Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Back-Up Documents
ACCESSING COMPETED CO-OP and GOVERNMENTAL CONTRACTS CHECK LIST CONTRACT NO.: Bid #201308 — City of Homestead PROCUREMENT CONTRACTING OFFICER: Charles Johnson DATE SUBMITTED: 4/13/18 TITLE: Tree Trimming and Line Clearing Accessing Co-ops and Governmental Contracts Package All Accessing of contacts must be reviewed and approved by the Department Director with signature below. Procurement Documents — to be included in Approval Package n Award Summary Form for Director or City Manager (if applicable) Agenda Item Summary Form (for Commission Approval — if applicable) Resolution (for Commission Approval — if applicable) Copy of this checklist signed by the Director Co-op/Governmental Agency Documents — to be included in Approval Package Copy of Tally/Evaluation Results (score sheets, ranking or summary) • Copy of Contract's Advertisement & Distribution information • Copy of Contract/Solicitation Being Accessed ® Copy of Award Sheet/Approval Documents Copy of Proposal/Bid NOTES: APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City laws, policies and procedures. CI NOT laws, po PROVED as a contract which was entered into pursuant to a competitive process in compliance with City and procedures. An ie Per z CPPO Director, Department of Procurement 10/8/14 Bid Number & Title: ITB#2013013-Tree Trimming & Line Clearing Services User Department: Utilities General Services Department Procurement S. Contract Services Division CITY OF HOMESTEAD BID TABULATION Pre -Bid Conference: N/A Contact Person: Ken Konkol Bid Opening Date: September 19, 2013 at 2:00 p.m. Contact Information: 305-224-4707 LEWIS TREE SERVICE. INC • TOTAL ASPLUNDH TREE EXPERT CO. (INCUMBENT) ABLE BUSINESS SERVICES ITEM DECRIPTION ESTIMATED QUANTITY REGULAR TIME UNIT COST (HOURLY RATE II TOTAL OVERTIME TIME UNIT COST (HOURLY RATE III REGULAR TIME UNIT COST (HOURLY RATE II TOTAL OVERTIME TIME UNIT CAST (HOURLY RATED) TOTAL REGULAR TIME UNIT COST (HOURLY RATE II TOTAL OVERTIME TIME UNIT COST (HOURLY RATE III TOTAL 1 2 Hourly Crew - Includes all personnel and equipment. 2,000 1 60.55 $121,100.00 $73.44 $146,880.00 $60.93 $121,860.00 $78.11 $156,220.00 $50.00 $100,000.00 $75.00 $150,000.00 Supervisor/Foreman 2.000 $0.00 $ - $0.00 $ - $0.00 $ - $0.00 $ - $15.00 $30,000.00 $22.00 $ 44,000.00 BID TOTALS 1121,100.00 $146,880.00 $131,660.00 $166,220.00 $130,000.00 ? 5104,000,00 PERSONNEL REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) 3 Crew Leader $24.25 $31.52 $24.59 $34.43 $15.00 $22.00 4 Bucket Trimmer $18.75 $24.37 $18.35 $25.69 $14.00 $21,00 5 Climber Trimmer $18.75 $24.37 $19.50 $27.30 $15.00 $22,00 8 Groundsman $16.50 $21.45 $16.11 $22.55 $20.00 $30.00 7 Equipment Operator $17.00 $22.10 $19.50 $27.30 $15.00 $22.00 8 Injection Serviceman (Herbicide Applicator) $17.00 $22,10 $24.59 $34.43 530.00 $45.00 9 Chipper $3.60 $3.60 $3.50 $3.50 $73.00 $109.00 10 Stump Grinder/Remover $5.00 $4.50 $9.55 $9.55 $60.00 $90.00 11 Gasokne Chain Saw $0.00 $0.00 $0.61 $0.61 $45.00 $87.00 12 Aerial Bucket Truck $13.95 $13.95 $13.27 $13.27 $60.00 590.00 13 Chipper Truck 58.00 $7.00 $12.50 $12.50 $45.00 $67.00 14 Spray Truck $9.00 $8.00 $14.50 $14.50 $120.00 $190.00 Acknowledgment of Addendums(1j V Yes No Y Yes No Yes i No "Vendor deemed lion-respansrve Took e,ceptions horn standard specifications. refer to Section 3 3 450 SE 8" Avenue Homestead. FL 33030 Y 305-224-4626 305-242-6033 '. pds(VcAY01han5eyread can CITY OF HOMESTEAD General Services Department Procurement 8 Contract Services Division ABC PROFESSIONAL TREE SERVICES MITCHELL'S LAWN MAINTENANCE CORP. EVERGREEN TREE SERVICE, INC, ITEM DECRIPTION ESTIMATED QUANTITY REGULAR TIME UNIT (HOURLY (HOURLY RATE I) TOTAL OVERTIME TIME UNIT COST (HOURLY RATE 111 TOTAL REGULAR TIME UNIT COST (HOURLY RATE I) TOTAL OVERTIME TIME UNIT COST (HOURLY RATE II) TOTAL REGULAR TIME UNIT COST (HOURLY RATE I) TOTAL OVERTIME TIME UNIT COST (HOURLY RATE II) TOTAL 1 Hourly Crew -Includes all personnel and equipment. 2,000 $70.00 $140,000,00 $93.20 $156,400.00 $95.00 $ 190,000.00 $142.50 $ 285,000,00 $ 27.00 $254,000.00 $191.00 $382,000.00 $110,000.00 2 Supervisor/Foreman 2,000 544.50 $ 89,000.00 $48.00 $ 96,000.00 $27,50 $ 55,000.00 $ 41.25 $82,500.00 $ 36.80 $ 73,600.00 $ 55.00 BID TOTALS $229,000,00 5262,400,00 $245,600.00 $367,500.00 $327,600.00 $492,000.00 PERSONNEL REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) 3 Crew Leader $24.30 $36.45 $22.50 $33.75 $31.00 Time & Half 4 BucketTrnnrner $22.10 $33.15 $27.50 $41.25 $30.00 Tone 8 Half 5 Climber Trimmer $22.10 $33.15 $32.50 $46.75 $32.50 Time 8 Half 6 Groundsman $18,50 $27,75 $15.00 $22,50 $29.20 Time & Half 7 Equipment Operator $22.10 $33.15 527.50 $41.25 $37,80 Time & Hall 8 Injection Serviceman (Herbicide Applicator) $22.10 $33.15 $27,50 $41.25 $39.50 Time 8 Hall 8 Chipper $5.10 55.10 $75,00 $112.50 $7,50 $7,50 10 Stump Grinder/Remover $15.90 $15.90 $75.00 $112.50 $77.00 $77.00 11 Gasoline Chain Saw $1.00 $1.00 $15,00 $22.50 $5.75 $5.75 12 Aerial Bucket Truck $17.50 $17,50 $125,00 $187,50 $1.8,87 $18.87 13 Chipper Truck $12.10 $12.10 $100.00 $150.00 $17.50 $17,50 14 Spray Truck $26,50 $26.50 $125.00 $187.50 $22.00 $22.00 Acknowledgment of Addendums(1) V Yea No V Yes No V Yes No 450 SE 6" Avenue Hutnesteai FL 33630 4 305-224.4626 - 3055-242.6633 '.i Aelvt6.:dvulenme50e:1-1 rum CITY OF HOMESTEAD General Services DepanrnenL Procurement 6 Contract Services Division FLORIDA TURF & LANDSCAPE TEQUESTA CONSTRUCTION SERVICES GROUP/ SOUTH FLORIDA FIELD SERVICES ITEM DECRIPTION ESTIMATED QUANTITY REGULAR TIME UNIT COST (HOURLY RATE I) TOTAL OVERTIME TIME UNIT COST (HOURLY RATE III TOTAL REGULAR TIME UNIT CO5T (HOURLY RATE I) TOTAL OVERTIME TIME UNIT COST (HOURLY RATE III TOTAL 1 Hourly Crew -Includes all personnel and equipment. 2 000 $135.00 $ 270,000.00 $168.00 $ 336,000.00 $ 702.23 $ 1,404,460.00 $ 1,053.39 $ 2.106,780.00 2 Supervisor/Foreman 2.000 $35.00 $ 70,000.00 $ 52.50 $ 105,000.00 $ 42.50 $ 85,000.09 $ 63.75 $ 127,500,00 BID TOTALS $ 340,000.00 $ 441,000.00 $ 2,234,280.00 PERSONNEL REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) 3 Crew Leader $35.00 _ $52.50 $36.50 $29,87 $54.75 4 Bucket Trimmer $30.00 $95,00 $44..81 5 Climber Trimmer $35.00 $52.50 $29.87 $44.81 6 Groundsman $25.00 $37.50 $16,75 $25.13 7 Equipment Operator $25.00 $37.50 $31.42 $47.13 8 Injection Serviceman (Herbicide Applicator) $30.00 $45.00 $23.32 $34.98 9 Chipper $40.00 $40.00 $37.50 $58.26 10 Stump Grinder/Remover $40.00 $40.00 $43.00 $64.50 11 Gasoline Chain Saw $15,00 $15.00 $45.25 $67.88 12 Aerial Bucket Truck $50.00 $50.00 $136.25 $204.36 13 Chipper Truck $49.04 $40.00 $136,25 $204.38 14 Spray Truck $40.00 $40.00 $136.25 $204.38 Acknowledgment of Addendums (1 j v' Yee No V Yes Na No. of Vendors Contacted' No. of Vendors Responding 430 8 Opened & Received by: Xintia Rubio -Rotas Date edve,i5sed 09/06/2013 Publwahons South Dade News Leader/Daly Business Review/Mraml Herald C dv's websde/ leinandstar tom 450 SE 6"' Avn,lee Homestead, EL 3301C 57 305-224-4525 .; 305.242.6833 - b10a0elt' otltntlre,read cony CITY OF HOMESTEAD Bid Details - Onvia DemandStar Pala: 1 of 2 User: McPatrick, Carol DEMANDSTAR by ONVIA My DemandStar Organization: Buyers Account Info City of Homestead Logout Log Bid [View Bids] Log Quote View Quotes Supplier Search Build Broadcast List Reports Bid Details Bid Information Agency Ciii of Hci--- .;. 3;: Bid Type imin.a`:cr 'v 8.d Bid Number iT -7Y 3-G.2c12.XP Fiscal Year 212:13 Bid Writer Xintia Rubio Bic! Name T-ee Tr' rtr+g Z. Lire Clearng Serer -.:es Bid Status A .:3•'C'e1 Bid Status Text Ncre Award To Aspkxch T-ee E c*c� Co Due Date Time 7, 2 33 : is Elsrer1 Broadcast Date '. 23 i 3 Bid Bond ri..A Project Estimated Budget Plan (blueprint) None Distribution Options Distribution Method : 'tl .1 Distributed By Onvia Distribution Notes N':;ne Legal Ad Scope of Work €-Bidding No Please sE E.t^er the V:2. v Eo , button to n,ana=k, Pre -Bid Conference N.A Publications Miami Daily Business Review 9r5;2O13 South Dade Newaleader 9.di2O13 EDIT H VIEW Documents EDIT 1 Bid Notice'' Page Ccmptete, Bid Package Bid Document .32 Pages C_rc:ete Addendum #1 Page CCrolete https:.''v\.demandstar.comer bids/Bid_Detail.asp?_RF=I&_PU—%2Fbuver%?Fbid..- 4'1 /20l8 Bid Details - Onvia DemandStar Page 2 of 2 Award Sid Tabulation :3 Pa 7es Commodity Codes AGR-020-90 - T'ee = - = ASP-515-33 - Thee T _._ - P-L•w SRV-968-88 - T'ee .ra a Se , r SRV-988.52 • La., S 3 ..y .. _ ! , u =: Malr.ter,arce or Tree T ^. Sen, es' SRV-988.38 - T-ee T ,r'g 3-.- Statistics Planholciers There are 0 planholders for this bid Broadcast List 0 suppliers have been notified Supplemental Suppliers 1 Supplemental Suppliers Filtered N Post -Sid Viewers 0 viewer(s) DemardStar ,s 3 proifuc1 of Onvia. Inc. lc) 1997.2018 Ail Eights reserved I Terms of Use I Privacy 1 Legal Notices https:"' ‘N.\\.demandstar.comer'bids,Bid_Detail.asp?_RF418.:_PLJ °ir2Fbl.t>er°02Fbid... 4'1320I8 VendorExtractFile960 3155;7722200254;ewyatt@asplundh.com ;ASPLUNDH TREE EXPERT, CO. ;EUGENE WYATT 3365;9547256701;sales@hectorturf.com ;TESCO SOUTH, INCORPORATED DBA JOE LIMBERG 3422;3056916564;condoel@bellsouth.net;mohcondo@bellsouth.net ;CONDO ELECTRIC MOHAMED HALLAJ 3431;3052478983;homesteadrnower@bellsouth.net ;HOMESTEAD MOWER CENTER 3556;3052439112; ;RMC SOUTH FLORIDA INC. DBA FLA THOMAS BOND 3876;3052422703;belapradd@bellsouth.net ;LOVETT IRRIGATION, INC. BARBARA LAPRADD 4129;3058182428;cinfante@sfmservices.com ;SOUTH FLORIDA MAINTENANCE CHRISTIAN INFANTE 4217;3052483669; ;RICK'S TRIANA FENCE, INC. RAMON TRIANA 4262;7862429988;sod@gate.net ;SUNSET SOD, INC. KATHY WEBSTER 4506;3056357887;sernst@fencemastersinc.net ;FENCE MASTERS, INC. BOB MILLER 4853;9549727433; ;PAVER MODULE 5003;3056676959;agi1e@bellsouth.net ;AGILE COURTS CONSTRUCTION CO, BRIAN BOWER 6135;3052792582;fenceconninc@yahoo.com ;FENCE CONNECTION INC. TED WALLACE 7170;3052463022;jamvrtinc@bellsouth.net ;M.V.R.T., INC JORDAN A. ALONGE 7402;3055591947; ;DODGE REPORTS 7403;8007216985; ;BIDNET 7404;0000000000; ;BIDTRAX 7406;9043880109; ;CONSTRUCTION BULLETIN 7407;9545689109; ;CONSTRUCTION MARKET DATA 7411;3054777241; ;MIAMI/FT LAUDERDALE MINORITY 7567;3052461379; ;MIX'D GREENS, INC. MICK GNAEGY 7707;0000000000; ;FIRST METRO BUILDERS, INC 8017;9549231094;JDUDLEY@fsscompany.com ;FLORIDA SILICA SAND CO. INC. JOE DUDLEY 8568;9544243859;reedpres@bellsouth net ;REED LANDSCAPING, INC BONNIE 8603;3055947527;renny@toropest.com ;EL TORO EXTERMINATORS OF FLORI RENNY PEREZ 9021;3056800174; ;AAA COURT, INC. Page 1 VendorExtractFile960 9023;3056880204; ;BANNERMAN LANDSCAPING, INC. PAUL BANNERMAN 9202;3052473511; ;V-3 GROWERS SUPPLY L€CIA 9257;8668838691;1ouis.kramer@grainger.com ;W.W. GRAINGER INC. DBA GRAINGE LOU KRAMER 9357;9549725333; ;LAND DESIGN SYSTEMS, INC. 9386;3032489135; ;GOLD DUST WELDING DAVID BERRONES 9476;0000000000; ;WOODS LAWN SERVICE 9481;3052216110;zurqui@zurquics.com ;ZURQUI CONSTRUCTION SERVICES, LAURA DE MARCHENA 9516;3052480249;berrydecor@aol.com ;D&D TREE FARMS, INC. ;DENNIS BERRY 9639;3052460481;vy@arazozabrothers.com ;ARAZOZA BROTHERS CORPORATION ALBERT ARAZOZA 9680;3058581728; ;EDU-TECH INC. FRANK 9823;3052573298;ahayes@allgreentreeworks.com ;ALL GREEN NURSERY, INC. ANDREA HAYES 9904;3056388803; ;BOND PLUMBING SUPPLY, INC. 10003;3052487570; ;LAVENDER LANDSCAPE, INC. 10006;3052645350;frank@leadexcorp.com ;LEADER CORPORATION FRANK FONSECA 10065;3052429614;mgw@bellsouth.net ;GMR FENCING MICHAEL RICE 10102;0000000000; ;PERRINE CUTLER RIDGE COUNCIL 10220;3059947779; ;NATIONAL LANDSCAPING, INC. MARIO LIGNAROLO 10931;0000000000; ;REDLAND HOTEL 11156;3052461100;info@chamberinaction.com ;CHAMBER OF COMMERCE MARY FINLAN 11424;9193621750;.com ;BILL FRITZ SPORTS CORP BILL FRITZ 11469;3056638252; ;GROWING FIELDS, THE 11562;3057583839; ;MIAMI DADE CHAMBER OF COMMERCE 11593;3052486233;DEEPSOUTHWELDING@AOL ;DEEP SOUTH WELDING, INC. TOM OR TAMMY 11712;4078419111; ;MASTERS GOLF CORP. 11917;3052575869; ;LAWN Page 2 VendorExtractFile960 ENFORCER, INC., THE 12242;3056425854; ;H & G LANDSCAPING & LAWN 12441;3054770329; ;SUNSHINE TRUCKING CORP. BEN FLORES 12508;5178662280; ;MORBARK SALES CORP. BRUCE WOOD 12598;7722880207;info@rcpshelters.com ;R.C.P. SHELTERS, INCORPORATED ED GRIBBEN 12648;9543210355;sued@flaelectric.com ;FLORIDA ELECTRIC CONTRACTING RICHARD HEADLY 12668;4078593275;ericinman@mail.msn.com ;AQUATIC WEED CONTROL, INC. ERIC INMAN 12829;3052586403; ;ODIS RICHARDSON, INC. 12895;3052624498; ;ATLANTIS CONST OF SO FLA INC 12969;3055978348; ;SOUTH FLA MAINT SVCS, INC 13019;3059717935; ;U BUG ME PEST CONTROL, INC. 13156;3052586088; ;BACKHOE AND TRACTOR SERVICES 13169;5615820875;cornmunitytree@hotmail.com ;COMMUNITY TREE & LANDSCAPE SVC DAVID NOAKES 13170;5615339437; ;JOHN SUTTON 13172;3055981762; ;NELSON'S TREE SERVICE 13175;3052457898; ;SILER'S TREE EXPERTS, INC C. SILER 13200;3052541640; ;INTERCOASTAL CONTRACTING, INC.;THOMAS LOMBROIA 13227;3056658152; ;GREENTREE, INC. GREGORIO ESCAGEDO 13307;3052480249;berrydecor@aol.com ;TROPIC LAWN MAINTENANCE 13431;5618455374;mkeel@avcaquatic.com ;AQUATIC VEGETATION CONTROL, INC TODD J OLSON 13452;8002854843; ;FLORIDA BID REPORTING SERVICE WAYLAND D. BURGESS, JR. 13457;8882320299;pgiancola@cdcnews.com ;CONSTRUCTION DATA CORP PAT GIANCOLA 13461;3052358493; ;LANDING'S NURSERY, INC. 13469;3052473942; ;BUSY B'S NURSERY OF HOMESTEAD 13652;3052581709; ;3&K NURSERY, INC. DBA KENDALL JOE PORTER Page 3 VendorExtractFile960 13736;3056631123; ;TENUSA, INC. PEDRO BOFILL 13743;3056709360;tburitica@kimley-horn.com ;KIMLEY-HORN & ASSOCIATES, INC. TRICIA BURITICA 13822;3052480204; ;TECHLAWN, INC. 13835;3052489135; ;GOLDEN TREE FARMS DAVID BERRONES 13856;3058830963; ;BERT NEWCOMB TREE & LAND SVC LEIGH LIVESAY 13925;3343435554; ;DRC, INC. WILLIAM BROADUE 13926;3055978348; ;U.S.A. BUILDING SERVICES CHRIS INFANTE 13949;3052487429;BOB@SOLARBEAM.COM ;ARESSCO TECHNOLOGIES ROBERT HOUSTON 14058;3052479475; ;GREENLEAF CORP. EDDIE GUADAYOL 14107;3059648938;gneisscoprusa@netscape.net ;GNEISS CORPORATION HANSEL BENNETT 14159;3052537065;thomasmaintserv@aol.com ;THOMAS MAINTENANCE SERVICE INC MILES THOMAS 14160;3052533670; ;MOBLEY LAWN SERVICE 14197;3052456834;maureen@donyelectric.com ;DONY ELECTRIC INC. DOUG BARBEAU 14220;3055580855;ecocare@eco-care.com ;ECO-CARE, INC. JEFFERY DEWITT 14268;3059714360; ;BIG GREEN LANDSCAPING SVCS INC MARIA CONTRERAS 14613;3052462520; ;LANDSCAPING AND MORE, INC. DEREK EAKER 14657;3058828228; ;MIAMI COMPOST ANGEL RAMOS 14658;3052456726; ;LAWNS BY BILL WILLIAM EDWARDS 14737;3052477676;5TRANOLANDSCAPE@AOL.COM ;STRAND LANDSCAPE, INC. SEAN STRANO 14952;3052484418; ;K MARTINEZ PALMS CHRIS MARTINEZ 15125;3053875412; ;SOFI TRUCKING CORP MARIA GONZALEZ 15128;3052461464; ;WAY TO GROW JOSE OR BILL 15214;3056706787;stevetjr@atlanticcivil.net ;ATLANTIC CIVIL, INC. MAGGIE FOX 15217;9544368664;cpasquale@millerlegg.com ;MILLER LEGG & ASSOCIATES, INC. CARA PASQUALE Page 4 VendorExtractFile960 15235;3052670690; ;J & Y TOTAL LANDSCAPING ;ANTONIO YOVANY 15251;3052463244; ;PURCHASING DEPARTMENT 15272;3056750342;tropex@tropexcon.com ;TROPEX CONST SVCS, INC. ANGEL PAREJA 15275;3052426983; ;GARAY'S LANDSCAPING & LAWN CLARABEL GARAY 15371;3058838660; ;HERNANDEZ TRUCK SERVICES, INC. BRUCE BATES 15492;6308798687;sales@barcoproducts.com ;GENEVA SCIENTIFIC, INC. DBA JANETTE BENJAMIN 15543;3052428103;rosaml@bellsouth,net ;EL TRAPICHE MOWING SVC INC ENRIQUE MONTES 15597;0000000000; ;UNIQUE LAWN SERVICES, INC. IVAN TORRES 15618;9544806249;rmiller@wetlandsbank.comes.com ;NATIVE TECHNOLOGIES INC. ROBERT MILLER 15722;3058830969; ;USA -LIFT LLC BARBARA MORA 15833;3053782145; ;POWER WASH & RECOVERY RICARDO RAYMOND 15836;5123317741;topjar@ao1.com ;T.F.R. ENTERPRISES, INC. KRISTIN ZURBRICK 15850;3054122278;info@nacconst.com ;NAC CONSTRUCTION, INC. NESTOR CASTELLON 15944;3052355186;bruce@progroundsproducts.com ;PRO -GROUNDS PRODUCTS, INC. BRUCE BATES 15965;9413492400; ;AAA PARKING LOT & ST SWEEPER DUSTY KAUFMAN 16058;3053647186; ;TWO BROTHERS PAVING & DRAINAGE ENRIQUE 16081;3057570789; ;E&S LANDSCAPING SERVICE, INC ERNST MAYARD 16149;2397912401;INFO@PLAYMOREONLINE.COM ;PLAYMORE REC. PRODUCTS & SERVI LUKE RUSSELL 16151;0000000000; ;SOUTHERN HAULING & DUMPING GEROY WEST 16222;3052489933;scottbprn@att.net ;BERGER'S PROPERTY MAINTENANCE SCOTT BERGER 16223;3052586088; ;FRED'S BACKHOE-TRACTOR SERVICE FRED PATTERSON 16275;3052388878;cevensen@nativetree.com ;A NATIVE TREE SERVICE, INC. CATHY EVENSEN 16310;9547888018; ;HABITAT RESTORATION RESOURCES ROBERT EGAN 16418;6304432087; ;UNITED LABORATORIES, INC, MELISSA AGUILAR Page 5 VendorExtractFile960 16429;0000000000; ;D.P.S. LAWN SERVICE JOHNNY BROWN SR. 16485;9545334126;info@accuratetennis.com ;ACCURATE TENNIS COURTS,INC PAUL GOLD 16490;3052320721;lafinca@bellsouth.net ;CASTILLO'S FARM, INC MANUEL DEL CASTILLO 16527;3052589200; ;PRINCETON NURSERIES, INC GARY OR BARBARA TREWICK 16529;4074233507;valveservices@aol.corn ;VALVE SERVICES LARRY HAYDON 16545;3056340744;superlandscape@bellsouth.net ;SUPERIOR LANDSCAPING & LAWN RUDY VILLANVEVA 16648;3866712292;aeiconstruction@aol.com ;AEI CONSTRUCTION, INC. GABRIELLE BENIGNI 16671;3055532136;floridalawrserv@aol.com ;FLORIDA LAWN SERVICE, INC, ELENA VIAMONTES 16684;8139326486; ;YORK BRIDGE CONCEPTS, INC ANGELA BADELL 16686;3052345864; ;TROMPEX CORPORATION ;TIM OKOINYAN 16697;3122262480;sales@birdx.com ;BIRD-X, INC. JOE SEID 16717;3052458078;dingramnursery@rnsn.com ;DOUG INGRAM AND SONS 16739;3052562602;CGS1223@AOL.COM ;CHARLES SMITH LAWN SERVICE CHARLES SMITH 16819;3052339373; ;B&A CONSTRUCTION SERVICES BORIS SERRANO 16902;3052484900;sherwoodforest@sherwoodforest.biz ;SHERWOOD FOREST ARBOR CARE GENE SHERWOOD 16980;0000000000; ;JONEST'S LAWN SERVICE JONEST ELMOND 17381;3056212663;weedaway@rnsn.com ;WEED -A -WAY, INC GWENDOLYN OKOTOGBO 17486;3052746467;cablewizardcorp@yahoo.com ;CABLE WIZARD CORP. JORGE CLARK 17492;3055083023;govmilaccounts@lowes.com ;LOWE'S HOME CENTERS, INC. LISA MINTON 17512;3059695109;nandit@bellsouth.net ;SONNY'S TOTAL LANDSCAPING, INC ROBERT CLARINGTON 17530;3052075967;sanitarysolutions@msn.com ;SANITARY SOLUTIONS, INC. BARBARA 17557;3052485900;milanesenrique@aol.com ;MILANES'S LANDSCAPING ENRIQUE GONZALEZ 17582;3053837634;miarniolivers@aol.com ;PRO CHEM, INC. DAWN OLIVER 17599;7862423950;howardlawn@aol.com ;HOWARD'S LAWN & MAINTENANCE CO HOWARD DIXON/SHARON DIXON Page 6 VendorExtractFile960 17670;3054084075;ecnst@aol.com ;ELITE CONSTRUCTION AND DESIGN, VIVIAN GALVEZ 17766;3052463965;kim8797@aol.com ;K.I.M. LAWN SERVICES MAGDA INFANTE 17788;0000000000; ;WILFREDO COLON DBA/ WILFREDO COLON 17894;5615473371;sales@10-s.com ;M.N. KESSLER HOLDINGS, DBA 10- MITCH KESSLER 17982;3059690165;calluma@msn,com ;HMS GARDENERS, INC. CALLUM ALLISON 17999;4135434776;rgolber@guidancepathways.com ;GUIDANCE PATHWAY SYSTEMS, INC. RICHARD GOLBES 18141;3052264626;raandi0l@aol.corn ;R.A. & I CONSTRUCTION, INC RAUL CRUZ 18165;3052586800; ;BLACKSHEAR LAWN & LANDSCAPING CHERYLY BLACKSHEAR 18494;3052589447;cedricmcintyre@bellsouth.net ;MCINTYRE MAINTENANCE INC. CEDRIC MCINTYRE 18731;9549744646;MARKETINGI@DIPOMEOCONSTRUCTION.COM ;DIPOMPEO CONSTRUCTION CORPORAT JOHN DIPOMPEO JR 18767;3052426617;agustinberenguer@bellsouth.net ;BERENGUER CONSTRUCTION CORP. AGUSTIN BERENGUER 18769;3058639221;KEN@RESEARCH-IRRIGATION.COM ;RESEARCH IRRIGATION, INC. KEN BING 18794;3052519141;MAMADCAROUSEL@BELLSOUTH.NET ;MAMA D'S CAROUSEL INC. KIMBERLY WORTHY 18810;3058548777;FERNANDEZ_BERAUD@BELLSOUTH.NET ;FERNANDEZ-BERAUD INC. LETICIA FERNANDEZ-BERAUD 18944;3052530804;MATT@ARESSCO.COM ;ARESSCO SERVICES INC. MATTHEW FORRISTALL 19005;3212423220;psavor@arcflorida.com ;ADVANCED RECREATIONAL CONCEPTS PHYLLIS SAVOR 19006;3212422216;psavor@arcflorida.com ;PLAY SPACE SERVICES INC. PHYLLIS SAVOR 19016;3052489829;phi13260@bellsouth.net ;GROVE SERVICES INC. OF MIAMI TARA PHILCOX 19032;3052739010;fregalado@proturfonline.com ;PROTURF INC. ;FRANK REGALADO 19049;9549219563;mitch@superiorparksystems.com ;SUPERIOR PARK SYSTEMS INC. MITCH LEITNER 19082;7146941981;jmelin@arborprousa.com ;ARBORPRO INC. JEFF MELIN 19101;3058881012;daritza3@aol.com ;FLORIDA GARAGE DOOR DARITZA 19143;9549653564;fborden@rentnational.com ;NATIONAL CONSTRUCTION RENTALS FARAH BORDEN 19156;3052782067;kh@ballparkmaintenance.com ;BALLPARK MAINTENANCE INC. KEVIN HARDY Page 7 VendorExtractFile960 19193;9544303887;cornptisw@bellsouth.net ;SOLBAR CORP. DBA TOTAL LANDSCA WILLIAM COMPTIS 19198;3052321134;goldenfence3541@bellsouth.net ;GOLDEN FENCE COMPANY INC. LUIS PERAZA 19244;3523511131;harbisonbilt@earthlink.net ;HARBISONBILT, INC. TROY HARBISON 19283;3056616428;DEVELOPERSFL@AOL.COM ;DEVELOPERS & COMMUNICATION GRO PATRICIO DE ARCOS 19293;4048796590;maynarda@edaw,com ;EDAW,INC. ANTONIO MAYNARD 19311;3052464312;EVENCUTS@BELL50UTH.NET ;EVEN CUTS LAWN MAINTENANCE,INC CARLOS RATTO 19333;3058826753;je.ingesca@comcast.net ;INGESCA CONSTRUCTION & ENGINEE JOAQUIN ESQUIUTA 19348;3057543576; ;ROSE VALLEY LANDSCAPING, INC. CESAR GOMEZ 19354;3052519067;accounting@mitchellslawncorp.com ;MITCHELL'S LAWN MAINTENANCE CO ANGIE VEGA 19430;9546894183; ;TRUGREEN CHEMLAWN MIKE RUGGIERO 19466;3052383720;jeff-lazzeri@allrestore.net ;ALLRESTORE INC., DBA RENEW JEFF LAZZERI 19524;7727781149;COMPLETEREEL@BELLSOUTH.NET ;COMPLETE REEL GRINDING, INC. GENA COMES 19537;9545745291;craigconway@innenvironmental.corn ;INNOVATIVE ENVIRONMENTAL SERVI CRAIG CONWAY 19577;3052470614;BINGRAMNURSERY@AOL.COM ;BILL INGRAM NURSERY BILL INGRAM 19735;8157728415;aswashboy@essex1.com;midwestmobilewasher@frontier.;MIDWEST MOBILE WASHERS, LLC. TONY OR DEBRA SZABO 19823;7863180881;guaranteedfence@bellsouth.net ;GUARANTEED FENCE CORP. GEORGE GOMEZ 19835;7862428355;LONG2@NETZERO.COM ;COASTWISE INC. MATTHEW LONG 19839;9545903000;dsinclair@rw2way.com ;RAPID WIRELESS OF FLORIDA, INC DOUGLAS B. SINCLAIR 19915;3052744807;mpierce@cphengineers.com ;CPH ENGINEERS, INC. MIKE PIERCE 19962;3056986778;mjherndz@comcast.net ;MJ ENGINEERING CONTRACTORS COR MARIO HERNANDEZ 19975;3052470939;homesteaddaysinn@yahoo.com ;AMERICAN FENCE & GATE OPERATOR FOUAD HATEM OR DAVID HAPP 19980;5617483670;kpms@bellsouth.net ;KNIGHT PROPERTY MANAGEMENT SER ALBERTO RABADAN 20000;3052422090; ;JC LAWN SERVICE GLORIA FEARON 20013;3055575454;0DIAZ@STATEWIDEMAINT.COM ;STATEWIDE MAINTENANCE INC. OMAR DIAZ Page 8 VendorExtractFi1e960 20036;9549632289;acepump@compuserve.com ;ACE PUMP AND SUPPLY DOMINGO GARCIA 20039;9543465386;info@aqualogicpools.com ;AQUALOGIC POOLS STEVEN LUCAS 20081;3052586396;cperez@latitudelandscape.com ;LATITUDE LANDSCAPE CO., INC. CARMEN PEREZ 20088;3056707945;bnb.engineer ng@gmail.com ;BNB - ENGINEERING CORPORATION ;ALFREDO HERNANDEZ 20089;3056983995;MJANSEN@MEGAWATTAGE.COM ;MEGAWATTAGE GENERATOR INC. MICHAEL JANSEN 20158;3053622627;danny@dvpaving.com ;D & V PAVING INC. DANIEL MENDOZA 20235;0000000000;ap1e28@yahoo.com ;HAELY'S GARDEN LANDSCAPING COR LEMAY HERNANDEZ 20238;3054807008;illusionlandscape@yahoo.com ;ILLUSION LANDSCAPE & DESIGN IN RUDY ALEMANY 20249;3052589177;vanessa@amarolandscape.com ;AMARO LANDSCAPE ASSOCIATES INC VANESSA CONTRERAS 20285;3055914084;cebconstructionl@aol.com ;CEB CONSTRUCTION, INC. JAVIER BUSTOS 20306;3052512494;NEIGHBORHOODMAINTENANCESER@YAHOO.COM ;NEIGHBORHOOD MAINTENANCE SERVI JORGE LUIS PEREZ 20337;7865733440;hiram.vega@hdsuppply.com ;HD SUPPLY WATERWORKS, LTD. HIRAM VEGA OR RICK PEREZ 20367;9048864422;jhard@asplundh.com ;ASPLUNDH ENVIRONMENTAL SERVICE JAMES HARDIMAN 20486;3052451009;abe@abscontracting.com ;ABS CONTRACTING, INC. ABE SANCHEZ 20542;7862424270;lakeso@hotmail.com ;LAWN KEEPERS OF SOUTH FLORIDA, DAVID BORREGO 20554;3058054270;ariel@vila-n-son.com ;VILLA & SON LANDSCAPING CORP. ARIEL CABALLERO 20577;3054188716;masterpaving@aol.com ;MASTER PAVING ENGINEERING, INC LUIS JIMENEZ 20585;3056706787;ricktl@atlanticcivil.net;smunoz@atlanticcivil.net ;SDI QUARRY, INC. RICK TORCISE 20631;3054365108;joseangelbustos@bellsouth.net ;ACRE ENGINEERING & CONSTRUCTIO JOSE A. BUSTOS 20683;5619659777;MVTICZON@ARBORTREELAND.COM ;ARBOR TREE & LAND, INC. D/B/A MARIA V. TICZON 20738;3058251713;gdiaz@groundkeepers.net ;GROUNDKEEPERS, INC. GRENY DIAZ 20750;3052784720;carla@wrangler-construction.com ;WRANGLER CONSTRUCTION, INC. CARLA QUESADA 20756;3058859085;1gproperty@bellsouth.net ;L.G. PROPERTY MAINTENANCE LAZARO RAVELO 20789;3052354803;mcortes@celomarcg.com ;CELOMAR CONSTRUCTION GROUP MARCELO CORTES Page 9 VendorExtractFile960 20815;3052330407;estimates@floridacornerstone.com ;CORNERSTONE PROPERTY SERVICES JOHN DURAN 20829;3052268327;sissi@forevergreeninc.net ;FOREVER GREEN, INC. SILVIA INFANTE 20833;9547550686;sales@shadeports.com ;SUN SHADE INC. SCOTT HOLZKNECHT 20859;8632856106;jelliott@naturchem.net ;NATURCHEM, INC. JOHN KENNEDY 20914;3052483669;TRIANAFENCE@AOL.COM ;TRIANA FAMILY FENCE RAMON TRIANA 20981;3052586314;LISA c�LANDSCAPINGASSOCIATES.COM ;LANDSCAPING ASSOCIATES, INC. ANNE/LISA 20989;3052489878;ng52070@yahoo.com ;THREE STAR NURSERY CORP. NELSON GUZMAN 21007;0000000000;rodrigueznl5@yahoo.com ;ESSENTIAL LANDSCAPE & MAINTENA ANGEL FERNANDEZ 21009;9544564132;delaynac@recservices.com ;MIRACLE RECREATION DELAYNA CURTIS 21066;3052523272;fernando@grecousa.com ;GRECO INTERNATIONAL FELIX FLOREZ 21072;3052488296;pmccaffney@aarcrestoration.com ;AARC RESTORATION, INC. PATRICK MCCAFFNEY 21077;3052551004;ozzie@oacconstruction.com ;OAC ACTION CONSTRUCTION CORPOR OSVALDO CRUZ 21129;0000000000;y700@aol.com ;REDLANDS CUTTING EDGE 21167;3052462038;fencesflorida@gmail.com ;FENCE SOLUTIONS CORP. MAURICIO PORVEN 21192;3052309966;support@denikaconstruction.com ;DENIKA CONSTRUCTION INC CARLOS RODRIGUEZ DENICA 21237;3052476504;gonzalezgrading@hotmail.com ;GONZALEZ GRADING SERVICE INC. WILFRED GONZALEZ 21239;7862630140;juanvalderama@bellsouth.net ;INTEGRAL BUSINESS & INVESTMENT JUAN LUIS VALDERAMA 21284;3059745868;onechoiceproperty@hotmail.com ;ONE CHOICE PROPERTY MAINTENANC PATRICK JOSEPH 21335;3053876336;pbalepogi@strategoconsultants.com ;STRATEGO ENGINEERING CONSULTAN PEGGY BALEPOGI 21337;3052580809;jzepeda@valleycrest.com ;VALLEYCREST LANDSCAPE MAINT. I JOSE ZEPEDA 21351;3056674208;djsanguesa@hotmail.com ;CONSTRUCTION RESOURCES OF S. F DAVID SANGUESA 21367;5617382278;ATCOURTS@GMAIL.COM ;ACCURATE TENNIS COURTS, CO. SAL CUSIMANO 21392;7862425130;jonsilva@glstaffing.com ;GL STAFFING SERVICES, INC. JONATHAN SILVA 21408;3055888733;xstumps@yahoo.com ;DESIGNER TREE TRIMMING & STUMP BOB MURRAY Page 10 VendorExtractFile960 21436;3052745491;vivian@allamericanjanitorial.com ;A ALL AMERICAN PAPER & JANITOR VIVIAN PONS 21444;7136440560;rjasso@abctree.com ;ABC PROFESSIONAL TREE SERVICES ROCIO JASSO 21446;3057591234;paboutin@bellsouth.net ;CORENO, INC STEPHANE DROLET 21478;4076446350;marvin.hassell@davey.com ;THE DAVEY TREE EXPERT COMPANY MARVIN HASSELL 21479;3057567780;dsalosr@acctgservices.net ;TRAN CONSTRUCTION FCL DAVID SALOMON 21482;8639836774;juan@abctransferinc.com ;ABC TRANSFER, INC JUAN BENTANCOR 21513;7724190530;ajathea@aol.com ;J&A QUALITY LAWN SERVICES, INC ALTHEA REDWAY 21520;3058200905;jsanchez@hotmail.com ;HORIZON CONTRACTORS, INC. JOSE M. SANCHEZ 21526;3052342442;marina46@bellsouth.net ;MY LAWN SERVICE, INC. MARINA OJEDA 21568;3052530173;green4you@bellsouth.net ;E.RODRIGUEZ LANDSCAPING INC. ESTEBAN RODRIGUEZ 21578;0000000000;kranacon@yahoo.com ;KRANACON GENERAL CONTRACTORS I JOSE CARLOS ALVAREZ 21585;7862504908;cncmanagement@comcast.net ;CNC MANAGEMENT GROUP, INC. CARLOS VAZQUEZ 21597;0000000000;rockandroselawns@bellsouth.net ;ROCK & ROSE LAWN CARE, LLC ABEL GUEDES 21637;3052460082;meylingbrizuela@bellsouth.net ;SOUTH DADE LANDSCAPING INC. LUIS G. BRIZUELA 21648;3052459957;sales@baysidetreefarms.com ;BAYSIDE TREE FARMS, INC. NEAL SPENCER 21658;3052468205;palmsandtrees@gmail.com ;LIVINGSTON LANDSCAPING INC. ALBERT LIVINGSTON/HAZEL B 21663;3053563623;floridalawn@yahoo.com ;SOFLA LANDSCAPING INC. ALEX BADA 21674;3053786947;bigbuilderss@aol.com ;EDWARD THOMPSON LAWN CARE EDWARD THOMPSON 21695;3052472221;martinez_fence@yahoo.com ;MARTINEZ FENCE CO. ADONIS MARTINEZ 21732;0000000000;d_Clark_cleaning_service@yahoo.com ;D CLARK CLEANING SERVICE DOROTHY CLARK 21753;.3052546090;specinc@bellsouth.net ;SPEC, INC. PEDRO GLARIA 21768;3058234479;VPMIAMI05@LIVE.COM ;VISION POOLS OF MIAMI, INC ;JULIE ACOSTA 21783;3055588811;ROLAND@FORTRESSBUILDERS.COM ;FORTRESS BUILDERS INC. ROLAND BUJEIRO 21790;0078912833;denny@koolplaygrounds.com ;KOOL PLAYGROUNDS, LLC DENNY TALBOTT Page 11 VendorExtractFile960 21793;8634245032;TAYLORSUPPLY@AOL.COM ;TAYLOR SUPPLY LLC STEVEN TAYLOR 21799;0000000000;rnigue111184@yahoo.com ;LOARCA LANDSCAPING SERVICES IN MIGUEL LOARCA 21802;5617343013;atlas@atlaspeatandsoil.com ;ATLAS PEAT & SOIL, INC CAROL MARRERO/CLAUDIA TOR 21807;3054434831;shoresdev@aol.com ;SHORES DEVELOPMENT, INC, VALERIO CERRON 21821;0000000000;kidztownpartyrental@grnail.com ;KIDZTOWN PARTY RENTAL, LLC JACKSON HERNANDEZ 21842;9542520214;atlas@atlaspeatandsoil.com ;YARD IMPROVEMENTS, LLC DBA SUP CAROL MARRERO 21854;7865159685;doug@fasciaConstruction.com ;FASCIA CONSTRUCTION, INC DOUGLAS HOLT 21857;3052537464;alexandra@agreenworld-inc.com ;A GREEN WORLD CONSTRUCTION CO ALEXANDRA TOPOLE 21873;0000000000;mhardie29@gmail.com ;HARTEC GROUP, INC MAURICE HARDIE 21893;3056986339;FRANK@TOWERPESTCONTROLMIAMI.COM ;TOWER PEST CONTROL INC. FRANCISCO TORRE 21895;3056654121;FENCES4LESS@BELLSOUTH.NET ;ALL ABOUT FENCING CONTRACTOR I MANNY HERNANDEZ 21899;3054639207;raydel@atlasdoors.net ;ATLAS DOOR & GATE, INC. MARIA 21905;0000000000;gelberbamaca@yahoo.com ;NICOLS LAWN SERVICES GELBER BAMACA 21916;3052581345;jocanza@yahoo.com ;VICANZA ENTERPRISES, INC VICKY TOLEDO 21918;9542412585;jonathan@emeraldconstruction.com ;EMERALD CONSTRUCTION CORP JONATHAN CUESTA 21924;3056202909;office@mcbayneconstruction.com ;MC BAYNE'S CONSTRUCTION & RENO TREVOR MCBAYNE 21927;3057584790;ordeanconstruct@yahoo.com ;O.R. DEAN CONSTRUCTION O.R. DEAN 21934;3058851327;delio@metroexpresscorp.com ;METRO EXPRESS INC DELIO TRASOBARES 21937;3052244124;rb64@goldstarenterprisesllc.com ;GOLD STAR ENTERPRISES LLC RONALD BROWN SR 2.1938;3052229071;danielmorao@yahoo.com ;MORAD CONSTRUCTION LLC DANIEL MORAO 21941;3052580809;jzepeda@valleycrest.com ;VALLEYCREST LANDSCAPE DEVELOPM JOSE ZEPEDA 21943;3054482331;orchidman@me.com ;ORCHID MAN LANDSCAPE ARTISANS, JOSE PEREZ 21945;0000000000;rodney_2fly@yahoo.com ;TROPICAL GREEN LANDSCAPE & DES RODNEY FREEMAN 21971;4047950430;info@ajajcs.com ;AJ & AJ CLEANING SOLUTIONS INC CATHY JOBE Page 12 VendorExtractFile960 21975;7863495344;THOMASJ49@aYMAIL.COM ;THOMAS JEROME LAWN SERVICE JEROME THOMAS 21976;0000000000;keepingitgreen@att.net ;KEEPING IT GREEN LAWN MAINTENA EVELYN RUIZ 21977;3052462825;precisioncmxh@aol.com ;CHRISTOPHER MX HASKINS PRECISI CHRIS HASKINS 21980;3052554653;tiptop@tiptopentinc.com ;TIP TOP ENTERPRISES, INC JOSEPH PORTER 21986;7862424230;DLHPRO@YMAIL.COM ;DLH PROFESSIONAL SERVICE, INC. DARRELL HUNTER 22027;3052489582;albertrousseau@aol.com ;ALUMINIUM SPECIALIST ENTERPRIS ALBERT ROUSSEAU 22029;8888982425;mabelgruizlaw@aol.corn ;LA LEY SPORTS COMPLEX AT THE C;MABEL 22046;7863495635;rileyj305@yahoo.com ;THE GOSPEL TRUTH WORKFORCE JULIUS RILEY JR 22068;0000000000;thomasvil@att.net ;M J V LANDSCAPING INC THOMAS VIL 22072;3052543156;espinosa.concrete@yahoo.com ;ESPINOSA CONCRETE, INC. YLIN ESPINOSA 22083;7864301747;info@cicdinc.corn ;C & I CONSTRUCTION AND DESIGN, CARLOS MALDONADO 22054;3055537409;floridaturf@yahoo.com ;FLORIDA TURF AND LANDSCAPE HENRY PERDOMO 22135;7863318347;ivila@visualscopeinc.com ;VISUALSCAPE, INC. IVAN VILA 22151;3058470521;santiago.mederos@southdadesolutions.com ;SOUTH DADE SOLUTIONS, INC. SANTIAGO MEDEROS 22157;3052584502;sheryl_parrish@yahoo.com ;ALL GROUNDS MAINTENANCE LLC CHRIS PARRISH 22164;3052532602;jenysodservices@bellsouth.net ;JENY SOD SERVICE CORPORATION ISABEL MORALES 22187;3052543043;orlando@powermowersales.corn ;POWER MOWER CORP. ORLANDO BATISTA 22256;0000000e00;dalita42008@ahotmail.com ;ALMARAL, JORGE L JORGE ALMARAL 22270;8665454408;info@llhfcharity.org ;LIVE LIFE HEALTHY FOUNDATION I LESTER NORTON 22272;7868458262;AOPLUMBING@AOL.COM ;A & 0 PLUMBING CORP. ALEXANDER RODRIGUEZ 22315;3052321113;amoss@primaryconstructioninc.com ;PRIMARY CONSTRUCTION INC ADRIENNE MOSS 22351;0000000000;carlos.serna@jcehrlich.com ;J.C. EHRLICH CO..INC CARLOS SERNA 22358;0000000000;americanbuildersmaster@yahoo.com ;AMERICAN COOLING MASTERS CORP JOSEY BENITZ 22367;3052347575;raul@easygrass.net ;EASY GRASS, LLC RAUL MARTINEZ Page 13 VendorExtractFi1e960 22437;3056758480;ADMIN@AQUATRENDPOOLS.COM POOLS, LLC EVELIO ALEMAN Page 14 ;AQUATREND Ot% 650 N.E. 22 Terrace Suite 100 Homestead, FL 33033 305-224-4400 www,cityofhomestead,com November 25, 2013 Sent Vier Far & E-mail: 352-333-9312 rcolliirs "rid.-tsplturdh.cont Ronnie Collins Vice President Asplundh Tree Expert Co. 106 SW 140 Terrace, #3 Jonesville, FL 32669 Re: Bid # 201308 — Tree Trimming & Line Clearing Services Notice of Award Dear Mr. Collins: This is to advise you that the City Council of Homestead, Florida, meeting in session on Wednesday, November 20. 2013, has awarded the above captioned item to your company. This award was, of course, in accordance with the Invitation to Bid, General and Special Conditions, Minimum Specifications, and your bid and all attached are made part of this award. Please submit a current certificate of insurance with requirements as listed under Section 3.5 of the bid documents. In the description of operations section please include "The Certificate Holder is an additional named insured in accordance with Bid No.: 201308 Tree Trim ping & Line Clearing Services." Please submit the above -mentioned documents no later than end of business day December 10, 2013. A blanket purchase order shall be forthcoming after receipt of the above listed item. If you have any questions, please feel free to contact me at (305) 224-4620. We look forward to doing business with your firm. Sincerely, CCUc,-01 Xintia Rubio -Rojas Buyer 11 Encl.: Bid Tabulation, Consent Agenda cc: Barbara Quinones , Ken Konkol, City of Homestead CITY OF HOMESTEAD CITY COUNCIL MEETING AMENDED AGENDA *``PLEASE TURN OFF ALL ELECTRONIC DEVICES PRIOR TO ENTERING COUNCIL CHAMBERS. * * WEDNESDAY, NOVEMBER 20, 2013 IMMEDIATELY FOLLOWING THE COUNCIL PRESENTATION CEREMONY @ 5:00 PM WLLIAM F. "BILL" DICKINSON COMMUNITY CENTER 1601 N. KROME AVENUE, HOMESTEAD, FL 33030 WWW.CITYOFHOMESTEAD.COM1 1. CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE (a) (b) PASTOR BROCK D. SNIFFER, PASTOR OF SPEEDWAY COMMUNITY CHURCH PLEDGE OF ALLEGIANCE — POLICE EXPLORERS & MAYOR JEFF PORTER 2. ROLL CALL i. PUBLIC COMMENTS F. ADDITIONS, DELETIONS, DEFERRALS I. CAR #1011 --THEATRESOUTH ATLANTA (T SA), INC, PRODUCTION OF "I HAVE A DREAM" APPROVED 5. CONSENT AGENDA — ALL ITEMS APPROVED I. OCTOBER 16, 2013 COUNCIL PRESENTATION CEREMONY MINUTES OCTOBER 16, 2013 COUNCIL MINUTES II. ITEMS FROM THE NOVEMBER 12, 2013 COMMITTEE OF THE WHOLE MEETING i. CAR #1015 — COATING SYSTEM FOR WASTEWATER TREATMENT FACILITY TONKA FILTER TANKS — ITB #201401 ITEMS FROM THE NOVEMBER 12, 2013 FINANCE COMMITTEE i. CAR #1020 — FINAL FISCAL YEAR 2013 BUDGET AMENDMENT IV. ITEMS FROM THE NOVEMBER 12, 2013 PARKS & RECREATION COMMITTEE I. CAR #1010 —WAIVER OF FEES FOR THE USE OF WILLIAM F. "BILL" DICKINSON COMMUNITY CENTER ii. CAR #976 — WAIVER OF USE FEES FOR THE USE OF HARRIS FIELD PAVILION Hi. CAR #985 — WAIVER OF USE FEES FOR THE USE OF LOSNER PARK V. ITEMS FROM THE NOVEMBER 12, 2013 PUBLIC SAFETY COMMITTEE I. CAR# 988 — PURCHASE OF NEW VEHICLES FOR ADDITIONAL OFFICERS & OTHER MOBILE EQUIPMENT FROM CIP PLAN DDENDUM 1 AB 1 ETX AB AB VI. ITEMS FROM THE NOVEMBER 12, 2013 UTILITIES COMMITTEE I. CAR #1013 — ITS #201308 TREE TRIMMING & ELECTRICAL LINE CLEARING SERVICES 6. PUBLIC HEARINGS —ORDINANCES, LAND USE ITEMS, ETC.: (a) QUASI-JUDICIAL PUBLIC HEARINGS — PLEASE BE ADVISED THAT THE FOLLOWING ITEMS ON THE AGENDA ARE QUASI-JUDICIAL IN NATURE. IF YOU WISH TO COMMENT UPON ANY OF THESE ITEMS, PLEASE INDICATE THE ITEM NUMBER YOU WOULD LIKE TO ADDRESS WHEN THE ANNOUNCEMENT REGARDING THE QUASI-JUDICIAL ITEM IS MADE. AN OPPORTUNITY FOR PERSONS TO SPEAK ON EACH ITEM WILL BE MADE AVAILABLE AFTER THE APPLICANT AND STAFF HAVE MADE THEIR PRESENTATIONS ON EACH ITEM. SWEARING IN. ALL TESTIMONY, INCLUDING PUBLIC TESTIMONY AND EVIDENCE, WILL BE MADE UNDER OATH OR AFFIRMATION. ADDITIONALLY, EACH PERSON WHO GIVES TESTIMONY MAY BE SUBJECT TO CROSS-EXAMINATION. IF YOU DO NOT WISH TO BE EITHER CROSS-EXAMINED OR SWORN, YOUR TESTIMONY WILL BE GIVEN ITS DUE WEIGHT. THE GENERAL PUBLIC WILL NOT BE PERMITTED TO CROSS-EXAMINE WITNESSES, BUT THE PUBLIC MAY REQUEST THE COUNCIL TO ASK QUESTIONS OF STAFF OR WITNESSES ON THEIR BEHALF, THE FULL AGENDA PACKET ON EACH ITEM IS HEREBY ENTERED INTO THE RECORD. PERSONS REPRESENTING ORGANIZATIONS MUST PRESENT EVIDENCE OF THEIR AUTHORITY TO SPEAK FOR THE ORGANIZATION. FURTHER DETAILS OF THE QUASI-JUDICIAL PROCEDURES MAY BE OBTAINED FROM THE CLERK. (IN ACCORDANCE WITH CODE SECTION 2-591, ANY LOBBYISTS MUST REGISTER BEFORE ADDRESSING THE COUNCIL ON ANY OF THE FOLLOWING ITEMS). AT THIS TIME COUNCILMEMBERS MUST DISCLOSE ANY EX-PARTE COMMUNICATIONS CONCERNING ANY ITEMS ON THE AGENDA. AT THIS TIME THE CLERK WILL SWEAR IN ANY PERSON(S) WHO WISHES TO TESTIFY ON ANY QUASI-JUDICIAL ITEM. CAR #1028 — PH#2013-42 RESOLUTION FOR SPECIAL EXCEPTION TO PERMIT CHURCH A RESOLUTION OF THE CITY OF HOMESTEAD, FLORIDA, APPROVING A SPECIAL EXCEPTION TO PERMIT A PLACE OF WORSHIP ON AN APPROXIMATELY 44,431 SQ. FT. PARCEL LOCATED AT 1088 MOWRY DRIVE, AS LEGALLY DESCRIBED IN EXHIBIT "A;" AND PROVIDING FOR AN EFFECTIVE DATE. - APPROVED ii. CAR it 1027 — PH#2013-36 SITE PLAN APPROVAL FOR A PROPOSED 97-ROOM EXTENDED STAY HOTEL A RESOLUTION OF THE CITY OF HOMESTEAD, FLORIDA, GRANTING SITE PLAN APPROVAL FOR A HOTEL ON AN APPROXIMATELY 2.26 ACRE PARCEL LOCATED SOUTHEAST OF NORTHEAST 20TH AVENUE, NORTH OF NORTHEAST 9TH STREET, AND WEST OF BAPTIST WAY WITHIN THE MALIBU BAY PLANNED UNIT DEVELOPMENT (PUD), AS LEGALLY DESCRIBED IN EXHIBIT "A;" AND PROVIDING FOR AN EFFECTIVE DATE, AS LEGALLY DESCRIBED IN EXHIBIT "A;" AND PROVIDING FOR AN EFFECTIVE DATE. - APPROVED lll. CAR I#1022 - PH42013-30 VARIANCE TO BUILDING SITE AREA REQUIREMENTS FOR MEIM PALM RIDGE GARDENS A RESOLUTION OF THE CITY OF HOMESTEAD, FLORIDA, CONSIDERING THE REQUEST BY REDUS FLORIDA LAND, LLC FOR A VARIANCE FROM SECTION 30-114(1) "BUILDING SITE AREA REQUIREMENTS" OF THE CITY CODE TO PERMIT A REDUCTION IN THE MINIMUM LOT SIZE FROM 7,500 SQ. FT TO 5,100 SQ. FT., WITHIN A FIFTY-FIVE (55) UNIT SINGLE FAMILY RESIDENTIAL SUBDIVISION ON AN APPROXIMATELY 9.31 ACRE PARCEL LOCATED SOUTH OF SOUTHWEST 323RD STREET, EAST OF SOUTHEAST 30TH TERRACE, NORTH OF HOMESTEAD CITY COUNCIL AGENDA PAGE 2 NOVEMBER 20, 2013 INVITATION TO BID TREE TRIMMING AND LINE CLEARING SERVICES BID # 201308 DUE DATE Thursday, September 19, 2013 at 2:00 p.m. PRE -DID CONFERENCE N/A For information contact: XINTIA RUBIO-ROJAS BUYER II Procurement R Contract Services Division 450 SE 6th Avenue Homestead, FL 33030 DATE ISSUED: September 6. 2013 ITB#201308 Page 1 TABLE OF CONTENTS SOLICITATION SUMMARY 6 SECTION 1- GENERAL TERMS & CONDITIONS 8 1.1 DEFINITIONS: 8 1.2 EXECUTION OF BID FORM 10 1.3 NO BID: ......,....10 1.4 TIE BIDS• 10 1.5 CLARIFICATIONS / INTERPRETATIONS: 11 1.6 CONE OF SILENCE: 12 1.7 BID OPENING: 14 1.8 AWARD OF CONTRACT• 14 1.9 CONTRACT EXTENSION(S)• 16 1.10 OPEN-END CONTRACT: 17 1.11 SECONDARY/OTHER BIDDERS: 17 1.12 NON -EXCLUSIVITY 17 1.13 WITHDRAWAL OF BIDS: 18 1.14 REJECTION OF BIDS: 18 1.15 PRICES QUOTED: 19 1.16 LOCAL PREFERENCE: 19 1.17 FORMS: 20 1.18 LIABILITY, INSURANCE, LICENSES AND PERMITS' 24 1.19 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION)• 24 1.20 CERTIFICATES OF INSURANCE: 25 1.21 /INDEMNIFICATION: 25 1.22 BID BOND• 25 1.23 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND: 25 1.24 CITY WEBSITE 25 1.25 BID TABULATIONS: 25 1.26 BILLING INSTRUCTIONS: 25 1.27 INCORRECT PRICING/INVOICES: 26 1.28 TAXES: 26 1.29 EQUIVALENTS 26 1TB#201308 Pane 2 I.30 lAyNPLEI: 27 I.31 SUBSTITUTIONS: _ 27 1.32 MISTAKES: 27 1.33 ESTIMATED QUANTITIES: 27 1.34 CONDITIONS AND PACKAGING: 27 1.35 |NSPECT|ON.AC[[PTAN[E &l|/LE: 27 l.]G NOTE TOVENDORS DELIVERING TOWAREHOUSE: 27 137 QUALITY: 28 138 WARRANTY- 28 1.39 PRODUCT RECALL: 28 1.40 CANCELLATION: 29 1.41 COMPLETE PROJECT REWIRED- 29 1.42 SITE INSPECTION- 28 I/43 UNDERWRITERS' LABORATORIES- 29 1.44 AKXER|[ANK4ADL 29 1.45 NON'[ONFDRMAN[ETOCONTRACT CONDITIONS: 30 1.46 D|SPUTFS: 30 147 LEGAL REQUIREMENTS: 30 1.48 PATENTS AND ROYALTIES: 30 1.49 OSHA- 30 1.60 ANT[ -DISCRIMINATION: . 30 1.51 DEFAULT: 30 I.52 BIDDER'S FACILITIES- 31 1.53 DISCLAIMER: 31 1.54 EVIDENCE- Jl 1S5 DEMONSTRATION OFCOMPETENCY: 31 1S6 EMPLOYEES, 32 I.57 AS51GNMENT: 32 1.58 OPTIONAL CONTRACT USAGE- 32 1.59 SPOT MARKET PURCHASES- 33 1.60 SUNSHINE LAW: 33 1.61 FOR[EK8AJEURE' 33 lTB#201308 Page 1.62 COLLUSION: 33 1.63 ELIGIBILITY: 34 1.64 PROPERTY• 34 1.65 TERMINATION FOR DEFAULT• 34 1.66 TERMINATION FOR CONVEN1ENCE• 34 1.67 SUB CONTRACTORS: 34 1.68 CONFIDENTIALITY: 35 1.69 GOVERNING LAW AND VENUE: 35 1.70 ATTORNEY'S FEES• 35 1.71 NO PARTNERSHIP OR JOINT VENTURE: 35 1.72 PARTIAL INVALIDITY: 35 1.73 PROVISIONS BINDING• 35 1.74 HEADINGS AND TERMS- 35 1.75 ENTIRE AGREEMENT: 35 1.76 DAVIS-BACON AND ARRA: 36 1.77 MINIMUM WAGE RATES: 36 1.78 ORDER OF PRECEDENCE: 36 1.79 PUBLIC RECORD LAW• 36 SECTION 2- SPECIAL CONDITIONS 38 2.1 PURPOSE• 38 2.2 PROJECT LOCATIONS & FREQUENCY OF CLEANING• 38 2.3 PLANS• 38 2.4 CONTACT PERSON 38 2.5 PRE -BID CONFERENCE: 38 2.6 SITE INSPECTION• 38 2.7 DUE DATE. 38 2.8 TERM OF CONTRACT: 39 2.9 METHOD OF AWARD: 39 2.10 RESPONSE TIME: 39 2.11 BID BOND• 39 2.12 LIQUIDATED DAMAGES 39 2.13 PAYMENT AND PERFORMANCE BOND: 39 ITI3#2O13O8 Page 4 2.14 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. 39 2.15 PAYMENT 39 2.16 ADDITIONS/DELETIONS OF UNITS: 40 2.17 BIDS BINDING: 40 SECTION 3- INFORMATION REQUIRED FROM BIDDER 41 3.1 BID SUBMITTAL & REQUIRED FORMS: 41 3.2 ADDENDA• 41 3.3 EXCEPTIONS TO SPECIFICATIONS: 41 3.4 LICENSING• 41 3.5 INSURANCE: 41 3.6 REFERENCES' 44 3.7 WARRANTY/GUARANTEE: 44 3.8 BIDDER QUALIFICATIONS: 44 SECTION 4- TECHNICAL SPECIFICATIONS 46 EXHIBIT "A" 50 STATEMENT OF "NO" BID 55 AMIERICANS WITH DISABILITIES ACT (ADA) DISABILITY NONDISCRIMINATION STATEMENT 56 BUSINESS ENTITY AFFIDAVIT 57 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS 59 DRUG -FREE WORKPLACE PROGRAM AFFIDAVIT 61 SWORN STATEMENT 62 PERFORMANCE SURVEYS 64 NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE 66 W9 FORM 70 BIDDER QUALIFICATIONS 74 ITB#201308 Pages SOLICITATION SUMMARY Solicitation Number 201308 Title TREE TRIMMING AND LINE CLEARING SERVICES Issue Date 09 `06,'2013 Bid Due Date 09'19:2013 Deadline 2:00 p.m., EST Pre -Bid Conference: NSA Question & Answer End Date 09. 11/2013 Contact XINTIA RUBIO-ROJAS BUYER II Procurement & Contract Services Division (305) 224-4626 Bid < citvothomestead.eom Submission Information Bids must be submitted by mail or personally delivered by sealed hard copy marked on the outside with the Bicl number and name at Procurement & Contract Services Division, Attn: Xintia Rubio - Rojas. City of Homestead, 450 SE 6th Avenue, Homestead. FL 33030. All Bids and all required product information and any other items as indicated in the following document must be returned. properly completed, and in a sealed envelope or your Bid may be disqualified. If more than one package is submitted they should be marked 1 of 2, etc. All Bids must be received no later than Tuesday, September 19, 2013 at 2:00 p.m., EST. The responsibility for submitting_ Bids before the stated time and date is solely the responsibility of the Bidder. The City will not be responsible for delays caused by mail, courier service, including. U.S. Mail, or any other occurrence. Please use item response form below for the outer portion of your envelope or box to be submitted. Tentative Schedule Issue/Advertisement 09,06r2013 Pre -Bid N/A Due Date 09.19 2013 Council 10 16 2013 Notice of Award 10/17/2013 Commencement of Services 11/01/2013 ITB#201308 Page 6 Bid # 201308 Due Date Delivery Location Submitted By: inameorcnnipam. and address) SOLICITATION RESPONSE FORM TREE TRIMMING AND LINE CLEARING SERVICES Thursday, September 19, 2013 at 2:00 p.m. Procurement & Contract Services Division City of Homestead 450 SE 6t11 Avenue Homestead, FL 33030 Date and Time Received: Received by: For Official Use Only ITB#201308 Page 7 SECTION 1- GENERAL TER4IS & CONDITIONS 1.1 DEFINITIONS: When used in these Bid Documents (defined below) or in related documents. the following tcrrns. or pronouns are used in place of them, shall have the meanings given below: 1) Addendum: A modification of the Plans, Specifications or other Contract Documents distributed to prospective Bidders prior to the opening of Bids. 2) Advertisement for Bids: The public notice inviting the submission of Bids for the work. 3) Bid: The written offer of a Bidder to perforrn the Work. 4) Bid Bond: A bond executed by a Bidder and its Surety in the attached form guaranteeing that the Bidder, if awarded the Contract will execute the same and will timely furnish the required Performance Bond, Payment Bond, and evidence of Insurance. 5) Bidder: Any' individual, Finn, partnership or corporation submitting a Bid in accordance with the Instructions to Bidders. 6) Bid Documents: The Advertisement for Bids, instructions to Bidders. Bid Form, Bid Bond. Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Technical Specifications and Plans, together with all Addenda. 7) Bid Form: The fonn on which Bids are submitted. 8) Calendar Dav: Everyday shown on the calendar. 9) Change Order: A) A written agreement executed by the City, the Contractor and the Contractor's Surety, covering modifications to the Contract recommended by the Architect. Engineer and approved by the City Manager and, or City Council. B) Any addition(s) to the Scope of Work or to a Purchase Order as a result of the Bid award that adds additional costs must be brought to the City's attention and approved by the Procurement Department prior to commencement of additional work, shipment of goods or the addition of unauthorized freight charges. Once approved, a Change Order will be issued to include the additional costs and work may commence and.'or shipment of goods can begin. Additional costs that were not brought to the City's attention and did not result in a Change Order approved by the Procurement Agent will not be honored. 10) Contract: The written agreement between the City and the Contractor for perfomance of the Work in accordance with the requirements of the Contract Documents and for the payment of the agreed consideration. 11)Contract Documents: The Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Supplemental Provisions, Technical Specifications and Plans, together with all Addenda. Change Orders. Schedules and Shop Drawings. 