500 $444,500 $444,500 $677,150 $232,650 $0 Expenditures .... Regular Salary and Wages $30,000 $50,000 $50,000 $50,000 $0 Fringe Benefits 58,800 $9,000 $9,000 $9,500 +$500 FICA Taxes $1,300 $3,800 $3,800 $3,800 $0 Retirement Contributions Life and Health Insurance $5,000 $5,000 $5,000 $5,000 $0 Workers' Compensation Professional Services - Legal Professional Services $600 $500 $500 $500 $0 Accounting and Auditing $18,300 $18,300 $18,300 $20,300 +$2,000 Other Contractual Services _ Travel and Per Diem Communications and Related Services $100 $100 $100 $0 Postage $100 $100 $100 $100 $0 Utility Rentals and Leases Insurance/Board Memmbers $13,000 $8,500 $8,500 $9,000 +$500 Printing and Binding $100 $100 $100 $100 $0 Advertising and Related Costs Office Supplies $200 $204 $200 $200 $0 Operating Supplies Motor Fuel Public Safety Supplies Subscriptions, Memberships, and Licenses $500 $500 $500 $500 $0 Interfund Transfer $400 $400 -$400 Capital Projects and Purchases All Other Expenditures $11,100 511,300 $11,300 $13,350 +$2,050 Grants $150,000 Reserve $336,700 $0 $414,700 +$78,000 Expenditure Grand Total $0' $0 $89,000 $444,500 $107,800 5677,150 $82,650 _ $0 Revenues Minus Expenditures Printed: 9/22/2017 2:32 PM 2830-Exhibit-SUB $0 $0 $518,500 $o $336,700f $0 $150,000 $0 Page 1 of 1 SUBSTITUTED MIAMI SPORTS AND EXHIBITION AUTHORITY (MSEA) City of Miami July 18th, 2017 FY 2017- roposed Revenues Chalks -Nautilus Seaplane Base $ 72, 000 Watson Island heliport $80,517 MSEA Reserve Fund $524,633 Revenue Grand Total $677,150 Expenditures Regular Salary and Wages $50,000 Fringe Benefits (car, tablet, phone) $9,500 FICA Taxes $3,800 Retirement Contributions Life and Health Insurance $5,000 Workers' Compensation Professional Services - Legal Professional Services $500 Accounting and Auditing $20,300 Communications and Related Services $100 Postage $100 General &Liability Insurance/ Board Memmbers $9,000 Printing and Binding $100 Office Supplies $200 Subcriptions, Memberships, and Licens $500 Contingencies $5,000 Bussiness Meeting Expenses $2,700 Courrier/Delivery $100 Bank Services $550 Iron Mountain Warehouse rage $4,700 Office Equipment Purcha , (printer) $300 Budget Reserve/Gran $564,700 Expenditures $112,450 Total $677,150 Printed: 8/10/2017 12;36 PM Page 1 of 1 SUBSTITUTED MIAMI SPORTS AND EXHIBITION AUTHORITY (MSEA) City of Miami Budget Template Revenues Chalks -Nautilus Seaplane Base Watson Island heliport MSFA Reserve Fund FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Actual FY 2016-17 Budget FY 2016-17 Projection FY 2017-18 Proposed Difference Notes $72,000 545,600 $485,900 572,000 578,500 5294,000 $72,009 $78,500 5294,000 $72,000 $60,517 S524,633 50 _ +$2,017 +52 -3 Revenue Grand Total 50 $o $607,500 $444,500 5444,500 $677,150 S232,650 50 Expenditures Regular Salary and Wages S30,000 $50,000 - 0 550,000 $0 Fringe Benefits FICA $8,800 S9,000 9,000 $9-500 +5500 Taxes $1,300 $3,800 $3,800 53,800 $0 Retirement Contributions Life and Health insurance $5,000 $5,000 $5,000 $5,000 $0 Workers' Compensation Professional Services - Legal Professional Services 5600 $500 $500 5500 50 Accounting and Auditing $18,300 518.300 $18,300 $20,300 +$2.000 Other Contractual Services Travel and Per Diem Communications and Related Services $100 $100 $100 50 Postage 0 5100 $300 5100 SO Utility Rentals and teases - - Insurance/Board Mernmbers 513,000 58,500 58,500 59,000 r$500 Printing and Binding $100 $100 $100 $100 SR Advertising and Related Costs office supplies 5200 $200 S2R0 $2pp so Operating Supplies Motor Fuel. Pubte Safety Supplies Subscriptions, Memberships, and Licenses 5500 $500 5500 5500 $0 tnterfund Transfer $400 $400 $400 Capital Projects and Purchases _ Ail Other Expenditures 511,100 $11,300 $11,300 $13,350 +$2,050 Budget Reserve/Grants 5336,700 $336,700. $5E4,700 +$228,000 Ex• enditure Grand Total $0 50 $89,000 $444,500 5444,500 $677,150 5232,650 SO $0 ed: 8/9/2017 5:11 PM 5518,5ool 50 $Q 50 50 Page 1 of 1