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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4112 Date: 05/03/2018 Commission Meeting Date: 06/14/2018 Requesting Department: Department of Solid Waste Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Clean Yard Waste Disposal Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, pursuant to IFB 828381 for Clean Yard Waste Disposal Services for the Solid Waste Department ("Solid Waste"), on an as needed basis, with Waste Management Inc. of South Florida ("Waste Management") for an initial contract term of two (2) years, with the option to renew for two (2) additional two (2) year periods. Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On March 12, 2018, the Procurement Department ("Procurement") issued IFB No. 828381. As required by the Procurement Code, the IFB was advertised and issued online. On April 4, 2018, at bid closing, two (2) bids were received. Both bids were evaluated, and tabulated. Procurement is recommending award for clean yard waste disposal services to Waste Management, which meets all requirements, per bid specifications and is the lowest responsive and responsible Bidder. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Estimated $4,800,000 for the six (6) years in the aggregate. General Account No: 04001.213000.549000.0000.00000. Department of Solid Waste Mario F Nunez Reviewed B Department Head Review Completed 05/09/2018 12:22 PM Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Everton Garvis Christopher M Rose Nzeribe Ihekwaba Nikolas Pascual Valentin J Alvarez Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 05/10/2018 4:26 PM 05/14/2018 8:58 AM 05/14/2018 9:14 AM 05/14/2018 2:41 PM 05/17/2018 4:09 PM 05/17/2018 4:10 PM 06/01/2018 5:29 PM 06/14/2018 9:00 AM 06/25/2018 3:13 PM 06/25/2018 3:39 PM 06/25/2018 3:39 PM City of Miami Legislation Resolution Enactment Number: R-18-0242 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4112 Final Action Date:6/14/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED APRIL 4, 2018, PURSUANT TO INVITATION FOR BID ("IFB") NO. 828381, TO ESTABLISH A CONTRACT FOR CLEAN YARD WASTE DISPOSAL SERVICES, WITH WASTE MANAGEMENT INC. OF FLORIDA ("WASTE MANAGEMENT") THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE SOLID WASTE DEPARTMENT ("SOLID WASTE") ON AN AS -NEEDED BASIS, FOR AN INITIAL PERIOD OF TWO (2) YEARS, WITH AN OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM SOLID WASTE ACCOUNT NO. 04001.213000.549000.0000.00000, AND AS REQUIRED BY OTHER END -USER DEPARTMENT'S, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S ("CITY") PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Solid Waste ("Solid Waste") has a need for clean yard waste disposal services; and WHEREAS, on March 12, 2018, the Department of Procurement ("Procurement") issued Invitation for Bid ("IFB") No. 828381 to establish a contract for clean yard waste disposal service on an as needed basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received April 4, 2018, pursuant to IFB No. 828381, to establish a contract for clean yard waste disposal services from Waste Management Inc. of Florida ("Waste Management"), the lowest responsive and responsible bidder, on an as -needed basis, for an initial period of two (2) years, with an option to renew for two (2) additional two (2) year periods; allocating funds from Solid Waste Account No. 04001.213000.549000.0000.00000, and as required by other end -user departments, subject to the availability of funds and budgetary approval at the time of need, is accepted. Section 3. The City Manager is authorized' to negotiate and execute all necessary documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City of Miami's ("City") Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 6/1/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.