12) Contractor: The individual, Finn, partnership, corporation or joint venture whose Bid is accepted and who enters into a Contract with the City of Homestead and who is liable for the acceptable performance of the work and for the payment of all legal 1TB#201308 Page 8 debts pertaining to the Work. 13) Contract Time: The number of days allowed for completion of the Work. The Contract Time will be stipulated in the Bid Form, unless extended by a Change Order. The Contract Time shall be measured in Calendar Days. 1d) City: City of Homestead, a municipal corporation of the State of Florida a political subdivision, Incorporated City within Miami - Dade County of the State of Florida, whose governing body is a City Council consisting of a Mayor, Vice Mayor and five City Council members. 15) City Manager: The Manager of the City of Homestead. Florida, 16) Days: Reference made to Days shall mean consecutive calendar days. 17) Lessee: Any individual, partnership or corporation having a tenant relationship with the City. 18) Liquidated Damages: The amount that the Contractor accepts, as stipulated in the Bid Forni that will be deducted from the Contract Sum for each Calendar Day of delay due to a Non -excusable Delay. 19) Notice To Proceed (NTP): The written communication issued by the City to the Contractor directing the Contractor to begin Contract work and establishing the date of commencement of the Work. 20) Owner: The term Owner as used in the Contract shall mean the City, but it excludes the regulatory departments of Development Services, Building Safety, Planning Zoning. Development and Regulation (Building and Zoning); City Utilities, Departments of Miami Dade County. Department of Environmental Resources Nlanagement (PERM): Public Works, Water & Sewer, and Fire Department or their successors. 21) Performance and Payment Bonds: Bonds executed by the Contractor and his Surety, on the attached forms, assuring that the Contractor will, in good faith, perform and guarantee the work in full conformity with the terns of the Contract Documents and will promptly pay all persons supplying the Contractor with labor. materials, or supplies, used directly or indirectly by the Contractor in the prosecution of the Work, 22) Plans: The drawings or reproductions thereof, prepared by the Architect'Engineer, which show the locations, character, dimensions and details of the Work to be done and which are part of the Contract Documents. 23) Project: The construction and services required by the Contract Documents. which includes all labor, materials, equipment, and services to be provided by the Contractor to fulfill the Contractor's obligations. 24) Subcontractor: Any individual, firm. partnership, joint venture or corporation supplying the Contractor with labor, materials, supplies and equipment used directly or indirectly by the Contractor in the prosecution of the Work. 25) Substantial Completion: Substantial Completion of the Work shall occur when the Architect'Engineer certifies that the Work is sufficiently complete, in accordance with the Contract Documents, so that the City may use the Work for the use for which it is intended or for such other use which the City in its sole discretion may determine to be appropriate under ITB#201308 Page 9 the circumstances, and only after receipt of the final certificate of occupancy. 26) Surety: The bonding company furnishing the Bonds required of a Bidder and of the Contractor. 27)Technical Specifications: The general tern comprising all the written directions, provisions and requirements contained herein, entitled Technical Specifications, those portions of Standard Specifications to which reference is specifically made in the Technical Specifications. and any Addenda, and Change Orders that may be issued for the Contract, all describing the Work required to be performed, including detailed technical requirements as to labor, materials. supplies and equipment and standards to which such Work is to be performed. 28) Work: The construction and services required by the Contract Documents, which includes all labor, materials, equipment, and services to be provided by the Contractor to fulfill the Contractors duties and obligations imposed by the Contract Documents. 1.2 EXECUTION OF BID FORM: Bid must contain a manual signature of' an authorized representative in the space provided on the Bid Form. Failure to properly sign Bid shall invalidate same and it shall NOT be considered for award. All Bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the Bid. Any illegible entries, 1.3 pencil bids or corrections not initialed will not be tabulated. The original Bid conditions and specifications CANNOT be changed or altered in any way. Altered Bids will not be considered. Clarification of Bid submitted shall be in letter forth, signed by Bidders and attached to the Bid. NO BID: If not submitting- a Bid. respond by returning an original copy of the NO Bid Form, and check off the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. NOTE: A Bidder, to qualify as a respondent, must submit a "no bid- and same must be received no later than the stated Bid opening date and hour. .4 TIE BIDS: Whenever two or more Bids which are equal with respect to price. quality and service are received by the City for the procurement of commodities or contractual services, a Bid received from a business that certifies that is has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied Bidders have a drug -free workplace program. In order to have a drug -free workplace program, a business shall: 1.4.1 Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the action that will be ITB#201308 Page 10 taken against employees for violations of such prohibition. 1.4.2 Inform employees about the dangers of drug abuse in the workplace. the business` policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 1.4.3 Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1.4.1). 1.4.4 In the statement specified in subsection (1.4.1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of. or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 1.4.5 Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program. if such is available in the employee's community. by any employee who is so convicted. 1.5 1.4.6 Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. CLARIFICATIONS / INTERPRETATIONS: A) Unless otherwise stated in the Bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement & Contract Services Manager, 450 SE 6th Avenue, Homestead. FL 33030; via to Fax: (305) 224-4639. or email Bids citvothomesteacl.com. B) If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, and has questions or is in need of clarification concerning these Bid documents, the Bidder must submit to the City of Homesteads Procurement and Contract Services Division at least seven (7) calendar days prior to scheduled Bid opening. a "request for clarifications... All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. The City will attempt to answer all questions submitted after said seven (7) days but cannot guarantee a response. Such questions must be sent to the Procurement & Contract Services Division via email to bids,u cityothomestcad.com in word format. NO QUESTIONS ITB#201308 Page 11 WILL BE RECEIVED OR ANSWERED VERBALLY. C) Any interpretations of the Bid, if made. will be made only by Addendum duly issued by the City of Homestead Procurement and Contract Services Division, The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a formal Addendum if substantial changes, which impact the technical submission of Bids. are required. A copy of such Addendum will be posted on the City's website and Demandstar and emailed back to the requester. In the event of conflict with the original Contract Documents. Addendum shall govern all other Contract Documents to the extent specified.. Subsequent Addendum shall govern over prior Addendum only to the extent speci lied. D) The Bidder shall be required to acknowledge receipt of the Addendum by signing the addendum and including it with the Bid. Failure of a Bidder to include a signed Addendum in its Bid shall deem its Bid non- responsive provided. however. that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally' or in writing by any other City representative. 1.6 CONE OF SILENCE: Notwithstanding any other provision of these specifications, the provisions as set forth in of Section 2-411.2 "Cone of Silence.'" of the City of Homestead is applicable to this Solicitation. The "Cone of Silence" provides, as follows: (a) Definitions: "Cone of Silence.- as used herein, means a prohibition on any communication regarding a particular Request for Proposal ("RFP"). Request for Qualification (-'RFQ") or Bid. between: potential vendor, service provider, proposer, bidder, lobbyist, or consultant, and: the City Council members. City's professional staff including. but not limited to. the City Manager and his or her staff, any member of the City's selection or evaluation committee. (b) Restriction; Notice: A Cone of Silence shall be imposed upon each RFP, RFQ and Bid after the advertisement of said RFP. RFQ or Bid. At the time of imposition of the Cone of Silence. the City Manager or his or her designee shall provide for public notice of the Cone of Silence by posting a notice at the City Hall. The City Manager shall issue a written notice thereof to the affected departments. file a copy of such notice with the City Clerk, with a copy thereof to each City Councilmember, and shall include in any public solicitation for goods or services a statement disclosing the requirements of this section. (c) Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City Council ITB#201308 Page 12 meeting (whether regular. special, CRA Board or Committee of the Whole meeting) at which the City Manager makes his or her written recommendation to the City Council, However. if the City. Council refers to the Manager's recommendation back to the Manager or staff for further review, the Cone of Silence shall be re -imposed until such time as the Manager makes a subsequent written recommendation. (d) Exceptions to Applicability: The provisions of this section shall not apply to: (1) oral communications at Pre -Bid Conferences; (2) oral presentations before selection or evaluation committees: (3) public presentations made to the City Council members during any duly noticed public meeting; (4) communications in writing at any time with any City employee, unless specifically prohibited by the applicable R.FP, RFQ or Bid documents. The Bidder or proposer shall file a copy of any written communication with the City Clerk. The City Clerk shall make copies available to any person upon request; (5) communications regarding a particular RFP, RFQ or Bid between a potential vendor, service provider, proposer, bidder, lobbyist or consultant and the City's Procurement and Contract Services Agent or City employee designated responsible for administering the procurement process for such RFP. RFQ or Bid, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document; (6) communications with the City Attorney and his or her staff; (7) duly noticed site visits to determine the competency of the Bidders regarding a particular Bid during the time period between the opening of Bids and the time the City Manager makes his or her written recommendation; (8) any emergency procurement of goods or services pursuant to City Code: (9) responses to the City's request for clarification or additional information; (I 0) contract negotiations during any duly noticed public meeting; (11) communications to enable City staff to seek and obtain industry comment or perform market research. provided all communications related thereto between a potential vendor, service provider. proposer, bidder. lobbyist, or consultant and any member of the City's professional staff including. but not limited to, the City Manager and his or her staff are in writing or are made at a duly noticed public meeting. e) Penalties: Violation of this section by a particular Bidder or proposer shall render any RFP award. RFQ award or Bid award to said Bidder or proposer voidable by the City Council or City Manager. Any person who violates a provision of this section may be ITB#201308 Page 13 prohibited from serving on a City selection or evaluation committee. In addition to any other penalty provided herein, violation of any provision of this section by a City employee may subject said employee to disciplinary action. 1.6.1 Please contact the City Attorney for any questions concerning "Cone or Silence.. compliance. 1.7 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. The time /date stamp clock located in the 's Procurement & Contract Services Division shall serve as the official authority to determine lateness of any solicitation. It is the Bidder's responsibility to assure that his Bid is delivered at the proper time and place of opening. It is the Bidder's responsibility to assure the Bid name and number is on the outside of the package and all numbered pages of Bid, all attachments thereto and all addenda released are received prior to submitting a Bid. All Bids are subject to the conditions specified herein on the attached Bid Documents and on any addenda issued thereto. Bids which for any reason are not so delivered will not be considered. A) All Bids received after the time specified shall be returned, unopened. The responsibility for submitting Bids before the stated time and date is solely the responsibility of the bidder. The City will not be responsible for delays caused by mail, courier service, including U.S. Mail. or any other occunTence. B) Original copy of Bid Form as well as any other pertinent documents must be returned in order for the Bid to be considered for award. All Bids are subject to the conditions specified herein and on the attached General Conditions, Special Conditions. Technical Specifications and Bid Form. C) The completed Bid must be submitted in a sealed envelope clearly marked with the Bid Title and addressed to the "BIDS DEPARTMENT". Faxed or Emailed Bids will not be accepted. D) Bids received after the closing time and date, for any reason whatsoever. will not be considered. Any disputes regarding timely receipt of bids shall be decided in the favor of the City of Homestead. E) The City of Homestead cannot be responsible for Bids received after opening time and encourages early submittal. Late Bids shall be rejected. 1.8 AWARD OF CONTRACT: A) Award will be made only to responsible, licensed contractors possessing the potential ability to perform successfully under the terms and conditions of these specifications. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past ITB#201308 Page 14 performance, references, and financial and technical resources. Contractors submitting Bids must be regularly engaged in the trade or trades relating to the Bids submitted. B) The contract will be awarded to the lrnn-e,sy responsive, responsible Bidder(s) whose Bid(s). conforming to the Solicitation, is most advantageous to the City of Homestead. The loitest responsive, responsible Bidder(s) will be determined in conjunction with the methods described below. Tie Bids will be decided as described in the General Conditions. C) In the best interest of the City of Homestead. the City reserves the right to reject all Bids or any portion of any Bid they deem necessary for the best interest of the City, to accept any item or group of items unless qualified by the Bidder, to acquire additional quantities at prices quoted on the Bid Form unless additional quantities are not acceptable, in which case the Bid Form must be noted "BID IS FOR SPECIFIED QUANTITY ONLY... All awards made as a result of these Bid Documents shall conform to applicable Florida Statutes. D) Bid prices should be submitted with the understanding that the City of Homestead is not authorized to pay service charges, which may be imposed due to the late payment of an invoice, which has become delinquent. E) The City shall award a contract to a Bidder through action taken by the City of Homestead City Council at a duly authorized meeting. Acceptable Bids which are for an amount not exceeding S25.000 will not have to go through Council and may be awarded by the City Manager or the Procurement & Contract Services Manager. This action shall be administratively supported by a written award of acceptance and the issuance of a Purchase Order. mailed or otherwise furnished to the successful Bidder: which shall constitute a binding contract without further action by either party. F) The General Terms and Conditions, the Special Conditions, the Technical Specifications. the Bidder's Bid, Addenda and the Purchase Order are collectively an integral part of the contract between the City of Homestead and the successful Bidder. G) While the City of Homestead City Council may determine to award a contract to a Bidder(s) under this Solicitation, said award may be conditional on the subsequent submission of other documents as specified herein. The Bidder shall be in default of the contractual obligations if any of these documents are not submitted in a timely manner and in the form required by the City. If the Bidder is in default, the ITB#201308 Page 15 City. through the Procurement R Contract Services Manager, will void its acceptance of the Bidder's offer and may determine to accept the offer from the second lowest responsive, responsible Bidder or re -solicit Bids. The City may, at its sole option, seek monetary restitution from the Bidder as a result of damaszes or excess costs sustained and. or may prohibit the Bidder from submitting future Bids for a period alone year. H) The Tenn of the Contract shall be stipulated in the Purchase Order, which is issued to the successful Bidder(s). Where there is a conflict between the contractual period stipulated in the Solicitation and the contractual period stipulated on the Purchase Order, the Bid shall prevail. if the contract involves a sine. shipment of goods to the City, the contract tern shall be concluded upon completion of expressed and implied warranty periods. I) The City of Homestead reserves the right not to award or to reject Bids from Bidders that are currently in litivation with the City of Homestead or as a result of any prior lawsuits. 1.9 CONTRACT EXTENSION(S): 1) The contract terms and extension(s) are specified in the Special Conditions of this Bid, The City Manager may renew the Contract subject to Bidder acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. Notification of Intent to Renew will be mailed sixty (60) to one - hundred fifty (150) calendar days in advance of expiration date of this Contract. All prices, terns and conditions shall remain firm for the initial period of the Contract and for any renewal period unless subject to price adjustment specified as a "special condition" hereto. In the event services are scheduled to end because of the expiration of this contract, the Contractor shall continue the service upon the request of the Procurement & Contract Services Manager. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The Contractor shall be compensated for the service at the rate in effect under the contract when this extension clause is invoked by the City. 2) The City reserves the right to exercise the option to renew a term Contract of any successful Bidder(s) to a subsequent optional period provided that such option is stipulated in the Special Conditions. If the City exercises the right in writing. the Bidder shall update and submit any legal documents required during the initial Solicitation by no later than sixty (60) calendar days prior to the commencement of the. ITB#201308 Page 16 option period. These documents. which are specified herein. including, but not limited to, insurance certificates and performance bonds, must be in force for the full period of the option. If the updated documents are not submitted by the Bidder in complete form within the time specified, the City may rescind its option, declares the Bidder to be in default of its contractual obligations and award to the next low Bidder or seek a new Bid Solicitation. The City may. at its sole option, seek monetary restitution from the Bidder as a result of damages or excess cost sustained yand'or may prohibit the Bidder from submitting future Bids for a period of one year. The City reserves the right to automatically extend the Contract for a maximum period not to exceed one hundred and twenty (120) calendar days in order to provide City departments with continual service and supplies while a new contract is being solicited, evaluated and'or awarded. If this right is exercised, the City shall notify the Bidder, in writing. of its intent to extend the contract for a definitive period of time prior to the effective date of the extension. By affixing its authorized sianature to this Bid Form, the Bidder hereby acknowledges and agrees to this right. 1 10 OPEN-END CONTRACT: No guarantee is expressed or implied as to the total quantity of commodities/services to be purchased under any open end Contract. Estimated quantities will be used for Bid comparison purposes only. The City of Homestead reserves the right to: issue purchase orders as and when required. or issue a blanket purchase order for individual agencies and release partial quantities. No delivery shall become due or be acceptable without a written order by the City, unless otherwise provided in the contract. Such order will contain the quantity, time of delivery and other pertinent data. However, on items urgently required, the seller may be given telephone notice, to be confirmed by an order in writing. 1.11 SECONDARY/OTHER BIDDERS: The City reserves the right in the event the primary Bidder cannot provide an item(s) or service(s) in a timely manner as requested, to seek other sources without violating the intent of the Contract. 1.12 NON-EXCLUSIV'IT4': It is the intent of the City to enter into an agreement with the successful Bidder that will satisfy its needs as described herein. However,. the City reserves the right as deemed in its best interest to perform. or cause to be performed, the Work and services, or any portion thereof, herein described in any manner it sees fit. including but not limited to: award of other contracts. use of any contractor, or perform the work with its own employees. ITB#201308 Page 17 1.13 «ITHDRA«AL OF BIDS: No Bid can be withdrawn by a Bidder after it is filed with the Clerk, during the period stipulated in the advertisement for Bids, unless the Bidder makes the request in writing to the City Clerk and the request is received prior to the time set for the opening of Bids. 1.14 REJECTION OF BIDS: A. Bids that do not contain completed and properly executed forns and affidavits. as required and included in these Bid Documents, may be rejected by the City. B. Bids which are not responsive to the Bid Documents shall be rejected by the City. C. Bids will be considered irregular and may be rejected if they contain omissions, alterations of form. additions not called for, unauthorized alternate bids. or other irregularities. D. Any of the following additional factors may be considered sufficient cause for the rejection of the Bid. 1. Bid submitted on a firm other than that furnished by the City; Submission of more than one Bid for the same work by an individual, firm, partnership or corporation under the same or different names 3. Evidence of collusion among Bidders 4. Previous participation in collusive bidding on work for the City; 5 Submission of an unbalanced Bid in which the prices bid for some items arc out of proportion to the prices bid for other items: 6. Lack of Competency of Bidder. The Contract will be awarded only to a Bidder considered to be capable of performing the work as required by the Contract Documents. The City may declare any Bidder ineligible at any time during, the process of receiving bids or awarding the Contract where developments arise which, in the opinion of the City, adversely affect the Bidder's competency to perform the work and to discharge its responsibilities under the Contract; 7. Lack of capability as shown by past performance of Bidder's work for the City, judged from the standpoint of workmanship and progress: 8. Unfinished work for which the Bidder is committed by contract. which, in the judgment of the City. might hinder or prevent the prompt completion of work under this Contract if awarded to such Bidder: 9. Being in arrears upon any debt, taxes or any existing contract(s) which are defaulted as surety or otherwise upon any obligation to the City, or having been sued to enforce the City's rights on a construction contract, or having failed to complete the Work. the punch list. or warranty items. or having defaulted on a previous contract with the City: 10. If the Bid does not contain a bid price for each pay item listed in the Bid Form. except in the case of authorized alternate pay items, for which the 1TB#201308 Page 18 1.15 Bidder is not required to furnish a bid price: and 11. if the Bid is not accompanied by the Bid Bond. PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total. when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the Bid. the UNIT PRICE quoted will govern. All prices must be F.O.B. / C.I.F. destination, freight prepaid (unless other -wise stated in special conditions). Discounts for prompt payment: Award, if' made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of Bid(s). 1.16 LOCAL PREFERENCE: In accordance with City Code Section 2-411, there shall bera fifteen (15%) percent Local preference given to local businesses who are holders of current city local business tax receipts for businesses which are physically located within the city limits of Homestead and have held such Local business tax receipts for a minimum of one year prior to asserting the local preference. Said fifteen (15%) percent local preference must be asserted by the party seeking it at the time the competitive quotation, bid or proposal is made . and shall be calculated by the purchasing department in rating competitive quotations, bids or proposals which are governed by this section of the Code of the city. The local preference shall not apply if the solicitation specifications of the city so state. Further, said local preference. as described above, shall only be applied in certain situations and shall be specifically governed by the below -described limitations: ( I ) No local preference for competitive quotations. bids or requests for proposals shall be applied where prohibited by law, regulation or applicable agreement. (2) That when local preference has been used in computing award recommendations, either for the purchase of goods or for the purchase of services. the city council shall not reject the low bid solely based upon the locale of the said business. Under a competitive process solicitation. when a responsive. responsible non -local business submits the lowest price offered, and the offer submitted by one or more responsive. responsible local businesses is within fifteen percent (15%) of the price submitted by the non -Local business. each of the aforementioned responsive, responsible local businesses shall have the opportunity to submit, within five (5) working days of notice of intent to award a best and final offer equal to or lower than the amount of the low offer previously submitted by the non -local business. Contract award shall be made to the responsive, responsible business submitting the lowest best and final bid, quote or proposal. In the case of a tie in the best and anal bid. quote or proposal between a local business and a non -local business. contract award shall be made to the local business. In the case of a tie in the best and final bid quote or proposal between two or more local businesses. the contract ITB#201308 Page 19 shall be awarded in accordance with procedures established by the City Manager. 1.17 FORMS: A) BID FORM: Bidders submitting a Bid must complete and sign the Bid Form attached. Submittal of a Bid will constitute a binding offer to contract under the terms and conditions set forth herein and must remain open for the period stipulated under -Bids Binding.'" No Bid will be considered without an executed Bid Form. B) STATEMENT OF NO BID: Bidders in receipt of a bid notice that are not able to bid for any reason whatsoever, must complete the NO BID form attached hereto prior to the stipulated bid opening deadline. C) AMERICANS WITH DISABILITIES ACT OF 1990: Equal Opportunity for Individuals with Disability The Contractor and the City of Homestead. (hereafter "owner-) shall agree that the provisions of Title II of the Americans With Disabilities Act of 1990 (the "Act") (.12 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs. and activities provided or made available by public entities. and the rules and regulations promulgated pursuant there unto, are made a part of this Contract, In providing any aid, benefit, or service on behalf of the owner pursuant to this Contract. the Contractor agrees that the performance shall be in strict compliance with the Act. In the event that the Contractor. its agents. servants, employees. or subcontractors violate or are alleged to have violated the Act during the performance of this Contract. the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages. or whatever kind or nature arising out of or claimed to arise out of the alleged violation. The Contractor shall. at its own expense. appear, defend. and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner's grievance procedure, the Contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the Contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the Contractor along with full and complete particulars of the claim. If any action or administrative proceeding is brought against the ITB#201308 Page 20 owner or any of its agents. servants. and employees, the owner shall expeditiously forward or have forwarded to the Contractor every demand, complaint. notice. summons. pleading. or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the Contractor pursuant to this Contract will not relieve the Contractor of the obligation to comply with the Act and �to defend. indemnify, protect, and save hairless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the Contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore. the Contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the Contractor's obligations assumed in this Agreement, nor shall they be construed to relieve the Contractor from any liability', nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. D) BUSINESS ENTITY DISCLOSURE STATEMENT: Bidder or Vendor hereby recognizes and certifies that no elected official, board member, or employee of the City shall have a financial interest directly or indirectly in this transaction or any compensation to be paid under or through this transaction, and further, that no City employee. nor any elected or appointed officer (including City board members) of the City, nor any spouse, parent, domestic partner. stepmother, stepfather, or child of such employee or elected or appointed officer of the City, may be a partner, officer, director or proprietor of Bidder or Vendor, and further, that no such City employee or elected or appointed officer. or the spouse, parent or child of any of them, alone or in combination, may have a material interest in the Vendor or Bidder or as defined by Miami Dade County. Material interest means direct or indirect ownership of more than 5% of the total assets or capital stock of the Vendor or Bidder. Any exception to these above described restrictions must be expressly provided by applicable law or ordinance and be confirmed in writing by City Manager upon advice of the City Attorney. Further, Bidder or Vendor recognizes that with respect to this transaction or Bid. if any Bidder or Vendor violates or is a party to a violation of the ethics ordinances or rules of the City, the provisions of Miami -Dade County Code Section 2- 11.1, as applicable to City. or the provisions of Chapter 112. part III. Fla. Stat., the Code of Ethics for Public Officers and Employees. such Bidder or Vendor may be disqualified from furnishing the goods or services for which the bid. or proposal is submitted and may be further disqualified from submitting any future bids or proposals for goods or services to City. Bidder or Vendor must complete and execute ITB#201308 Page 21 the Business Entity Affidavit form. The teens "Bidder" or "Vendor," as used herein. include any person or entity makinga proposal herein to City or providing goods or services to City. E) CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBI LITY MATTERS PRIMARY COVERED TR.-1NSACTIONS: The Bidder certifies by submission of the Bid, that neither it nor its principals is presently debarred, suspended. proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by the City of Homestead. Miami -Dade County, the State of Florida or Federal Government. Further, Bidder certifies that it has divulged. in its Bid response. information regarding any of these actions or proposed actions with other governmental agencies. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid to provide any goods or services to a public entity, may not submit a Bid to contract with a public entity for the construction or repair or a public building or public work. may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier. subcontractor, or consultant under a contract with any public entity. and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The awarded Bidder or any subcontractor shall not employ any persons with multiple felonies and / or crimes against children. The awarded Bidder must provide documented proof of efforts to comply with this requirement. The City may declare any noncompliance or lack of diligent effort by the awarded Bidder to comply as a breach of contract and immediately terminate the services of the awarded Bidder. F) DRUG -FREE WORKPLACE AFFIDAVIT: In the event of identical tie low Bids: preference shall be given to businesses with drug -free workplace programs. Bidders with such programs shall complete and submit the attached form with Bid. All persons and entities that contract with City of Homestead are required to certify that they will maintain a drug -free workplace and such persons and entities are required to provide notice to employees and to impose sanctions for drug violations occurring in the workplace. G) PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a Bid on a contract to provide any goods or set -vices to a public entity, may not submit a Bid on a contract with a 1TB#201308 Page 22 public entity for the construction or repair of a public building or public work, may not submit Bids on leases or real property to public entity, may not be awarded or perfom work as a contractor. supplier, sub -contractor. or consultant under a contract with a public entity. and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. H) PERFORMANCE SURVEYS: The City conducts monthly, quarterly and post project performance surveys for vendors whom are awarded Bids and contracts. Surveys will be sent to the user -departments and will be used as a monitoring device to gauge perfonnance and to utilize when awarding or renewing contracts. I) REFERENCE QUESTIONN.-SIRES: Bidders shall provide their clients with the Reference Questionnaire attached herein, and Bidder shall include completed client reference questionnaire forms with their Bid. It is the responsibility of the Bidder to ensure timely responses and the return of the questionnaires from their client references. Only forms completed by the client references themselves will be considered. No Bid will be considered without the minimum required completed questionnaires as specified in SECTION 3- INFORNIATION REQUIRED FROM BIDDER, of these Bid Documents. The City reserves the right to verify and confirm any �information submitted in this process. Such verification may include. but is not limited to, speaking with current and former clients, review of relevant client documentation, site -visitation. and other independent confirmation of data. J) NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE: In compliance with Florida Statutes §119.071(5), the City of Homestead Procurement & Contracts Division collects and uses your Social Security number in performance of the Citv's duties and responsibilities. A Social Security number is only used for legitimate employment business purposes in compliance with completing a Vendor Application in lieu of a Federal Employer Identification Number (FEIN). K) VENDOR APPLICATION/ BIDDER LIST: The Procurement & Contract Services Division maintains a list of prospective vendors and bidders classified by commodity or service. You may be placed on this list by completing the City's vendor application and commodity listing detailing the items or services that you provide. To assure that you are included under all of the appropriate categories, we ask that you be specific about the items or services that you provide. The City provides three ways to obtain a vendor application: l) Attached with this document: ITB#201308 Page 23 2) By visiting the City's web site at: www,citvothomestead.com 3) By visiting the Procurement & Contract Services Division office. L) W9 FORM: Bidder shall provide a completed W9 tax fern which certifies an individual's tax identification number. A tax identification number (TIN) is the Social Security number or an individual or the Employer Identification Number of a business. fiduciary or other organization. This form must also be present in a brokerage account's tiles to avoid backup withholding by the IRS. 1.18 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where Bidder is required to enter or go onto City property to deliver materials or perforn the Work, it must be properly coordinated in advance and the Contractor shall assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami -Dade County and City building requirements and the Florida Building Code. The Contractor shall be liable for any damages or loss to the City occasioned by negligence of the Contractor (or agent) or any person the Contractor has designated in the completion of the Contract. The Bidder shall obtain and pay for all certificates of competency, licenses, insurance, permits, inspection fees, and any other certification necessary or required for this project; and shall comply with all laws. ordinances, regulations and building code requirements applicable to the work contemplated herein. However, if the project is funded by the City, the City will waive the permit fees solely as to those items reviewed and approved by the City. Building. mechanical. electrical, plumbing and structural permit plans or installations which are reviewed by a third party are subject to fees. Those fees required by the County [i.e.] tire, impact fees, DERM, code compliance, and State fee's and surcharges are the responsibility of the Contractor and cannot be waived by the City. The Bidder shall comply with all laws. ordinances. regulations and building code requirements applicable to the work contemplated herein. 1 19 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): The Contractor shall be responsible for obtaining and maintaining throughout the Contract period his or her city and county local business tax receipts. Each Bidder submitting a Bid on this Invitation to Bid shall include a copy of the company's local business tax?occupational license(s) with the Bid response. For information specific to City of Homestead local business tax, please call Development Services at (305) 224-4504. If the Contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional ITB#201308 Page 24 Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation. partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and.'or proof of current active status with the Division of Corporations of the State of Florida. 1.20 CERTIFICATES OF INSURANCE: After acceptance of Bids, the City, will notify the successful Bidder to submit a certificate of insurance naming the City as a certificate holder and as an additional named insured. Contractor shall provide and maintain in force until all the Work to be performed under the Contract has been completed and accepted by City (or lhr such duration as is otherwise specified hereinafter). the insurance coverage set forth in SECTION 3- INFORMATION REQUIRED FROM BIDDER. 1.21 INDEMNIFICATION: The Bidder shall defend, indemnify and save harmless the City, its officers. agents, and employees. from and against any and all liability. claims, demands. or damages. caused by the negligent acts or otnissions, misfeasance. or malfeasance of the Bidder, its agents. servants. or employees. including fines, fees. expenses. penalties. and attorneys fees for trial and on appeal. and of any kind and nature arising out of the actions of the Bidder connected with the Bid or the performance of any agreement resulting from this Bid, whether by act or omission of the Bidder, its aggents. servants. employees or others: and including those claims or liabilities arising from City's negligence. except to the extent said claim or liability is caused by the sole negligence or intentional wrongful act of the City or City's agents or employees. BID BOND: Refer to Section 2.11. (Failure to submit a Bid Board will result in disqualification). 1.23 PERFORMANCE BOND AND LABOR AND MATERIAL PA\ \\ENT BOND: Refer to Section 2.13. 1.24 CITY WEBSITE: Bids, addenda. Bid tabulations. lists of Pre -Bid Conferences attendees and other information is available on the Procurement and Contract Services Division's "Bid's & RFP•s" page. which can be found at: 1.2 httra: www.citvotlromestead.com bids.astr,' BID TABULATIONS: Bid tabulations are posted on the City website at www.citvolhomestead.com. A contract may not be awarded to the Bidder, unless the Bid tabulation is posted in the Procurement and Contract Services Division. 450 S.E. 6th Avenue, Homestead, Florida 33030, ten (10) working days prior to the scheduled award by the City. 1.26 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order number and respective Bid number and shall be submitted to the City of ITB#201308 Page 25 Homestead (650 NE 22'1 Terrace. Suite 100, Homestead, FL 33033) with the requesting. Department labeled on the mailing envelope. 1.27 INCORRECT PRICING/INVOICES: Any pricing on invoices that is incorrect or freight charges that were not included on the original Bid Form and'or Purchase Order, must be brought to the attention of the Procurement Agent and corrected prior to the shipment(s) of goods or initiation of services. Additional costs that were not brought to the City's attention and did not receive written approval via a Change Order issued by the Procurement Agent will not be honored. 1.28 TAXES: The City of Homestead is exempt from all Federal Excise and State taxes. The applicable tax exemption number is shown on the Purchase Order. 1.29 EQUIVALENTS: If Bidder offers makes of equipment or brands of supplies other than those specified in the following, it must so indicate on its Bid. Specific article(s) of equipment'supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers. manufacturers' and brand names. when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and Iegitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number. the Bid will be considered as a Bid in complete compliance with the specifications as listed on the attached form. iG Ianufacturer's name. brand name and model number may have been used in these specifications for the purpose of establishing minimum requirement of level of quality. standards of performance and design required and is no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid. provided product so Bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, the Bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. ITB#201308 Page 26 1.30 SAMPLES: Upon requests, the Bidder shall provide a complete and accurate sample of the product(s) which they propose to furnish. These items must be furnished free of expense and, if not destroyed. will, upon request, be returned at the Bidder's expense, Bidders will be responsible for the removal of all samples furnished within (30) days after Bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the Bid. Unless otherwise indicated. samples should be delivered to the Procurement and Contract Services Division. 450 S.E. 6`t' Avenue, Homestead. FL 33030, or mailed to 650 NE 22ndTerrace, Homestead, FL 33033. 1.31 SUBSTITUTIONS: The City WILL NOT accept substitute shipments of any kind. Bidders) is expected to furnish the brand quoted in their Bid once awarded. Any substitute shipments will be returned at the Bidder's expense. 1.32 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, Bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the Bidder's risk. 1.33 ESTIMATED QUANTITIES: Quantities stated are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the Contract period. Estimated quantities are based upon previous needs and estimated usage for one year period. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 1.34 CONDITIONS AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of these Bid Documents shall be the latest new and current model offered (most current production model at the time of this Bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.35 INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be destination unless otherwise provided. Title to. or risk of loss or damage to all items shall be the responsibility of the successful Bidder until acceptance by the buyer unless loss or damage results from negligence by the ybuyer. If the materials or services supplied to the City are found to be defective or to not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at Bidder's expense. 1.36 NOTE TO VENDORS DELIVERING TO WAREHOUSE: Receiving hours are Monday through Friday, excluding holidays, from 7:00 A.M. to 3:30 P.M. The warehouse is located at 450 S.E. 6`1' Avenue, Homestead, FL, 33030. ITB#201308 Page 27 1.37 QUALITY: All materials used for the manufacture or construction of any supplies. materials or equipment covered by this Bid shall be new. The items Bid must be new. the latest model, of the best quality. and highest grade workmanship. 1.38 WARRANTY": All wan-anties. express or implied, shall be made available to the City for goods and services covered by these Bid Documents. All goods furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the City, the successful Bidder shall correct any and all apparent and latent defects that may occur w ithin the manufacturer's standard warranty. 1.39 PRODUCT RECALL: In the event the awarded Bidder receives notice that a product delivered by the awarded Bidder to the City has been recalled, seized or embargoed. and'or has been determined to be misbranded. adulterated. or found to be unfit for human consumption by a packer, processor, subcontractor. retailer. manufacturer, or by any State or Federal regulatory agency, the awarded Bidder shall notify the Cit1's Bid Procurement Agent immediately upon receiving such notice. The City`s acceptance or failure to reject the affected product as non -conforming shall not in any way impact. negate, or diminish the awarded Bidder's duty to notify the C ity's Procurement Agent that the affected product has been recalled. seized or embargoed, and or has been determined to be misbranded, adulterated, or found to be unfit for human consumption. The form and content of such notice to the City shall include the name and description of the affected product; the approximate date the affected product was delivered to the City; the Bid number; and relevant information relating to the proper handling of the affected product ardor proper disposition of the affected product by the City. if necessary to protect the health.. welfare, and safety of the. City. residents or employees and any health hazards known to the awarded Bidder which may be caused or created by the affected product. The awarded Bidder shall. at the option of the Procurement Department and'or Procurement Agent, either reimburse the purchase price or provide an equivalent replacement product at no additional cost to the City. Unless it was absolutely necessary for the City to dispose of the affected product. the awarded Bidder shall be responsible for removal and'or replacement of the affected product within a reasonable time. as determined by the City. without causing significant inconvenience to the City. At the option of the City, the awarded Bidder may be required to reimburse storage and'or handling fees to be calculated from time of delivery and acceptance to actual removal or disposal. The awarded Bidder will bear all costs associated with the removal and proper disposal of the affected product. The failure to reimburse the purchase price and storage and or handling fees or to remove and'or replace the affected product with an equivalent IT8#201308 Page 28 replacement within a reasonable time without significant inconvenience to the City will be considered a default. 1,40 CANCELLATION: In the event any of the provisions of these Bid Documents are violated by the Contractor, the Procurement & Contract Services Manager Services shallgive written notice to the Contractor stating the deficiencies and unless deficiencies are corrected within thirty (30) days, recommendation will be made to the City Manager for immediate cancellation. y Either the City Manager or the City Council of Homestead. Florida reserves this right. The City Council of Homestead. Florida reserves the right to terminate any Contract resulting from these Bid Documents at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.41 COMPLETE PROJECT REQUIRED: These specifications describe the various items or classes of Work required, enumerating or defining, the extent of same necessary, but failure to list any item or classes under scope of the several sections shall not relieve the Contractor from furnishing_, installing or performing such Work where required by any part of these specifications, or necessary to the satisfactory completion of the project. 1.42 SITE INSPECTION: Prior to submitting the Bid, the Bidder is required to visit the site of the proposed work and to become fully informed and familiar with any conditions. which may in any manner affect the Work to be done. of the character. quality and quantities of Work to be performed and materials to be furnished. and of operational activities of the City. which activities must be maintained without interference from the Work. The Bidder is also required to examine carefully the specifications and be thoroughly informed regarding any and all conditions and requirements that may in anv manner affect the Work to be performed under the contract including, the necessary requirements for the Project to comply with Americans with Disabilities Act ("ADA"). its supporting, regulations, and all similar Federal. state or local laws. regulations and ordinances. No additional allowances will be made because of lack of knowledge of these conditions. 1.43 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be UL listed or re-examination listing where such has been established by UL for the item(s) offered and furnished. 1,44 A\IERICAN MADE: The City Council of Homestead, acting in session on June 20, 1983, adopted Resolution No. 83-06-21 which states. -That it is the intent and policy of the City Council of the City of Homestead, Florida, that the needs of the City of Homestead for supplies, materials and equipment be met using only those supplies. materials and equipment manufactured in the United States of America when same are available and when the price of same and the ITB#201308 Page 29 Bid of same is consistent with the bidding procedures of the City Code of the City of 1-lomestead." 1.45 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in Bid and or purchase order may be purchased on the open market. Any increase in cost may be charged against the Bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.46 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.47 LEGAL REQUIREMENTS: Federal, state, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the Bidder will in no way be a cause for relief from responsibility. 1,4S PATENTS AND ROYALTIES: The Bidder, without exception. shall indemnify and save harmless the City of Homestead, Florida and its employees from liability of any nature or kind. including cost and expenses for, or on account of. any copyrighted. patented, or unpatented invention. process, or article manufactured or used in the performance of the contract, including its use by The City of Homestead. Florida.- If the Bidder uses any design. device or materials covered by letters, patent, or copyright, it is mutually understood and agreed. without exception. that the Bid prices shall include all royalties or costs arising from the use of such design. device, or materials in any way involved in the work. 1.49 OSHA: The Bidder warrants that the product supplied to the City of Homestead. Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970. as amended, and the failure to comply with this condition will be considered as a breach of Contract. Any tines levied because of inadequacies to comply with these requirements shall be borne solely by the Bidder responsible for same. 1.50 ANTI -DISCRIMINATION: The Bidder certifies that he/she is in compliance with the non- discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color. religion. sex or national origin. 1.51 DEFAULT: In the event of default on a Contract. the successful Bidder shall pay all attorneys' fees and court costs incurred in collecting any liquidated damages. ITB#20I.303 Page 30 1, 7 BIDDER'S FACILITIES: The City reserves the right to conduct site visits to Contractors business location(s) at any time with prior notice and or may request that Contractor participate in live presentations. The selection of a Contractor may be based wholly or in part upon the results of site visits or live presentations. 1.53 DISCLAIMER: The City may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re - advertise these Bid Documents; postpone or cancel at any time during this Bidding process: or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and. or do not conform to the City's requirements will not be considered. After all Bids are analyzed, Bidders submitting bids that appear, solely in the opinion of the City, to be the most responsive.`responsible, shall be submitted to the City of Homestead's City Council, and the final selection will be made shortly thereafter with a timetable set solely by the City_ The selection by the City shall be based on the Bid, which is, in the sole opinion of the City Council of the City of Homestead. in the hest interest of the City. The issuance of this Bid constitutes only an invitation to make presentations to the City of Homestead. The City reserves the right to determine, at its sole discretion, whether any aspect of the Bid satisfies the criteria established in these Bid Documents. [n all cases the City shall have no liability to any contractor for any costs or expense, incurred in connection with these Bid Documents or otherwise. 1.54 EVIDENCE: The submission of a Bid shall be prima facie evidence that the Contractor is familiar rvith and agrees to comply with the contents of these Bid Documents. 1.55 DEMIONSTR.ATION OF COMPETENCY: I) Pre -award inspection of the Bidder's facility may be made prior to the award of Contract. Bids will only be considered from firms, which are regularly engaged in the business of providing the t_oods and. or services as described in these Bid Documents. Bidders must be able to detnonstrate a good record of performance for a reasonable period of time. and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services it' awarded a Contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well -established company in line with the best business practices in the industry and as determined by the City. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance ITB#201308 Page 31 (experience) with the City in making the award in the best interest or the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality. packaging. and characteristics of the products to be supplied to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Bid may render the Bid non -responsive. 4) The City may, during the period that the Contract between the City and the successful Bidderisin force. review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support. equipment and organization as prescribed in these Bid Documents. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.56 EMPLOYEES: All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor. under the Contractor's sole direction, and not an employee or agent of the City of Homestead. The Contractor shall supply competent and physically capable employees and the City may require the Contractor to remove any employee it deems careless, incompetent. insubordinate or otherwise objectionable and whose presence on City property is not in the best interest of the City. Each employee shall have and wear proper identification. 1.57 ASSIGNMENT: The Contractor agrees not to enter into subcontracts and shall not assign. transfer, convey, sublet or otherwise dispose of the Contract, including any or all of its right, title or interest therein, or his or its power to execute such Contract to any person, company or corporation without prior written consent of the City of Homestead. 1.58 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17). Florida Statutes. other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement and Contract Services, has certified its use to be cost ITB#201308 Page32 effective and in the best interest of the state. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.59 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in these Bid Documents from the awarded Bidder. However. items that are to be ..Spot Market Purchased.' may be purchased by other methods, i.e. Federal. State or local contracts. 1.60 SUNSHINE LAW: As a political subdivision. the City is subject to the Florida Sunshine Act and Public Records Law. By submitting a Bid. Contractor acknowledges that the materials submittedwith the Bid and the results of the City's evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary inforrriation that might be included in its Bid. 1.61 FORCE MAJEURE: The performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so longas, either party is hindered in or prevented from performance by acts of God. the elements. war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however. the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force nlajeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate the Contract. 1.62 COLLUSION: By offering a submission pursuant to these Bid Documents, the Bidder certifies the Bidder has not divulged discussed or compared his Bid with other Bidders and has not colluded with any other Bidder or parties to these Bid Documents whatsoever. This also applies in the case of a joint Bid. Any prices and or cost data submitted have been arrived at independently, without consultation. communication or agreement for the purpose of restricting competition, as to any matter relating to such prices and'or cost data. with any other Bidder or with any competitor, Any prices and or cost data quoted for these Bid Documents have not knowingly been disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to the scheduled opening. directly or indirectly to any other Bidder or to any competitor. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting, competition. The only person or persons interested in these Bid Documents, principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Bid or in the contract to be entered into, ITS#201308 Page33 No person or agency has been employed or retained to solicit or secure the Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee accepting bona Ede employees or established commercial agencies maintained by the Bidder for the purpose of doing business. 1.63 ELIGIBILITY: All agents. employees and subcontractors of the Bidder retained to perform services pursuant to this Bid shall comply with all laws of the United States concerning work eligibility, 1.64 PROPERTY: Property owned by the City is the responsibility of the City. Such property furnished to a Contractor for repair. modification, study, etc., shall remain the property of the City of Homestead. Damages to such property occur•in`, while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property if any. I.65 TERMIINATION FOR DEFAULT: If Contractor defaults in its performance under this Contract and does not cure the default within seven (7) days after written notice of default. either the City Manager or the City Council of Homestead may terminate this Contract, in whole or in part, upon written notice without penalty to the City. In such event the Contractor shall be liable for damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Contractor was not in default or (2) the Contractor's failure to perform is without his or his subcontractor's control, fault or negligence, the termination will be deemed to be a termination for the convenience of the City under Section 1.66. TERMINATION FOR CONVENIENCE: 1.66 TERMINATION FOR CONVENIENCE: The City Manager may terminate the Contract, in whole or in part, upon thirty (30) days prior written notice when it is in the best interests of the City. If the Contract is for supplies, products, equipment. or software, and so terminated for the convenience by the City the Contractor will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. 1.67 SUB CONTRACTORS: Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor, sub - subcontractor and the City. Contractors shall be as fully responsible to the City for the acts and omission of the subcontractors and sub -subcontractors as for the ITB#201308 Page 34 acts and omissions of person(s) directly employed. 1.68 CONFIDENTIALITY: As a political subdivision. the City is subject to the Florida Sunshine Act and Public Records Law. If the Bid submittal contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon court order. 1.69 GOVERNING LAW AND VENUE: The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action. mediation or arbitration arising out of this Contract shall be proper exclusively in Nfiami-Dade County, Florida. 1.70 ATTORNEY'S FEES: In connection with any litigation, mediation and arbitration arising out of this Contract, the prevailing party shall be entitled to recover its costs and reasonable attorney's fees through and including appellate litigation and any post -judgment proceedings. 1.71 NO PARTNERSHIP OR JOINT VENTURE: Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City and Contractor, or to create any other similar relationship between the parties. 1.72 PARTIAL INVALIDITY: If any provision of this Contract or the application thereof to any person or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law. 1.73 PROVISIONS BINDING: Except as otherwise expressly provided in these Bid Documents, all covenants, conditions and provisions of this Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs. legal representatives. successors and assigns. 1.74 HEADINGS AND TERMS: The headings to the various paragraphs of these Bid Documents have been inserted for convenient reference only and shall not in any manner be construed as modifying„ amending or affecting in any way the expressed terms and provisions hereof. 1.75 ENTIRE AGREEMENT: The Contract consists of this Invitation to Bid, General and Special Conditions. Minimum Technical Specifications, Addenda, Contractor's Response, all items attached and any written agreement entered into by the City and Contractor, and are made part of and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations. if any. made by and between the parties. This Contract may be modified only ITB#201308 Page 35 by a written agreement signed by the City of Homestead and Contractor. 1.76 DAV1S-BACON AND ARRA: American Recovery and Reinvestment Act funds ~used for a transaction that involves a new construction or repair contract, exceeding S2,000, must comply with the prevailing wage requirements of the Davis -Bacon and Related Acts requirements. Section 1606 of the ARRA le<,islation: "Notwithstanding any other provision of law and in a manner consistent with other provisions in this Act. all laborers and mechanics employed by contractors and sub contractors on projects funded directly by or assisted in whole or in part by° and through the Federal Goyeniment pursuant to this Act shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code.•- • Davis -Bacon applies to all ARRA projects • Applies for the entire project. not just the portion funded by ARRA 1.77 MINIMUM WAGE RATES: U.S. Department of Labor: In projects having, Federal participation, minimum wage rates for the proposed work will be established by the U.S. Department of Labor, Employment Standards Administration. Schedules of labor classifications and con•esponding wane rates and benefits will be included in the Bid Documents, and shall apply to this Project. 1.78 ORDER OF PRECEDENCE: Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, the Technical Specifications. the Bid Submittal Section, or any addendum issued. the order of precedence shall be the last addendum issued. the Bid Submittal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions. 1.79 PUBLIC RECORD LAW: Contractor acknowledges that the public shall have access. at all reasonable times, to certain documents and information pertaining to City contracts, pursuant to the provisions of Chapter 119, Florida Statutes. Contractor agrees to maintain public records in Contractor's possession or control in connection with Contractor's performance under this Agreement and to provide the public with access to public records in accordance with the record maintenance, production and cost requirements set forth in Chapter 119, Florida Statutes, or as otherwise required by law. Contractor shall ensure that public records that are exempt or confidential from public records disclosure requirements are not disclosed except as authorized by law. Unless otherwise provided by law, any and all reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of City. In the event of ITB#201308 Page 36 termination of this Agreement by either party, any reports. photographs, surveys and other data and documents and public, records prepared by. or in the possession or control of. Contractor. whether finished or unfinished. shall become the property of City and shall be delivered by Contractor to the City Manager. at no cost to the City, within seven (7) days of termination of this Agreement. All such records stored electronically by Contractor shall be delivered to the City in a format that is compatible with the City's information technology systems. Upon termination of this Agreement. Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure. Any compensation due to Contractor shall be withheld until all documents are received as provided herein. Contractor's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the City. End o f Section ITB#201308 Page 37 SECTION 2- SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this solicitation is to invite bids from experienced, qualified and interested contractors to provide on -going tree trimming services along, below and around high voltage electric lines for the City.s electric utility. Interested bidders may obtain an 1TB packet by \isitin2g the City's t\ebsite at Irttt,: \ \v\v citvotliolm stead.corn hicls.aspx 2.2 PROJECT LOCATION & FREQUENCY OF CLEANING: Within ithin City of Homestead limits and Electric Service Territory limits. See attached "Exhibit A" for Electric Service Territory Limits. 2.3 PLANS: There are no plans associated with this project. 2.4 CONTACT PERSON: For any additional information regarding the specifications and requirements of this ITB, contact: XINTIA RUBIO-ROJAS. BUYER [I. at 305-224-4626 or via e-mail at. bids'a citvofhomestead.com. 2.5 PRE -BID CONFERENCE: N A 2.6 SITE INSPECTION: N•A 2.7 DUE DATE: A) All bids are due no later than Thursday. September 19, 2013 at 2:00 p.m., or any time prior thereto at the Procurement & Contract Services Division, City of Homestead, 450 SE 6'rl Avenue, Homestead, FL 33030. All bids received will be publicly read in the Procurement & Contract Services Division office, on the date and at the time specified. All bids received after that time shall be returned, unopened. B) Original bid, hyo (2) copies and (l) CD, must be submitted in a sealed envelope clearly marked with the [TB Title. Telegraphic bids will not be accepted. C) Bids received after the closing time and date, for any reason whatsoever, will not be considered. Any disputes regarding timely receipt of bids shall be decided in the favor of the City of Homestead. Bidders shall assume full responsibility for timely delivery at the location designated for receipt of bids. The City of Homestead cannot be responsible for bids received after opening time and encourages early submittal. Bids received by the City after the time specified for receipt will not be considered. D) All information required by the ITB must be supplied to constitute a regular bid. ITB#201308 Page 38 E) Submitted envelopes should be marked ITB #201308 — TREE TRI\IMMING AND LINE CLEARING SERVICES. 2.8 TERM OF CONTRACT: It is requested that bidders quote fixed prices that will be guaranteed to the City of Homestead from November 1, 2013 — September 30. 2015. Providing the successful bidder will agree to maintain the same terns and conditions of the current contract, this contract could be extended for an additional two (2) years, on a year-to- year basis, if mutually agreed upon by both parties. 2.9 METHOD OF -AWARD: Award will be made to the most responsive. responsible Bidder which represents the lowest price when all written references, representations, and price are considered. The City will award to a single vendor. 2.9.1 EVALUATION: The City will use the bid prices submitted as well as experience and ability to provide the required services to determine the most responsive and responsible bidder for recommendation of award. The City will use regular time unit cost prices for the purposes of extending each line item and deterrniningg an estimated contract value. The total value (the City will extend pricing) for the Core Items: Services will be used to determine applicability of the Local Vendor Preference. 2.10 RESPONSE TIME: Under nonnal circumstances the City of Homestead will give the successful bidder one week notice when services are required, however, for an emergency, on -call service, response time of the successful bidder shall not exceed two (2) hours from the time the call is placed by the City. 2.11 BID BOND: INTENTIONALLY OMITTED 2.12 LIQUIDATED DAMAGES: INTENTIONALLY OMITTED 2.13 PAYMENT AND PERFORMANCE BOND: INTENTIONALLY OMITTED 2.14 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this ITB solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided however. that the proposer may offer incentive discounts from this fixed price to the City at any time during the contractual term. 2.15 PAYMENT: Invoices for payment will be submitted on a monthly basis for the duration of the contract. Invoices will be subject to verification and approval by Utilities' T.D. R M. Supervisor. 1TB#201308 Page 39 Invoices. unless otherwise indicated, must show purchase order number and respective Bid number and shall be submitted to the City of Homestead (650 NE 2 n d Terrace. Suite 100 Homestead, FL 33033) with the requesting Department labeled on the mailing envelope. The Contractor shall submit daily a detailed report to include the work location(s), the actual hours spent performing the task, rest breaks, down time, travel, etc., lion -productive time i.e., poor planning. equipment breakdown. bad weather. etc.. shall be at the vendor's expense. Invoices for payment will be submitted as maintenance or repairs are completed. for the duration of the contract. Invoices will be subject to verification and approval by the department requesting the service. The vendor shall submit (with the invoice on a per repair basis) a detailed report as to the actual hours spent perfhrming the task, rest breaks, down time. travel, etc. Non -productive time i.e.. poor planning. equipment breakdown, bad weather. etc. shall be at the vendor's expense. Evidence of rates charged for parts shall also be provided with the invoice (i.e., vendor cost). Payment will be made. by the City after the items awarded to a vendor have been received, inspected and found to comply with award specifications, free of damage or defect and properly invoiced. 2.16 ADDITIONS/DELETIONS OF UNITS: Th TENTIONALLY OMITTED 2.17 BIDS BINDING: All Bids submitted shall be binding for 365 calendar days following the Bid Opening. End of Section ITB#201308 Page 40 SECTION 3- INFORMATION REQUIRED FROM BIDDER (To be submitted with Bid) 3.1 BID SUBMITTAL & REQUIRED FORMS: All Bids must be submitted on the attached Bid Form and all blanks tilled in. To be considered a valid bid, ONE (1) MIARKED ORIGINAL AND TWO (2) COPIES AND ONE (1) CD shall include the completed Bid Form, Bid Bond (if applicable)(attached). ADA Disability Nondiscrimination Statement (attached). Business Entity Disclosure Statement (attached). Bidder Qualifications (attached), Certification Regarding Debarment, Suspension and other responsibility matters (attached), Drug -free Workplace Program Affidavit (attached). Public Entity Crimes form (attached). Performance Survey (attached). Reference Questionnaire (attached). Vendor Application (attached). W9 form (attached) and all required product infonnation and any other items as indicated in this Section, Bid Form or any part of this Invitation to Bid must be returned, properly completed. in a sealed envelope as outlined in the General Conditions. Bids will be considered "Non -Responsive" if the required information is not submitted by the date and time specified. 3.2 ADDENDA: Bidders) shall acknowledge receipt of any formal Addenda by signing the addendum and including it with their Bicl. Failure to include signed formal Addenda in its Bid shall deem its Bid non -responsive provided. however, that the City may waive this requirement in its best interest. 33 EXCEPTIONS TO SPECIFICATIONS: Bidders) shall list any exceptions to specifications on the Bid. Form and shall reference the section. Any exceptions to these Sections may be cause for the Bid to be considered non- responsive. 3.4 LICENSING: All Bidders must submit, with their bid, a copy of their occupational:business license and State registration [Florida State Registration can be located and printed at www.Sunbiz.org]. 3.5 INSURANCE: This is a mandatory requirement, please be sure to fulfill each requirement listed below. The City reser%es the right to deem your company non-responsve'responsible in the case in ►Nhich Certificates of Insurance do not comply with the requirements of the City. Throughout the tern of this agreement and for all applicable statutes of limitation periods, Bidder shall maintain in full force and affect the insurance coverage set forth in this article. All policies contain an endorsement requiring thirty (30) days written notice from the insurance company to the City prior to cancellation or any change in coverage, scope or amount of any such policy. 1 All Insurance Policies shall be issued. by companies that are authorized to transact business in the State of Florida. and have an A. M. Best's rating of A -VI or better. 2 All Insurance Policies shall name and endorse the following- as additional insureds: The City of Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns. and other authorized representatives as additional insured to the ITB#201308 Page 41 extent of the contractual obligation assumed by the Bidder with an ISO CG2010 Additional Insured endorsement, or similar endorsement to the liability policies. 3 All Insurance Policies shall be endorsed to provide that (a) Bidder's Insurance is primary to any other Insurance available to the additional insureds with respect to claims covered wider the policy and (b) Bidder's insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. Self- insurance shall not be acceptable. 4 If the Bidder fails to submit the required insurance certificate in the manner prescribed with the executed agreement submitted to the City and if not submitted with the executed agreement in no event exceed ten (10) calendar days after request to submit certificate of insurance. the Bidder shall be in default. and the Contract shall be rescinded. Under such circumstances, the Proposer may be prohibited from submitting future solicitations to the City. 5 Bidder shall carry the following minimum types of Insurance when services, installation labor and any instance where your will be on the City premises (Commercial General Liability is to be carried by all Contractors): 3.5.1 WORKER'S COMIPE`S:ATIO`: Worker's Compensation Insurance is to apply to all employees in compliance with the "Workers' Compensation Law" of the State of Florida and all applicable federal laws. Bidder shall carry Worker's Compensation Insurance with the statutory limits. wizieh shall include employers' liability insurance with a limit of not less than S 1,000,000 for each accident, S 1,000,000 for each disease and S 1,000,000 for aggregate disease. Policy (ies) must be endorsed with waiver of subrogation against the City and is limited to the extent any claim is caused by Bidder. 3.52 BUSINESS _AUTOMOBILE LIABILITY INSURANCE: (If applicable) Bidder shall carry business automobile liability insurance with minimum limits of One Million (S1,000,000) dollars per occurrence. combined single limits bodily injury liability and property damage. The policy must be no more restrictive than the latest edition of the business automobile liability policy without restrictive endorsements, as filed by the Insurance Set -vices office, and must include owned vehicles and hired and non -owned vehicles. 3.5.3 CO>IMERCIAL GENERAL LIABILITY: Bidder shall carry Commercial General Liability Insurance for all operations including but not limited to Contractual, Products and Completed Operations, Professional Liability and Personal Injury with limits of not less than two million (S2,000,000) dollars (aggregate) and one million (S 1,000,000.) per occurrence combined single limit for bodily injury and property damage. The insurance policy must include coverage that is no more restrictive than the latest edition of the commercial general ITB#201308 Page 42 liability policy, without restrictive endorsements as filed by the Insurance Sec- ice Office, and the policy must include coverage for premises and. or operations. independent contractors, products and. or completed operations for contracts. contractual liability. broad fonn contractual coverage, broad form property damage, products, completed operations. and personal injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed. 3.5.4 Umbrella or Excess Liability Insurance: Bidder may satisfy the minimum liability limits required above by providing, proof of an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability: however the Annual Aggregate limit shall not be less than the highest "Each Occurrence limit for any of the policies noted above. Bidder agrees to name and endorse the City of Homestead, its officers. agents, employees and council members as additional insureds. Additional insured is defended and indemnified for claims to the extent caused by the acts. actions. omissions or negligence of Bidder, its employees, agents. subcontractors, and representatives; but is not defended or indemnified for the additional insured's own acts. actions. omissions. neuli�rence. 6 Bidder shall provide the City of Homestead's Contract Administrator/Buyer with a copy of the Certificate of Insurance and endorsements evidencing_ the types of Insurance and coverage required by this article within ten (10) calendar days of Bidder's receipt of Notice of Intent to Award the Contract and. at any time thereafter. upon request by the Contract Administrator/Buyer. It is the BIDDER'S responsibility to ensure that the Contract Administrator. Buyer has a current Insurance Certificate and endorsements at all times. 7 Bidder's Insurance Policies shall be endorsed to provide the City with at least thirty (30) calendar days prior written notice of cancellation. non -renewal, restrictions, or reduction in coverage or limits. Notice shall be sent to: City of Homestead Attn: Procurement & Contract Services Division 450 SE 6`f' Avenue Homestead, FL 33030 8 If any of Bidder's Insurance policies includes a general aggregate limit and provides that claims investigation or legal defense costs are included in the general aggregate limit, the general aggregate limit that is required shall be no more than five (5) times the occur-ence limits specified above in this article. 9 The provisions of this article shall survive the expiration or termination of this agreement. 10 P.AYN1ENT: If any of the insurance policies required under this Article above lapse during the term of this agreement or any extension or renewal of the same, Bidder shall ITB#201308 Page 43 not receive payment from the City until such time that the City has received satisfactory evidence of reinstated coverage of the types and coverage specified in this Article that is effective as of the lapse date. The City, in its sole discretion, may terminate the Agreement immediately and no further payments shall be due to Bidder. 11 RENEWAL OF INSURANCE: Bidder shall be responsible for assuring. that the insurance certificate endorsements required in conjunction with this section remains in force for the duration of the Contract term. If the insurance certificate: endorsements are scheduled to expire during this period. Bidder shall be responsible for submitting a new or renewed insurance certificate.' endorsements to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificate endorsements are not replaced with a new or renewed certificate which covers the Contract term. the City shall suspend this Agreement until such time as the new or renewed certificate endorsements are received by the City. 13 MINIMUM COVERAGE: Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Bidder of liability in excess of such coverage, nor shall it preclude the City from taking such other actions as is available to him under any other provisions of this Agreement or otherwise in law or equity. Throughout the term of this agreement and for all applicable statutes of limitation periods, Bidder shall maintain in full force and affect the insurance coverage set forth in this article. 3.6 REFERENCES: Each Bid must be accompanied by a list of references [minimum of six], of clients or government organizations for which the Bidder is currently furnishing or has furnished similar services. References shall include the name of the company, a contact person. telephone number, fax number. and email address. (Use the Bidder Qualification Form. Section II, References to list references.) In addition, Bidders are requested to provide their clients with the Reference Questionnaire attached herein. and Bidder shall include completed client reference questionnaire forms with their bid. It is the responsibility of the Bidder to ensure timely responses and the return of the questionnaires from their client references. Each bid must have a minimum of three (3) of the six (6) references required complete the attached reference questionnaire. Only forms completed by the client references themselves will be considered. NO BID WILL BE CONSIDERED WITHOUT THIS LIST OR COMPLETED QUESTIONNAIRES. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation. site -visitation, and other independent confirmation of data. 3.7 WARRANTY/GUARANTEE: The successful Bidder will be required to guarantee all work performed. 3.8 BIDDER QUALIFICATIONS: In order for Bids to be considered, Bidders must submit with their Bid, evidence that they are qualified to satisfactorily perform the specified Work. A Company Profile shall be provided and must include evidence and all necessary information to certify that the Bidder: IT13#201308 Page 44 1. Maintains a permanent place of business [i.e. length of time in business]; ?. Has technical knowledge and practical experience included in this scope of work • Provide documentation of training, [certifications] that employees have received related to tree trimming, specifically around energized conductors. • Provide documentation of training that your employees have received related to Maintenance of Traffic [MOT] while working in roadways. • Provide documentation of employees that will be working in proximity of energized lines. which are considered "Qualified Employees'' as defined by OSHA standard 1910.269. • Provide documentation of how your company proposes to staff your crews for this contract. 3. Resume and experience of those individuals who will be assigned to this project as Project Manager and. or Project Team along with years of experience providing these services; 4. Has available the organization and qualified manpower to do the work [i.e. number of employees, size of warehouse, office, location]; 5. Has adequate financial status to meet the financial obligations incidental to the work. 6. Has not had just or proper claims pending against him or his work; 7. Has performed similar type, size and complexity of such project, evidence will consist of listing the type of project and nature of work for the last five (5) years. Work experience must have been performed under the business name the bid is being submitted under. End of Section ITB#201308 Page 45 SECTION 4- TECHNICAL SPECIFICATIONS 4.0 I\IININI [\I SPECIFICATIONS: Work will consist primarily of the cutting and removal of brush. live and dead wood trees from the trees within the City of Homestead's Electric Service Territory to provide suitable electrical and mechanical clearance between trees, lines, apparatus and structures. Work could occasionally include removal of complete trees. With the City of Homestead's commitment to reliable service to our customers through safe and efficient vegetation management, City of Homestead Energy Services would require adherence to the Florida Administrative Code, Chapter 366, Public Utilities Statute 366.04, National Electric Safety Code (NESC) Section 21, Part 2, Rule 218 and the American National Standards Institute pruning standards (ANSI) A300. Part 1, Part 7 and Z-133, as well as the special companion publication, Best Management Practices — Utility Pruning of Trees. 4.1 GENERAL: All trimming, both initial and re -trimming, shall be done in accordance with the best recognized, approved principles of modern arboriculture and tree surgery with a balanced emphasis on current tree health, symmetry and clearance. All branches or limbs shall be cut flush with the supporting trunk or limb so that no stub is left. When a limb is to be partially removed, it shall, if possible, be cut back flush to a limb at least one-third ( l /3) of the diameter of the portion removed. All saw or pruner cuts that are one inch (1") or more in diameter shall be treated .with an approved quality tree wound dressing or growth retardant. Large cuts from previous trimming shall be repainted if necessary. The amount of the clearance to be obtained shall be determined on the job after the position occupied by the wires in reference to trees. the varied rate of growth of different trees, and the desires to the property owners all have been given proper consideration. Contractors shall secure maximum clearance consistent with good economy and with due regard to the rights and interests of property owners and the public. Contractor shall attempt to provide clearance, which shall be adequate for a minimum of two (2) years. When adequate clearance cannot be obtained because of property owner objections or other factors, special effort shall be made to secure a reasonable amount of temporary clearance. Effort shall be made wherever possible to regain and improve the quality of the clearance secured at the last trimming. Effort shall be made wherever possible to eliminate all tree parts and growth points beneath the wires and all weak, diseased and dead limbs above the wires that may fall or blow into them. All hanging and severed limbs shall be removed from the trees. The branches, brush and debris resulting from the trimming shall be collected and disposed of in suitable disposal areas. The premises of the property owner shall be left as neat as they were before the work was started. ITB#201308 Page 46 4." TREE REMOVAL: Upon approval by the owner, the Contractor, while trimming„ shall make special effort to secure permission and to remove trees (as permitted by established regulations and ordinances), especially those described in the following categories. • Small trees which the property owner does not value, but which will require trimming in future years. • Dead or defective trees which constitute a definite hazard to the wires. • Trees that are unsightly as a result of the necessary trimming and that have no chance for future development. • Fast growing. soft wooded or weak trees that have no aesthetic or utilitarian value and that are located under, or dangerously close to the wires. All such trees removed shall be cut even with the ground line except where other treatment is designated by property owner or public authority with the stipulation that the property owner is responsible for proper disposal. 4.3 RIGHT -OE -WAY CLEARING: Existing right-of-way shall be cleared to the same width as the previous clearing unless otherwise specified by the owner. On new construction, the right-of-way shall be cleared to the width stated on the right-of-way permits furnished by the owner. Unless otherwise specified by the owner, all cutting for existing and new right-of-way clearing shall be as close to the ground line as the topography and type of soil will allow, with a maximum remaining height of four (4-) inches for brush stubs and six inches (6") for tree stumps. Trees adjacent to cleared right-of-way which constitute a hazard to the wires shall be removed as directed by the owner. Brush and debris shall be handled in such a manner as to avoid obstructing roads, paths, or water -ways. Contractor shall exercise extreme care when cutting brush or trees that are close to or touching, wires to prevent breaking or wrapping the wires together or otherwise interrupting service. Contractor shall be fully responsible for any and all damages that may occur as a result of the tree trimming operations, and resolve any complaints that may arise. If any such trouble should result, the owner shall be notified of the location of such trouble as quickly as possible. The Contractor is fully responsible for any cost incurred by the owner as a result of the damage or interruption of service. Individual requests by property owners for special handling, of brush shall be grantee[ where reasonable. [f any doubt exists as to the action to be taken, the requests shall be referred to the owner for instruction. 1T8#201308 Page 47 Where clearing includes the removal of trees. the logs and limbs shall be disposed or as designated by the permits, or if not designated, shall be the responsibility of the Contractor. Where clearing includes wild cherry. necessary precautions shall be taken to eliminate the possibility of livestock being poisoned by eating brush or leaves. 4.4 CHEMICAL SPRAYING: Contractor shall furnish. handle and apply all chemicals, but shall secure them from reliable manufacturers who maintain research organizations in the field of chemical brush control. Cost of chemicals shall be the list price plus ten (IO°o) percent maximum. Unless otherwise specified by the owner, the Contractor shall mix and apply the chemicals in accordance with the recommendations of manufacturers, and the following general sped fications: 4.4.1 For Foliage Applications: This method shall be used on brush over three (3') feet in average height during the active plant growth period, generally between May 1st and September Ist. Chemical mixture shall be applied to completely wet the entire leaf, stem and truck surface of each plant. 4.4.2 For Basal Applications: This method shall be used on brush of any size at any season of the year. Chemical mixture shall be applied to completer' wet the entire surface of the stem or trunk from the root -crown up the stern eighteen (1 r") inches. v\ ith emphasis on completely wetting the root -crown. 4.4.3 For Stump Applications: This method shall be used on all new stutnps at any season of the year. Stumps shall be sprayed as soon as practical, but always on the same day that the cutting is performed. Chemical mixture shall be applied in sufficient volume to completely wet the sapwood. bark area, root -crown and exposed roots. 4.4.4 No spraying shall be done within thirty (30) minutes after fog. dew or rain sufficiently heavy to cause run-off: Areas shall be re -sprayed at City's expense where rain occurs within thirty (30) minutes after spraying. 4.4.5 Contractor shall not be obligated to spray any portion of a line where, in his opinion, damages to crops, orchards, or ornamental plants may result from chemical drift. 4.5 STORMS AND EMERGENCIES During periods of storms, storm threats, or other events requiring the services of tree trimmings crews that occur during the course of normal working hours, the City of Homestead will be assured by the contactor that the City can hold crews as necessary. The decisions regarding when to hold and release crews will be made by the City of Homestead. ITB#201308 Page 48 The City of Homestead will have first right of refusal before the contractor reassigns crews for storms or threatened emergencies during overtime, weekends or holidays. The Department will require response to system emergency conditions on an overtime or storm duty basis with labor and equipment as provided by Contractor. Durin4z, Emergency or severe storm conditions the contractor may need to add additional personnel and equipment resources. Contractor will state in writing their ability to provide additional equipment and trained personnel during emergencies. Release of any crew from storm duty assignment will be at the discretion of the City. 4.6 HOURLY RATES The hourly rate quoted shall include full compensation for labor, equipment use, travel time, and any other cost to the bidder. This rate is assumed to be at straight time for all labor, except as otherwise noted. Hourly labor rates are specified as follows: Hourly Labor Rate I — Hourly rate for straight time repairs. i.e., from 8:00 A.M. to 5:00 P.yl_ Monday through Friday (rate is to include labor and travel, parts are not included). Hourly Labor Rate II — Hourly rate for overtime repairs, i.e., before 8:00 A.M. or after 5:00 P.M.. or on weekends or holidays. (rate to include labor and travel, parts not included). 4.7 CHANGES AND ADJCSTMIENTS The City reserves the right to change or adjust work schedule(s) or frequency as it determines necessary. End of Section ITR#201308 Page 49 Exhibit "A" HOMESTEAD ENERGY SERVICES MAP 1TB#201308 Page 50 BID FORM Pa.e 1 of 4 Deliver Bid to: Tree Trimming & Line Clearing Services Bid #201308 Procurement & Contract Services Division 450 SE 6'h Avenue Homestead, FL 33030 To be opened and publicly read, Thursday, September 19, 2013 at 2:00 p.m., in the Procurement & Contract Services Division office. COMPANY NAME PHONE NUMBER VENDOR MAILING ADDRESS FAX NUMBER CITY, STATE, AND ZIP CODE 10LL FREE-NUMSER 800- BID CONTACT PERSON (PLEASE PRINT CLEARLY) F.E.I.D. NUMBER 1 iTLE -E-MAIL ADDRESS REFER TO BID FORM PAGES 2-3 Please take a minute and let us know how you were notified of this Bid. CIRCLE ONE South Dade Newsleader / Daily Business Review / The Miami Herald / City of Homestead Website Demandstar / E-mail sent from City of Homestead / Project Engineer Other (Please be specific): ITB#201308 Page 51 VENDOR NAME: SCHEDULE OF BID ITEMS ITB#201308 TREE TRIMMING & LINE CLEARING SERVICES BID FORM Page 2 of 4 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY REGULAR TIME UNIT COST (HOURLY RATE II OVERTIME UNIT COST (HOURLY RATE In 1. HOURLY CREW — Includes all personnel and equipment. 2.000 Hour, (Re ularTime) S S per hour per hour 2. SUPERVISOR'FOREMAN 2.000 Hours (Regular Time) S S per hour per hour PERSONNEL REGULAR TIME UNIT COST (PER HOUR) O\"ERTI.IIE UNIT COST (PER HOUR) 3. CREW LEADER $ S 4. BUCKET TRIMMER S $ 5. CLIMBER TRIMMER $ $ 6. GROUNDSMAN S S 7. EQUIPMENT OPERATOR $ • S g` INJECTION SERVICEMAN (Herbicide Applicator) $ $ ITB#201308 Page 52 VENDOR NAME: SCHEDULE OF BID ITEMS ITB#201308 TREE TRIIIMIING & LINE CLEARING SERVICES BID FORM Page 3 of 4 ITEM NO. EQUIPMENT REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) 9. CHIPPER $ $ 10. STUMP GRINDER•'RE\IOVER $ $ 11. GASOLINE CHAIN SAW $ $ 12. AERIAL BUCKET TRUCK- Hydraulic aerial articulating beam with single bucket. minimum of 50° bottom of bucket mounted on suitable truck with hydraulic tool and chain saus. Bucket truck chassis to have a dump body for hold of wood chips and a heavy duty front mounted winch. $ 13. CHIPPER TRUCK-4 Wheel drive. front mounted winch with riding cab and tool equipment. S $ 14. SPRAY TRUCK-4 Wheel drive, dual rear wheels, front mounted winch, tank capacity of at least 300 gallons with 20 gallons minimum pump $ $ ITB#201308 Page 53 BID FORM Page 4 of 4 The following are requirements of this Bid, as indicated below. Use of this checklist your submission is complete. Place a check mark in the "Done" column as you complete and enclose each item. Requirements that do not apply to these Bid Documents will be denoted by "NA" (not may help ensure that applicable). Required Done Requirement Found in Section ti Bid Form(s) 3.l 1 (marked) Orin=inal, 2 Copies of Bid, and CD of Bid forms Submittal & Required fors , ,. l Acknowledgement of Addenda (if any) 3.2 Licenses 3.4 Insurance 3.5 References 3.6 Bidder Qualifications 8 Required form(s) 3.8 This checklist 'Exceptions Homestead Do you accept Visa Do sou iris e prompt Addenda Received: l certify that corporation, firm all respects fair that I am authorized is for your - Reference that **.tiOTE: cards as payment # guidance. PIease read the entire Bid thoroughly to ensure that your submission is complete. Section: If'none are stated in your Bid, it shall be construed by the City of your hid 'idly complies will all terms, conditions, and specifications). _4ttachruent of quotations will not he construed as an exception. a form of payment? Yes No discounts? Yes, Percentage of discount % Term No # # # # # # # # # this Bid is made without prior understanding, agreement, or connection with any or person submitting a Bid for the same materials, supplies, or equipment, and is in and without collusion or fraud. I agree to abide by all conditions of this Bid and certify - to sign this Bid for the Bidder. .Authorized Signature (\I:uival) Audio rite(' Signature and Title (Typed. Printed) Date ITB#201308 Page 54 STATEMENT OF "NO" BID It your company shall not be submitting. a bid in response to this Invitation to Bid or Request for Bid, please complete this Statement of "No" Bid Sheet and return, prior to the Bid, RFP Due Date established within, to: The City of Homestead Procurement & Contract Services Division 450 SE 6th Avenue Homestead, FL 33030 Comments: Reasons for "NO" Bid: n Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. ❑ Insufficient time to respond to the Invitation to Bid. fl Unable to hold prices firm through the term of the contract period. ❑ Our schedule would not permit us to perform. Unable to meet delivery requirements. ❑ linable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) n U Unable to comply with product or service specifications. This information shall help the City of Homestead in the preparation of future Bids and RFP's. Bid RFP, RFQ Number: Company Name: Address: E-Mail: Telephone: Title: Contact Name: Signature: Title: Facsimile: ITB#201308 Page 55 AMERICANS WITH DISABILITIES ACT (ADA) DISABILITY' NONDISCRIMIINATION STATEMENT THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS, This sworn statement is submitted to the CITY OF HOMESTEAD, FLORIDA by: for: print inciiri Gacri's name and title) whose business address is: (print some rat entity srrhmirtirrg sworn statement) and (if applicable) its Federal Employer Identification Number (FEIN) is: (I/'the entity has no FEIN include the Social Securin. Number of the individual signing this sworn Statenneat: - 1, being duly first sworn state: That the above named firm, corporation or orzanization is in compliance with and agreed to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the la\vs listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. The American with Disabilities Act of 1990 (ADA). Pub. L. 101-336, 104 Stat 327, 42 USC 1210112213 and 47 USC Sections 225 and 661 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions. The Florida Americans with Disabilities Accessibility Implementation Act of 1993, Section 553.501-553.513, Florida Statutes: The Rehabilitation Act of 1973, 229 USC Section 794; The Federal Transit Act, as amended 49 USC Section 1612; The Fair Housinz Act as amended 42 USC Section 3601-3631. Sienature Sworn to and subscribed before me this day of ,20 Personally known OR Produced identification Notary Public — State of Type of identification My commission expires: Pr; led. ivp d or stunrpcd commissioned name olnotary public ITB#201308 Page 56 BUSINESS ENTITY AFFIDAVIT (VENDOR / BIDDER DISCLOSURE) I, , being first duly sworn state: The full legal name and business address of the person(s) or entity contracting or transacting business with the City of Homestead ("City") are (Post Office addresses are not acceptable), as follows: Federal Employer identification Number (If none, Social Security #): Name of Entity. Individual. Partners. or Corporation Doing business as, if same as above, leave blank Street Address Suite City State Zip OWNERSHIP DISCLOSURE AFFIDAVIT 1. If the contact or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows: Full Legal Name Address Ownership 00 1TB#201308 Page 57 2. The full legal names and business address of any other individual (other than subcontractors. materialmen. suppliers, laborers. or lenders) who have, or will have, any interest (legal, equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable), as follows: Signature ofAftiani Date Printed Nacre of.Aftiant Sworn to and subscribed before me this Personally known day of , 20 OR Produced identification Type of identification Notary Public — State of My commission expires: Printed, (Wed orxrcrrrrp dcvrrtutissioned namegpicktrt public 1TB#201308 Page 58 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS PRIMARY' COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). Copies of the regulations are available from local offices of the U.S. Small Business Administration. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective primary participant certifies to the best of its knowledge and belief that it and its principals: (a) Are not presently debarred. suspended. proposed for disbarment. declared ineligible. or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal. State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft. forgery. bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this bid. Business Name Date By Name and Title of Authorized Representative Signature of Authorized Representative ITB#201308 Page 59 INSTRUCTIONS FOR CERTIFICATION By signing and submitting this bid. the prospective primary participant is providing the certification set out below. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3 The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction, If is later determined that the prospective primary participant knowingly rendered an erroneous certification. in addition to other remedies available to the Federal Government. the department or agency may terminate this transaction for cause or default. 4 The prospecti\e primary participant shall provide immediate written notice to the department or agency to which this bid is submitted if at any time the prospective primary participant (earns that its certification was erroneous when submitted or has become erroneous by reason of Changed circumstances. 5 The terms "covered transaction." "debarred." "suspended." "ineligible," "lower tier covered transaction." "participant." "person," "primary covered transaction." "principal." "proposal." and "voluntarily excluded," as used in this clause. have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this bid is submitted for assistance in obtaining a copy of those regulations (13 CFR Part 145). 6 The prospective primary participant agrees by submitting this bid that. should the proposed covered transaction be entered into. it shall not knowingly enter into any lower tier covered transaction with a person who is debarred. suspended. declared ineligible. or voluntarily excluded from participation in this covered transaction. unless authorized by the department or agency entering into this transaction. 7 The prospective primary participant further agrees by submitting this bid that it will include the clause titled "Certification Regarding Debarment. Suspension. Ineligibility and Voluntary Exclusion --Lower Tier Covered Transactions." provided by the department or agency entering into this covered transaction. without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended. ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the ineligibility of its principals. Each participant may, but is not required to, check the Nonprocurernent List. 9 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10 Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government. the department or agency may terminate this transaction for cause or default. N1111/1,..- - - 1 1 ,.+. ITB#201308 Page 60 DRUG -FREE WORKPLACE PROGRA\I AFFIDAVIT IDENTICAL TIE BIDS - Preference shall be given to businesses with drug -free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services. a bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drag -tree workplace program. a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing. possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. ?. Inform employees about the dangers of drug abuse in the workplace. the business's policy of maintaining drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 7. Give each employee engaged in providing the commodities or contractual services that are under hid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (I ). notify the employee that, as a condition of ‘vorkintt on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendcre to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drubs abuse assistance or rehabilitation program if such is available in the employee's community. by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement. I certify that this firm complies fully with the above requirements. VENDOR'S SIGNATURE PRINTED NAME NAME OF COMPANY ITB#201308 Page 61 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I. This sworn statement is submitted to the CITY OF HOMESTEAD, FLORIDA by: tpr•iry trrtlil i lurr!'s name and title) for: (print name of entity sul n i flag swonr statement) whose business address is: and (if applicable) its Federal Employer Identification Number (FEIN) is: (If the entity has no FEIN include this Social Security ,Vumber of the individual signing this sn•o111 statc•nrcynt: 1 understand that a "public entity crime- as defined in Paragraph 287.133(1)02). Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision ot'any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and inyolvin2 antitrust, fraud, theft. bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of ;gilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July l , 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(I )(a), Florida Statutes, means: I. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate'" includes those officers. directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. 1 understand that a "person'. as defined in Paragraph 287.133(I)(e). Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). ITB#201308 Page 62 ❑ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners. shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with ad convicted of a public entity crime subsequent to July 1, 1989. ❑ The entity submitting this sworn statement, or one or more of its officers. directors, executives, partners, shareholders, employees, members, or agaents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. ❑ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing, Officer of the State of Florida , Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). UNDERSTAND FI'L.\T SLBNIISSION OF THIS FOR\l TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PAR:\UP»Pll I A130\'E IS LUR FJI.\I PI 13L1C ENTITY ONLY AND TH.VI THIS FORM [S VALID TI[ROUGH DECI.\ISF.R 31 OF THE CALENDAR yE_\R IN \\lilCtl Lf Iti FILED. I ALSO I \DI RSTAND TIL\1 1 .a\I REQUIRED f0 INFORM 'THE PUBLIC ENTITY PRIOR ro ENTERING INTO A coNTR.\('T IN E\t Ls' of t}I[ tl[RFSI [OH) _\\l(ri \T Pl0V11)ED IN SECTION 287,017. FLORID \ ST.-\Tt"TES FOR CATEGORY TWO OF .ANY CIL\NGE IN T11I= I\FOR\I \TI0\ (0\ 1 INN) IN -mils FOR\1. 5iu.nature Sworn to and subscribed before me this day ,'0 Personally known OR ✓ Produced identification Notary Public — State of Type of identification My commission expires: p,.i Il d, typed or tamped ped contmissioerd name nl Promo public' ITB#201308 Page 63 PERFORMANCE SURVEY'S The City of Homestead will be conducting quarterly performance surveys and post project surveys for vendors whom are awarded bids and contracts. Surveys will be sent to the user - departments and will be used as a quarterly monitoring device to gauge performance and to utilize when awarding or renewing contracts. Definitions: Monthly Surveys- Vendors whom are performing services on a weekly basis. Quarterly Surveys- Vendors whom are performing services on a monthly basis. Post Project Surveys- Vendors who perform a service with a completion deadline [i.e. construction]. Below are some basic questions. Please provide the City with any additional questions you may want included should you be awarded a contract/bid. Evaluation Instructions Each evaluator shall provide a score for each criterion shown below, on the basis of the following scale: 5 = Exceeds Expectation 4 = Meets Expectation 3 = Marginally 2 = Below Expectation 1 = Unsatisfactory N/A 5 4 3 2 1 Remarks Public relations/ customer service :— , Vendor's performance level Ability to meet completion times \ I'" Quality of product) service provide, 7 n Responsiveness to Emergencies'Pd ❑ Invoice is consistent with contract pricing ❑ Please add any additional questions you may want for personal reporting. 1 understand the above information and have been given a copy of this document. Company Name (Print) Authorized Representative Name Authorized Representative Name Date (Print) (Signature) ITB#201308 Page 64 Reference Questionnaire (P/case hcn•r cr minimum ml u/ thre°c (3) reyL'rcpccs comp/LA. this /0)1?! and submit with Bid documents) Giving reference for: (name of company) Firm giving Reference: Address: Phone: Fax: Email: 1. Q: Was invoicing consistent with contract pricing? 2. Q: Were response times consistent? 3. Q: Was the vendor easy to get in contact with? How was their customer service? c. 4. Q: How was their responsiveness to emergency orders? A: 5. Q: Would you use them again? A: 6. Q: Overall, what would you rate their performance? (Scale from 1-5) r : ❑5 Excellent n4 Good ❑3 Fair ❑ 2 Poor ❑1 Unacceptable 7 Q: Is there anything else we should know, that we have not asked? A: The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. Name: Print Name: Title Date: ITBt#201308 Page65 NOTIFICATION OF SOCIAL SECURITY' NUMBER COLLECTION AND USAGE In compliance with Florida Statutes § 1 19.071(5), the City of Homestead Procurement 8 Contracts Division collects and uses your Social Security number only for the followings purposes in performance of the City's duties and responsibilities. Your Social Security number is used for legitimate employment business purposes in compliance with: • Completing a Vendor Application in lieu of a FEIN. NOTIFICATION Providing a Social Security number in lieu of a FEIN is a condition of becoming a vendor with the City of Homestead. The City may disclose Social Security numbers to another agency or governmental entity if such disclosure is necessary for the receiving agency or entity to perform its duties and responsibilities. The City may not deny a commercial entity engaged in the performance of a commercial activity access to Social Security numbers. provided the Social Security numbers will be used only in the performance of a commercial activity. and provided the commercial entity makes a written request for the Social Security numbers. I understand the above information and have been given a copy of this document. Company Name (Print) Authorized Representative Name Authorized Representative Name Date (Print) (Signature) ITB#201308 Page 66 Mailing Address: 650 NE 22 Terrace Homestead, Florida 33033 CITY OF HOMESTEAD Vendor Application (305) 224-4620 Fax: (305) 224-4639 Procurement & Contract Services 450 S.E. 6 Avenue Homestead, Florida 33030 Business Name: Order Address: City: State: Zip: Pay to Address: City: State: Zip: (if different) Bid Address: City State: Zip: Telephone: ( ) Fax: ( Email Address: Website URL: PO Email Address: Contact Person: Federal I.D. No.: Title: Date Business Established: Business is: ❑ Corporation ❑ Proprietorship ❑ Partnership ❑ Other: Primary business classification (check all that apply): D Retailer ❑ Wholesaler ❑ Manufacturer ❑ Services ❑ Prime Contractor ❑ Sub Contractor Do you accept Visa cards as a form of payment? ❑ Yes No Do you give prompt payment discounts? ❑Yes, Percentage of discount % Term ❑No All applicants are required to provide a copy of your applicable Business Tax Receipt as well as your Worker's Compensation Insurance Certificate. Please see the enclosed commodity list to properly identify the commodities and/or services, which your firm provides. Please mail completed Vendor Application to the mailing address above. The undersigned does hereby certify that the foregoing and subsequent statements (including Business Entity Disclosure form) are true and correct. Name: Print Name: Title Date: ITB#201308 Page 67 PLEASE COMPLETE COMMODITY LIST TO PROPERLY IDENTIFY THE COMMODITIES AND/OR SERVICES WHICH YOUR FIRM PROVIDES # I DESCRIPTION DESCRIPTION 005 Abrasives 287 Electronic Components 010 Acoustical Tile, hisulating Material _ 290 Energy Collecting Equipment ' 015 Copy Machine Supplies — 295 Elevators 031 Air Conditioning & Heating. 300 Embossing / Engraving 045 Appliances, Household 305 Engineering Equipment _ 050 Art Equipment & Suppli- es 310 Envelopes. Plain, Printed _ 052 Art Objects 315 Epoxy Based Formulas 053 Automobile Leasing 320 Fasteners, Fastening Devices 055 Auto & Truck Accessories 330 Fencing 056 Bus Accessories _ 340 Fire Protection Equipment / Supplies 060 Auto &. Truck Maintenance Items 345 First Aid & Safety Equipment 062 Bus Maintenance Items — 350 Flags. Poles. Banners, Accessories 065 Auto Bodies & Accessories 360 Floor Covering. Installed 070 Auto Major Transportation ►— 365 Floor Maintenance Machine. Parts 075 Auto Shop Equipment & Supplies 390 Food. Perishable 080 Badgcs & Other Identification Equipment 395 Forms, Continuous Computer 085 Bags, Bagging Ties, Erosion _ 400 Foundry Casting Equipment — 095 Razors, Blades, Etc. — 405 Fuel. Oil. Grease & Lubes _ 100 Barrels, Drums. Kegs. Cartons 415 Furniture, Lab. Special — 105 Bearings (Except Wheel) 420 Furniture. Non -Office 120 Boats. Motors & Marine Supplies r- 425 Furniture, Office 125 Bookbinding & Book Supply 430 Welding; Equipment 135 Bricks & Clay Products 440 Glass & Glazing. Supplies 140 Brushes, Brooms & Mops 445 Tools, Hand (Not Classified) 145 Brushes (Not Classified) 450 Iardware and Allied Items 150 Builders' Supplies 460 Hoses. All Kinds 155 Buildings, Fabricated 485 Janitorial Supplies 175 Chemical Lab Equipment & Supplies 490 Laboratory Equipment & Accessories 190 Chemicals. Commercial. Bulk 515 Lawn Equipment _ 192 Cleaning Composition 'Solvents 525 Library Mach. & Supplies _ 195 Clocks — 540 Lumber, Woods, Sidings 200 Clothing & Apparel 545 Machinery & Heavy Hardware — 205 Computers, Dp & Word Proc. 550 Markers, Plaques, Signs 210 Concrete & Corrgtd. Metals 555 Marking Devices _ _I2?0 Contrl, Indica, Record Instr 560 Material Handling Equipment 225 Cooler, Drinking Water 570 Metals, Bars, Plates, Rods 232 Crafts, General — 575 IV[icrofiche, Microfilm 265 Drapes, Curtains. Upholstery — 595 Nursery Stock & Supplies 1TB#201308 Page 68 # DESCRIPTION # DESCRIPTION 275 Foods. Staple. Edible 600 Office Machines & Accessories 280 Electrical Cables & Wires 610 Office Supplies, Paper Ribbons 285 Electrical Equip & Supply 615 Office Supplies 286 Electric Power Plant Equip. — 920 Dp Processing & Software 620 Office Supplies. Inks. Leads 924 Educational Services 6_/5 Safety Equipment 925 Equipment & Repair 635 Painting Equipment & Ace. 930 Equipment Rental 640 , Paper & Plastic -Disposable 630 Paints, Coating, Wallpaper 650 Park. Playground, Swimming 932 Financial Services 655 Photographic Equipment 945 Library Services 670 Plumbing Equipment 947 Miscellaneous Services 673 Pipe, Fittings & Valves 955 Construction & Related 675 Poisons: Agricul & Industrial 958 Real Property Rental 680 Police Equipment c Supply 960 Grounds & Park Services 695 Printing & Silk Screening 962 Recycling Services 715 Publ ication 'Audiovisual 965 Security. Fire:Safety Services 720 Pumps & Accessories s 990 Purchase Of Surplus Material 715 Radio &Telecommunication 1111 730 Television Equipment Please list below any other service or commodity 735 Raf7s. Shop Towels. \\Viping 740 Refrigeration Equipment 745 Road & Highway Materials 755 Road Highway Equipment 770 Roofing Nlaterials 785 School & Higher Education 790 Seed. Sod, Soil A Inoculant 800 Shoes And Boots 803 Sound Systems & Accessory 805 Sporting & Athletic Equip 830 Tanks 832 Tape 855 Theatrical Equipment 863 Tires And Tubes 870 Venetian Blinds Etc 880 Visual Education Equipment 885 Water Treating Chemicals 890 Water Sewage Treatment Equip 895 Welding Equipment. Supply _ ___ 905 Aircraft 910 Building Maintenance/Repair 915 Communication ' Media Services ITB#201308 Page 69 Form W-9 ,Rev comber 20.57, W9 FORM Request for Taxpayer Identification Number and Certification Give form io the requester. Do not send to the IRS. '0 R c 0 Name .as shown on iota axioms lax rea.rr, &Lainese name. if drfferent from above Check appropriate box. 7 lndiwduairSele proprietor Corporation E Partner enp .... Limaed 'iabday company_ Enter Ms sex dnssiricaecn 6arderegarded antrty. C=arporation. Psartrersh.o, :her see rs-.c:rsi ► Exempt payee Address (number street, and apt. or sane no I Requester s a„av a and adMee" .optional) g City. state. and ZIP code List accowt rnmbr;a flare !oprona+l ara Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on. Line 1 to avoid backup erehnolding For indi nduats. this is your social security number ISSN) However for a resident alien. sole proprietor. or disregarded entity see the Part I instructions an page 3. For other entities it is your employer identification number (EIN)- If you do not have a number, see Now to yet a 77N on page 3 Note. If fine account Is in more than one name_ sea the char! on page 4 for guidelines on ,.whose number to enter Social security number or Employer identification n(nr her Certification Under penalties of penury, I certify that. 1 The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me'i. and 2. I }m not subject to backup withholding because Lai I am exer,pt from backup wiihhclding, or ,b1 1 hare not been notified by the Internal Revenue Serrtce IFS) that I am subject to backup withholding as a result of a failure to report all interest or dividends or the IRS has notified me that I are no longer subject to backup .withholding, and 3 1 .am a U 5. c+111en or other U S °Arson ;defined ber0w). Certification instrlrodons.'r':i. n-_ --,ss out item 2 above if you have been notified by the 1RS that you are currently subject to backup withholding because you haze ` apart all interest and di udends on your tax return. For real estate transactions. item 2 does not apply. For mongage interest paid ac: i_ ,, nr abandorment of secured properly cancellation of debt, conmbutions to an individual retirement arrmrgement (IRA- and genera,:. mitts other than interest and dividendsyou are not required to sign the Ceniticatior, but you must provide your correct TIN. See the .nstrucblons on page 4 Sign I rig tafirre of Here U.S. person ► Date I. General Instructions Section references aha to the Internal Revenue Code unless otherwise noted Purpose of Form A person who is required to file an information return with the 1R5 must obtain your correct taxpayer identification number (TIN) to report. for example income paid to you, real estate transactions. mortgage interest you paidacquisition or abandonment of secured property cancellatolon of debt or contributions you made to an IRA Use Form W-9 only if you are a U.S. person (including a resident alien), to provide_ your correct TIN to the person requesting it the requester) and, when applicable. to' 1. Certify that the TIN you are giving is correct (or you are waiting ter a number to Po issued). 2 Certify that you are not subject to backup withholding, ar 3. Claim exemption from backup withholding it you are a U.S. exempt payee. If applicable you are also certifying that as a U.S. person. your allocable share of any partnership income from a iJ.S. trade or business is not subject to the wrthhokiing tax on foreign partners share of effectively connected income Note. If a requester gives you a form other than Form W9 to request your TIN. you must use the requester's form if it is substantially sirnlar to this Form W-9 Definition of a U.S. person. For federal tax purposes, you are considered a U S person if you are. • An individual who is a U.S. citizen or U.S. resident alien. • A partnership, corporation. company. or association created or organized in the Untied States or Under the ISMS of the United States. • An estate (other than a foreign estate). or • A domestic bust (as defined in Regulations section 301.7701-1. Special rotes for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business Further, in certain cases where a Form W-9 has not bean received a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore 1 you are a U S person that is a partner in a partnership conducting a trade or business in the United States. provide Form W-9 to the partnership to establish your US. status and avoid withholding on your share of partnership income. The person who gives Form W-9 to the partnership for purposes of establishing its US status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in the following cases. • The U S owner of a disregarded entity and not the entity, Cat No 10231x Form liti-l3 arPe,. 10-2007) iTB#201308 Page 70 Farm W-4 (Rev. 10-20071 Page 2 • The U.S. grantor or other owner of a grantor truss and not the trust and • The U.S. trust rather than a grantor trust) and not the beneficiaries of the truss. Foreign person. If you are a foreign person. do not use Form W-9 Instead use the approprate Form W-3 'see Publication 515. Withholding of Tax on Nonresident Aliens and Foreign Entrt iesi. Nonresident alien who becomes a resident alien. Generally. only a nonresident alien individual may use ire terms or a lax treaty to reduce or elrmirate U.S. tax on certain types of income However. most tax treaties cortain a provision known as a "saving clause." Exceptions specrfied in the saving clause may permit an exemption from tax to continue fcr certain types of income even after the payee has otherwise become a U S resident alien for tax purposes, If you are a U S. resident alien who is retying on an exception contained in the saving clause of a tax treaty to claim an exemption from U S. tax on certain types of income. you must attach a statement to Form W-9 that specifies the following five items: 1 The treaty countr/ Gen -wally this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3 The article number nor location) 51 the tax treaty that contain; lee saving clause and its exceptions. d r __ nod amount of income that qualifies for the ea- r _ . tax. 5 utt, :lent ;acts 10 justify the exemption from tax under the terms of the treaty article. Example Article 25 of the U S -Chira income tax treaty allows an exemption from tax fcr scholarship income received by a Chinese studert temporarily present in the United States. Under U S lawn this student wdl become 3 resident alien for tax puraesee if his or her stay in the United States exceeds 5 calendar years However. paragraph 2 of the first Protocol to the U $ -Chira treaty (dated April 3C. 1954) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception tunder paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship incarre would attach to Form W-9 a statement that includes the information described above to support that exemption. If you ars a nonresident alien or a foreign entity not subject to backup withholding, give the requester the appropriate completed Form W-8. What Is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 28% of such payments. This is called 'backup withholding " Payments that may be subject to backup withholding include interest. tax-exempt interest, dividends. broker and barter exchange transactions, rents. royalties, nonemployee pay and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN. make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1 You do not furnish your TIN to the requester 2 You do not certify your TIN when required (see the Part II instructions on page 3 for details). 3 The IRS tells the requester that you furnished an incorrect TN. 4 The IRS lells you that you are subject to backup withholding because you did not report all yore interest and dividends on your tax return .;fcr reportable interest and dividends only'. or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding See the irstructions below and the separate Instructions for the Requester of Form W-9 Also see Special rules For partrersf^rps on page 1. Penalties Failure to furnish TIN. If you fail to furnish your correct TLN to a requester. you are subject to a penalty of 850 for each such failure unless your failure a due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false staterent with no reasonable basis that results in no backup wlthholding. you are subject to a S5CC penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines andior imprisonment_ Misuse of TINS. If the requester discloses or uses TINs in violation of federal law. the requester may be subject to civil and criminal penalties. Specific Instructions Name If you are an individual. ycu must generally enter the name shown on your income tax return However. if you have changed your last name for instance. due to marriage without informing the Social Security Administration of the name change enter your first name. the last name shown on your social security card and your new last name. If the account is in joint names list first. and then circle the name of the person or entity whose number you entered in Part of the form. Sole proprietor. Enter your individual name as shown on your income tax return on the "Name" line. You may enter your business. trade, or "do1ng business as tCEAI" name on the "Business name" fire Limited liability company (LLC). Check the "Limited liability company"' box only and enter the appropriate code far the tax classrfication ("Cr fcr disregarded entity. "C" for corporation. "P" for partnership) In the space provided For a single -member LLC (including a foreign LLC with a domestic owner) that is disregarded as an entity separate from its owner under Regulations section 301 7701-3_ enter the owner's name on the "Nam` line Enter the LLC's name on the "Business nacre" line. For an LLC classified as a partnership or 3 corporation. enter the LLC's name on the "Name" line and any business, trade or DBA name on the "Business name" line. Other entitles. Enter your business name as shown on required federal lax documents on the '"Name" line. This name should match the name shown on the charter or other legal document creating the entity You may enter any business. trade. or DBA name on the 'Business name' Irne. Note. You are requested to check the appropriate box for your status (individual/sole proprietor. corporation, etc.). Exempt Payee If you are exempt from backup withholding. enter your name as described above and check the appropriate box for your status. then check the "Exempt payee' box in the line following the business name sign and date the form. ITB#201308 Page 71 1, .n0071 Pogo 3 duals {ircludrrg sole prcprietorsi are not exempt 1 onoidirg Ccrporabcrs are exempt from backup w :ertain payments, such as Interest and dividends Note. If - exempt from backup withholding you should st,II complet•= rs form to avoid possible erroneous backup withholding The following payees are exempt from backup withholding. 1. An organization exempt from tax under section 501aa). any IRA. or a custodial account under section 4031bp7) it the account satisfies the requirements of section 4011fp(21. 2 The 'United States or any of rts agencies or instrumenlafd;es_ 3 A stale, the District of Columbia, a possession of the United States. or any of their political subdivisions or instrumentalities, 4 A foreign govwrment or ary of its political subdivisions agencies. cr instrumentalities- or S An international organization or any of its agencies or instrumentalttaas. Other payees that may be exempt from backup withholding include: o A corporation, 7 A foreign central bank of Issue. 8 A dealer in securities or commodities required to register in the United States. the District of Columbia- or a possession of the United States. 9 A futures commission merchant registered with the Commodity Futures Trading Commission, 10. A real estate investment trust, 11 Ar entity registered at all times during the tax year under the tnvastrrsrt Company Act of 1940. 12. A eommcn lies; fund operated ev a bank under section <^_syn an the a•.;-a:-e. : ty as a ;than. cr exempt from tax under section 064 or described in below shows types cf payments that may be exempt from backup withholding The chart applies 10 the exempt payees listed above, 1 through 15 IF the payment Is for ... i THEN the payment Is exempt for.,. Interest and di,,idord payments All exempt payees except for 9 Broker trarsacticns - Exempt payees 1 through 13. Also a person registered under the In'+estment Ad'risers Act of 1940 who regularly acts as a i broker Barter exchange transacuans and patronage idivtdends Exempt payees 1 through 5 Payments over 3300 required to be reported and direct sales over 65300 I Generally exempt payees 1 through 7` gee Farm 1399-MISC, Miscaloneals Incomeand its rratrucsore. -However. the fdlorang payments made to a corporation iincluding gross proceeds paid to an attorney under section Se4Sie. even if the attorney* a corporation) and reportable on Faen 1u94-Iu11SC are rot exempt from backup withholding- medical and health rare payments, attorneys' fees. and payments for scrim's pad by a federal executive agency Part I. Taxpayer Identification Number (TIN) Enter your TIN In the appropriate box. If you are a resident alert and you do not have and are not eligible to get an SSN. your TIN is your IRS Indnodual taxpayer identification number t1TtN) Enter ii rn the social security number box. If you do not have an ITIN• see how to get a TIN below. If you are a sole proprietor and you have an EIN. you may enter either your SSN or EIN. However. the IRS prefers that you use your SSN. If you aro a single -member LLC that is disregarded as an entity separate from is owner (see Lmrted liability company (LLC) on page 2)• enter the owner's SSN for EIN, if the owner has one!. Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership enter the entity's EIN. Note. See the chart on page 4 for further ciarficat:on of name and TIN combinations_ How to get a TIN. If you do not have a TIN, apply for one immediately To apply for an SSN, get Form SS-5, Application for 3 Social Security Card. from your local Social Security Administration office or get this form online at www.ssagov. You may also get this farm by calling 1-800-772-1213- Use Form W-7, Application for iRS Individual Taxpayer Identficttion Number, to apply for an MN, or Form SS-4, Application for Employer Identification Number. to apply for an EIN. You can apply for an EIN online by aoceSsing the IRS website at www.rrs.govrbusrnesses and clicking on Employer Identification Number (EN] under Starting a Business. You can get Forms W-7 and SS-4 from the IRS by visiting www-trs-gov or by calling 1-800-TAX-FORM j1-80C-829-36701. If you are asked to complete Form W-9 but do not have a 'TIN. write "Applied For" in the space for the TIN sign and date the form, and give 1 to the requester For interest and dividend payments, and certain payments made with respect to readily tradable instruments. generally you will have 60 days to get a TiN and give it to She requester before you are subject to backup wthholdirg on payments The nC-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TN to the requester. Note. Enterng "Applied For" means that you have already appiied for a TIN or that you intend to apply for one soon. Caution: A dtsre5lardod domestic entity that has a foreign owner must USG the appropriate Form W-8- Part II. Certification To establish to the withholding agent that you are a U S person. or resident alien, sign Form W-9 You rray be requested to sign by the withholding agent even if items 1 4, and 5 belie indicate otherwise. For a jeirt account, only the person whose TIN is shown rn Part I should sign (when required). Exempt payees. see Exempt Payee on page 2. Signature requirements. Complete the certification as indicated in 1 through 5 below 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1980. You must give your correct TIN, but you do not have to sign the certification. 2. interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1980. You must sign the certification or backup withholding will apply If you are subject to backup withholding and you are merely providing your correct TIN to the requester. you must cross out item 2 in the certification before signing the form. 1TB#201308 Page 72 Frm 74-9 •Paw. 1e-26e71 Page 4 3. Real estate transactions. You must sign the certiftcat.cn. You may cross out Item 2 of the certification. 4. Other payments. You must grva your correct TIN but you do not have to sign the certification unless you have been notified that you have previously given an incorrect T]N. "Other payments' include payments made !n the course of the requester's trade or business for rents. royalties. goads /other than bills for merchandise)). medical and heath care services (including payments to corporations). payments to 3 nonemployee for services, payments to certain fishing boat crew members and fishermen. and gross proceeds paid to attorneys {including payments to corporatlonsl. 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdetl ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN. but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account Individuti 2 Tao x more ndiorite's jolt account 3 Custodian account of a mina Uniform 7dt to Miinas Act) 4_ a. The usual revocable aevings trust igrartor is also trustees b So-called trust account That is not a legal or valid tract under state law 5 Sale proprietorship or disregarded entity owned by an individual Give name and SSN aF The individual The actual owner of the account a. A combined funds, the rest individual an the account The minor. The grantor -trustee The actual owner' The avma For this type of account. Give name and EIN oh. 5 Disregarded snit/ not awned by an individual 7. A read tat estate. or neneon Rust 8_ Corporate or LLD electing corporate status on Fom 66832 9. Asaccintian. club, religious chartable, educational. or other tad -exempt organization HI. Partnership a mufti -member LLD 11. A SuOAer cr registered ryprnrnee 12 Account with the Department of Agriculture in the name a1 a public entity !such as a state or local government. Schad district. or pneonl Ihat r=3caivea agnu:nural program aayrnents The owner Legal entity The corporation The organization The partnership The broker or :urines The public entity -e re • c,. r -a-a v r- rcn t. r.tr cut n„ra, = »-:a . r Note. If no name is circled when more than one name is listed. the number will be considered to be that of the first name listed. Secure Your Tax Records from Identity Theft Identity theft occurs when someone uses your personal information such as your name. sodai security number (SSN). or other identifying information. without your permission to commit fraud or other crimes. An identity thief may use your SSN to get a lob or may file a tax return using your SSN to receive a refund To reduce your ristc • Protect your SSN. • Ensure your employer is protecting your SSN and • Be careful when choosing 3 tax prepare''. Call the 3RS at 1-800-829-1040 if you think your identity has teen used inappropriately for lax purposes Victims of identity theft who are experiencing economic harm or a system problem, or are seelcng help in resolving tax problems that have not been resolved through normal channels. may be eligible for Taxpayer Advocate Service iTASI assistance You can reach TAS by calling the TAS toll -free case intake line at 1-877-777-4778 or TTYTDD I-800-829-4C59 Protect yourself from suspicious °mails or phishing schemes. Phishing is the ereat,e t and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsety claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does net initiate contacts with taxpayers via snarls. Also. the IRS does not request personal detailed information through emal or ask taxpayers for the PIN numbers. passwords. or similar secret access information for their credit card, bank. or other financial accounts If you receive an ursolicited email claiming to be from the IRS, forward this message to pfilshrrgerrs.gov. You may also report misuse of the IRS nants logo. or other IRS personal property to the Treasury !inspector General to Tax Administration at 1-800-366-4404. You can forward suspicious mails to the Federal Trade Commission at sparno'ucsgov or contact them 3t ww#.cans mer.gowidrte,R or 1-877-1DTHErrl,433-433.91_ Visit the IRS website at Mira/ ir3.2ov to learn mare about identity theft and how to reduce your risk Privacy Act Not -ice Section 515g at 'he Internal Revenue voila rnqures you to provide /our correct TIN to persons who must fie Information reams itsi1 the IRS to report imt- set. dividends. and certain other income paid to you, mortgage interest you paid. the acquertron or abondcmment of secured property, cancellation of debt. or cont ra:bons you made to an IPA. or Archer MSA or NSA The IRS trees the nurnbers tor identtf®tion sepoees and to help verify the accuracy et you tax return The IRS may also provide this Information to the Department of Justice for civil and criminal litigation. and to cities. states, the ()strict of Colvintaa, and US posseesana 10 carry out their tax fevrs_ We may also disclose the information to other counties under a tax treaty. to federal and state agencies to enforce federal naltax criminal laws, or to federal lave enforcement and intelligence agencies to combat terroism. You must provide ,err TIN wbothe or not .ou era regaled to his a tax return. Pavers moat generally withhold 2534 of taxable interest. dividendand certain other payments to a payee mho does not grva a YIN to a power Certain penalties may also appal ITB#201308 Page 73 2_ BIDDER QUALIFICATIONS Instructions Please read these instructions carefully and respond to all questions and attach all requested forms,"documents. The items you will need to attach are based on your responses: a. Financial Statements b. Current and Past Project Experience c. Minority. Woman, or HUB Certification Letter d. Safety Program Policy e. Drug and Alcohol Program Policy f, Applicable Licenses. Cr. Business License to perform work in Florida and state registration located at ww wsunbiz.orpx. h. OSHA Logs CSI Code Listing — Please check the CSI Codes related to your scope(s) of work. j. Insurance requirements: Certificate of Insurance - Certificate Holder: City of Homestead - "The Certificate Holder is an additional named insured in accordance with Bid No.:" k. IRS W-9 Form, Request for Taxpayer Identilieation and Certification (Revised October 2007). 3. DO NOT FAX THIS FORM. Form must be returned with bid submission. 4. The undersigned certifies under oath that the information provided herein is true and sufficiently complete so as not to be misleading. Do not complete this form if you have completed AIA A305. ITB#201308 Page 74 Company Profile: Section I — Company Information 1) Maintains a permanent place of business Classification: Company Name: Corporation Mailing Address: Partnership City, State. Zip: Individual Street Address: Joint Venture City, State, Zip: Other Principal Office: City, State, Zip: Phone: E-mail: Fax: Website: Dun & Bradstreet No.: Federal ID or SS #: ❑ ❑ Contact Name: I. In what year was your firm established? 2. Hoy many years has your organization been in business under its present business name? List any former names your organization has operated under: 4. Is your company a subsidiary or affiliate of another firm? Yes ❑ No ❑ It Ives. what is the parent company's name? 5. If your organization is a corporation, to include limited liability corporation, answer the following: ITB#201308 Page 75 Date of incorporation: State of incorporation: Name of CEO: Name of President: Natne of Vice President(s): Name of Secretary: Name of Treasurer: 6, If your organization is a partnership, to include litnited liability' partnership, answer the following: Date of partnership: Type of partnership (if applicable): Names of Generai Partners: ITB#201308 Page 76 7. If your organization is individually owned, answer the following: Date of organization: Name of owner: 8, lithe forth of your organization is other than those listed above, describe it and name the principals: 9. Is your farm currently certified as: ❑ Minority Owned E Woman Owned ❑ Socially & Economically Disadvantaged Business 2) Has technical knowledge and practical experience included in this scope of work (\,zv certifications. or training that mu company goes through. along with rears of experience using these products or providing these services) A) Licensing 1. Has a complaint ever been filed with a State Licensing Board against your firm? If ryes. please describe 2. Indicate licenses. with license numbers, for which you are qualified to do business, (i.e. electrical, fire protection, state and county, business licenses, etc.). License type License type License number License number B) Experience 1. Provide the specific categories of work that your organization normally performs (see last three pages of this form). ?. Has your organization within the last five years ever failed to complete any work awarded? Yes ❑ No ❑ if yes. please describe: 3) Resume and experience of those individuals who will be assigned to this project as Project Manager and/or Project Team Please attach on a separate sheets. 4) Has not had just or proper claims pending against him or his work 1. Are there any judgments, claims, or arbitration proceedings or suits pending or outstanding against your organization or its officers within the last five years? 1/ yes, please describe: Yes ❑ No ❑ 2. Has your organization filed any lawsuits or requested arbitration with regard to contracts within the last five years? Yes ❑ No ITB#201308 Page 77 ll:t•es. please descril,c: Within the last five years. has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a contract? Yes ❑ No ❑ Ifyes, es. please describe: 5) List of any pending or past litigation including all its principals and officers with the City History of Litigation: Please list any pending or past litigation the company has been a party to during the past five years. Opposing Party: Court in which the case is'was heard: Case Number: Nature of Dispute: (Include description of all claims, defenses, cross claims and counter claim) Opposing Party: Court in which the case isrwas heard: Case Number: Nature of Dispute: (Include description of all claims. defenses, cross claims and counter claims) B) History of Citations/Violations: Please list all safety or environmental citations:violations the company has received in the past five years. Project Name: ITB#201308 Page 78 Date of Citation: Nature of Citation: Project Name: Date of Citation: Nature of Citation: Project Name: Date of Citation: Nature of Citation: Project Name: Date of Citation: Nature of Citation: 6) Has performed similar type, size and complexity of such project, evidence w ill consist of listing the type of project and nature of work for the last five (5) years. 1. On a separate sheet, list 5 mayor projects your organization has in prozres.s for the scope of work that you are bidding_ on. Provide the following information for each project: • Project Name • Owner • Architect • General Contractor • GC contact name & phone number • Contract amount • Percentage complete (your scope) • Percentage of subcontracted work • Scheduled completion date On a separate sheet, list 5 major projects your organization has completed for the scope of work that you are bidding on in the last five years. Provide the following information for each project: • Project Nance • Owner • Architect • General Contractor • GC contact name & phone number ITB#201308 Page 79 • Contract amount • Scope of Work • Date of completion • Percentage of work performed with your own forces 3. Indicate the type of projects in which your company has experience: (check all that applt•) Commercial Mixed Institutional' ❑ Use ❑ Cultural Community ❑ Health Care ❑ Industrial ❑ Educational ❑ Residential ❑ Senior L vingg 4. In what geographic range from your principle office are you are willing to travel: ❑ +,!- 100 Miles ❑ 200 Miles ❑ +'- 400 Miles ❑ Any Areas �. Indicate the size projects your company can perform: (check only one'): ❑ <S5OK ❑ <SPOOK ❑ $100-SSOOK ❑ $500K-$IM ❑ SI`!-S?MI 0 S?M -SSM ❑ S5M1-S1OM ❑ >$10M 6. What scope(s) of work do you typically subcontract to other companies'? 7) Has available the organization and qualified manpower to do the work 1. Indicate the number of employees: 7 3. Indicate size of warehouse(s), if applicable: Is there more than one office location: If so, please list Street Address: City, State, Zip: Yes ❑ No ❑ 8) Financing— Has adequate financial status to meet the financial obligations incidental to the work. (This information is kept confidential) 7. Attach three Gears of audited financial statements. including your orLganization's latest balance sheet and income statement. Will the organization whose financial statement is attached act as guarantor of Yes ❑ No ❑ the contract for services? 3. Please indicate below the annual sales volume for the last five (5) years? Year 5 Year 5 Year 5 Year 5 Year 5 ITB#201308 Page 80 4, What is your backlog? As of last financial As of 12 months As of today? statement? ago? 5. Attach your company's IRS Form \V-9, Request for Taxpayer Identification and Certification (Rev. October 2007) Section II - References I. On a separate sheet, list 6 trade'credit references, Provide the following information for each reference: • Company Name • Address • Telephone Number • Contact Name ?. List bank reference. (Use a separate sheet for additional references) Name of Banking company: Address: Telephone number: Contact person: Section III - Safety & Loss Prevention l . Please attach your safety policy. ?. Please attach your last three years OSHA 300 and C200 Logs. 3. In the last 3 years, has your company ever received a Serious. Willful. or Yes ❑ No ❑ Repeat violation under the OSHA Construction or General Industry Standards? If yes, please list the OSHA Standard your company was cited Corder and if any monetary lines were paid. 4. Please list your company's last three years Experience Modification Rate (EMR). 2010 2011 2012 5. Please attach your substance abuse policy. 6. Provide a copy of your current certificate of insurance (General Liability, Auto. Workers' Compensation & Excess Liability). Agent's Nana: Phone number: ITB#201308 Page 81 Complete the bonding information. (Please complete this section and submit the bond form in bid 7. documents) Name of Bonding'Surety company: Agent Name: Address: Telephone Number: Contact Person: Bonding Rate: Bonding Capacity — Per Project: S Aggregate: S Section IV — Signature being duly sworn, deposes and says that the information proNided on the Qualification application herein is true and sufficiently complete so as not to be misleading. Firm Name: Hy: Title: Dated this day of , 20 Subscribed and sworn before me this day of , 20 Notary Public: My commission expires: ITB#201308 Page 82 b City of Homestead Procurement & Contract Services Division °' " ., AWARD RECOMMENDATION ! INTENT TO AWARD To: From: Date: RFPITT3 #: Ken Kankol. AssIstent Director of r- ES Procurement Specialist Xintla Rubio -Rojas, Buyer It 30-Sep-13 20,308 Item/Service: Tree Trimming & Line Cleanng Services Attached are apparent low bid(s) and a tabulation for subject items/services requisitioned by your department. Please complete the applicable portions of this form in order that proper presentation and recommendations may be made. Please return this form to the Procunament Specialist as soon as possible. 1. PROCUREMENT COMMENTS: In accordance with Section 3.3 Except;ans to Speci cations, any exception to these Sections may be cause for the Bid to be Considered non -responsive.' Lowest brdder, Lewis Tree Service took exceptions from standard bid language and City's legal Counsel recommended against accepting such terms. 2. RECOMMENDATION: A. Which bids do you recommend? / sj i[1_h..CI j k,P ..Z GAO . , B. Does this If No, is the Explain: meet specifications as per variance considered! your request end as advertised? YES lel NO ❑ ,- MINOR ❑ I ar ! MAJOR 0 I C. Is the recommendaion the !owestbid received? YES 0 N0'$ 1 D. List the bids That are low but which you believe D0 NOT meet specifications and list reasons why each does not meet specifications; please attach a memorandum of explanation to the form if necessary. Ll/ 4� 1-- C r-" e.: ,,4G'c// .5 %-C e GI4/'r..C1 /o eY4lkstAi s, et. t 4 a e CC A i y/► !/ a On 43 +3J 53' SEX [Veil' r t (attach an additional sheet if further comment or explanationl2s.required)-----__ PRINT NAME SIGNATURE DATE }l ��_. t'ir.In-h��i /dUGQll SIGNATURE } - .1-, ' 1l'f '`,� Department Director ar designee Procui rent Manager DATE 1C f /f ;� 1 SIGNATURE Refer to CAR #1013 1 l/1j4�/}1 Risk Manager /J r.� DATE 1 3. PROCUREMENT AdT1bNIRECOMMENDATION(S): the Procurement & Contract Services Division recommends award to Asplundh'free Expert Co at their bid prices listed on the attached tabulation for the purpose of providing Tree Trimming & Line Clearng Services on an as -needed basis, not to exceed S 156,220.00. THIS FORM MUST SE COMPLETED AND RETURNED TO THE PROCUREMENT & CONTRACT SERVICES DIVISION FOR ALL AWARD RECOMMENDATIONS OF 135,000.00 AND ABOVE. FOR AWARD RECOMMENDATIONS REQUIRING COUNCIL APPROVAL, SUBMIT THIS FORM NO LATER THAN THREE (3) WEEKS PRIOR TO THE PUBLISHED COMMISSION AGENDA ITEM DEADLINES FOR PURCHASING ITEMS. ASPLUNDH TREE EXPERT CO, 106 SW 140th Terrace, Suite 3 Jonesville, FL 32669 352-333-9370 Fax 352-333-9372 NASPL.U,` I)I l t' To : Mrs Xintia Rubio —Rojas Buyer II Procurement & Contract Services Division 450 SE 6`I' Ave Homestead FI. 33030 RE: BID # 201308 Mrs Rubio -Rojas Thank you for allowing Asplundh Tree to provide a bid for the above mentioned ITB Tree Trimming & Line Clearance services. We are dedicated to continue our relationship with City of Homestead and hopes of a long working partnership. We strive to maintain a Safe and Production work force while supplying you with Cost effective and Quality Line Clearance crews and work to our customers. I have attached the required documentation as requested for the proposal within the packet. I did have one last question unanswered on the ITB proposal. As per our conversation I had requested clarification on the item # 2 of the bid form, I intentionally had to input a Zero dollar amount as the crew leader or Foreman was already listed as #3. The supervisor we currently have overseeing the tree trimming project is supplied by Asplundh at a Zero cost to the City of I-Iomestead, If there is any confusion please feel free to let me know. Thank you and we look forward to a continued working relationship with you and the City of Homestead Ronnie Collins Jeff Porter Mayor Stephen R. Shelley Vice Mayor Jenifer N. Bailey Councilwoman Jon Burgess Councilman Patricia Fairclough Councilwoman Elvis R. Maldonado Councilman April 5, 2018 Ronnie Collins Vice President Asplundh Tree Expert Co. 106 SW 140'h Terrace, #3 Jonesville, FL 32669 Via E-Mail and Fax: 352-333-9312 rcollinsi@Asplundh.com Ron Hallock rhallockl@asplundh.com Re: Bid #201308 — Tree Trimming & Line Clearing Services Dear Mr. Collins: The City of Homestead would like to request an extension of this contract maintaining the same terms and conditions of the current contract through June 30, 2018. Please sign in the space afforded below as to your intentions regarding the extension of this Contract. Please submit your response no later than close of business day, Friday, April 13, 2018 via fax to 305-224-4639 or via email to bids@citvofhomestead.com. Hyatt have any questions please call me at 305-224-4620 or you can reach me via email at bids@cityofhomestead.com. Larry Roth Councilman Sincerely,/ George Gretsas YCi�r 11 City Manager �J 100 Civic Court Homestead, FL 33030 305-224-4400 wwvv.cityofhomestead.com /9-7.bL-ifl'a..0 (44.049)9161117e46< Carol McPatrick, CPPO, CPPB Procurement Manager cc: Jerry Estrada Barbara Quinones Manny Cid William Branch Manager Name & Title Yes: we will extend our contract until June 30, 2018. Name & Title No, we will not renew our contract Jeff Porter Mayor Stephen R. Shelley Vice Mayor Jenifer N. Bailey Councilwoman Jon Burgess Councilman Patricia Fairclough Councilwoman Elvis R. Maldonado Councilman Larry Roth Councilman George Gretsas City Manager December 28, 2017 Ronnie Collins Vice President Asplundh Tree Expert Co. 106 SW 140`1' Terrace, 43 Jonesville, FL 32669 Viet E-Mail and Fax: 352-333-93 I rcollins a Asplundh.com Ron Hallock rhallock 1 @asplundh.com Re: Bid #201308 — Tree Trimming & Line Clearing Services Dear Mr, Collins: The City of Homestead would like to request an extension of this contract maintaining the same terns and conditions of the current contract through March 31, 2018. Please sign in the space afforded below as to your intentions regarding the extension of this Contract. Please submit your response no later than close of business day, Friday, December 29, 2017 via fax to 305-224-4639 or via email to bids(cityolhomestead.com. If you have any questions please call me at 305-224-4620 or you can reach me via email at bids, i citvofhomestead.com. Sincerely, Le 1-07 i 2cj a {`lam Oct Carol McPatrick, CPPO, CPPB Procurement Manager cc: Jen-y Estrada too Civic Court Barbara Quinones Homestead, FL 33030 Manny Cid 305-224-4400 William Branch vwvw.cityothomestead.com Name & Title Yes: we will extend our contract until March 31, 2018. Name & Title No, we will not renew our contract (7:4 dices: Jeff Porter mayor Patricia Fairclough Vice Mayor Jon Burgess Councilman Elvis R. Maldonado Councilman Larry Roth Councilman Stephen R. Shelley Councilman Jimmie L. Williams, III Councilman George Gretsas City Manager 100 Civic Court Homestead, FL 33030 305-224-4400 www.cityofhomestead.com September 22, 2017 Ronnie Collins Vice President Asplundh Tree Expert Co. 106 SW 140t Terrace, #3 Jonesville, FL 32669 Sent Via Fax & E-mail: 352-333-9312 rcollins aAsplundh.com Ran Hallock rhallockl^a..asplundh.cnm Re: Bid # 201308 - Tree Trimming & Line Clearing Services Dear Mr. Collins: The City of Homestead would like to request an extension of this contract maintaining the same terms and conditions of the current contract through December 31, 2017. Please sign in the space afforded below as to your intentions regarding the extension of this Contract. Please submit your response no later than close of business day, Friday, September 29, 2017 via fax to 305-224-4639 or via email to bidse,citvofliomestead.com. If you have any questions please call me at 305-224-4620 or you can reach me via email at bids@cityofhomestead.com. Sincerely, Carol McPatrick, CPPO, CPPB Procurement Manager cc: Jerry Estrada Barbara Quinones Manny Cid William Branch Region Manager Name & Title Yes: we will extend our contract until December 31, 2017. Name & Title No, we will not renew our contract BID FORM Page 1 of 4 Deliver Bid to: Procurement & Contract Services Division 450 SE 6th Avenue Homestead, FL 33030 Tree Trimming & Line Clearing Services Bid #201308 To be opened and publicly read, Thursday, September 19, 2013 at 2:00 p.m., in the Procurement & Contract Services Division office. C0MPANYNAME fltar LUE\J'p0- �1.. ef- etz- ' Co. PHOKE NUMBER / /� 35` 2- 25 ` 2 370 VENDOR MAILING ADDRESS. 6 ..s.TE, o 'l ace, r lic 3 FAX NUMBER 2- 3-- �131 2 cl,(o JoterIcSi/f hie -F32is' I TOLLR E35 NUMBER 800- BID CONTACT PERSON PLEASE PRINT CLEARLY) t -Y10i'(. CIA 11.5 F.J.D.ENUMBER 9-3-- 1 f `l55C TIrLE Vi c' PleS.iC Cri f -MAIL ADDRESS (Co iS •),,c .PILLnct In, Low] REFER TO BID FORM PAGES 2-3 Please take a minute and let us know how you were notified of this Bid, CIRCLE ONE South Dade Newsleader / Daily Business Review / The Miami Herald / City of Homestead Website emE-mail sent from City of H mestead / Project Engineer Other (Please be specific): 072 (c.)/A.1- ITB#201308 Page 51 SCHEDULE OF BID ITEMS ITB#201308 TREE TRIMMING & LINE CLEARING SERVICES BID FORM Page 2 cf 4 VENDOR NAME: 9 L P r2 1— 2f co - ITEM NO, ITEM DESCRIPTION ESTIMATED QUANTITY REGULAR TIME UNIT COST {HOUR[. {LATE I} OVERTIME UNIT COST (E{OURLY RATE 11) 1 HOURLY CREW — Includes al[ personnel and equipment. rs HooO Tune) $ 6.0.93 ., $ 78 _1 1 per hour _ per hour 2. SUPERVISORIFOREMAN __IReg„laz,• 2,000 Hours (Regular Time) $ ,0— $ L per hour I per hour I� PERSONNEL REGULAR TIME UNIT COST (PER HOUR) OVERTIME UNIT COST (PER HOUR) 3. CREW LEADER $ 24.59 $ 34.4 3 4. BUCKET TRIMMER $ 1 & $ 25.69 .35 • 5, CLIMBER TRIMMER $ 19.50 $ 27 30 6. GROUNDSMAN $ 16 11 $_ 22 55 7. EQUIPMENT OPERATOR $ 1 t) _ 5 $ 27 30 S. INJECTION SERVICEMAN (Herbicide Applicator) $ 24.59 $ 3 4.4 3 [TB#201308 Page 52 VENDOR NAME: SCHEDULE OF Bin ITEMS ITB#201308 TREE TRIMMING & LINE CLEARING SERVICES BID FORM Page 3 of 4 T L ()MD t-[ � � e' f--YQ 2/ Co ITEM NO. 9. CHIPPER EQUIPMENT REGULAR TIME UNIT COST (PER HOUR) $ 3.50 OVERTItME UNIT COST (PER HOUR) S 3.50 10. STUMP GRINDER/REMOVER 11. GASOLINE CHAIN SAW $ .61 12, 13. AERIAL BUCKET TRUCK- Hydraulic aerial articulating beans with single bucket, minimum of 50' bottom of bucket mounted on suitable truck with hydraulic tool and chain saws. Bucket truck chassis to have a thump body for hold of wood chips and a heavy duty front mounted winch. CHIPPER TRUCK -`I Wheel drive, front mounted winch ivitli riding cab and tool equipment. ` .61 $13.27 $ 1'3 2Z $ 1 2 .-5O- 14. SPRAY TRUCK-4 Wheel drive, dual rear wheels, front mounted winch, tank capacity of at feast 300 gallons with 20 gallons ninimum pump S 14.50 $ 14.50 ITB##201308 Page 53 L kV D R --race ' -- c: BID,FORM Page4of4 The following are requirements of this Bid, as indicated below. Use of this checklist your submission is complete. Place a check mark in the "Done" column as you complete and enclose each item. Requirements that do not apply to these Bid Documents will be denoted by "NIA" (not may help ensure that applicable). Required Done Requirement Found in Section. 11 13 id Form (s) 3.1 �l I (marked) Original, 2 Copies of Bid, and CD of Bid Submittal & Required fonns 3,1 Acknowledgement of Addenda (gaily) 3.2 4 Licenses 3.4 1 Insurance 3.5 4 References 3.6 Al Bidder Qualifications & Required form(s) 3.8 This checklist *Exceptions .l-forrresteacl Do you accept Visa Do you give prompt Addenda Received: I certify that this corporation, first all respects f9.ii'nd that I am dill is for your - Ref'rence that **NOTE: cards as payment # G'I guidance. Please read the entire Bid thoroughly to ensure that your submission is complete. Section If none are stated in your Bid, i1 shall be construed by the City of your bid frilly complies will all terms, conditions, and specifications). Attachment of quotations will not be construed as an exception. a form of payment? 0 Yes tNo discounts? DYes, Percentage of discount % Term Oro # # # # # # 4 4 # Bid is made without prior understanding, agreement, or connection with any or perso -submitting a Bid for the saute materials, supplies, or equipment, and is in w'thdut collusion or fraud. I agree to abide by all conditions of this Bid and certify rizsign (his Biel for the Bidder. �=� Rcnoic Cc1�li,, ye q- i 0- [ I Anil orized Sigu< ii tnnual) Authorized Signature and Title (Typed/Printed) Date LTB#201308 Page 54 STATEMENT OF "NO" BID If your company shall not be submitting a bid in response to this Invitation to Bid or Request for Bid, please complete this Statement of "No" Bid Sheet and return, prior to the Bid/RFP Due Date established within, to: The City of Homestead Procurement & Contract Services Division 450 SE 6t°' Avenue Homestead, FL 33030 Comments: Reasons for "NO" Bid: Unable to comply with product or service specifications, Unable to comply with scope of work. _ Unable to quote on all items in the group, ❑ Insufficient time to respond to the Invitation to Bid, Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. ❑ Unable to meet delivery requirements. r Unable to meet bond requirements. Fl Unable to meet insurance requirements. Other (Specify below) Unable to comply with product or service specifications. This information shall help the City of I-louiestead in the preparation of future Bids and RFP's. Bid/RFPJRFQ Number: Title: Company Naine: Address: E-Mail: Telephone: FacsitmiLe: Contact Naine: Signature: Title: l'fB#Z01308 Page 55 AMERICANS WITH DISABILITIES ACT (ADA) DISABILITY NONDISCRIMINATION STATEMENT THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to the CITY OF HOMESTEAD, FLORIDA by: Y't l [(,17 C6 i v,S V k C( - tie&i t9e4 ( (prhu indir'idual's. Hanle' and title) for: (qS PLO. ifAi PR 2C"_t' U Co (print name of entity submitting sworn statement) whose business address is: 108 S \AJ 140411 ie. YV Ct 3..iG(lt'SYt t FL 3 ZtkC( and (if applicable) its Federal Employer Identification Number (FEIN) is: 3 ( T rSEC al' the entity has no FEIN,, include the Social Security Number of the individual signing this sworn statement: r I, being duly first sworn state: That the above named firm, corporation or organization is in compliance with and agreed to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws fisted below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. The American with Disabilities Act of 1990 (ADA), Pub. 1.,. 101-336, 104 Stat 327, 42 USC 1210112213 and 47 USC Sections 225 and 661 including Title i, Employment; Title 1I, Public Services; Title III, Public Accommodations and Services Operated by Private entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions. The Florida Americans with Disabilities Accessibility Implementation Act of 1993, Section 553.501-553.513, Florida Statutes: The Rehabilitation Act of 1973, 229 USC Section 794; The Federal Ttlit Act, as amended 49 USC Section 1612; The FairHoits.tig Act as a neta-4_ U CS Section 3601-3631. Sig `a[ure Sworn to and subscribed before me this Personally known X OR Produced identification t,31-A 1' day of Type of identification }Lti, ptrrr jL , 2013 . Ch vilest �) Notary Public , State of TA My come Fg41/1W0its- OF PENNSYL-Vfl NOTARIAL SEAL CNERYLANN RIDOLFO, Notary Public UpPeritiv lan 11dM #IIB L it 1 mprblic My Commission Expires December f , . 1 . 1TBft201308 Page 56 BUSINESS ENTITY AFFIDAVIT (VENDOR / BIDDER DISCLOSURE) 1, lltt\te. (AVIS , being first duly sworn state: 1A The full legal name and business address of the person(s) or entity contracting or transacting business with the City of Homestead ("City") are (Post Office addresses are not acceptable), as follows: a __ Federal Employer Identification Number (If none, Social Security 11): f-) &p i,t t nCc' Name of Entity, Indivk/ual, Partners, or Corporation Co Doing business as, if saute as above, leave blank `7 )c-7, rt_ c ifYYt i\ 12_ct: L lL�,{ 6 De l (.P-- E g O c C Street Address Suite City State Zip OWNERSHIP DISCLOSURE AFFIDAVIT . If the contact or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder tivho holds directly or indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows: Full Le fi[ Name Address ' f.., l Flail A, fcC4A� t r 1L) C-.'% I i $ ci W GtWI p-{�A I' `• Cali �y}� ! V 'nsei,,,yin_. {i'1c'4t,t ,-t;6,-,:, 4,, pA I ci a t i L, i ` 6 % /�,,_� (2)2-0\/(c (t . Ownership ITI3#201308 Page 57 2. "I'he full legal names and business address of any other individual (other than subcontractors, materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable), as follows: Signal ire ofA(rant Printed Name orAftiant Sworn to and subscribed before me this k~� day of i Personally known OR Produced identification A Type of identification ChM„ tebrHAA--) Notary Public — State of My COnTllliA ALTH OF PENNSYLVANIA NOTIE CHERYLANN f caDOLFOsior, Notar/ County Upper Moreland Tvrp., NiVII9omely December 12, 2013 rrurnrrerlrrautcafuvrun'public ITB#201308 Page 58 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). Copies of the regulations are available from local offices of the U.S. Small Business Administration. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective primary participant certifies to the best of its knowledge and belief that it and its principals: (a) Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) ofthis certification; and (d) Have not tivithin a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this bid, Business Name A- 1(a,vAcLt 02_e Date -� By Yin i C-c' kn V. . Name rfi Tide of Au kart' e� taresntative Signature of Arridial ed'epcesentative ITB#201308 Page 59 INSTRUCTIONS FOR CERTIFICATION l By signing and submitting this bid, the prospective primary participant is providing the certification set out below, 2 The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the depaitnient or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3 The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4 The prospective primary participant shalt provide immediate written notice to the department or agency to which this bid is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of Changed circumstances. 5 The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and 'voluntarily excluded," as used in this clause, have the ineanings set out in the Definitions and Coverage sections of the riles implementing Executive Order 12549. You may contact the department or agency to which► this bid is submitted for assistance in obtaining a copy of those regulations (13 CFR Part 145). 6 The prospective primary participant agrees by submitting this bid that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7 The prospective primary participant further agrees by submitting this bid that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier Covered Transactions," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant niay deckle the method and frequency by wliich it determines the ineligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 9 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information ofa participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. l0 Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 1T13#201308 Page 60 DRUG -FREE WORKPLACE PROGRAM AFFIDAVIT IDENTICAL TIE BIDS - Preference shall be given to businesses with drug -free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service arc received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug -free workplace program. In ordcr to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that wilt be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation oFthis section. As the person authorized to sign the tatement, I certify that this firm complies fully with the above r • u'rements. eor-yr\i c CDI i 4vs V 'i DOR'S SI PRINTED NAME . e� 4u.v/;c��r !e e F �-e� Co NAM OF COMPANY ITB#201308 Page 61 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MIDST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I. This sworn statement is submitted to the CITY OF HOMESTEAD, FLORIDA RC-)1r) t ', (.11 Lti ns \!!ccf pees i oevii (print iaadir'idual's name and Bile) S .r • C.1 •` `'f `i-P2 + i (print name of entity submi((in neon? sfateanent) whose business address is: J O6 i\) jt-{&h Te((c Ce 1 } j(2).'ll 4°r\ Q 1 FL 3 2(aC' i and (if applicable) its Federal Employer Identification Number (FEIN) is; j - (If the entity has 'to FEIN, include the Social Security Number of the individual signing this sworn statement: .-1. —) by: for: 2. 1 understand that a "public entity crime" as defined in Paragraph 287. I33(I)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction ofa public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry ofa plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(I)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted ofa public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted ofa public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with n person who has been convicted ofa public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). [`I'1I#201308 Page 62 illi Neither the entity submitting this sworn statement, nor any of its officers, director's, executives, partners, •hareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with ad convicted of a public entity crime subsequent to July 1, 1939. ❑ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted ofa public entity crime subsequent to July 1, 1989. ❑ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted ofa public entity crime subsequent to July 1, 1939. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida , Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH t ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. i ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OFTHE 'I7,RESHOLD AN IiiTj PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFIi tF �fAT10N CONTA ED THIS.FORM. Signatu SWnrn to and subscribed before me this t tL day X 41' , 20 13 . Personally known(9L-vickP OR. Produced identificationNotary Public— - State of rui Type of identification My eOrl11UISSlC F)sJ ....TANEALTH OF PENNSYI_VANIA NOTARIAL SFAi, CHE YLANN Ri0OLFO, Notary Public sr pp4Ftlere N1�1re , MIME My Commission Exp1fes ece ¢r'l2, 2013 Printed, typed o, 1TB#201308 Page 63 PERFORMANCE SURVEYS The City of Homestead will be conducting quarterly performance surveys and post project surveys for vendors whom are awarded bids and contracts. Surveys will he sent to the user - departments and will be used as a quarterly monitoring device to gauge performance and to utilize when awarding or renewing contracts. Definitions: Monthly Surveys- Vendors whore are performing services on a weekly basis. Quarterly Surveys- Vendors whom are performing services on a rnonthly basis. Post Project Surveys- Vendors who perform a service with a completion deadline [i.e. construction]. Below are some basic questions. Please provide the City with any additional questions you may want included should you be awarded a contract/bid, Evaluation Instructions Each evaluator shall provide a score for each criterion shown below, on the basis of the following scale: 5 = Exceeds Expectation 4 = Meets Expectation 3 = Marginally 2 = Betovr Rpectation 1 = Unsatisfactory N/A 5 4 3 2 1 Remarks Public relations/ customer service, �\_\ \ \L __.* / Vendor's performance level �` \ 8 Ability to meet completion times,` ' \, Quality of product/ service proJide ) P ri Responsiveness to Emergencies ❑ Invoice is consistent with contract ricing ❑ Please add any additional questions you may want for personal reporting. I understand the above information and have been given a copy of this document. A tu. xt e e = ► er27-(0' Comphny Name (Print) / Collis uthorized Representative Name 'Authorized Reppr6s ntaiIive Name Date (Print) (Signature) IT13#201.308 Page 64 Giving reference for: (name of company) Firm giving Reference: Address: Phone: Fax: Email: Reference Questionnaire (Please have a minimum of three (3) references complete this jorm and submit with Bid documents) I LAAY1 -TYae Pe t 1. Q: Was invoicing consistent with contract pricing? A: Q: Were response times consistent? A: 3. Q: Was the vendor easy to get in contact with? How was their customer service? A: 4. Q: How was their responsiveness to emergency orders? A. 5. Q: Would you use them again? A: 6. Q: Overall, what would you rate their performance? (Scale from 1-5) A: 05 Excellent 04 Good ❑3 Fair ❑ 2 Poor 01 Unacceptable 7. Q: Is there anything else we should know, that we have not asked? A: The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. Name: Print Name: Title Date: 1T131,2O130t3 Page 65 NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE In compliance Nvith Florida Statutes § 1 19.071(5), the City of Homestead Procurement & Contracts Division collects and uses your Social Security number only for the following purposes in performance of the City's duties and responsibilities. Your Social Security number is used for legitimate employment business purposes in compliance with: • Completing a Vendor Application in lieu of a FEIN. NOTIFICATION Providing a Social Security number in lieu of a FEIN is a condition of becoming a vendor with the City of Homestead. The City may disclose Social Security numbers to another agency or governmental entity if such disclosure is necessary for• the receiving agency or entity to perform its duties and responsibilities. The City inay not deny a commercial entity engaged in the performance of a commercial activity access to Social Security numbers, provided the Social Security numbers will be used only in the performance of a coininercial activity, and provided the commercial entity makes a written request for the Social Security numbers. I understand the above information and have been given a copy of this document. 654pilArvill -Fe( f-;/-ped- 66 Company Name (Print) cri\c‘ve. Authorized Representative Name Authorized Rep s ative Nance (Print) (Signature) CH Y; 13 Date 11'134420130R Page 66 Mailing Address: 650 NE 22 Terrace Homestead, Florida 33033 CITY OF HOMESTEAD Vendor Application (305) 224-4620 Fax: (305) 224-4639 Procurement & Contract Services 450 S.E. 6 Avenue Homestead, Florida 33030 Business Name: Tef A Cc' Order Address: 1,tIS —C- li- eta T (r) t° . City: T r,Str ft ' State F L Zip: . 2tvC`rl Pay to Address: 702)I!t t, I +1 s I R4 • (if different) Bid Address: ID S+VJ t 1 Ir'+rvr i c(e Telephone: ( .) ' ' "2 a 7 City: l`� tLt ' 6 01 State: Zip: ir610g0 3 City � `' ' 12= State:F'- Zip: 32.( 1 Fax: (&52) a?) • --3! " Email Address: e,catn. seasekt,,A.c:o►Y1Website URL: 1.0t,Oi3 .ctS()NAM •Cov'v PO Email Address: lv fl Contact Person: POMc.()( 'r1`r' Title: � iC The-Sd Federal I,D. No.: -?) -77,S O Date Business Established: 1(1.2 Business is: C /Corporation ❑ Proprietorship ❑ Partnership ❑ Other:: Primary business classification (check all that apply): r ❑ Retailer 0 Wholesaler ❑ Manufacturer Services Prime Contractor ❑ Sub Contractor Do you accept Visa cards as a form of payment? 0 Yes 9No Do you give prompt payment discounts? ❑Yes, Percentage of discount % Tenn ,No All applicants are required to provide a copy of your applicable Business Tax Receipt as well as your Worker's Compensation Insurance Certificate. Please see the enclosed commodity list to properly identify the commodities and/or services, which your firm provides. Please mail completed Vendor Application to the mailing address above. The undersigned does hereby certify tlthroregoing and subsequent statements (including Business Entity Disclosure fg ) are true and c Name: Title V i cc Pigs i ct 64.1 Print Name: -t', ..n t C CO th.•r1, Date: ITB#201308 Page 67 PCPe/i)- 14 PLEASE COMPLETE COMMODITY LIST TO PROPERLY IDENTIFY THE COMMODITIES AND/OR SERVICES WHICH YOUR FIRM PROVIDES # DESCRIPTION # DESCRIPTION 005 Abrasives 237 Electronic Components 010 Acoustical Tile, Insulating Material 290 Energy Collecting Equipment 015 Copy Machine Supplies 295 Elevators 03 I Air Conditioning & Heating 300 Embossing / Engraving 045 Appliances, Household 305 Engineering Equipment 050 Art Equipment & Supplies 310 Envelopes, Plain, Printed 0 052 Art Objects r--- 3I5 Epoxy Based Formulas 053 055 Automobile Leasing Auto & Truck Accessories 320 Fasteners, Fastenin- Deb _vices 330 Fencing 056 060 062 065 070 Bus Accessories Auto & Truck Maintenance Items Bus Maintenance Items Auto Bodies & Accessories Auto Major Transportation 340 Fire Protection Equipment / Supplies 345 First Aid & Safety Equipment 350 Flags, Poles, Banners, Accessories 360 Floor Covering, Installed 365 Floor Maintenance Machine, Parts 075 080 035 095 100 105 120 125 135 140 145 150 Auto Shop Equipment & Supplies 390 Food, Perishable Badges & Other Identification Equipment 395 Forms, Continuous Computer Bags, Bagging Ties, Erosion Razors, Blades, Etc. Barrels, Drums, Kegs, Cartons Bearings (Except Wheel) Boats, Motors & Marine Supplies Bookbinding & Book Supply Bricks & Clay Products 400 Foundry Casting Equipment 405 Fuel, Oil, Grease & Lubcs 415 Furniture, Lab, Special 420 Furniture, Non -Office 425 Furniture, Office 430 Welding Equipment 440 Glass & Glazing Supplies Brushes, Brooms & Mops 445 Tools, Iland (Not Classified) Brushes (Not Classified) 450 Hardware and Allied Items Builders' Supplies 460 Hoses, All Kinds I55 175 Buildings, Fabricated 485 Janitorial Supplies Chemical Lab Equipment & SuppIies 490 Laboratory Equipment & Accessories Chemicals, Commercial, Bulk 515 Lawn Equipment Cleaning Composition /Solvents 525 Library Mach. & Supplies Clocks 540 Lumber, Woods, Sidings Clothing & Apparel 545 Machinery & Heavy Hardware Computers, Dp & Word Proc. 550 Markers, Plaques, Signs Concrete & Corrgtd. Metals 555 Marking Devices Contrl, Indica, Record lnstr 560 Material Handling Equipment 225 Cooler, Drinking Water 570 Metals, Bars, Plates, Rods 232 Crafts, General 575 Microfiche, Microfilm 265 Drapes, Curtains, Upholstcty 595 Nursery Stock & Supplies ITB#201308 Page 68 AsPI,JANYD\-\ Tow FY-Pe/PI-6D- # DESCRIPTION I 11 DESCRIPTION 275 Foods, Staple, Edible 600 Office Machines & Accessories 280 Electrical Cables & Wires 610 Office Supplies, Paper/Ribbons 285 Electrical Equip & Supply 615 Office Supplies 286 Electric Power Plant Equip. — 920 Dp Processing & Software 620 Office Supplies, Inks, Leads _ 924 Educational Services 635 640 650 arety >;quipmen Painting Equipment & Acc. Paper & Plastic -Disposable Park, Playground, Swimming 930 630 932 quwpmem eparr Equipment Rental Paints, Coating, Wallpaper Financial Services 655 670 Photographic Equipment Plumbing Equipment 945 947 Library Services Miscellaneous Services 673 Pipe, Fittings & Valves 955 Construction & Related 675 680 Poisons: Agricul & Industrial Police Equipment & Supply 958 960 Real/Property Rental Grounds & Park Services 695 715 720 Printing &. Silk Screening Publication/Audiovisual Pumps & Accessories 962 965 990 Recycling Services Security, Fire/Safety Services Purchase Of Surplus Ivl:ateriai 725 Radio &Telecommunication 730 735 740 745 755 Television Equipment Rags, Shop Towels, Wiping Refrigeration Equipment Road & Highway Materials Road/Highway Equipment Please list below any other service or commodity Tf C c I r'\ i ilea V ine ci fl c () C.1 {..f t ric•} 770 Roofing Materials 785 School & Higher Education 790 Seed, Sod, Soil & hioculant 800 Shoes And Boots 803 805 830 Sound Systems & Accessory Sporting & Athletic Equip Tanks 832 Tape 855 Theatrical Equipment 863 870 Tires And Tubes Venetian Blinds Etc 880 885 Visual Education Equipment Water Treating Chemicals 890 895 905 Water / Sewage Treatment Equip Welding Equipment/Supply Aircraft 910 Building Maintenance/Repair 915 Communication / Media Services ITB#201308 Page 69 Form ■ .9 yltrr. October a0uv) r+r3r _yrr „r rr. TreIvy rr4•1n4 W9 FORM Request for Taxpayer Identification Number and Certification Give form to the requester. Do not send 10 the IRS. it Alas srva;r m yotr irtf 74 blare Business a, if drfferenl ham above rrC�-hreck oppoprisle baa<: ❑ terniduatjOcla proprietor ccrpclaacn ❑ Partmestip L_1 Untied iabu'ty compare/. Eller ten Lit daa .5oaian trywriuegardad angry. C=wpaaticn, P.Pawrstip) ► .._ ____ ❑ Crt..x tree rehtlent ► Addrw (rvr6n, p4 c4, oapt. U sr:sa m j' `70 ? t M it'll — `Y i i 1 FLc City, slat?, .d 2r Gad, . �%� t C y pit Lu )LCCLD List a:uxrt ruobte(s) lye (optmap Exempt Tara RequasCer'a 111113 Ord addre;.a (opaaorl PartI Taxpayer identification Ntinlber (TIN) Enter your TIN In the appropriate box. The Tin provided must match the name given on line 1 10 avoid faockup viltltgtdrlg;. Fa lnchicktals, this 1s your social security number (S^Vi0. Ftowever, far a resident alien, sots proprietor. or deregarefed entity, seo the Part I instructions or) page 3. For other entities. it Is your empleyer identification rxenber (FIN}. II you do not have a number, goo May to gat a MN on page 3. Note- If the account Is n more than one name, see lira chart on page 4 fa' g iideafines on v4ioso riUllber to enter. Part II Certification Social Pearly Mather ar Employer identification number Under penalties of perjury, I certify that: 1. The number shone on this ram to my correct laapayer Identification slumber (a I am wading fix a number to be issued to me), and 2. 1 am not su'b ct to backup wfthflotding because: (a) 1 am exempt from backup wihholdng, or (b) I have not been notified by the Internal Revenue Unica (1113) that I am si4a(ecl to backup withllotdilg as a result of a failure io report all interest cr dividends, or (c) the IRS has notified me that S am no longer sublet# to backup willdtoldng, end 3. I am a U.S. citizen or other U.S. person (defined below). Certification Instructions. Your must cross 011t Merin 2 above if you have been fleeffled by ltle IRS that you aro cwrentfy subject to backup 1lithhdd.lg because yeti have tailed to report at interest and thidends on yotr tax return. For real eslate transactions, item 2 do93 not appty, For mortgage Interest paid, acquisition or abandonment of severed property, canceilato i al debt, corldbugals to an inuMduat retirement arrangement (OF A), end generally, payments atilt( than interest and tf;Sdends, yca ale not required to sign the Ctt liric.auon, but you must proti'ido your oared TN. See the).natrudlans on page 4. Sign l Signature of Here, U.S,person0. General Instructions Section references are to the Internal Raven ul4 Code unless otherwise noted. Purpose of Form A person who is requhred 10 fang an Information return wth the IRS must obtain your correct taxpayer Identification number (TIN) to report, for example, Income paid to you, real estate transactions, mortgage Interest you paid, acquisition or abandonment of secured property, cancet!atlon of debt, or contributions you made to an IRA. Use Fame/-9 only If you are a U.S. person (Including a resident alien), to provide you correct TIN to the person requesting :1(1119 requester) and, when appliicabie, to: 1. Certify that the TN you are Meng is correct (cr you are wading for a number to be Issue, 2. Certify that you are not subject to backup withhotding, or 3. Claim exemption from backup suit hhofding if you aro a U.S. exempt payee. If applicable, you are also certifying that as a U.S, person. your elrocabfe share of any partnership income from a U.S. trade a busirom Is not subject to the withholding lax on foreign partners' share of effectively connected income. Note, II a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if t Is substantially slmrar to this Form V/-9. 406, Data 1 - - De Milan of a U.S. person. For federal tax pt•poses, you are considered a U.S. person if you are: • An individual who Is a U.S. Often Of U.S. reskient alien. • A partnership, corporallon, company. or association created or organized In the United Stales or under the burs cf the United States, • An estate (other than a foreign estate), or • A domestic bust (as defined In Regulations section 301.7701-7). Special lutes for partnerships. Partnerships that conduct a trade a business Ifs the United Stales are generally requred to pay awithholding tax on any foreign partners' share of Income from such business. Further, in certain cases where a Form V/-9 has riot boon received, a peatnrlrship is required to presume that a partner Is a foreign person, and pay the withholding lax. Th&efore, if you are a U.S. person that is a partner In a partnership conducting a trade or business In 11ie United Slates, provide Form W-9 to the partner shp to establish your U.S. status and avoid withholding on your share of partnership Income. The person who gives Form W-9 to IN partnership for purposes of eslabltsh'ng cis U.S. status and avoiding vrahhoiding on its allocable shave of net Income from the partner. ship conducting a Trade or business En the Un'drxi States Is In the following cases: • The U.S. owner of a disregarded entity and not the eniay, Cat, !to. 1e231X Form ilia-g glee. 10-2o071 ITB#201308 Page 70 Pam w.9 Ow. 10-2007) Page 2 • The U.S. grantor a abet owner of agrantor bust and not Iha trust, and • The U.S. trust (other Than a grants trust) and not ate benorkkarles of lha trust. Foreign person. Ir you are a foreign person, do not use Form W-9. Insload. use Iha approprtale Form W-8 (sea Publication 515, Withinking of Tax on Nonresident Patens and Foreign Enl lira)_ Nonrasidont allon who becomes a resident alien. Calmly, Doty a nonresident aeon Individual may use the tarns of a lax Treaty to reduce or eliminate U.S. lax on certain types of Income. However, Hoot tax treaties contain a provision known as a 'saving clause,' Exceptions speed In tho saving clause new permit an exemption from lax to continue fa certain types of incnrna even after the payee has otherwise become a U.G. 'Goldoni siren for lax purposes. If you are a U.S. resideal alien who is relying on an exception contained in the saving chine of a lax treaty to claim an exemption from U.S. lax on certain types of Income, you must attach a statement to Fam W-9 that specifies the following free Horns: 1. Tire treaty country. Generaly this must be the same treaty under vrhieh you claimed exemption from tax as a norvosIdenl alien. 2. The treaty ankle addrassing the income_ 3. The article number (a location) in the lax treaty that contains the saving clause and its exceptions. 4. The typo and amount of koorna that quairflea for the exemption from tat. 5. Sufficient facts to justify the exemption from lax under the terms of the treaty suite. Example. Article 20 of the U.S.-China fnconm tax treaty allows on exemption from tax fa scholarship Imam rece,'vc--d by a Chinese student tampcirarky prosenl In the Unted States, Under U.S. law, the student will beconsa a resident alien for lax purposes if his or ha stay in the United States exceeds 5 calendar years. However, paragraph 2 of the firs! Protocol to the U.S.-China Treaty (dated April 30, 1984) allows Cho provslons of Article 20 to continuo to apply oven alter lho Chinese student becomes a resident alien of the United Slates. A Chinese student who quardl,s for this oxcoptlen (under paragraph 2 of Itro fist protocol) and Is retying on this exception to claim an exemption from lax on his or her scholarship a felcnrshlp intone world attach to Form W-9 a statement that Includes the infanalion dosaibed above to support that exemption, If you aro a nonrosktent alien a a foreign entity not subject to backup withholding, give the raquoster the appropriate completed Form W-8. What Is backup withholding? Persons making certain paymsnls to you must under certain candiiorn withhokt and pay to the IRS 28% of such payments. Tlis Is cared 'backup vrithh olding.' Payments that way be subject to backup withholding lrctude inlerosl, tax-exempt totems', dividends, broker and barter exchange transactions, rents, royattias, nonampioyee pay, and certain paynwnls from fishing boat operators Real estate transactions taro not subtecl to backup withholding. You will not too subject to backup withholding on payments you receive f you give the requester you correct TIN, make the proper certifications, and report all your taxable interest and diendends on your tax return_ Payments you recefvo will be subject to backup withholding if: 1. You do nol funhh your TiN to the roquester, 2. You do not certify your TiN when required (soo the Part II instructions on page 3 for details), 3. The IRS toils the requester that you furnished an incorrect TIN. 4. The IRS tells you That you are subject to backup withholding because you did not treat all your interest and dlrfdends on you lax return (for repcolabte Interest and drvldends only), a 5, You do not certify to the requester Thal you aro not subject to backup withholding under 4 above (for reporlabie interest and divided accounts opened oiler 1983 oray). Certain payees and payments aro oxompt from backup withhoiding. Sao the Instructions below and the separate instructions fa the Requestor of Form W-9. Also son Special rules nor parfnershrps on page 1. Penalties Failure to furnish TiN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of S50 for each such failure unless you failure Is due to reasonable cause and not to wi'ut negloct. Civil penally for false information with respect to withholding, If you make a fate's statement with no reasonable basis Itat results in no backup wdhi okiing, you are subject Io a 5500 penalty. Criminat penalty for falsifying infomratlon. Weltulty falsifying crrtificalions a affirmations may subject you to criminal penalties including fines and/or Irylprlsonment. Misuse of T1Ns. if the requester discloses or uses TINs In violation of federal law, the requester may be subject to civil and criminal penalties. Specific instructions Name If you are an Individual, you noust generally enter the tartars shown on your !moon tax rotten. Howaver, if you have changed you last name, for instance, due 10 nxvriage w thout Infanfng the Soul Security Adnantstratton or the naive change, enter year first name. lha last name shown on you social security card. and your nary fast name. If the account to In (ant names, list fist, and ttwn circlet, the nano of the person or entity whose number you entered In Part I of the form. Solo proprietor. Enter you Individuxal norm as shown on your tncon.a tax return on the 'Name' line. You may enter you business, trade, or 'doing business as ON' narrn on the 'Business nano' lino. Limited liability company (LLC). Check the 'Limited liability company' box only and enter the appropriate code for the tax ebssification ('D' la disregarded entity, 'C' foe corporation, 'P" for partnership) in tho space provlded. For a stngte•nrembcr LLC (includImg a foreign LLC with a dcrnsstic armer) that is disregarded as an entity separate from as owner under Regulations section 301.7701-3, enter the owner's mama on the 'Name pee, Enter the LLC's nave) on tho 'Business name' One. Fa an LLC classified as a parirership a a cc poralton, enter the I.t.C's name on the °Narye" tine and any business, Trade, or DOA name on the 'Business name fine. Other entltlos, Enter you( business nants as shorn on required federal tax documents on the `Name' tine. This name should match the name shown on the charter or other legal document creating Iha entity, You may enter any business, trade, or WA name on the `Business Barra' lino. Nato. You aro requested to check the appropriate box fa your status (indykivaVsolo proprietor, eapaation, etc.), Exempt Payee If you are oxempl front backup withholding, enter your none as described above and check the appropriato box for you status, then check the 'Exempt payee box in the line following the Neatness non*, sign and date the form iTI3#201308 Page 71 Form W.9 ,Fier. 1e-20e7) Pogo 3 Garleraty. Indrrtdua1a (including solo proprielors) are not exempt from backup vrathhoiding. Corporations are exempt from backup veRhhokfirxd for certain payments, such as interest and dividends. Note. If you are exempt from backup wttlholding, you should stilt complete Ih:ls farm to avoid possbte erroneous backup wrl httokfng. The (diming payees are exempt from backup withholding 1. An organizatlon exempt front tax undo{ motion 6010), any IRA. cc a custod al account under section 403t1V7) d iha account sttwfres the requienyents a section 401(1)(2), 2. The Unrted Slates or any of its agencies of Inslrumernlalties, 3. A slate, the District of Columbia, a posseax-lon of the tln;tod States, or any of the' political subdivisions or irtstrumentalt'vas, 4. A foreign government cr any of is pclrlical subdivisions, agencies, or inslrumenlaldie9, or 5. An International organization or any of Is agencies or Instrumentalles. Clher payees That may ba exempt from backup withholding nclude: 6. A corporation, 7. A foreign central bank of issue, 8. A dealer In securities or corrrnaiitios required 10 register In the United Slates, the District of Colurnb a. or a possesshon of the United Slates. 9. A futures coroi sskan merelxant refits€ered vrith the Commodity Futures Trading Commission, 10, A real testate invol4nwnt trust, 11. An enl ty registered al all times during the tax year under the Irlveslrrrant Corrtpany Act of 1940, 12. A common trust fund operated by a bank under section 584(a}, 13. A €lnanckrt inslitullon, 1 4. A middleman known in tho Investment cenrr0.inity as a nominee or custodan, Of 15. A trust exempt from tax under section 664 or described in section 4947. The chart below shows types of payments that may b-a exempt from backup withholding. The chart applies to lies exempt payees listed above, 1 through 15. IF Ilia payment Is far , , , THEN the payment Is exempt for.,, interest and dividend payments AI exempt payees except for 9 tlroker transactions Exempt payees fi llvou•3h 13. Also, a person registered under the kwesirnnnl Addeers Act of 1940 who regularly acts as a broker Barter exchange transactions and patronage dvidends Exempt payees 1 through 5 Pa}ments over raga. rnd io be reported and c€rect sales over 55,000 ' Generally, exempt payees 1 through 7 'S4E, Farm 13994.160, 1,5so.4teoneous Income, and its instrucno n. 'Har.•ever, the fidvr6nrg nm ants made to a carpotatiarr rockx;i g ryes., prttoeda phi to an anccn!r undi' section 93{$111, ea•En i1 this attc nor f Is o caporatnn) and rrportatle en Fc*m IU}9-A7SC aro net exempt from Md.vp v,ilhthddatg. nwdial and health core pa.mean, e0o ne a' fees, wit payments for sheaves pa'd by a fcdarot executive oyere:y. Part I. Taxpayer Identification Number (TIN) Enter your Tiff Fri the appropriate box. if you are a resident ati n and you do not have and are not eligible to get an SSN, your TIN is you IRS individual taxpayer Identificalirn number (MN). Enter it in the social security number box. If you do not have an IT1N, see How to get a TIN below. If you are a sole proprietor and you hereon EIN, you nary enter oteer your SSN cr EIN. However, the IRS prefers that you tea your SSN. If you aro a singtrr-rrnmbor LLC That Is disregarded as an entity separate from Ks owner (see Limited Nobility company (I.LC) on pogo 2), enter the owns-r's SSN (or Eitl, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC Is chssifted as a corporation or partnership. enter the entity's EIN. Note, See the chart on page 4 for further clarification of name and TIN corttbloalions, How to get 8 TEN. If you de not have a TIN, apply for one Immediately. To apply for an SSN, get Farm SS-5. Application for a Stool Secuty Card, from you local Social Security Administration office or get the form online at wrtiv.ssa.gov. You nny also get Ihb form by calling 1-800-772-1213. Use Form W-7. Application for IRS individual Taxpayer Identifioetion Number, 10 apply for an MN, or Form S5-4, Application for Employer identification Number, to apply for an EN. You can apply for an EIN online by accessing the iRS website at sv:nv.irs.govlbusinessos and caking on Employer identification Number tEIN) under Starting a Business. You can got Forms W-7 and SS-4 from tile IRS by visiting w.vwfrsgov or by calling 1-800-TAX-FORM (1-800-829-3676). If you aro asked to complete Form W-9 but do not have a 11N. write "Appld For` in the space for the TIN, sign and date the form, and give it to the requester. For Interest and dividend payments, and certain payrnenls made with respect to readily tradable Instruments, generally you will have 60 days to got a TIN and give it to lice requester before you are subject to backup withholding on payments The 60-day ruts does not apply to other types of payments. You will be subject to backup withholding on al such payments until you provide your TIN to the requester. Note. Entering "Applied For' means That you h5ve already applied fora TIN or that you Intend to apply for one soon. Caution; A disregarded domestic enldy that has a foretn o;vrer rivist use the appropriate font) W-8. Part 11, Certification To establish to the witkhoid!nn agent that you are a U.S. person, or resident alien, sign Form W-9. You nssy be requested to sign by fhe withttekling agent even if tents 1, 4, and 5 below indicate othernisa. For a joint account, only the person whose Tilt is shown In Part I should sign (when requ'rod) Exempt payees, sea Exempt Payee on page 2. Signature requirements. Complete the certification as Indicated in 1 through 6 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1083. You must give your correct TIN, but you do not have to sign the certification. 2. interest, dividend, broker, and barter exchange acoounls opened after 1983 and broker accounts considered Inactive during 1983. You must sign the certification of backup Withholding wilt appy. If you are subject to backup vrthholding and you are merely providing you correct TIN to the requester, you must cross out item 2 In the certi'rcaftan before signing the form. [TB#2O1300 Page 72 Form W.0 Mar. 10-20e7i Pala 4 3. Real estate transactions. You must sign the certification You may cross out item of the certification. 4. Other payments. You must give your cared Tilt, but you do not havo to sign the cortnccation unless you have been clouted drat you hays previously given an €nearest TIN. 'Other payments" Include payments made In the course of the requester's trade a business for rents, royalties, goods (other than bilis for merchandise}, medical and health Caro snrvkes (Including payments to caporaliors), payments to a nonemptoy+ee for services, payments to eataln fishing boat crew members and fishermen and gross proceeds paki to aitarsrys (including pay,nerls to capcxalions). 5. Mortgage Interest paid by you, acquisition or abandonment of soared property, cancellation of debt, qualified tuition program payments (under section 521), IRA, Cove retell ESA, Anchor /SSA or NSA contributions or dlstrtbentons, and pension distributions. You nxrst ge,e your cared TIN, but you do not have to skin file certification W119t Nalne and Number To Give Use Regilaster Far this type of account Cho rime and SEM of 1. krf'refducl 2. Tr.o or more Fnahidl.nla Vol account) 3. Custodian accouvi of a minor (Uniform Gift to hrnors A.1) 4. a. The usual revocable sf:e gs Oast (granter Is oho Wsteel b. So -oared trust eceaaehr dint is ncA. 01eed or void oust unlit state Lyn. S. iPa prcftlitC fra'a a sistclarded entity erred by an frdr:ldual Tho Indt.adrorl the actual muter of de accord a. it combined funds, the raft indiniduar eel rru account' The m'ror' Thy gromar-tustse' The seeds oa:,wr' The arnu' Far fits type of account Give name and ENO oF. 4. Dirragatdal an My nol o,,nod by on irdridual 7. A Neil Wet, esea!a, re pans:, inasi 8. Corporals cr ate erectile corporate sIspii on Earn 0E32 9, Asoo<Jaton, Orb rdieroua, charitable. eduxatimd, or o0her tax-atempt etaanizaO0n 10. Panneestip or mrioer.rnbee 1.LC 11. A brl'kee cr regttettd nondnei 12. Account „iti, the Department of Agriolhvo In the name of a pctFc entity (such as a stale co toed government, school district a priscni that receives aedoit iol program p1,rr,eres the urm!r Legal r,tty' Tha wipualxa The ergontzaOOcn The partrerahp The baker p mash The pJbrc entity 'aur,u Indr rrar .h5 or,c le rsf,t4lr'Jt0,111 f.y$'cne Fav_f on a Ora a cet.r.0.m s SaIl, dial F -sr i nxh r m;ri ti LrYslwJ rCia'e hied elnce's ite. o a-.1 even, to trim: 'a b911 �n sYcu Tull fha yin nYldsy nme and y� o may $,a W.ry t.s!f'.bf 0,' 0 P.1' rY3:a•:a lf,n .a-_i0i n ar.5 l tie. Won,/ dle Pt+:eyW $eri tf ErtelI 'co 03.a lei. betthe PS ex -co ay01 041e 6's,:r SSrt • I; a rrsl and moil to oI' o et re roil. cow?. CI r!al..n eta ten nit a.n-h era Ter !e to Fxan a riilfe,a1a',:oa red _. en.a de !0,,r 41,7ry1«:4a feat d::: 4,.a:r.s'.. as aecevnl ttel K_o «a SP*:ar f..;:3far pataaralta to roe. Noto. If no name is choler] when more than ono ,sate IS listed, the number will be considered to he that of the test name listed. Secure Your Tax Records from identity Theft Identity theft stuns when someone 0505 your personal intarmilon such as your name, social sec1rey numbs (SSN], or other (dent tying Information. without your percussion, to commit fraud or other crimes. An kfentily thief nny use yotr SSN to gel a job a may file a tax return using your SSN la receive a refund. To reduce your risk • Protect your SSN, • Ensure your employer 1s protecting your SSN. and • Bo caroful when choosing a lax preparer. Call lbo IRS al 1.800-829-1040 it you think you Identity has been used Inappropriately for tax ptrposes. Victims of identity theft who are experiencing economic harm a a system problem, a are seeking help In resoking tint problems that have not been resolved (hough narnal chandels, troy bo eligible for Taxpayer Advoafto Service (TA) assistance. You can reach TAS by calling the TAS tc4l-0o0 GOSS intake Ono al 1-877-777-4778 or TTYrTGO 1.800-829-4059. Protect yourself from suspicious emits or ptedshfng schemes. Phishtng Is the creation and use of email and websatys designed to nti£tr c legitimate business omits and webs tee. The most common act is sending art email to a !BEI falsely chiding to ba an established logRNsato enter pltse In an attempt to scam the user into:ot ondering private Information that will he used for identity theft, Tho IRS does not InOlale contacts with taxpayers via awaits. Also. the IRS does not request personal detailed information though email or ask taxpayers for the PIN numbers, passwords, or sfmlar secret access Information for thee' credit card. barer, or other fmancfal accounts. If you receive an unsolicited emu l clairung to be from the IRS, forward this massage to phislrira7Crirs.gov. You may also report ,misuse of the JRS name, logo, or other IRS porsortal property 10 the Treasury Inspector General for Tax Administration at 1-800-366-4484, You can toward suspicious entails to the Federal Trade Commission at: spam0uca.gov a c:ntact them at ir.rv.con5wnergovfklrhui? or 1.877-ID1HEFT(438-4338) V l the IRS vrebsfte al wdavdrs.gov to learn more about Ideality theft and how to reduce your risk. Privacy Act Notice Section 8103 ol'he Intyral Revdkr5 Code required you to pro-,ide your tuned Ter to persona nto roust Pe intr,tmatian refrain, Ali the 810 loupe/it Ink -east, d?ddeods, and chain other kwcrnt pa'd to you, mileage interest yeti paid, the gooses' Ake or abandonment of secured properly, cevlcHetim et debt. or canttitu8av you made to on IRA, or Archer I.t9A or MA. The IR9 was Ilia rvard)eee for Idfntfica5on pupates and to help verify the accuracy of tors tar. ratan, Thy F13 may also provfds Ors fnrcematio, la 1ho ueparinlanl of Ju,Ooa For CM end uininal Frlfgalko, oral is tilled, states, 01e Ca4ta4t of Columbia,. and 11.8. potseodor s to carry out tMi ter fares. We may Ms* disclose Sid Tr famnolcn to at11e/ aou-AJieo «sto, a Iax booty,10 fedcrd and aisle agencies to micro.) fedsntl rlanlat a0,`3nai laws, or to fedsial law er.la0emrr4 and fntelia5000 agendeo to control teralem. You must proiie your TIN aheher or not yea ewe , gdred So fte a rex rctan Patera must Qs -reran/ vtithi,oid 2815 U !arable 0Herest, d7 dsnd, and calm over payments to a ports oho does not es, a TIN to a payer. Certain ponanies may area apply. 1'C13#2013y)8 Page 73 BIDDER QUALIFICATIONS Instructions I , Please read these instructions carefully and respond to all questions and attack all requested forms/documents. 2. The items you will need to attach are based on your responses: a. Financial Statements —1'1/4e— b. c. d. e. f. Current and Past Project Experience -.t12 7 Minority, Woman, or HUB Certification Letter Safety Program Policy •,414 ` `t' 7 Dreg and Alcohol Program Policy . /)/4c/ - '-ct Applicable Licenses. 4J/.7,2.Cf &' g. Business License to perform work in Florida and state registration located at www,sunbiz.org. q h. OSHA Logs r i. CSI Code Listing— Please check the CSI Codes related to your scope(s) of work.�„��� r% j. Insurance requirements: 0 41 f-( '-A ' Certificate of Insurance -- Certificate Holder: City of Homestead "The Certificate Holder is an additional named insured in accordance with Bid No.:" k. IRS W-9 Form , Reques for Taxpayer Identification and Certification (Revised c ber 2007). ..t�/' . '`J'� Se e pL4-ec 3. DO NOT FAX THIS FORM. Form must be returned with bid submission. 4. The undersigned certifie. rider oath that the information provided herein is true and sufficiently complete so as not ty misleading, Do not complete this form if you have completed AIA A305. ITB#201308 Page 74 3. Company Profile: Section I — Company Information 1) I4Iaintains a permanent place of business Company Name: (U11'1Cl 1�' I l`� ,(U t C- Mailing Address: City, State, Zip: Street Address: City, State, Zip: Principal Office: City, State, Zip: Phone: Fax: Contact Name: Zoe �1cti( \\ (qua W\ L- LO ti,J G £o PA 1 (polo Sark/ Classification: Corporationix/ Partnership Individual Joint Venture Other Dun & Bradstreet No,: Federal ID or SS CO7)1.115 352 - 2` . 2 3 70 E-mail: �� i if l ��R � C V1� V1 .;352--33.' 9312 Website: CULL .° . at. C.CM Ronme, CO iV,i) I. In what year was your firm established? Ct 28 2, How many years has your organization been in business under its present business name? List any former names your organization has operated under: tour 4, Is your company a subsidiary or affiliate of another firm? Ifyes, what is theparent company's Inure? Yes ❑ 5, If your organization is a corporation, to include limited liability corporation, answer the following: ITB#201308 Page 75 Date of incorporation: State of incorporation: Nanne of CEO: Nance of President: Name of Vice President(s): Name of Secretary: Name of Treasurer: SC04 Ira Rsplutna,h G ha-tm s l fit. trrot(/) Ru11N1S (o1\l(i '70,,:;h ,Dw 6. If your organization is a partnership, to include limited liability partnership, answer the following: Date of partnership: Type of partnership (if applicable): Nantes of General Partners: IN ITB#201308 Page 76 7. If your organization is individually owned, answer the following: Date of organization: Name of owner: 8. If the form of your organization is other than those listed above, describe it and name the principals: 9. Is your firm currently certified as: ❑ Minority Owned Woman Owned ❑ Socially & Economically Disadvantaged Business 2) Has technical knowledge and practical experience included in this scope of work (Any certifications, or !raining that you company goes through, along with years of experience using these products or providing these services) A) Licensing 1. Has a complaint ever been filed with a State Licensing Board against your firm? MO If yes, please describe: \Indicate licenses, with license numbers, for which you are qualified to do business, (i.e. electrical, fire protection, ;state and county business licenses, etc.). License type License type License nuinber License number B) Experience 1. Provide the specific categories of work that your organization normally performs (sec last three pages of this form). 2. Has your organization within the last live years ever failed to complete any work awarded? Yes ❑ No 6( I%yes, please describe: 3) Resume and experience of those individuals who will be assigned to this project as Project Manager and/or Project Team Please attach on a separate sheets. 4) Has not had just or proper claims pending against him or his work 1. Are there any judgments, claims, or arbitration proceedings or suits pending or outstanding against your organization or its officers within the last five years? If yes, please describe: Yes ❑ No 2. Has your organization filed any lawsuits or requested arbitration with regard to contracts within the last five years? Yes ❑ No ITJ3#201308 Page 77 If yes, please describe: 3. Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a contract? If yes, please describe: Yes ❑ No 5) List of any pending or past litigation including all its principals and officers with the City Al History of Litigation: Please list any pending or past litigation the company has been a party to during the past five years, Opposing Party: Court in which the case ishvas heard: Case Number: Nature of Dispute: (Include description of all claims, defenses, cross claims and counter claims) Opposing Party: NOVA Court in which the case is/was heard: Case Number: Nature of Dispute: (Include description of all claims, defenses, cross claims and counter claims) B) History of Citations/Violations: PIease list all safety or environmental citations/violations the company has received in the past five years. c) rat Project Name: ITB#201308 Page 78 Date of Citation: Nature of Citation: Project Name: Date of Citation: Nature of Citation: Project Name: Date of Citation: Nature of Citation: Project Name: Date of Citation: Nature of Citation: A 6) Has performed similar type, size and complexity of such project, evidence will consist of listing the type of project and nature of work for the last five (5) years. I. On ra separate street, list 5 major projects your organization has in progress for the scope of work that you are bidding on. Provide the following information for each project: • Project Name • Owner • Architect • General Contractor • GC contact name & phone number • Contract amount • Percentage complete (your scope) • Percentage of subcontracted work • Scheduled completion date 2. On a separate sheet, list 5 major projects your organization has completed for the scope of work that you are bidding on in the last five years. Provide the following information for each project: • Project Name • Owner • Architect • General Contractor • GC contact name & phone number ITB#201.308 Page 79 • Contract amount * Scope of Work • Date of completion • Percentage of work performed with your own forces 3. Indicate the type of projects in which your company has experience: (check all that apply) Commercial/Mixed Institutional/ K2' Use ❑ Cultural/Community ❑ Health Care 4 Industrial ❑ Educational Residential ❑ Senior Living 4. In what geographic range from your principle office are you are willing to travel: +/- 100 Miles ❑ +/- 200 Mlles ❑ +/- 400 Miles Any Areas 5. Indicate the size projects your company can perform: (check only one): ❑ <$50K ❑ <$IOOK ❑ $100-$500K ❑ $500K-$1M ❑ $LM-$21v1 ❑ $2M-$5M ❑ $5M-$lOM >$10M 6. What scope(s) of work do you typically subcontract to other companies? 7) Ilas available the organization and qualified manpower to do the work f 1. Indicate the number of employees: !!Cr,//- jar 5 . 2. Indicate size of warehouse(s), if applicable: t 3'6, 400 jt%ar 3. Is there more than one office location; If so, please list Street Address: City, State, Zip: Yes ❑ No ❑ 8) Financing — IIas adequate financial status to meet the financial obligations incidental to the work. (This information is kept confidential) 1, Attach three years of audited financial statements, including your organization's latest balance sheet and income statement. 2. Will the organization whose financial statement is attached act as guarantor of Yes �1 No ❑ the contract for services? 3. Please indicate below the annual sales volume for the last five (5) years? Year .9-4 $ 3,/7Ijv.36) Year .40lv $45/76,4.,76,ear250? $,,.S C?67?eos) Year c,14!I $ eko Year ,2.eco $_23,!l6e"ooa ITB#201308 Page 80 4. What is your backlog? As of last financial As of 12 months As of today? statement? ago? 5. Attach your company's IRS Form W-9, Request for Taxpayer Identification and Certification (Rev. October 2007) Section II - References I. On a separate sheet, list 6 trade/credit references. Provide the following information for each reference: • Company Name • Address • Telephone Number • Contact Name 2, List bank reference. (Use a separate sheet. ar additional references) t4 Address: Telephone number: 2l5 Contact person: r•,v-let_ ,) Name of Banking company: Section III - Safety & Loss Prevention I. Please attach your safety policy. 2. Please attach your last three years OSEIA 300 and C200 Logs. 3. In the last 3 years, has your company ever received a Serious, Willful, or Yes ❑ No Repeat violation under the OSI-IA Construction or General industry Standards? Ij yes, please list the OSHA Standard your company was cited under and if any monetary fines were paid. 4. Please list your company's last tree years Experience Modification Rate (EMR). 2010 ("),SZ 2011 0„ -41 2012 e), 5. Please attach your substance abuse policy. 6. Provide a copy of your current certificate of insurance (General Liability, Auto, Workers' Compensation & Excess Liability), Agent's Name: DctAir2 1 -;G lCl S number: Phone 2l5 7 1r I-Srct ITB#201308 Page 81 Complete the bonding information. (Please complete this section cwd submit the bone!faun in bid 7. documents) Name of Bonding/Surety company: Agent Name: Address: Telephone Number: Contact Person: Bonding Rate: Bonding Capacity — Per Project: $ Aggregate: $ Section I,V9 Signature ,.. �~ being duly sworn, deposes and says that the information provided on ,.�— Y/-_ t h e ualification application herein is true and sufficiently complete so as not to be misleading. Q PI y l � Firm Name: By; S LL v-\ TIC P',i _ 'V re c Wi e s i o e,1T Title: Dated this ) day of ! y , 20 Subscribed and sworn before me this 12.0-day of >6 , 20 t3 Notary Public: My commission expires: COMMONWEALTH OP PENNSYLVANIA NO I ARIAL SEAL CHERYI.ANN FRIDOLFO, Notary Public Upper Moreland Twp., Montgomery County My Commission Expires December 12, 2013 ITB#201308 Page 82 References utility Phone Contact Florida Power & Light 954-321-2077 Manny Miranda 9250 West Flagler Street, Miami, FL33174--many miranda(fpl.com Puke Energy 727-820-5558 Karen Hayden 299 First Avenue North, St. Petersburg, FL 33701— Karen.haydenPpgnmail.com Southern Company 850-429-2885 Wayne Barrow One Pensacola Place, Pensacola, FL 32520 — wlbarro(southernco.com 'American Electric Power`, 614-716-2772 Walter Sherry One Riverside Place, Columbus, OH 43215 — washerry@aep.com We Energies 414-944-5530 Kelley Knoerr 6006 116' Street, West Allies, WI53214--Kelley.knoerr{6 we-enereies.corr3 Exelon Corp. 215-956-3100 Doreen Masalta 2301 Market Street, Philadelphia, PA 19101— Doreen.masalta@exeloncorp.com Asplundh Tree Expert Co, is a member of the following trade associations: • ISA, Champaign, IL-215-355-9411 • TCIA, Londonberry, NH — 603-314-5380 • NRFCA, Arlington, VA — 703-907-5500 Print Name: 'a`s0,4 2l c&q./2Os Reference Questionnaire (Please have a minimum of three (3) references complete this form and submit iplth Bid documents) Giving reference for: ASPLUNDH Tree Expert Co (name of company) Firm giving Reference: Address: Phone: Fax: Email: Florida Keys Electric Coop 91600 Overseas Hwy Tavernier F1. 33070 305-852-1029 jason.richards@fkec.com 1. Q: Was invoicing consistent with contract pricing? A: cfcs 2. Q: Were response times consistent? A: efEs 3. Q: Was the vendor easy to get In contact with? How was their customer service? A: yea VCAS' To co.+rr r, Excep/rioNal Crisromarz SZAvie 4. Q: How was their responsiveness to emergency orders? A: Ueg.y E tci,,,,T A 4 Rusicwoch FlierpTG`!f 5. Q: Would you use them again? . A: tics, 4to irk/ ow At4g / 7 41?M 6. Q: Overall, what would you rate their performance? (Scale from 1.5) A: S5 Excellent ❑4 Good ❑3 Fair ❑ 2 Poor ❑I Unacceptable 7. Q: is there anything else we should know, that we have not asked? A: C01ayj ed 140 oIeiAls here. ph GA-Pedy adva' The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made Independently, free from vendor interference/collusion. Name: Zit:1504 gitilA Title 4e7-14-pry FoR-efrrz [F14 C) Date: /-/7 /3 ITh#201308 Page 65 Reference Questionnaire (Please have a minhnum of three (3) references complete thisform and submit with Bid documents) Giving reference for: Asplundh Tree Expert (name of company) Firm giving Reference: Lakeland Electric/City of Lakeland/Florida Address:1140 E Parker St Lakeland, Fl 33801 Phone: 863-834-6759 Fax: 863-834-6744 Email:Beverly cline@lakelandelctric.com 1. Q: Was invoicing consistent with contract pricing? A: Yes 2. Q: Were response times consistent? A: Yes 3. Q: Was the vendor easy to get in contact with? How was their customer service? A: Yes. Excellent 4. Q: How was their responsiveness to emergency orders? A: Excellent response time with adequate personnel and equipment 5. Q: Would you use then again? A: Yes 6. Q: Overall, what would you rate their performance? (Scale from 1-5) A: 05 Excellent 04 Good 03 Fair 0 2 Poor 01 Unacceptable 7. Q: Is there anything else we should know, that we have not asked? A: They have an excellent safety record at Lakeland Electric The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. Name:Beverly Cline Title Print Name: Line Clearance Supervisor, Date:9/16/13 IT13#20130S Page 65 Reference QuestioIlnaire (Please have a minimum of three (3) references complete this farru and submit with Bid documents) Giving reference for: ASPLUNDH TREE ..EXPERT CO (name of company) Firm giving Reference: Address: Phone: Fax: Email: KEYS ENERGY SERVICES 1001 JAMES STREET KEY 305-295-1000 WEST, FL . tornmy.grassi@keysenergy,com 1. Q: Was invoicing consistent with contract pricing? A: y 2, Q: Were response times consistent? A y -5 3. Q: Was the vendor easy to getin contact with? How was their customer service? A: y6si 'x/-c:40.1f Gel 29x4, 7e 4. Q: How was th©'r responsiveness to emergency orders? A: ,ve//E,vr 33041 5. Q: Would you use them again? A: yes 6. Q: Overall, what would you rate their performance? (Scale from 1-6) A: 05 Excellent 04 Good 03 Falr ❑ 2 Poor al Unacceptable 7, Q: is there anything else we should know, that we have not asked? A: The undersigned does hereby certify tyat the foregoing and subsequent statements aro true and correct and are t de €ndependrnti ree from vendor interferencefcollusion. dirfrle Title Print Name: ��45S'J Date: 9/4A5 ITB#201308 Page 65 Giving reference for: (name of company) Reference Questionnaire (Please have a minimum of three (3) references complete this form and submit with Bid documents) ASplundh Tree Expert Co Firm giving Reference: City of •Ocala Address: 2100 NE 30th Ave Ocala Fl. 34470 Phone: 352-351-6700 Fax: tbloom@ocalafl.org Email: . Q: Was invoicing consistent with contract pricing? A: 'ems 2. Q: Were response times consistent? A: _5 3, Q: Was the vendor easy o get in contact with? Fiow was their customer service? A: \/ 4, Q: How was their responsiveness to emergency orders? 5, Q: Would you use them again? A: i,es 6, Q: Overall, what would you rate their performance? (Scale from 1-5) A: M5 Excellent 04 Good ❑3 Fair [] 2 Poor Di Unacceptable 7. Q; is there anything else we should know, that we have not asked? A] A: -e_. y G raze leery Q c s y C ,-' L7© The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are rr de independently, free from vendor interference/collusion. Name: ��— Title Gerre_rv_i 'PO re- F^K)c,ti.-, I I•-N.CC4`-e Print Name: ' r r-YThi J( - Date: C31- ITB#201308 Page 65 g if_.., .,,,.k_.1) .L._1 ♦-� _ r ! r f`i >4. � L_ LF . Ei X P. E Ei T C 0. 708 B1air Mill Road, Willow Grove, PA 19090 ` Phone. 215-784-4200 September 18, 2013 Xintia Rubio -Rojas Buyer It Procurement & Contract Services Division City of Homestead 450 SE 6th Avenue Homestead, FL 33030 Dear Xintia: Asplundh Tree Expert Co, (ATE) Is a privately held corporation and the attached ATE financial information is highly confidential: o Unaudited Consolidated Balance Sheets for June 30, 2013 and 2012 8 Audited Consolidated Balance Sheets for December 31, 2012, 2011 and 2010 8 Unaudited Consolidated Statements of Operations for the six months ended June 30, 2013 and 2012 • Audited Consolidated Statements of Operations for the years ended December 31, 2012, 2011 and 2010 We trust that you will handle this Information with utmost confidentiality. If you have any questions regarding this financial Information, please contact me at 215-784-4474. Sincerely, oseph P. Dwyer Secretary -Treasurer Attachments ASPLUNDH TREE EXPERT CO, AND SUI3SIDIA.RIFS CONSOLIDATED 21AL.ANCE SHEETS, June 30, 2013 and 2012 {?n thousands cxcz-pt share and per share amounts) 2013 2012 2013 77.012 ASSETS LIAEi1.1TIES Current Cum:It Short -terns borrowings and current portion Cash and cash touivalents 5 21,975 5 66,156 - of long -terns debt 5 50,S0 S 30,000 Acco' 01 parable 55,524 41,055 Accounts receivable, net Accrued rxye rses: Salaries and wages 50,832 71,7,57 Cctomers 452,707 396,639 Vacation. pay 20,341 19,391 Profit-sharing: 1,103 1,204 Emplovscs and others 3,032 1,437 faxes 9.92'_ 11'61 Insurance 54,123 46,768 Costs in excess of related billbags 162,016 133,739 Other 56-Thl 35,926 EMI:1p in er4=-- of related coats 30,566 35,620 lnventaries, supplies and purehaoed products 6,520 6,725 Current liabiliti. of discontinued operation. 152 1,866 Prepaid expenses and o ther 2,815 4 -Ai Total current liabilities 362.942 294,914 Deferred income taxes 176 25 Deferred income taxis 4,840 5,795 Current aoserm of discontinued operations - 7,302 Long-term debt 106 30,000 Insurance 152,317 1"5,164 Total current asse5 652.1 617,512 Other 35,979 11,991 Long-term profit sharing and supplemental rttireincit 61,703 56.351 Property, plant and equipment at cost: Total liabilities 617,337 522 215 Land 1,041 1,041 s„Vmgs 12,653 12,576 Machinery and equipment 1,698,046 1,530,880 Furniture and fixtures 7,330 7,047 Construction -in -progress 17,099 17,288 Less aecvptulated depredation Property, plant arid equipment of discontinued operations - net 5S'O-[OLD' EQUITY 1,36,169 1,598,032 Capitalstocic Common, 5.50 par value; author:zed 962,468 8 7,°.54. 1,500,:A0 shares, issued 1-244,550 shares 622 6772 3,924 Additional paid -in capital 218,644 200,609 Accumulated other comprehensiveincome 7,142 10,815 773,701 724,902 Retained earnings 1,029,076 969,754 1-255,134 1,1131,530 Goodwill 139,344 114,805 Less treasury stock, at cost 1913 030 191.835 Othe; .meets 109,642 54,638 Ton1stockholders equity 1,057,434 989,992 Total other as;et5 ^ 248,956 169,493 Total assets 5 1,675 321 _ $ 1,512,207 Total liabilities and stockbolde,o'cealty. S 1.678,3219 $ 1,512207 ASSETS dtszent- Cash and ash equivalents Account receivable Customers, net of allowance for doubtful accounts of $5,300 and $3,091 as of December 31, 2012 mid 2011, respectively Employees and others Coats in execs of related bangs Tnaemories, supplies and purchased p nduc;s Prepaid expos's= and other Deferred income tax= C xrent wets of disoontemed operations Total curant assets ty, plant and equipment, at cost lase E irtmngs Madunery rmd equipment Furniture and fixntres Construction -in -progress Less accumulated depredation Property, plant std equipment of discontinued opr-.xtions -net Goodwill Other assets Total other assets Tobias:ets ASPLUNDH TIME EXPERT CO. AND SUESTDIARIES CONSOLIDATED BALANCE SHEETS, December 31., 2012 and 2011 Pt thousands except sbaxr and per shine amounts) 2011 $ 112,469 S 37,196 566,164 470,250 2,403 1,030 7335,167 99,4.50 15,339 17,624 6,349 6,027 154 25 7,893 538,545 639,435 1.,041 1,041 12,650 12,573 1,638,795 1,4,84,440 7,757 6,941 72517 423-5 1,672,260 1,547,320 929,505 531,812 4,665 752,755 720.173 139,344 114.706 109,461 54.294 245,505 $ 1,840,105 $ 1,528,661 169`00 LIAHTLrTIFS LUrrertt Short-termbonoavinss and current portion along -term drat Accoon payable Accrued c peraes: Salaries aztd wag= Vacation pay Probtah ring and supplemental retirem mt Taxes L-uurance Other Beings in excess of related cure Cnrrenthab6litics of discontinuedoprratiox s Total n ..^rent liabiiitia Deferred income taxes Long-term debt 7s�urx:v'c Other tartg-term pit shag and supplemental retirement Toed liabilities srociacIOLtsi EQUITY Capital stock Common, $S0 par value: authorized 1,500,000 storm, iszraed 1,244,550 shams Additional paid -in capital Accumulated other comprehensive income Realised earnings Lis treasury stock, at cast 191,970 and 197,854 shay= of common stall: at December 31, 2012 and 2011, respectively Total stockholders' equity Total liab,liees and stockholdee cattily The accompanying notes are an integral part or these consolidated financial statements. 2012. 5 152.204 145,507 43,559 16,767 14,105 2di,293 56.445 58,567 20,6r- 500 525.704 4,540 30,346 152317 36,553 64,977 817,737 011 $ 50,000 99,716 35,375 13,971 14,097 12,754 51544 37,173 35,613 2,375 382.453 5'97 60,000 123,164 11,991 56,917 640.322 625 622 207,254 156,811 13,045 10,670 997,055 879,783 12I8,009 1,077,386 195.641 1.89,547 1.,022568 888,339 $ 1,5t 0,705 5 1,525,661 ASSETS Current: Cash and cash equivalents AColeir v reseivabl6 Customers, net of allowance for doubtful accounts of 53,091 and S3,035 as of December 31, 21711 and 2010, respectively Employees and others Cost in arty of related b BinZ Inventories, supplies and purchased products Prepaid, mtpvtiso and other Deferred income taxer Current mutts of di aonOmred operations Total pitman! assets Property, plant and equipment, at cost Land Machinery and equipment Furniture and Sacrum Conshvction-in-progress Lea nudrsiulated depredation Goodwill Other assets Total otter asset Total =et: A5I71-UNDH TREE IDXERT CO. AND SUBSIDIARIES CONSALiDATED RALM4CE SFD•'E75, December 31, Z111 and 20I0 (in thousands except share and per share ambunM) 2011 271.0 $ 37,196 $ 33,£50 475,603 29.9,499 1„036 3261 101,961 100,906 17,624 14,252 6,040 6,101 23 28 Ia9 639458 457.6335 1,041 0,041 125733 12,091 1,494,.997 1,391,6711 6944 6,651 42366 69,704 1,557,9M 1,481,34 837,748 792.617 71A173 658,.rr97 114,706 34,447 Si294 57;285 169,000 136,752 $ 1528.661 S 1,2 96c.. LIAEIUT1F5 Current Short -terra borrowings and arnrent portion cf long -tern debt Accolade, payable Accrued expenses: Salaries and wages Vacation pas Profie-sharing and supplemental retiranent Taxer durance Other Billings in execs of related rents Crrrent liab0itie5 of dissoreinued operation; Total current liabilities Deferred income farm. Long -Man debt Insurance Other Long-term profit sharing and supple:monal retirement Toed liabilities STOCKHOLDERS' EQUITY Capital stock Common, $50 par value; authorized 1,500,000 shores, issued 1.44,550 shares Additional paid -in capital Accumulated other comprettcn:lve income Retained earnings Less lreastu7 stock at cost 197,054 and 203=3 shares of common stock attic -amber 31, 2011. and 2010, reapeetirely Total stockholders' equity .Torah liabilities and 31od tondos' equity The accompanying not0s aro an Integral part of these consntidate60osnelal sialorrwats. 2 2011 $ 00,000 100,377 38,610 14,05: 14,097 12,975 5',.. 44 37,V9 36,407 310 5.797 60,000 123,164 11.,9911 56.917 640322 672 156,611 10,670 879.793 1,077,896 159,547 888,37,9 5 152-eo_ 5 30,000 70.350 32.794 13,643 12,925 10,059 51.5,6 26,958 13,047 414 268.9 5,964 90,000 119,992 £,317 TI.01.7 SIG,194 170266 12,691 738,210 9D.,911 185,141 736,770 5 L21.2.9a4 Sales and services AS1'LUND.II TREE EXPERT CO. AND SUBSIDIARIES CONSOLIDATED STATEMENTS OF OPERATIONS for the six months ended June 30, 2013 and 2012 (in thousands except share and per share amounts) 2013 2012 1,551,179 $ 1,427,793 Costs and expenses: Salaries and wages, payroll taxes and Other employee benefits 898,735 820,676 Depreciation and amortization 100,335 86,575 Other field expenses 368,855 337,512 Selling, general and administrative expenses 11,990 12,084 Bonus and profit-sharing 37,205 36,140 Gain on sale of machinery and equipment (5,719) (3,460) Operating income Interest Expense Other income, net Gain on sale on investment Income from continuing operations before provision for income taxes Provision for income taxes Income from continuing operations 1,411,401 1,289,527 139,778 138,266 (1,979) 706 (2,494) 543 878 138,505 137,193 4,835 4,358 133,670 132,835 Discontinued operations Income from discontinued operations, net of tax 128 2,312 Gain on disposal of discontinued companies, net of tax 10,755 Income from discontinued operations Net income 10,883 2,312 $ 144,553 $ 135,147 Basic and Diluted Earnings per Common Share Income from continuing operations 126.88 126.76 income front discontinued operations 0.12 2.21 Gain on disposal of discontinued companies 10.21 Net Income $ 137.21 $ 128.97 Shares Used in Computing Basic and Diluted Earnings per Coirunon Share 1,053,512 1,047,933 Sales and services ABPLUNDII TREES EXPERT CO, AND SUBSIDIARIES CONSOLIDATED STATEMENTS OF OPERATIONS for the years ended December 31, 2012 and 2011 (in thousands except share and per share amounts) 2012 2011 $ 3,176,890 $ 2,835,476 Costs and expenses: Salaries and wages, payroll taxes and other employee benefits 1,832,530 1,656,280 Depreciation and amortization 180,921 167,448 Other field expenses 700,056 638,907 Selling, general and administrative expenses 24,215 20,874 Bonus and profit-sharing 90,888 79,091 Gain on sale of machinery and equipment (7,403) (11,042) Operating income 2,821,207 2,551,558 355,683 283,918 Interest Expense (4,441) (5,864) Other income, net I,096 1,090 Gain on sale of investment 878 1,141 Income from continuing operations before provision for income taxes Provision for income taxes Income from continuing operations 353,216 280,285 4,832 6,623 348,384 273,662 Discontinued Operations Income front discontinued operations, net of tax 4,589 3,186 Gain on disposal of discontinued companies, net of tax 24,963 Gain from discontinued operations 29,552 3,186 Net Income $ 377,936 $ 276,848 Basic and Di tatted Earnings per Common Share Income from continuing operations 332.13 262,22 Income from discontinued operations 4.37 3.05 Gain on disposal of discontinued companies 23,80 Net Income $ 360.30 $ 265.27 Shares Used in Computing Basic and Diluted Earrings per Common Share 1,048,936 1,043,655 The accompanying notes are an Integral part of these consolidated financial statements. ASPLONDFI TREE EXPERT CO. AND SUBSIDIARIES CONSOLIDATED STATEMENTS OF OPERATIONS for the years ended December 31, 2011 and 2010 (in thousands except share and per share amounts) 2011 2010 Sales and services $ 2,861,080 $ 2,490,693 Costs and expenses: Salaries and wages, payroll taxes and other employee benefits 1,667,418 1,456,141 Depreciation and amortization 169,105 153,294 Other field expenses 648,005 555,118 Selling, general and administrative expenses 20,897 19,677 Bonus and profit-sharing 79,707 64,748 Gain on sale of machinery and equipment (11,086) (8,193) 2,574,046 2,240,785 Operating income 287,034 249,908 Interest Expense (5,864) (7,437) Other income, net 1,090 1,520 Gain on sale of hwesbnent 1,141 13,609 Income from continuing operations before provision for income taxes Provision for income taxes Income front continuing operations 283,401 257,600 6,652 5,381 276,749 252,219 Discontinued Operations Income(loss) from discontinued operations, net of tax 49 (327) Gain on disposal of discontinued companies, net of tax 1,268 Gain from discontinued operations Net Income 99 941 $ . 276,848 $ 253,160 Basic and Diluted Earnings per Common Share income from continuing operations 265.18 243.46 Income (loss) from discontinued operations 0.09 (0.32) Gain on disposal of discontinued companies - 1.22 Net Income $ 265.27 $ 244.36 Shares Used in Computing Basic and Diluted Earnings per Common Share 1,043, 655 1,036,039 The accompanying notes are an integral part of these consolidated financial statements. 3 5 Major Project Asplundh Tree Expert Co has in Progress for the last 5 years • Project name(S): City of Tallahassee, City of Gainesville (GRU), City of Ocala, City of Lakeland, Keys Energy, Florida Power& Light, Duke Energy • Owner: City Of Tallahassee, City Of Gainesville (GRU), City of Ocala, City of Lakeland, Keys Energy, Florida Power & Light, Duke Energy • Architect ( Direct Reporting to Person): Perry Odom, Tracy Maxwell, Tim Bloom, Beverly Cline, Tommy Grassi, Eli Viamontes, Georgia Donberg • Contact Name (S) & Number (S): 1-City of Tallahassee ( Perry Odom 850-891-5181) 2-City Of Gainesville ( Tracy Maxwell 850-334-3434) 3-City of Ocala (Tim Bloom 352-351-6700) 4-City of Lakeland ( Beverly Cline 863-834-6759) 5-Keys Energy ( Tommy Grassi 305-295-1000) 6-Florida Power & Light ( Eli Viamontes 954-321-2077) 7-Duke Energy ( Georgia Donberg 407-850-2728) • Contract Amount 1- +1.7 Million $ 2- + 1.5 Million $ 3- + 900K $ 4- +2.5 Million 5-+ 1 million $ 6- +40 Million $ 7- + 4 million $ • Percentage Complete l - 100% 2- 100% 3- 100% 4- 100% 5- 100% 6- I00% 7- 100% • Sub contractor = Zero % for all • Scheduled Completion Date 1-Oct I 2-Oct I 3- Oct 1 4-Janl 5- Dec 31 6- Dec31 7-Dec31 5 Major Project Asplundh Tree Expert Co has Completed in the last 5 years • Project name(S): City of Tallahassee, City of Gainesville (GRU), City of Ocala, City of Lakeland, Keys Energy, Florida Power& Light, Duke Energy • Owner: City Of Tallahassee, City Of Gainesville (GRU), City of Ocala, City of Lakeland, Keys Energy, Florida Power & Light, Duke Energy Architect ( Direct Reporting to Person): Perry Odom, Tracy Maxwell, Tina Bloom, Beverly Cline, Tommy Grassi, Eli Viamontes, Georgia Donberg • Contact Name (S) & Number (S): 1-City of Tallahassee ( Perry Odom 850-891-5181 2-City Of Gainesville ( Tracy Maxwell 850-335-3500) 3-City of Ocala ( Tim Bloom 352-351-6700) 4-City of Lakeland ( Beverly Cline 863-834-6759) 5-Keys Energy ( Tommy Grassi 305-295-1000) 6-Florida Power & Light ( Eli Viamontes 954-321-2077) 7-Duke Energy ( Georgia Donberg 407-850-2728) • Contract Amount : 1- +1.7 Million $ 2- + 1.5 Million $ 3-4-900K$ 4-+2.5 Million $ 5- + 1 million $ 6- +40 Million $ 7- + 4 million $ • Percentage Complete 1- 100% 2- 100% 3- 100% 4- 100% 5- 100% 6- 100% 7- 100% a. Sub contractor — Zero % for all b, Scheduled Completion Date 1-Oct 1 2-Oct 1 3- Oct 1 4-Janl 5- Dec 31 6-Dec 31 7-Dec3 1 ASPLUNDH TREE EXPERT CO. SAFETY PROGRAM OUTLINE GENERAL 2 SAFETY VISION, POLICY & PRINCIPLES 3 SAFETY M"ANAGEMENTPROCESS (SMP) 4 ,. HIRING PRACTICES 9 TRAINING PROCESS SUMMARY11 EMPLOYEE SKILLS '1RAINING PROGRAM 11 NEW EMPLOYEE SAFETY ORIENTATION PROGRAM OUTLINE 11 QUARTERLY ASSURANCE & PRODUCTION/2 CHECKLISTS 12 REQUEST FOR INFORMATION 12 SthProduction ATE Safety Program Qua rse 20 f 2-05-09 �, GENERAL Asplundh Tree Expert Co, has provided Electric Power Line Construction, Line Clearance, Vegetation Management and numerous other services for the Electric Utility Industry in the United States during the past 80 years, as well as operations in Australia, New Zealand, four (4) provinces of Canada, the Virgin Islands and Europe. Our safety and training programs are multi faceted and very comprehensive in nature. They include employee pre -hire screening, thorough orientation programs for new employees, closely monitored on the job training conducted by highly qualified General Foreperson and Crew Foreperson and detailed training documentation which culminates in the qualification of each employee. This qualification indicates that they have achieved the knowledge and skills required for the performance of their work assignments, The development of Asplundh safety and training programs is the direct responsibility of our Director & Corporate Safety Officer who directs a team of corporate safety management personnel that are responsible for overseeing and auditing field operations for compliance and assisting with the implementation of program requirements. Field evaluation results are documented and distributed to executives of the Company who oversee our various field operations. Field management personnel (Region Managers, Supervisors, Safety Superintendents, and General Forepersons) manage the program implementation and conduct frequent work site inspections to ensure that employees are thoroughly trained and working in compliance with our policies. Documentation of this activity is maintained for verification purposes. Company policy and Federal (OSHA) regulations require training certification. ATE Safety Program Cane 2012-05.09 2 SAFETY VISION, POLICY & PRINCIPLES VISION SAFETY FIRST... NO ONE GETS HURT! POLICY TO PROVIDE EACH EMPLOYEE WITH A SAFE PLACE TO WORK, FREE FROM ALL RECOGNIZED HAZARDS. PRINCIPLES > All injuries are preventable. > No job or activity is worth risking injury. > Working safely is a condition of employment. • Management is responsible for providing the environment for everyone to work safely. > Each individual shares in the responsibility for the safety of themselves and others. > We believe prevention of injuries is good business. > We promote off -the -job safety for our employees. > Safety is led by senior management, implemented by line management, with each level accountable to the one above and responsible for the one below. ➢ We design and integrate safety into our management decisions. The Asplundh Tree Expert Co. recognizes that our employees have made us the number one Company of our kind in the world. The Company places its number one value on the safety of our people. Therefore, it is strict Asplundh policy to provide each employee with a safe and healthy place to work, free from all recognized hazards. Asplundh requires compliance with the Occupational Safety and Health Act Regulations, the American National Standard Institute Standards, and the Asplundh Foreperson s ManuaI and training publications distributed by the Company. ATE Safety Program °dine 20i2-05•09 3 This booklet has been prepared to share the dramatic changes of the Asplundh Tree Expert Co. (ATE) regarding safety improvement initiatives over the past several years, The following is a Iisting in chronological order: A. Implemented an employee reward incentive -based program. (Jan 02) B. Required all employees who drive company vehicles to enroll in a 4-hour defensive driving course sponsored by Liberty Mutual Insurance Company. (Apr 03) C. Redesigned the Safety Department that added 75 Regional Safety Superintendents (RSS's). (Beginning of 2004) D. Separated Safety Department from Risk Management. (Apr 04) E. Implemented "800 How's My Driving" decals on every company vehicle. This program is administered by a 3rd party firm — SafetyFirst, (May 04) F. Contracted with DuPont Safety Resources (DSR) with a three-year term contract to assess the entire organization to discover its weaknesses and then help Asplundh and its subsidiaries implement new safety processes. (Meiy 04) G. Mandated and tracked bi-monthly conference calls between Sponsors & VP/Managers as well as between VP/Managers and General Forepersons. (Oct 04) H. Acquired a new Director & Corporate Safety Officer who reports directly to the President. (Jan 05) I. Mandated and tracked nationally a new requirement that each General Foreperson perform at least one observation and issue a Performance Notice each week. (Jan 05) J. Created DVD/video training for new employee orientation, how to conduct a job briefing and how to conduct a weekly safety meeting. (Feb 05) K. Implemented a formal behavior approach aimed at observing working crews and providing immediate documented feedback about safety and at -risk behaviors (jBO's). (May 05) L. Improved and provided training to all management personnel regarding incident investigation and analysis. (May 05) M. Implemented "Life Saving Rules" that if violated will result in immediate discharge. (Dec 05) N. Designed & implemented a unique approach to Safety Management and process evaluations. (Apr 06) O. Developed and implemented the Work Zone Safety initiative that included training, easy to understand booklets and posters for each truck. (Apr 06) P. Designed & initiated three mobile training vans with live -line demos and videos. (May 06) Q. Instituted written job briefings and policies that are more comprehensive. (May 06) R. Redesigned the training program for line clearance tree trimmers and implemented the Line Clearance Qualification Standard (LCQS). (Aug 2008) Our vision of "Safety First ... No One Get's Hurt will help us get even better by helping ensure our employees go home the same way they came to work. . ATE Safety Pregram Outlne 2012-05-09 4 The following is a comprehensive description of the chronological listing: A. Implemented an employee reward incentive -based program. (Jan 02) ■ 1 to 4% of an employee's pay is withheld and rewarded back on a quarterly basis for safety performance. ■ Designed & implemented proactive safety activities that are measured and rewarded based on performance, • More than 60% of North American Operations have implemented this process. B. Required all employees who drive company vehicles to enroll in a 4-hour defensive driving course sponsored by Liberty Mutual Insurance Company. (Apr 03) • It is company policy that before any employee drives any company vehicle on the road they complete a 3-4 hour instructor -lead course that includes on the road critiquing to ensure all aspects of the training have taken place. • Additionally, each year, the Regions are required to perform a self -assessment of their training program; a few Regions undergo a comprehensive audit performed by Liberty/Wu/real. C. Redesigned the Safety Department that added 75 Regional Safety Superintendents (RSS's). (Beginning of 2004) • A new position was created in each Region which reports to the Regional Manager and "dotted lined" to the Director of Safely, • Majority of lime spent in Field. • Primary duties include incident investigation & analysis, conducting fob site inspections (JBO's) GF orientation, safety training, and assisting with all safety -related issues for the Regional Manager. D. Separated Safety Department from Risk Management. (Apr 04) E. Implemented "800 How's My Driving" decals on every company vehicle. This is administered by a 3rd party firm— SafetyFirst. (May 04) • Number of vehicles is approximately 18,000. • Vehicle incidents have decreased 25% over the last two years. • Administered by a third party firm named SafetyFirst. • Periodic detailed reports published that detail specific driving behaviors and trend analysis. F. Contracted with DuPont Safety Resources (DSR) with a three-year terra contract to assess the entire organization to discover its weaknesses and then help ATE and its subsidiaries implement new safety processes. (May 04) • Three-year contract. • 12 consultants. • Assists with the integration of a new comprehensive safety management system to include safety behavior auditing, incident investigation, communications and performance metrics (Safety Dashboard). ATE Say Program Outline 2312 t15-09 5 G. Iviandated and track bi-monthly conference calls between Sponsors & VP/Managers as well as between VP/Managers and General Forepersons. (Oct 04) • Mandatory, at least monthly, safety conference calls (recent incidents, near misses, JBO's and observation trends, etc.) Safety Director and Risk Management Director involvement. H. Acquired a new Director & Corporate Safety Officer who reports directly to the President. (Jan 05) • Board certified in Safely & Health with Masters Degree in Occupational Safety. • 109% responsible to develop, direct, and implement safety & training policies far the company. • Assists the President and Senior Executives with implementation and accountability of SMP. F. Mandated and tracked nationally a requirement that each General Foreperson perform at least one observation. Example: J. Performance Notice (PN) Proaram Vegetation I� ftrtW Lv. Pub. MOST COMMON (Past 14 Months): Count • PPE 6,133 • Job Site Setup 4,769 • Leadership 2,681 • Power Tool Use 1,792 • Tree Felling 1,693 • Driving 1,666 • Job Briefing 1,376 • inspection '1,254 • Tree Climbing 1,011 • Chipper Operations 980 h • Bucket Operations 830 Y to Created DVD video training program for new employee orientation, including how to conduct a job briefing and how to conduct a weekly safety meeting. (Feb 05) English and Spanish versions 12 minutes each. Designed to ensure consistency with new employee orientation, job briefings and safety meeting planning and presentations. ATE Safety Program Outline 2012415139 6 K. Implemented a forinaI behavior approach aimed at observing working crews and providing immediate documented feedback about safety and at -risk behaviors (JBO's). (May 05) • Formal process is called Job Behavior Observation (JB0) process. • JBO observers are trained on observation and feedback techniques. • Management is held accountable for performing a required number of observations per month. • Data is collected, evaluated and corrective actionsput in place for trends of at -risk behavior. L. Improved training for all management personnel regarding incident investigation and analysis. (May 05) • Streamlined the process by reducing tite number offornts required for each type of incident, • Developed & implemented analysis tools to consistently determine the causal and root factors. • Ccmmruricate incidents throughout the entire company to ensure increased awareness. M. Implemented "Life Saving Rules" that if violated will result in immediate discharge. (Dec 05) Life Saving Rules Violation of any of the following Safety Rules will result in MY termination of employment with Asplundh Tree Expert Co. 1. Wearing a seat belt in a company or leased vehicle while it is in motion. 2. Operating or allowing the operation of a company vehicle by an unqualified and/or unauthorized person. 3. 100% tie-in when manually climbing a tree or aloft in a bucket. 4. Violating the danger zone during tree felling, 5. Violating minimum separation (minimum approach distance) of any conductor (energized or not) with any part of your body or conductive object. N. Designed & implemented a unique approach to Safety Management and process evaluations — called the Safety Management Process (SMP). (Apr 06) • The SMP is simply a management tool that provides clear direction for managing safety at alt levels of the organization! It is comprised of 10 Elements that describe the most current "state-of-the-art" safety processes that stake up the basic components of a YVorld Class Safely Organization! • Essentially, the SNIP is nothing new except for the way that "safety" is managed and incorporated into the BIG PICTURE of everyday operations. Each Region is allowed (and encouraged) to tnakc it theirown by designing unique aspects of each element as long as they AT LEAST comply with the minirnrun expectations as mandated by the SMP. • Evaluat ions petformed by Corporate Safety Staff for each Region. • Evaluation reviews entire Safety Management Process (SMP). • Score is integrated into Regional Worker's Comp rates to ensure accountability. ATE Sa'eyProgram tiulTre 2012-05-09 7 O. Developed and implemented the Work Zone Safety initiative that included training, easy to understand booklets and posters for each truck. (Apr 06) • Company -specific booklets and placards (posters) for each truck. • Train -the -Trainer training for safety staff and select other Region employees. ■ State -specific & training also provided. • Assistance provided by a third -party firm named InCorn. Traffic Safety ASP1,UNUSI and Train -the -Trainer Programs """"°"G"'"'° '"" May) d • ay- P. Designed & initiated three mobile training vans with live -line demos and videos. (May 06) • 40100 custom designed and built. • 20 + employees at one time. • Qualified instructors throughout the entire CO( tntry. tJriaai9 rrzLr,:I37, ATE Safety PAN tarn Oul'ino 2012-05-09 8 Q. Instituted written job briefings and policies that are more comprehensive. (May 06) • Must be written, • Comprehensive policy mandates of least the following: ✓ Once in the morning; ✓ Once after a major rest period (i.e. lunch); ✓ When a significant part of thc job changes; and ✓ Before each new job • Training includes the understaaidingof a fob safety analysis (i SA). R. Redesigned the training program for Iine clearance tree trimmers and implemented the Line Clearance Qualification Standard (LCQS). (Aug 2008) • Five (5) qualification levels — each with its own training materials. • Provides improved direction for the General Foreperson regarding administration. • Communicates clearer responsibility for the Foreperson — the primary trainer. • Fosters ground -level employee ownership. • Presents a step-by-step and methodical approach to teaching and learning. • Affords greater distribution of training material HIRING PRACTICES Effective June 1, 2012 each job applicant who receives an offer of employment completes an on- line employment packet which includes,. = Employment Information Form • Employment Eligibility Verification (I-9) • Conditional Employment Agreement • Pre -Employment Drug Test. Acknowledge & Consent Form • Request for Motor Vehicle Report • Direct Deposit Information Letter and Authorization Form • Authorization for Payroll Deduction of Local Wage Taxes • Policy Sign -off Forms: • Anti Harassment • Workplace Violence • Private Work • Electronic Communications ▪ Distracted Driving Plus "New Employee Safety Orientation Program" is completed (see frrtitringSection fir program outline). ATE. Safety Program Outline 2012-05-09 9 TRAINING PROCESS SUMMARY Field Management personnel implement the Company's safety and training programs while ensuring that Foreperson and Crewrncmbers are properly trained in Company policies, the proper use of tools and equipment and proper work techniques. Our training program is very comprehensive and multi faceted in nature. The core program element is our Line Clearance Qualification Standard (LCQS) Training Program, which all employees must participate in. This program consists of several training modules (called Critical Tasks), `vhich cover numerous safety rules and work practices that address each employee's job assignment. The program is administered by Field Management including General Foreperson and Forepersons who arc qualified experienced workers. Each employee must demonstrate proficiency in each category of job assigned responsibilities prior to becoming qualified at different levels in the LCQS. Other training processes include pre-emplo31uent job screening, new employee orientation process, on- the-job (OJT) training conducted by Forepersons and General Forepersons, participation in weekly safety tail gate meetings, participation in daily job briefings, and training in other areas such as first aid/CPR, Hazard Communication Program requirements, Temporary Traffic Control, etc. EMPLOYEE SKILLS TRAINING PROGRAM The LCQS Training Program referenced above is directed specifically at developing employee's skills in compliance With the requirements of OSHA regulations, company policies and work practices. The key requirement to becoming qualified is the employee's ability to demonstrate proficiency in the skills needed to perform their job tasks before FINAL Proficiencies evaluations are administered for each of the job classifications covered by the LCQS. Training publications are distributed on a weekly, bi-monthly and monthly basis. These publications are reviewed with each employee by the Foreperson as part of our OJT training process. This process is monitored by supervision to ensure to the greatest degree possible that training is uniform and consistent. General Forepersons make frequent visits to crew work site locations for the purposes of observing and appraising work in process, evaluating on-the-job training, routine inspection of tools and equipment and to insure that all employees are working in compliance with Company policies and safe work practices. Daily tailgate meetings are required for every field employee and are conducted on the crew work site. The Company publishes, distributes to, and trains each employee in safe work practices and continually updates these practices based on Company experience, industry experience, incident analysis, OSHA and NIOSH publications and proposals. ATE Safety Program outline 2012•05-09 10 NEW EMPLOYEE SAFETY ORIENTATION PROGRAM OUTLINE Pre -Employment Application • Job Description Signed by the Employee ▪ Driver's License Check (Photocopy for Nile) • Substance Abuse Policy • Drug Screen • OSHA Poster Review • Region Policy Manual Review • Foreperson Training Responsibilities (LCQS Program, Weekly Safety Meetings, Flap Hazard Posters, Special Bulletins, etc.) • DivisionaUCorporate Safety Incentive Program • Line Clearance Qualification Standard (LCQS) Booklet • Employee Handbook ▪ New Employee Safety Orientation (Video) Our Corporate Safety Policy describes the details of our safety program. There are a variety of manuals and other material used to administer the program such as: • Corporate Safety Policy • Line Clearance Qualification Standard (LCQS) Program • Incident Investigation Process • Job Behavior Observation Program • General Foreperson Monthly Guide • General Foreperson Monthly Training Guide • Hazard Communication Program • Employee Handbook • Equipment Manuals • Weekly Safety Meeting Letters • Special I Safety Bulletins • Employment Application & Pre -Application • OSHA Poster Vehicle Loss Prevention Program Safe Work Practice Performance Notices ATE Safety Program Outhrlo 2012-05-09 11 QUARTERLY ASSURANCE & PRODUCTION Crew Audits and Job Behavior Observations are conducted routinely and documented by the General Forepersons, Regional Safety Superintendents, and our Corporate Safety Supervisors to ensure that we are in compliance with Federal, State, Local, and Customer Contract requirements. On -site inspections as well as tailgate meetings are held to further emphasis Safety and OSHA compliance, Discipline procedures for failure to adhere to Company policy are strictly enforced, CHECKLISTS ❑ General Foreperson's Production Report 0 File Documentation Audit Checklist CI Safety Audit Checklist O Job Behavioral Observations ❑ Job Briefing O Safety Hazards Checklist 0 Employee Safety Knowledge Checklist O Equipment Condition Checklist ❑ Vehicle Condition Checklist ❑ Lift Truck Inspection Checklist O Shop Inspection Checklist • Monthly Training Checklist O Incident investigation Forms REQUEST FOR INFORMATION This document has been prepared by the Corporate Safety Department. Copies of all of the above referenced material will be provided for your review on request. Considering the scope of our program activities and the numerous documents that are part of the program, we would be happy to review the information in more detail with interested parties if necessary. ATE Saroty Program OuGirre 20 f2.05.09 12 EE X P RT C O. Overview & Summary Line Clearance Qualification Standard Line Clearance Qualification Standard EmVoyee Nal.* Greundpersoi / Trainee L...1,1.1 Line Clearance Qualification Standard Erraqva UP* Climber Trimmer (LCQS) i••• a. ,,,,, 11“..1.1 Line Clearance Qualification Standard p(7); Employti 14 31.41 Forepizrson Training & Professional Dexciopment .. .. Line Clearanc,e Qualification Standard ) Emckwa Haire I 3 uekel Operator/ Trimmer Li.... ..... artilf1"11-•• Line Clearance Qualification Standard J / i.e..17,,f frC:Pr. Emp;oyee Name Spec i fized Equipment (Veralor Asplundh Tree Expert Co. Asplundh's Training Philosophy March 2009 Page 2of9 Classroom -based training is presented at one pace for everyone, regardless of what type of learner they are —and no matter how much experience they've had in the past. Asplundh's philosophy breaks from the traditional classroom -based training and has adopted a more direct, hands-on training methodology. This methodology is based on blending operational work practices with knowledge and safety while on the job. Our Company philosophy is driven on the basis that an individuals proficiency, both in skill and knowledge, is a better measure of success than time spent in class. Today, 90% of the Company's training occurs in the field at the work site while the employee Is on the job. Aspiundh, along with its partners, has developed the Line Clearance Qualification Standard Program that is directed specifically at developing an employee's skills in compliance with Company policies and work practices, as well as OSHA rules and regulations. The key requirement to becoming qualified in any job class is the employee's ability to demonstrate proficiency in the skills needed to perform their job tasks. Common work practices are not acceptable when working in the field of vegetation management unless they have proven themselves to be the right work practice. Every work practice has been reviewed and analyzed and now incorporates "safety - first" practice(s) interwoven with the correct work practice(s) for a specific task, and together they create the Company's and our industry's best practices, all which are aligned to OSHA and NIOSH regulations. Asplundh's training approach has measurable goals and proven results: Substantially improving an employee's knowledge and skill Dramatically increasing employee productivity Significantly reducing the number of on-the-job injuries - Tangible saving, both in on-the-job Injury Foss of productivity, as well as all associated costs Reduced amount of time off the job sitting in classroom -based training Significant reduction in employee turnover - Improved employee job satisfaction - Reduced need for constant direct employee supervision Rewards long-term employees Aids in the recruiting process 0,v±e°./of LCOS 2OIO4.15 Asplundh Tree Expert Co. Asplundh's Training Canvas March 2009 Page 3 of 9 Our training program is very comprehensive and multi -faceted in nature. The core program element is our Line Clearance Qualification Standard (LCQS) Training Program, which all field employees must participate in. The LCQS Training Program is the backbone of the Company's training program. The program is directed exclusively at developing an employee's skills in a specific job class. Those job classes include Groundperson/Trainee, Climber Trimmer, Bucket Operator, Specialized Equipment Operator, and Foreperson. The LCQS Training Program is a graduated training program based on an employee's anticipated career lifecycle in the field of vegetation management. The program incorporates Company policies procedures, best safe work practices, as well as OSHA rules and regulations. Employee Is Hired Groundparson LCQS (3 Months) Climber Trimmer Trainee Leas (6 Months) Cimbvr Trimmer 1 COS (6 Months) r Bucket Operator LCQS (6 Months) Foreperson LOOS (6 Months) Sp eelalizedEquIpment Operator LCQS (6 Months) Foreperson' and Each job class training program consists of several training modules (called Critical Tasks), which cover numerous safety rules and work practices that address each employee's job assignment. Each employee must demonstrate proficiency in each category of job assigned responsibilities prior to becoming qualified at different levels in the LCQS. FINAL Proficiencies evaluations are administered for each of the five (5) job classification covered by the LCQS. Other preliminary employment training assessment processes include pre --employment job screening and the new employee orientation process. Overview of Leas 201041-16 Asplundh Tree Expert Co. Additionally there are numerous other supported training activities not covered in the LCQS program, for example: on-the-job (OJT) training conducted by Forepersons and General Forepersons; mandatory participation in weekly safety tail gate meetings; mandatory participation in daily job briefings; safety bulletins; and training in areas such as first aid/CPR, Hazard Communication Program requirements, Temporary Traffic Control, as well as other targeted training campaigns delivered at both the regional and corporate level. Training Methods & Delivery Training is administered by Field Management including General Foreperson and Forepersons who are qualified experienced workers. Field Management personnel implement the Company's safety and training programs while ensuring that Forepersons and Crewmembers are properly trained in. Company policies and procedures, the proper use of tools and equipment and proper work techniques. The Company publishes, distributes to, and trains each employee in safe work practices and continually updates these practices based on Company experience, industry experience, incident analysis, OSHA and NIOSH publications and proposals. March 2009 Page 4 of 9 Safety .1n..... [Lire Mes h r'MtSY.iy �•"ia'a:it'1'� rw r.rc..-1 ,., Pp Yw* VAS. lflka N.;V1 lF3‘..0 ., ¢ep.: .31:•.+1:.1.1,nn, a 1.. nY,te .rtP-�1.• •ayt.w+w pis • 4 It .r�.iY .,la vl.; t•Ia isi vgsw r.Y.ryntl pt r..-.car Psr •.nw Pn�.•iris�ry e ,. [,rarr a.br t<r 1..s � 1.1•,1.,t, P,4r f.w _1434 0a• MI 4'ONI'1I11ATE SA6 Ell 1411..41WeETiT *IRO kome 511111.1%.,,11 WPbt, I. )M•n V,..0.snt.ra....aa.yr... i.•j..w Mwtw* 11 • ,.,0 y•r. 14.,0o. r._.a-. 1,144a 0,4a 4••. ..Ye+ ✓n vra ' f�a.1,-+u. 1,,,,+f1 41Ahve,� :.•,..4, a1La ..-.lwvr ,- J+,NP--ts-1 ...,..+ • Y4.pli,nai j.:n•Y: 1y w.. ,y Plv,.t . ay :7rw+...';',Z. f.r,Yr..ulJ s. 4.Pn I,+n4r4t•f.4w .,a'+, 1.a.r,., •4a.'ryr 1 th,...antyn. ..wv, Jell..f•+v.h.l =.:,, ):4-.411.1M - Training publications are distributed on a weekly, bi-monthly and monthly basis. These publications are reviewed with each employee by the Foreperson as part of our OJT training process. This process is monitored by supervision to ensure - to the greatest degree possible - that training is uniform and consistent. Daily tailgate meetings are required for every field employee and are conducted on the crew work site. Genera! Forepersons make frequent visits to crew work site locations for the purposes of observing and appraising work in process, evaluating on-the-job U: e drew of LCC$S 2010,04-16 Asplundh Tree Expert Co. March 2009 Page5of9 training, routine inspection of tools and equipment and to insure that all employees are working in compliance with Company policies and safe work practices. The LCCS in More Detail... The Line Clearance Qualification Standard has been prepared in five training booklets: Groundperson/Trainee, Climber Trimmer, Bucket Operator, Specialized Equipment Operator, and Foreperson. Each booklet contains the critical tasks and proficiencies that serve as a guide for both the trainer and trainee. Illustrations and graphics have been used throughout each LCQS booklet for a consistent approach to enhance the dissemination of information accurately, and with ease of comprehension. Visuals are also used to accommodate all learning styles. The graphics and illustrations interact with the text, making it clean and simple to understand, The use of illustrations and graphics is a 'training made visible' approach, The LCQS booklets make use of graphics and illustrations to display information in a means of visual explanations. Line IIII .1 ee un Critical Task 3 Train-1 &Ds {] Ie er,,.n) 4-t1411) ti%kC.Y. tt ss,o, I-44IXCimb, I;tict°f T4 OPCCTlife It t.Net 1,11 hrin th• .� rt�wrai.:•i5 c Ilr),rlra rytYp'Mr1; Id lC I+ R. a erikoro414, e( rfa it {I) 541 Itai•Mfj rIVer.d. VSAn 4.ww1, disc Ow l..a rim ea Iitlrhy; 11,erria,e Mix irk.] h lfa 004440. Ili: [ardtrILINest n daft[ h Ire: C.Matkn%g utel ftt. itty ttih em1A')T+t114t i a sa:• Once a) fo-)tt, rtal Merl al hvetrianf Retards by hrrnj M11 IwiN 146:1 ett 16t..s a7 etlllsl f f.H<:.Ys nee. ant I.tr; tlrt.:o). IRArtmea Serf STquint HEM I6 11�f ENtenl tt nsap tale p4!'e L* TWA 4541'taert.tt is n 4 h aicKs 4a Ixam;4 s of s]!Gtii ly'Jtt t4 AM to* as tialsiol in L1K sLIk./4 lack 4 WMx 47.4-4,106103 Len, Cle14a4te 0aat411aaiiaa 51aa lard r-v It t, i t)Sal 11.1+I O en few of LcaS 2810-04.16 ;1; <i i t !?fir 1 Asplundh Tree Expert Co, Training Proficiencies March 2009 Page 6 of 9 There are two different levels of proficiencies in each training booklet: OJTs and FINAL. t11t Cr OV11111t111tn Slen1111 It aSOK ).1- PROPIR llfylltO T1C1rMIQue1 S.f4MC.)rcaaItee{+a)so+rparkaS)rMs1n•.wy:., In, !NIT tdi-rr)T;.fr (trier Si W1144k, 2.1 kt'••.) Ir.e Ulan) Iruulesn n..l kyi G, Ihf 7.l iM.y Oc'; t ytq nl av{n;rr), thrt a!•:rn t Ind hit )crur-r:Y, es to a W.?, . 161 r ed 1r<ehvral 4,41t It rt too ank n 0 for te< f<r=r:0 to Forc50 5r.x.41 I all a (o mrl<I bar Ice?? 1111r, kaJ h mna)c'1!ue, !Ulm Ire steps tram ire lit. Sf Halt) (era, lrnlr.yun, y4a tan k., w kW 1.1 let sircal ant lam y;•+r d.1rk from+ in) fy, peed Your Knta1, rat p)ur nas1. 'HI f.ql you lcrp 1rtci terict N 1+111r{<A-d 1'111,1 If.+ stets) merach7r1 is nut knit do 11< If: n) '1,14 • The t old. fry r.51.:m 1Co o1,4.t riU ▪ r'..)e; ,I-r is yvw a-fy as Pnslh, ,.•..•+1t t000 TAW ya9radwlty •- •-".t16 )v,r ky61'SB tl.frd r.) PY.1U1t.n1 l•l 1'I °. f tM1 ■veld Trek GeV: Tnnln) tan antet.)1 y..e srt< a:,a k.,1 [a Ra r .y t^j x'y. N.10 a+l< Toot k 0, ynat ant pro arcs P:.0ed n Ird W rt, d ttiicr+ al., •):r ift r1) ra-; ry;+. s•1[; 4:1.5'S11f (rCa1A`) a'.)n Cr.>al(.If a 3'3 (;Y;I.j' 1-trl r,. t.', 6f ).'.'.persons a i aiixees hay specific i.ctivities" th lust teach al fear. L..1 L1ra.l wle 0...1.e+r .11,E 391nas1d 11 Sing4/enkr5r-YLa lruw as S/! 4r1 +•n•,I 1( Ls.V T:rn a f.Y.)lt L.:.P 4i to{d is M\[J 11,16 (Y.5 Ill 1 1,1 al P+13.^.t sfr41 te, [(frmr:r.'f 4-'. i nr Oe Ifs• arar tC .) lrc t) to sa'ttT;twin a tl,u.1 th- am) 13)1tm. t1 I41IA a Wm.-On:0J 4!LXI 0.0 6.4.4 few.l - • I1 4 tCrrrartslt't+il ll,.• 1< 1 IaI tlmt.+) system WL-Ss h tt(urcsl kj utk,) Itr Tc?rmtc l.r 01. A c 0 Qq •.• rrrla ar•1mf r.v-;n w WA x,.sr.a,yre r U �fl 6...NY.tlr•1I-`C Jr, {turf (art t-rry �rle)yt+J rsl s++-f r.. rat vlre+r trftnFrflea errs or ra Nrfla M1wif•+ 11ttYt1 ION) a Un)k+ trrnlno. t 11 FIT:A-1,11{K Cal ({ tic Imo arlt up tr,ilt VA Ca) foip If nsl,d tocc," Intl 61.1,e4, +:sr In 4..a);+4 n•t,h CAI a.•)rl:e 1tX 11.r.11 trot14.1 a a USl: r. "�Say'1' 4141; 11(54.14It,11(ry er,ts1s,V COJCW1V11L111.:4,5f ¢y 1 Ir p r1,I Is1141.l0+1 (ee..S519r i} !ft o OJT Proficiency Activities Note; Proficiency Is defined as a thorough competence derived from training and practice. Depending on the activity, the trainee shall be able to describe or demonstrate they know and understand the task. • On -the -Job (OJT) Proficiency Activities are designed to provide a step-by-step approach to what the Foreperson is required to teach and what the trainee is required to know. ■ The Individual lessons of each critical task have the OJT Proficiency sign -off blocks located directly within the lesson. ■ A critical task Is defined as a work activity that requires a specific skill or knowledge in order for an employee to be proficient for a particular job class. The critical tasks are the job activities that have shown, If not performed correctly, are the main reason for Injuries in our industry. As the lessons of each critical task are being covered with the trainee and he or she demonstrates they are proficient In the material covered, the Foreperson must initial and date each specific OJT Proficiency Activity within the lesson, Sample: / 9/14/OS Overview of LCQS 2010-04.16 Asplundh Tree Expert Co. March 2009 Page 7of9 ■ Critical Task OJT Proficiencies shall remain in the Training Booklet and are not required to be signed off by the GF, but shall be reviewed prior to FINAL Qualification, ■ Forepersons are responsible for the training of all new employees. It is understood however, other qualified employees of a crew may instruct someone of lesser qualifications. • Once a training program lesson Is completed and the employee has demonstrated they are proficient In the job requirements, the GF may review and sign off on a corresponding "spot-check" proficiency on the Final Proficiency. Employees with previous experience as line clearance workers shall follow the guidelines described In Appendix A. OverviewoF1C@5 2010-41-16 Asplundh Tree Expert Co. [7 Skills Training for OJTs (4-Step Method) The Foreperson utilizes the basic 4-step training method in all Critical Tasks. Step 1 - Tell • Get specific. What is the Critical Task to be learned, why It is Important and what are the hazards? Tell your trainees what you are going to teach, where It fits into the total job and the steps and key points involved to do each task correctly and safely. • Review the task description and diagrams In the lessons of the Critical Task. • If Safety Bulletins exist for the subject being instructed, have the trainees read them. Step 2 - Show • This is where you show the trainee how to do the particular critical task. Position the trainee where they can observe from the same angle as you. • Go slowly, and give the person plenty of time to ask questions. • Explain why things are done In a certain manner, and stress the key points and the safe work practices, Make sure you repeat your demonstrations until you feel confident that each step is clearly understood by the trainee. Step 3 - Try Out • This is hands-on practice, • The trainee must "instruct" you (the trainer) on how to do the job. The trainee should instruct you on what to do and they should talk you through the actual job performance. If the trainee's instructions are complete and correct, then they should be allowed to perform the work while you continue to observe and question them. • Mistakes must be corrected immediately. Do not give poor techniques a chance to become a habit. Be patient and encouraging. Step 4 - Check and Follow Up • Once the trainee has demonstrated their job knowledge and skills are sufficient, allow the trainee to work on their own. Check the actual methods frequently enough to ensure continued safe, high quality and high production work. March 2009 Page 8of 9 yam. , • ty, I.,' . [1.-.:E,,-..,:-.„,..'• 11 Q-: eniew of LCQS 20104416 Asplundh Tree Expert Co, ❑ FINAL Proficiencies t lnr 6tasrsncr OjsllrttAllen Sunaatd ic.l.•af j r,l Oa�H f4+Te t;/•,•Y 1,re Cr1,et c.i•!o'v--�� Appendix B Groundperson FINAL Proficiency CrR cal ri kl - Elactrdcal Hazard AWitrsnCs5 t•prIta Nat.* Int let 551 fn trusito-,: th. 61 ;a1 rail.11.4,4 h;,6,6e4, 14064 66;e4 as a 'lrct tt ii'(t WM44 a:t.:es tTs. C':21. i.! 444:-4.7.+t`e t• «a". a J Ita vwro'a+ resrosS.:n (Lt] is r:a' cgr-car. A! 7: V ti c‘4'6:3t..'V4 E •41 tY ! 1'41 cY L! a 06, S'.Sw}"lr. c' 0.55. Spot CM.* Selectod Crillut reek Topic Verit I n (Date} A I.tfa:. h;K a 64,,44.1 t6-1464ea dr.e:vgardC:wt. 1 4.a al e.s-{'a cf caw.0.a ctal. P.wt.z-1 ani ¢,a a r 4.3,04 re Ones,/ Ctete:t. q,n rla,a-rr'tta t-d'0.LCc44e.1. '112Y 6a14 N S\t t• K.r.li^! '.xn,a-4 ..{. tt-tp -4,1 to Y Ilat'1rer•nrra•olt•ia. all ,.fn1;-!x!a s+iy 2?.:'1e. ev::!I.fd Ot.t•:tri.rii..rvettcast4,2AR l7..lre'Sstru-tl;asrl='vrl 21raew..'tota14 0:1a..:so,m1.0.1t .etrrytfal Y� i'IR S4-.?JR 6,•a;re Co '1 March 2009 Page 9 of 9 Such Final Proficiency is to `f€ rtned one at a time observed by a GE 'This ilrci record employee becomes (� part of the aif:iifjL to }^ee Ale C T• and demonstrates compliance. FINAL Proficiency Forms are located In each booklet as Appendix B. They have been designed to serve as the final verification that an employee Is fully qualified to perform a particular critical task, ■ FINAL Proficiency Forms shall be reviewed and Initialed. The forms should be reviewed by the assigned GF of the qualifying employee; however, it Is acceptable for any GF, Supervisor, Regional Safety Superintendent (RSS), Training Supervisor, or Corporate Safety Supervisor (CSS) to sign off Final Proficiency Forms. ▪ The management employee administering the Final Proficiency shall 1. Personally review and confirm that each OJT Proficiency Activity has been completed for the Critical Task being qualified. 2, Perform the "spot check" proficiencies Included on the FINAL Proficiency Form that pertain to the employee's level of completed training (i,e. Groundperson, Climber Trimmer, etc.) • The GF does not need to confirm "spot check" proficiencies all at once (in one setting). The individual "spot check" proficiencies may be signed off one at a time as the OJT Proficiency Activity has been confirmed completed for the Critical Task being qualified. ▪ Completed and signed FINAL Proficiency Forms shall be removed from the LCQS Booklet and placed in the employee's regional personnel file. o+ery 2/ tCgi 703041.16 Substance Abuse Policy Effective Date: 10/1/2010 Overview The Company ("Employer") is committed to maintaining a safe, productive work environment at all Company facilities and work sites, and to safeguarding Company property. We recognize that our employees are our most valuable resource and in an effort to maintain their health, safety and welfare, the following statement of policy is established. The use of drugs can undermine employee performance and morale. For these reasons the Company has implemented the following Substance Abuse Policy. Additionally, the Company is required to enforce compliance with Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) Regulations regarding both drugs and alcohol, the Drug -Free Workplace Act of 1988 as amended, various other applicable Federal and State laws, and the Company's customers' drug and alcohol free workplace requirements. If at any time these regulations, laws, or requirements change, such changes shall become a part of this Policy without amendment and shall become effective as required, except to the extent that such change or amendment is a mandatory subject of bargaining under any applicable Bargaining Agreement, This Fclicy applies to all employees of the Company on the job as well as to situations where an employee's off -the -job conduct impairs work performance, employee safety, safety of the public, Company or customer equipment, or harms the reputation of the Company or its customers. The Company has no intention of intruding into the private lives of its employees. The Company does, however, recognize that involvement with illegal drugs and/or alcohol off the job eventually takes its toil on job performance and job safety. The concern and purpose of this Policy is to identify those people with chemical dependencies, and to assure that employees report to work in condition to perform their duties safely and efficiently in the interest of their fellow workers, their families, customers, and the general public, as well as themselves. The Company will not tolerate or condone substance abuse. ft is the policy of the Company that employees who engage in the sale, use, possession, or transfer of illegal drugs or controlled substances, or who offer to buy or sell such substances, or who possess, use, or are under the influence of alcohol during working hours, or who abuse prescribed or over-the-counter drugs, will be subject to disciplinary action up to and including termination. Employees undergoing prescribed medical treatment with a controlled substance shall report this treatment to the Company for determination of fitness for duty. Any illegal substances will be turned over to the appropriate law enforcement agency and may result in criminal prosecution. Off -the -job illegal drug use, which could adversely affect an employee's Job performance and safety, the safety of a fellow employee, the public, or Company or customer equipment is subject to disciplinary action up to and including termination of employment. Employees who are arrested for off -the -job drug activity will be considered in violation of this Policy. In determining the appropriate disciplinary action, consideration will be given to the nature of the charges, the employee's work record, and whatever other factors may be relevant to the impact of the employee's arrest upon the conduct of Company business. The Company expects and requires all employees to report to work at all times free of drugs and alcohol and free from effects thereof; to participate in and support Company sponsored drug and alcohol education programs; to seek and accept assistance for drug abuse and alcohol related problems before Substance Abuse Policy 1O/1/2AIO 1 job performance is affected; and to support Company efforts to eliminate drug and alcohol abuse among employees where it is found to exist. Drug Testing Program In accordance with and subject to the requirements of this Policy, those contained in DOT Regulations, those stipulated by customers and State or Federal law, the Company has established a testing program for illegal drugs and controlled substances for all employees. Testing shall include pre- employment, reasonable cause, post -accident, random selection, return -to -work, and follow-up. Positive results on, or failure to consent to. a drug test will result in suspension or discharge. Alcohol testing under DOT or State Regulations will be administered only to holders of commercial driver's licenses subject to State or Federal law, Customer requirements, or employees required to have Non -DOT alcohol tests in accordance with SAP follow up treatment requirements. All employees, however, are subject to Company Policy prohibiting the possession, use or consumption of alcohol as set forth in Company Policy Manuals. Any employee who has a drug or alcohol problem is encouraged to get professional help before the Company identifies the problem. If a customer requires the Company to have a stricter substance abuse policy than provided here, then those portions of the customer's policy will govern including requirements for alcohol testing. If the customer's requirements are less strict, this Policy shall govern. The Policy covers all applicants, employees, and management working for the Company, its subsidiaries and affiliates, unless covered by a separate policy. Various Regions of the Company may adopt variations of this Policy, so long as such variations are not less restrictive and satisfy DOT and FMCSA Regulations. To the extent that a particular State restricts the rights of an employer to implement an employee drug testing program, employees of the Company's operations within that State shall be subject to a modified version of this Policy that complies with State law. Self Identification Although this drug testing Policy covers situations in which the Employer may test employees, one purpose of this Policy is to identify and refer to rehabilitative services those people with chemical dependencies. To that end, the Company encourages persons who feel they may have a problem with drug or alcohol dependency not to wait until they are identified through a test, Once a person is selected or subject for a drug test under the terms of this Policy, said person is not eligible for the sett -identification provisions of this Policy. Employees who voluntarily seek help through an Employer approved rehabilitative program will not be penalized by the Employer for the first incident of self identification. The services provided will be paid for by the employee's medical coverage, if provided, to the extent applicable. The Employer agrees that should an employee be required to be out of work because of voluntary participation in a rehabilitative program, the Employer will allow that person time off for that purpose and will provide employment to the employee upon satisfactory proof of successful completion of that program, Any lime missed by a self -identifying employee due to participation in a rehabilitation program will not be used against the employee for disciplinary reason, provided that upon release from the program and return to work, the employee shall be subject to the provisions of Section 4(3)(g) of this Policy, as well as all other provisions hereof. An employee shall not be permitted to take advantage of the self identification option mare than once. This Policy does not supersede the Company's prohibition against the possession, use or consumption of alcohol as set forth in Company Policy Manuals. Substance Abuse Policy 1a1V2o1D 2 Service Agent The Corporate Office address of the Laboratory currently responsible for analyzing all specimens is as follows: Clinical Reference Laboratory 8433 Quivira Lenexa, KS 66215 888-716-0006 In the event that this company does not have a laboratory patient service center to service certain areas of the Region, eScreen, Inc., who provides the Company's Medical Review Officer services, will provide an alternate collection facility. The Company reserves the right to change any laboratory, Medical Review Officer, collection facility or other service provider at any time. A Medical Review Officer (MRO) will review all drug results before they are reported to the Designated Employer Representatives. The MRO will receive all test results from Clinical Reference Laboratory. The MRO will Interpret the results and notify the employee of any positive results. The MRO will then provide the employee the opportunity to discuss the results, verify the results and review any medical history, including any appropriate medical records provided by the person tested. This review and interpretation are to determine if there is an alternate medical explanation for the confirmed positive test result. The MRO wil then verify that the laboratory report and assessment are correct, and notify the Designated Employer Representative of the pass/fail results. Based on a review of laboratory inspection reports, quality assurance and quality control data, and other drug test results, the MRO may conclude that a particular specimen is invalid for testing. Upon reaching such a conclusion, the MRO will cancel the test and determine whether there is a medical explanation for the specimen's invalidity. If no explanation is found, the MRO will order that the individual be tested again using direct observation collection procedures. If an employee's test is verified as positive, the MRO will accept the employee's request for a retest at the original laboratory or at a second certified laboratory for a period of sixty (60) days following the employee's receipt of the verified test results from the MRO. An employee who is tested pursuant to DOT or FMCSA Regulations and whose test is verified as positive, adulterated or substituted is entitled to have the split specimen tested if the request for such testing is received by the MRO within seventy-two (72) hours of the employee's receipt of the verified test results. Employees will be responsible for the cost of the split specimen testing if the original result is reconfirmed. The MRO will approve all retest results to be sent to Substance Abuse and Mental Health Service Administration (SAMHSA) certified laboratories at the employee's expense (employee will be reimbursed if the retest is negative) and notify the laboratory in writing to maintain verified positive urine in secured frozen storage for more than 365 days, if required for a court case or for some other reason. The MRO shall also conduct additional examinations, interviews and/or counseling, as necessary, to ascertain whether a situation constitutes covered personnel's failure to be fit for duty. The MRO shall participate in and provide all information necessary to the indivldual(s) reviewing and resolving appeals by employees. Because it is possible that some analytes may deteriorate during storage the results of a retest are to be reported as confirmation of the original test results if the detected level of the drug are: a) below the DOT established limit; and/or b) equal to or greater than the sensitivity of the test. The current company responsible for providing the Medical Review Officer services is: Substance Abuse Policy 10/1l2010 3 eScreen, Inc. 7500 W. 110th St. Ste. 500 Overland Park, KS 66210 Phone: 800-881-0722 (Physical) eScreen, Inc. MRO - Dr. Stephen Kracht PO Box 25902 PO Box 25903 Overland Park, KS 66225 Overland Park, KS 66225 (Mailing) Phone: 888-382-2281 SECTION 1: ON-THE-JOB USE, POSSESSION, SALE OR DISTRIBUTION The use, possession, sale or distribution of controlled substances on Company premises or on any Company work site is prohibited. Any employee found in violation of the above stated Policy is subject to discharge. The term "work site" includes: — Company vehicles, and private vehicles on Company premises. — Parking Tots and recreation areas where Company vehicles are used, maintained cr parked. — For employees traveling on Company business, any room or lodging accommodation. Depending on the circumstances, ether action, including notification of appropriate law enforcement agencies, may be taken with respect to an employee violating this Policy. SECTION 2: APPLICANT DRUG TESTING The presence of illicit or prohibited drugs measured by urinalysis testing or saliva testing at the time of application is cause for rejection. Applicants, upon request, will be given a list of drugs for which they are tested. All applicants for employment shall undergo a pre -employment drug screening (by point -of -collection field test or laboratory test, at the option of the Company) after having been advised of the necessity for screening as a prerequisite for employment. In the event an applicant commences work prior to testing, a subsequent positive drug test shall result in immediate termination of the applicant's conditional, probationary employment. Such testing shall be done within twenty-one (21) days of commencing work. Until such test is completed, the employee shall renia'n in the status of an "applicant' for purposes of the administration of this Policy. A11 applicants shall sign a copy of the attached Consent Form prior to testing, Refusal to sign said Consent Form shall be Treated as an incomplete employment application and the individual shall be ineligible for employment. Testing shall be done for the substances set forth in Section 4(A)3(b). in the event an applicant (including an employee tested during the probationary period) tests positive, he or she may request a GC/MS confirmatory test be done at his or her own expense. In the event the positive result is confirmed by the MRO, or in the event a confirmation of the positive result is not requested by the applicant, the applicant shall be ineligible for employment and must provide a certificate demonstrating completion of a rehabilitation program acceptable to the Company prior to being eligible to reapply. In the event the applicant is reemployed, he or she shall be placed on probation for a minimum of twelve (12) months. During this probationary period, the individual shall be subject to follow-up drug tests, which may be administered without prior notice. A second positive test will permanently disqualify the individual from employment with the Company. Substance Abuse Policy 1 Of 11201.0 4 Any applicant that had a prior positive with the Company, a Subsidiary or Affiliate regardless of time frame or prior employment history, Including a rehire following the positive drug test, will be required to provide SAP completion documents unless prevented by collective bargaining agreement. In the event the applicant is reemployed, he or she shall be placed on probation for a minimum of twelve (12) months. During this probationary period, the individual shall be subject to follow-up drug tests, which may be administered without prior notice. SECTION 3: EMPLOYEE IMPAIRMENT AND DRUG USE Employees are prohibited from being at work while under the influence of or impaired by alcohol, drugs or controlled substances. For the purposes of this Policy, the term "under the influence" is defined as having alcohol or drugs in one's system as detected by an alcohol or drug test. Any employee violating thls prohibition will be subject to disciplinary action including discharge. An employee who is taking a controlled substance or other medication, whether physician prescribed or purchased over the counter, which is labeled as possibly affecting judgment, coordination, or other skills essential to the safe and productive performance of work, must notify his/her supervisor prior to starting work. Management, in consultation with appropriate medical personnel, will then determine the employee's fitness for duty and decide whether the employee can continue to work or if work restrictions should be imposed. The procedures to follow if a co-worker is observed using, possessing, or is under the influence of drugs on the job, or observed as being under the influence, possessing or consuming alcohol while on the job are: 1. Report the incident as soon as possible to the Foreperson, or General Foreperson/Supervisor, or Region Manager, Department Head or Director of Personnel at the Home Office (1-800-248- 8733). 2. When reporting the incident, have available the co -worker's name and observed behavior, the date, the time, and other relevant information. An investigation into the incident will immediately proceed. 3. Failure to communicate the incident in a timely manner, or "turning your head," or protecting a violator may be cause for disciplinary action up to and including termination to the extent provided in the Company's disciplinary programs or contained in any bargaining agreement. Maliciously, jokingly or knowingly falsifying a report will be cause for disciplinary action up to and including termination. 4. Your report will be taken confidentially. You may be asked to furnish a statement of your account of the incident for verification. SECTION 4: IMPLEMENTATION CRITERIA FOR EMPLOYEES A. Conditions for Testing and Methodology 1. Testing of currently employed individuals will occur in the following circumstances (in addition to all DOT mandated circumstances): a. An employee will be tested if he or she reports to work and there is reasonable cause to Substance Abuse Policy l0/I/20i0 5 believe the employee is under the influence or impaired by controlled substances. "Reasonable cause" is a belief based on objective and articulable facts sufficient to lead a prudent supervisor to suspect that the person is using drugs. All such incidents shall be reduced to writing prior to the actual testing of the person in question (refer to procedures as defined in Section 5). b. Employees involved in OSHA recordable on-the-job accidents will be tested (unless it can be readily determined by the investigating authority that the accident was not contributed to by the fault of the employee). The employee will be tested within the first eight (8) hours for alcohol if it is a DOT accident but not later than thirty-two (32) hours for drugs after a confirmed accident, or a drug test will be completed within thirty-two (32) hours after the employee reports an accident. For purposes of this section, "involved" shall mean the injured party or any other employee present at the scene who, in the opinion of the investigating authority, could have prevented or had the responsibility for preventing the accident. c. The Company may require a drug test of any employee involved in, or associated with, an accident, or serious near -miss, which results in the damage, theft, or injury to Company equipment, vehicles, materials, private property, customer property, other Company personnel, or non -Company individuals Final determination to test an employee shall be made by a management official as part of a post -accident investigation. The employee will be tested within the first 8 hours for alcohol it if is a DOT accident and not later than 32 hours for a drug test after a confirmed accident, or a drug test will be completed within 32 hours after the employee reports an accident. d. When an employee or person is found in possession of suspected illicit or unauthorized drugs, alcohol or prohibited paraphernalia, or when any of these items are found in an area controlled or used exclusively by said person, a test will be administered. e. Employees of a Region or Subsidiary of the Company will be subject to random drug tests if the Management of said Region or Subsidiary has elected to implement a random testing program pursuant to Section 7 of this Policy. Non -DOT random alcohol testing may be conducted if required by Customer contract. f. Under a random selection process, including random drug and alcohol tests administered during the probationary period following a Substance Abuse Professional (SAP) referral, a selected employee will be transported by his or her General Foreperson/Supervisor or other field or Home Office management personnel immediately to a collection site. In this context, °immediately" means that all the employee's actions, after notification, lead to the expeditious submission of the urine specimen. g. Switching, tampering with or adulterating any specimen or sample collected under the Company's policy for the purpose of testing for drugs or alcohol, or attempting to do so, or assisting another in an attempt to do so, is prohibited. Any such effort shall result in disciplinary action up to and including discharge. h. Any employee who has been separated from active service for a period of 30 days or longer due to a Layoff and is recalled will be subject to a Pre -employment test. 2. The cost for initial testing and confirmatory testing (if required) will be covered by the Company. In the event an employee is required to remain out of work while awaiting test results and/or pursuant to a non -disciplinary suspension under this Policy, he will be compensated by the Substance Abuse Policy 10/1/2010 6 Company only in the event that either the initial or confirmatory test is negative. Nothing herein shall prevent the immediate discipline or termination of any employee found in possession of drugs in accordance with Company Disciplinary Policy. 3. Employees who test positive on an initial test and who test positive on an additional GC/MS confirmatory test, the results of which have been verified by an MRO, will be suspended or discharged and issues resolved as follows: a. Other than the employee and the MRO, only Designated Employer Representatives will know the results of the test. Those Designated Employer Representatives are the employee's Supervisor, Region Manager, the Director of Field or Home Office Personnel or their designees. b The following is a list of stipulated minimum levels of intoxicants that the Company may test for, including the metabolites for the initial test and confirmatory test, subject to automatic amendment in the event State or Federal law requires otherwise from time to time: Substance Initial Test Level ng/ml* Confirmatory Test Level ncg/rnP a Marijuana metabolite 50 ng/ml 15 ng/ml b Cocaine metabolite 150 nglml 100 ng/ml c Opiates and/or Codeine, and/or morphine 2000 ng/ml 2000 ng/mt d Phencyclidine (PCP) and/or metaboles 25 ng/ml 25 nglml e Amphetamine and/or Methamphetamine 500 ng/mi 250 ng/mt f 6-Acetylmorphine 10 ng/ml 10 ng/ml `Nanograms/milliliter Non -DOT Alcohol tests that test above .02 but not above .039 will result in a 24 hour suspension as long as the employee is able to test below .02 after 24 hours. A result above .039 will constitute a positive result and the employee will be immediately suspended, if the positive test is a second violation of the substance abuse policy the employee will be discharge. An employee that tests positive for Alcohol and does not have a prior positive drug test, alcohol test, or a violation of the substance abuse policy will be required to complete an approved SAP treatment to be eligible for rehire. c. If the initial positive drug test is not confirmed as positive, the results will be forwarded to the Company by the MRO and no action will be taken against the employee. The confirmatory test will automatically be performed by the laboratory. d. if the initial drug screening is positive and the confirmatory test is positive, the results will be forwarded to the MRO. The MRO will interpret the confirmed positive laboratory test result and review the result with the employee to determine if there is any alternative medical explanation for the confirmed positive laboratory test result, The employee will be given the opportunity to offer an explanation. In the absence of an acceptable explanation, the Subslance Abuse Policy 10r1r2010 employee will be removed from work. It is an the Company's policy that a person who is tested positive on a drug test be placed on Immediate non -disciplinary suspension or discharged. e. Employees who have a confirmed positive drug screen may have the original sample tested by a Substance Abuse and Mental Health Service Administration (SAMHSA) certified laboratory of their choice, at their own expense. This re -test must be requested in writing to the Company's MRO within sixty (60) days of the employee's receipt of the final test result from the MRO. Because it is possible that some analytes may deteriorate during storage, the results of a retest are to be reported as confirmation of the original test results if the detected level of the drug is: a) below the DOT established limit; and b) equal to or greater than the sensitivity of the test. f. An employee whose positive test results are verified by the MRO must contact the Director of Personnel or his/her designee immediately to discuss the test results. Appropriate action to be taken as a result of the positive drug test will be left up to the judgment of the Company's Management, Should the employee be referred to an SAP, the employee must contact the SAP within 72 hours of said referral to commence treatment. Failure to report to the SAP within 72 hours shall result in the immediate termination of the employee and his or her becoming ineligible for rehire by the Company or any of its subsidiaries. g• After release for return to work by the MRO, suspended employees will be required to undergo a drug test at the expense of the Employer prior to reinstatement and the results of said test must be negative. Following return to work, the employee will be put on probation for a minimum of twelve (12) months. During this probationary period the employee will be subject to follow-up drug tests as prescribed by the SAP, which may be administered without prior notice. The cost associated with 'follow-up' care will be the responsibility of the employee. Employees placed on probation for violation of this Substance Abuse Policy or who have had a prior positive test during any period of prior employment with the Company, its Subsidiaries or Affiliates, who test positive in any type of future drug test or are otherwise deemed to have tested positive pursuant to the terms of this Policy, will be terminated, and will be permanently disqualified from future employment. h. The samples will be collected only by trained technicians or other trained personnel in or at an appropriate facility. Chain of custody and other safeguards will be employed. Both the Company and the testing laboratory will employ the use of blind samples to ensure continued accuracy of the testing facility. i. in the event the employee is unable to produce an adequate specimen for testing, up to 40 ounces of fluid may be given at the collection site to stimulate the ability to produce a specimen. If after a three (3) hour period, the employee is still unable to produce a specimen, the collecting facility shall notify the employer and refer the employee for immediate medical evaluation. If the medical evaluation does not identify a reason for the Inability to produce a sample, it will be considered a refusal to provide a sample. If an employee is observed attempting to substitute, or adulterate (adding water to the specimen bottle, for example), the urine sample, his or her employment will be terminated immediately. The detection of any adulterating substance in any sample shall also result in immediate termination. k. Searches for illegal drugs and/or alcohol on Company property or job sites can be conducted at any time without notice. Company property includes vehicles, toolboxes, desks, etc., which are owned by the Company and used by the employees. Employees' personal property and vehicles are also subject to search while on Company property. I. The Company will take reasonable precautions to ensure the even-handed application of this Policy. Substance Abuse Mk). I0/12010 m. The Company is committed to securing a safe, drug -free workplace with the greatest commitment to safety. SECTION 5: MANAGEMENT PROCEDURES AND IMPLEMENTATION OF SUBSTANCE ABUSE POLICY All employees will receive and be required to sign an acknowledgement of receipt of a copy of the Policy. Where there is reasonable suspicion to believe that an employee is impaired, the employee should not be allowed to continue work. If the employee is suspected of being under the influence of alcohol, drugs or controlled substances, steps should be taken to ensure that he or she does not drive a motor vehicle. Supervisors will complete the 60-minute Reasonable Suspicion Training on the specific, contemporaneous physical, behavioral and performance indicators of probable drug use and refer to the Director of Personnel or his designee any decision whether to conduct a urinalysis drug test or an alcohol test (DOT only). Drug tests, with the exception of Non -DOT Pre -employment field testing, will be conducted by a qualified collection facility, and proper chain of custody procedures will be observed for samples. Any field testing that results in a Non -Negative must be verified through the approved Laboratory. If the employee refuses to take a requested test or refuses to cooperate with the administration of the drug test, the employee will be advised that the failure to cooperate with the drug test will be handled as a positive test result and the employee shall be deemed to have voluntarily quit his employment, but in this case only, shall he receive his earned entitlements (vacation pay). As indicated in this Policy, any Federal Department of Transportation or State Department of Transportation requirements for both drug and/or alcohol testing will be accomplished in accordance with those Federal or State requirements and shall be in addition to any requirements of this Policy. SECTION 6: CONSENT FORMS No testing shall be performed without the written consent of the employee being on file. The attached consent forms have been approved for use. Employees who refuse to sign the attached consent forms shall be treated as if they had received a positive test result in accordance with the above positive test procedure. No consent forms are required for DOT mandated tests. SECTION 7: RANDOM TESTING Random alcohol and drug testing of certain employees is required pursuant to DOT and FMCSA Regulations and State law. In addition, employees may be subject to random alcohol and drug tests if an owner, developer or customer requires the Employer to perform such tests as a condition of bidding or performing work for that owner, developer or customer. The Management of a Region, Subsidiary or Affiliate of the Company may elect to implement a random drug testing program that covers all employees who are not already randomly tested pursuant to DOT and FMCSA Regulations or an agreement between the Company and an owner, developer or Substance Abuse Policy 1 D/1/2010 9 customer. Random testing programs implemented at the discretion of Management shall be governed by and comply with the procedures set forth in Section 4 of this Policy. Subject to the above, selection for random testing shall be no more than four (4) times a year as provided herein or as stipulated in Section 4, Item 3(g) of the Substance Abuse Policy. Pursuant to the regulations of the U.S. Department of Transportation, Title 49 CFR, the Company has implemented the required procedures for random and post -accident testing, defined in the Federal Motor Carrier Safety Regulations Part 382, that are in effect as of the date of this Policy. If at anytime these regulations change, such changes shall become a part of this Policy without amendment and shall become effective as required. A complete set of the DOT drug testing regulations, including changes, shall be a part of this Policy as if incorporated herein, SECTION 8: CONFIDENTIALITY Information regarding an individual's drug testing or rehabilitation may be released only upon the written consent of the individual, except that such information may be released regardless of consent to the Administrator or the representative of a State or Federal agency as part of an accident investigation, or an unemployment or worker's compensation proceedings, where required by the terms of a customer contract or in any litigation involving the employer and employee. Statistical data related to drug testing and rehabilitation that is not name -specific and training records may be made available to the Administrator or the representative of a State agency upon request. The Employer shall allow access to its property and records by its customers, the DOT Administrator, and if the Employer is subject to the jurisdiction of a State agency, a representative of the State agency for the purposes of monitoring compliance with the requirements of law. Substance Abuse Policy l0/112010 10 DOTconscnt.doc DRUG AND ALCOHOL DOT/CDL SUPPLEMENT TO SUBSTANCE ABUSE POLICY Employees subject to the foregoing SUBSTANCE ABUSE POLICY who are also subject to Federal and/or State DOT testing requirements for drugs and alcohol will be subject to the following additional requirements and regulations. This supplemental statement is not intended to be a comprehensive statement since the specific requirements are set forth In both Federal and State laws and regulations, which are hereby incorporated herein by reference together with any future amendments and/or modifications to the extent they are mandatory. A. RANDOM TESTING REQUIREMENTS All persons subject to U.S. DEPARTMENT OF TRANSPORTATION regulations related to the operation of a commercial motor vehicle in interstate or intrastate commerce, as set forth in 49 C. F. R. Part 383 shall be required to submit to random testing in accordance with the requirements of 49 C. F. R. Part 382, which include both drugs and alcohol. The circumstances of such testing and the times of testing are contained in said regulations. Employees shall not be required to submit to random testing more than four times per calendar year. Selection for testing on a random basis shall be based upon a lottery pool of covered employees maintained and administered by eScreen its designees or successors or a duly registered and approved facility. The administration, collection and confirmatory testing protocols shall be as set forth in the foregoing SUBSTANCE ABUSE POLICY, except as modified by Federal Regulation. B. ALCOHOL TESTING REQUIREMENTS Pursuant to 49 C. F. R. Part 382 all covered employees will be subject to alcohol testing. This summary does not encompass all of the aspects of the Regulations and covered employees should refer to those regulations for a more detailed discussion of the rules. Under these Regulations a covered employee may not: 1. Report for duty or remain on duty requiring the performance of a safety -sensitive function white having an alcohol concentration of 0.04 or greater. Additionally, no driver who is found to have an alcohol concentration of 0.02 or greater but less than 0.04 shall perform or continue to perform safety -sensitive functions for an employer until the start of the driver's next regularly scheduled duty period, but not less than 24 hours following the administration of the test. 2. Be on duty or operate a commercial motor vehicle while possessing alcohol. 3_ Use alcohol while performing safety -sensitive functions. 4. Perform safety -sensitive functions within four hours after using alcohol. 5. Use alcohol for eight hours following an accident if a post accident alcohol test Is required, or until the post -accident alcohol test is conducted, whichever occurs first. 6. Report for duty, remain on duty, or perform a safety -sensitive function if he or she tests positive for drugs. 7. Report for duty or remain on duty requiring the performance of safety -sensitive functions when he or she uses any controlled substance, except pursuant to the instructions of a licensed physician who advises the driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. 8. Refuse to submit to an alcohol or drug test as required by the regulations. Under the Regulations, safety -sensitive functions are defined as: 1. All time at work waiting to be dispatched. 2. Inspecting, servicing, or conditioning any commercial motor vehicle. 3. All driving time. Substance Abuse Policy 10/112010 i 1 4. Performing all other functions in or upon a commercial motor vehicle except resting in a sleeper berth. 5. Performing or assisting in the loading or unloading of a vehicle. 6. Performing driver requirements relating to accidents. 7. Repairing, obtaining assistance for, or remaining in attendance upon a disabled vehicle. This policy, in accordance with the Regulations, require drug and(or alcohol testing in the following six circumstances: 1. Pre -employment. 2. Pest -accident. 3, Reasonable suspicion. 4. Random 5. Return to duty. 6, Follow up testing. The employer will not pay for rehabilitation nor will it hold open the job of any covered employee who has engaged in prohibited conduct. Any covered employee who is found to be under the influence of alcohol while driving a Company vehicle will be terminated. A covered employee that tests positive for drugs without misconduct will be placed on immediate non -disciplinary suspension for their first positive test, and will be required to contact and enroll in a SAP within 72 hours. A second positive test will permanently disqualify the individual from employment with the Company. Educational materials will be made available to all covered employees explaining the law. Supervisors designated to enforce this policy wilt be given at least 60 minutes of training on alcohol misuse and 60 minutes of training on drug use. All testing requirements of Federal and State law, including confirmatory testing ere Incorporated by reference herein. If a customer requires the Company to have a stricter substance abuse policy than provided here, then those portions of the customer's policy, that do not violate the DOT Regulations, will govern. COMPLIANCE WITH THIS POLICY IS MANDATED BY FEDERAL LAW AS IT RELATES TO THOSE EMPLOYEES COVERED BY 49 C. F. R. PART 383 AND AS ADOPTED OR INCORPORATED BY THE VARIOUS STATES. THE COMPANY, ITS SUBSIDIARIES AND AFFILIATES Substance Abuse Policy Ioii oio 12 PRE -EMPLOYMENT CONSENT FORM ANTE -DRUG POLICY I hereby acknowledge receipt of policy regarding illegal drugs. My signature acknowledges my understanding and concurrence with the procedures outlined In the above -referenced policy. Also, it is my consent to give urine or saliva samples to be used for drug analysis under the conditions outlined in this policy. Switching, tampering with or adulterating any specimen or sample collected under the Company's policy for the purpose of testing for drugs or a'cohol, or attempting to do so, or assisting another in an attempt to do so, is prohibited. Any such effort shall result in disciplinary action up to and including termination. Furthermore, I authorize the release of the results of these tests and examinations as set forth in the Policy. I further agree that, as a condition of employment, I will notify the Company in writing if 1 am convicted of a violation of a criminal drug statute, no later than five (5) days after such conviction. I further understand that any violation of the Company's drug -free policy, or conviction for a violation of a criminal drug statute occurring on the Office/Project/Jobsite that I have been assigned, will result In discipline, up to and including termination. Thank you for your assistance in making our Corrjanv a safer place to work. Employee Name: Please Print Clearly Employee Signature: Crow Number: Dato: Subslnlice Abuse Policy i0i1(2010 13 COMPANY SUBSTANCE ABUSE POLICY Consent to Testing I consent to submit to drug testing as outlined in the Company's policy. I consent to provide specimens at the assigned collection site(s) and further consent to have urine specimens tested for drugs at a U.S. Department of Health & Human Service/Substance Abuse & Mental Health Services Administration (DHHSISAMHSA) certified laboratory. consent to the release of the laboratory test results in accordance with the company policy to the selected Medical Review Officer (MRO) and as otherwise permitted in the Policy. I will be given an opportunity to discuss a positive drug test result with the MRO before the result is reported to the company as a verified positive. Switching, tampering with or adulterating any specimen or sample collected under the company's policy for the purpose of testing for drugs or alcohol, or attempting to do so, or assisting another in an attempt to do so, is prohibited. Any such effort shall result in disciplinary action up to and including termination. 1 further agree that, as a condition of employment, I will notify the Company in writing if 1 am convicted of a violation of a criminal drug statute, no later than five (5) days after such conviction. I further understand that any violation of the Company's drug -free policy, or conviction for a violation of a criminal drug statute occurring on the Office/Project/Jobsite that I have been assigned, will result in discipline, up to and including termination. Employee Name: Employee Signature: Crew Number: Date: Substance Abuse Policy 10/1/2010 Please Print Clearly 14 State of Florida Depar/inent of State I certify from the records of this office that ASPLUNDH TREE EXPERT CO. is a Pennsylvania corporation authorized to transact business in the State of Florida, qualified on March 30, 1946. The document number of this corporation is 807001. I further certify that said corporation has paid all fees due this office through December 31, 2013, that its most recent annual report/uniform business report was fled on April 23, 2013, and its status is active. I further certify that said corporation has not filed a Certificate of Withdrawal. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Eighteenth day of September, 2013 Secretary of State Authentication ID: C:U3492732217 To authenticate this certificate,visit the following site,enter this ID, and then follow Cite instructions displayed. httlss://efile.sunbic.org/certauthvcr.ht►ul OSHA's Form 300 (Rev.01/2004) Log of Work -Related Injuries and Illnesses Attention: This lilnn conim iU r relating to employee heath and mustbo usoa in a manner that prolsea mo oanr eralty of employees to 'tie work DDSSiDle whuet io Intorrnallon Is being clod for Drdlipat.ortai s4141y 304 health purppaOS. 2013-08 OSHA 300 LOG Year: 2013 �j U.S. Department of Lobar Occupational Sow and Hawn, Admfnlatonion You most recordWerrnetfon obotd every+work-rerated death and one::t every wcvrr-fremotlinryryor IlLnESS Ner involves ;cssofmnsciousness rosiicrod work taainqy orjob transfer, days may kannwont, drmaclicd.'treatment boyytd first aid YOU Must arso ecozlsignificant Annwelaiedinjuries and lielesjSeatefealagnoscaDyaphysicianortcevsedheath ;rim pr.Yarsioner You must arse record work -termed injuries andl&nesses °nor most unyof the sue: recoroingcnfeda Sstedin 29 CFR Par, 1904.8 through 19G4. }2 Fen tree to use aw ',pastor p engtc cesu C you r1e cl rv. You must complete an lnjuryencr trines /ncroert Report (OSHA Form 301) oroquNarent can for each injury ordlness record Von this form. If yiJfe not Sure whetter a rase i. rocOrdable. Gall yOur local OSHA off= ferhslyx ;dentif'the Person (A) (6) Data Employee's Name Clew Foreman Name Rpt Rev General Foreman Name 1I2242013 050630 N Sr IRO13 tt97756 2 N Heron Monet JIMENEZ SUPER CREW OSVALDO JIMENEZ Mn ulel Seearra SERRANO SUPER CREW ALFONSO SERRANO IC) Division Job tide State Describe the .Case (D) Body Part Injury Type TREE TRIMMING Fingers Groundporson - NON- Cut FL (E) Descatbc Injury or illness, parts or body alto:led,and object/substance that directly f nlurect or made person 111 lag., Second degree burns on right forearm Prom ocetytene torch) REPAIRING CHIPPER/HIT SMASHED FINGER TIP ON SIDE BELT OF CHIPPER/CUTTING FINGE TREE TRIMMING Entire body STANDING ON SiOE OF ROAOIHIT BY PASSING Equipment Operator - Bruise FL 5142013 rk+rlet'seus TREE TRIMMING Fingers D554o.5 rnEU5ODNEL Foreperson-NON-UN Cut 3 N DONOVAN SIAS FL !. SCHOOL BUS/BRUISING Company Name: Manager: Region: Classify the ease CHECK OIVLYONE bow for each caw Woad on the most terraus amen* for thin cow 5,22fZOt3 Ocmani Guticrro7 0 D756 SERRANO SUPER CREW 4 N ALFONSO SERRANO 5252013 ASNNxIif Aguilar 050570 YATES SUPER CREW 5 N RANDOLPHYATES 52912013 111t910 RiO 10,90n 053440 RI CHARDSON,ALFRED 6 N DONOVAN SIAS 6.14r2013 F1ion3r M;ttrue 050707 JASSO SUPER CREW 7 CUTTING STUB WMSAW/SCARRED BY SNAKE/CUTTING LEFT THLJM8/INDEX FINGER TREETRIMMONG Eyes PU-LING ON BRANCHISRANCH HIT BETWEEN Foreperson - NON -UN Foreign Object in B SAFETY G ES/DEBRIS IN EYE FL TREE TRIMMING Soft Tissue 1N TREE/CLIMBING LINE PULLED FROM Foreporson - NON -UN Not Selected FL TREE TRIMMING Thumb Forcperson- NON -UN Stair/Sprain FL GROUNci STRAItdfNECK PULUNG ON HANGER/FELL BACKWARDS/LANDED ON THUMB/SPRAIN THUMB TREE TRIMMING Forearm INTREE TRIMMINGBRANCHES%MTH Jaufncyrrtan- NON -UN Cut CHAINSAWILCSTBALANCE/CUT LEFT FOREARM FL Form Approved DIME! no. 12144116 10—Asolundh Tree Expert Co. Ronnie Collins 10050 - Rea ion 050 Enter Mc number of days -Check trio "injury- column or WO injured or ill worker cheese ono typo ofinnesa: was: (M) Rcrro]'med at V.'ort .� Joo-arse: Dt-er a, rF.rltiU 2r1 Il0 2221es May Porn wails On;ob Vizier or re5incdon (+1) (L) (1) ,(2) (3) (4) (S) (6) G cols �I•❑ ❑❑❑❑❑: eafs 1 c i..a ❑ ❑ L7 ❑ ❑' 19 toys 1 awls 0 ants C ❑ ❑ ❑ ❑ ❑ 57cL7s ❑ ❑❑❑❑❑ Pabllc ropunlne burden far nda collection of lotormof:on ra gatlamlod to avorago 14 minute. par footloose, Inoludi.g 11me 1e r0N0W Ulu lnatrucngna, 000reh and patnor 1co Eato deeded. one aomplolo one residue the collect.. el lolormonan. Persona are not requkoc to °Depend to too collocdan alframmutlon ale. II dlopioyc a cuilendy valid 0143 control molter. 1! you have Day conlinonla °Pout th000 witlmato& or any olhur aopo;to of tits Moto celactlo . 4011:a4e US Dap.aalmenl or Labor, OSHA Office of Clad9Lcs. Room 11-31044, 406 Gunollution Avonuo, MV, Woollogton, DC 2021n. Do eel send No complulod leans to 1nlg oldies. Page 51 of 186 OSHA's Form 300 (Rev.0112004) Log of Work -Related Injuries and Illnesses Etter:Lon; 7h:storm =Ont;ns Information cWaEa :o ernpe jwt health and must be (sod le a runner that pinto Ira LCr:fidxltiaity ofemployees to Irmo extant passlba while [ha Information Is ding used to- onapaeonal sat** did holm purposes. 2013-08 OSHA 300 LOG Year: 2013 U.S, Department of Labor Occupations! Savory and Haadh Admtnlotrouao You muss rectordh1form&ilon about every workarufa eel death and nf01 ovory natirrolarediadury orefincss lhot involves :ass a corrsdousnt.:ss, restr.Ccd work ocL,m yorjop tronotcr• days away from wont armoc6cof troarmont boyand 3rst and You must also record sky rcent work-redo:ad injwies end Nncsscs that aro evagnosed dya physiden or3cowed hr2ot n cam proress,onal, You nosh also record sork related injuries and illnesses Ghat meet shyer the spearre recaralng cnletfD °sled In 29 CFR Par, 1904.8lhzough 1904. t2 Feel freo to use two lines for asioglorasoifyou hood to. YoumustcamplctoanIhfuryendMnessIncident,Report(OS.WiFon301)orequivelentfonmlorcachinjuryorittnossra;cord:JOntn[s form. !f you're not surd whothora case Is recordable, call your local OSHA office ter netp. !den' the Person (A) (B) (C) Date Frnployee'sNome Envision Crew Foreman Norm Job tide Riot Rev General Foreman Name State Describe the Case (o) (E) Body Part Describe injury or Illness, parts of injury Type body affected, and oblect/substance that dtrecdy Injured or made person ilt (c.g., Second degree bums on right forearm from acetylene torch) 6,252013 nosedS01,,05 TREE TRIMMING Eyecrnrvot0shes 06Ccita RODRIGUEZ,STEPHEN Journeyman- NON -UN Cut 8 N CHARLES SCIIONDER JR FL CLTTING BA+:BOO UNDER TENSION/BAMBOO SPUNG eACK&aT SAFETY GLASSES/CUT LEFT EYEBROW 7/292013 DARRON DAVIS TREE TRIMMING Smolders PULLING ON LIMBS HUNGS UP ON VINES/STRAIN 0E0851 STEVENS SUPER CREW Apprentice - NON-UNI S0airuSproin RIGHT SHOULDER 9 N JOHN STEVENS FL gauzy, 3 ALAN HORTON TREE TRIMMING Fingers 050142 ASHCRAFTJR.RICHARDL Sprayor -NON-UNION Irnec5on 1 p N RICHARD HILLIARD FL P2220i3. CART OS NII11F7 MAt R/,)NADO TREE TRIMMING Foot D550058 SMITH SUPER CREW Foreporsan - NON -UN Frocturo 11 N MARK SMITH FL CUT FINGERS ON CHAINSAWi1NFECTED CLIMBING DOWN LADDER/SLIPPEDILANDED ON FOOT/FRACTURE LEFT FOOT Form Approved OMB no. 12164176 Company Name: 10 - Asolundh Tree ExOert Co. Manager: Ronnie Collins Region: 10050 - Region 050 Classify the case CNJtCIC ONLY ONE bow for each base based en the reestsedtrl$DI Memo for that caw: rl Death - Days awry, Remained at work frotn work 1 1 Jot etl^.j[Cr Other rp'-`prC-`,j or rotr,:1IJ1 ]vie CAMOS. Enter the number or clays Chock tho 1n/wy cc/um,, or the injured or ill works! choose One typo of illness: was: (M). Awzrat 0n ob from transfer won< or restriction a2 o to a s ., (1) (2) (31 (4) (5) (6) {K) (L) a days 0 d2ys ❑ Sys U ❑ ❑ ❑ i-1 ❑ 0 ID I: 1=1 ❑ � ESTABLISHMENTS LAST PAGE: TOTALS: Public rmoo:Ono burcun fee thlo collo0Uon of Infolmollon Vt ouha,n<od to ovorupo 14 minutes our runpanan• Including limo to rovluw lho Inatryctionu. nauroh and putbur lho [Ida neudod, and tomplutu ono ruvauw Mu Whitton of lntormution. Puruono ore not :uqulrud to retopond to the eollocilon of ,nformonon, unl000 It dfspluyo o currently valid OMU control numbor, 11 you nave env sernmenw epee, Irene aoummon or any otaor ocpaata of ihlu data colloccon. contact. US Department or Lobar, 001 1A Owica of taouadca, Room N-1644, 200 Constitution Avonuo, NW, WolMngion. DC 20210. Da not oono the complolad forma to till; o10oo. oI I 31 41 ® d 1 199) 4L}s Be sure to transfer these totals to the Summary page (Form 300A) before you post it. l ill el of of of of Page 52 of 186 OSHA's Form 300 (Rev. 01(2004) Log of Work -Related Injuries and Illnesses 2 N Atondon; This rerm caremaz inkstnaben ttabang to employee health arc must tio used in a manner 0-apart:tots Gra contdortrality of employees to the extent pcsable while tho information is eolno used ler nabpationul salary and Tool th purposes. 2010-12 OSHA 300 LOG 'Year: 2010 U.S. Department of Labor Occupational Salary and Naollt1 AdininISkalion You mua record Information about Mane eark-neloted death and =out ekory nOrk-rpt.ofott ArVory Or-rdrre thof le ves la.ro. or con Lt... waroso, r041.rfoiOd Mark aervnty or jut, tran..ger. Fr APUnwee Olett no. 121O-Olie days away from 14011. Or medico/ tmatmorc Doyen° first old. You must also lewd sOrtEcontworft-relted !Nodes anti leriessolz Oat ore diagnosed by° phyz4clan or boalsed &via) Company N am e: 10 - Asplundh Tree Expert Co. care professionar, You mua also /mord woleirearod injuries and Ores= that moot any of in° spoor& menrcung ant Mt Es= in 29 CFR P3if 1904.8 Enough 19(2412. Feet Imo to use hoe proms fora single caw If you road to. You nu= complete ard Injury and Xao= loadefil Ropon (WWI Form 301) or equivarent roan frateach et'ury or ;floe= ro=rttocf on this Manager: Ronnie Collins form. ff you're MI SDID WAtellef pass Is recoreahlo. cog your Mort/OS—A bac° ler help. Region: 10050 - Reaion 050 identify the Parson ;A) IC) pato Employho's Nemo Division Crew Foreman Nemo Job title Rpt Rcv General Foreman Name Stato Deseribe the Case (0) (E) Body Part Describe Infory or Fitnesr., pfar, of Injury Type body affected, and oblectisubsta rice that directly Injured or Made person III {e.g., Second degree bums on dpin forearm from acetylene torch) aryozo WVinm Snrders .3r TREE TRIMMIN Unfraein DEOlTZ SANDERS SUPER CREW RoldCrowFixopersa StraiivSprain 1 N VVILLIAM SANDERS FL CLIMBING -MUCK LADDER/SLIPPEDICAUGHT FOOT IN RUNG/FELL AGAINST TRUCKISTRAJN BACKTRIG-IT LEG Classify the ease vita( ONLY CNA. box Tv wieh use bend on the MOO *Mous auleomp hir that case; Enter Inc number of days Chock tho "Injury' column or the injured or all worker choose One typo of Macias: wOS. (M., ui. i'h fraroYsmaww. J,,.. Remained tit , a ins work hy AarAyr------"-r----7—r-- T.- ---"--":1-'i ,... ainiafbar ,.t ttoon( Cr ,,, ' i Clrier reaerdi r..^.Lncron able eaees rantrledan •2 g r. ;.1 1 .1; (L) (1) (2) (3) (A) (5) (5) E. EE O days 3/232010 Rue's Pcvc, 050141 BRYAN,WILLIAM D RICHARD HILLIARD TREE TRIMMIN Hand Field Crow Forepart° Bile/Sting FL TRYING TO GAT NI ACCESS TO PROPERTY/BIT BY DOG/PUNCTURE LEFT HAND . . • ' 117 . O to 1:10010E1 Ga. E DEDIDD &solo Jack Padgett TREE TRIMVING Safi Treat* REMOVING TR EE/1J me FELuHrr HARDHAT/STRAill 050175 RAULERSORGARY C Field Cray Ponape= StroirirSpralit NECK 3 NI RICHARD HILLIARD FL nii2210 JO1h,J3 COMPS sRusw MCVVING Ankle 447C04 ADAME,DENI Gm:Ind.:parson Straln/Spraln 4 N ALFRED MARTINEZ FL IN TREETOP HINGED/CAUGHT/PULLED SAFETf BELT/SPRAIN RIGHT ANKLE C eves 5 says T1141010 warn 060761 MORGAN SUPER CREW 5 N 82201C DE0761 MORGAN SUPER CREW 6 N MLINICIPALTREE Ear Oarm Feld Crew Rompers° Infection FL TR1MMING/SCRATCHED BY THORN/LEFT FOREARWINFECT1O14 MUNICIPAL TREE Multiple Internal In GUSTING BRUSH/HEAT DEWY ORATION Flold Crow Forooerso Hoot Prostration FL •E C71 P71 O 0,„. ow>, W1000E0 3 a:WS 0.->0 ED:1000 11129)3310 Kevrn Miller „If MUNICIPAL TREE FInpors 0143731 RICHARDSON S1JPER CREW Field Crow Foredo= Fracture 7 N DAVID RICHARDSON FL CHIPPING IBRUSF-I/LIMB HIT Riarri- HAND/BREAIWOUr FINGER E , oc osEflEEE Peel c reporano murder, for tent calloction et information ie °calamine So average la min -nett par fouounsa. imitative.; tine so review inatruCltena. GeatC11 end gem, me seta needed, and ;omelet') and review the folio:Ilan er mfaematien. Palmate ago nist requ.fol M reopond 'OW C011eClian el Information unktee II diet:fay. a currently valid OfA a control numb°, it you hero any communize obeJI Muer estirnalue or any orhar aspecto Of tnie anie copocom. (rennet us Department of Loper. 0*IoA Office of $loneticc. Kamm. N-3:44, ZOO Conelilutton Avenue. NW, Waerunaten, 00 2021e. Do not Sone the completed loom to line orrice. Poqe 1 of 2 OSHA's Form 300 (Rev.0112004) Log of Work -Related Injuries and Illnesses Atlantan: This Io;m centers Information lufateg Le ompioyce ha=lih and must to used In S manner trot plvaaCs Ma ranadon;1lly of err,ployoos to CIo extant pos:IDlo wnIe the Irlforma5on Ls being used for o0a,potional aohoty and heals, 'Purposes, You muff mooed information abort every s *.fo lafed deolh and about every workHehrind Injury or /Mom cant lovolvos toss ofmrsabot: o = "Unaided wear oct0nry orrob dnn.?or, days away flour tool*, ormodiratmarmonl beyond is ad You most also mooted oIgnrfimnt wok-mlutad mfunbs and (Messes Mot tlrc diognoscd lay p5yudan or,Monsod hough core proroso,om . You Mai aria room' wont-re:alaiiryunos and encases Mat meet any of the spoofc rem 0Lnn otlbrfa l5c0 in 29 CFR Pail 1904.6 o1mugtr 1904.12. FLU! true to s.0C two laws. fora Vogl° case tfyou (toed to. You must mmpbto an 1nrr/ and ylrloss;noidoM Report (OSHA Form 301) orPOUOVI -nl term for each tnjury orrAxss r4Caidtrd on :has form, yytw'lu net sure wneNer a corm isreoomMb1c m0yourloaal OSHA aim (orbolp, Identify the Person (A) (B) IC) Date Employer.% Name Division Cmv Foreman Noma Job tltln Rpt Rao General Foreman Nate State Describe the Case )D) Body Part IniuryTYPo 12l152010 MIf HAFL ROTH fl TREE TRIMMI;NS Wdst 050E05 SI{AFTER SUPER CREW Groundoporoon Can 8 N BRUCE St -AFT -ER FL (E7 Doserfbo Injury or Illness, parts of body affected, and nbjaetlSubttanee that dlrtrctly Injured or ono do porter) IO (c.g., Second &grco Luna on right torearm from Jcctyleno torch) SUPPED OFF IADOERIHIT WRIST ON TREE/CUT RIGHT WRIST Company Name: Manager. Re ion: Ce,Ssify the case teem ONLY ONSDor foroacb coca basalt moths mostsoelaw outoortra far that atom Death Lays avay Rarnainett at wort. Pc.r w;1r1. OI Irana'er Gt1rr mild- ,r a71n c.t.n 2010-12 OSHA 300 LOG • Year: 2010 U.S. Department of Labor Occupational Sorely and rto4rl0 Aandn/Yrvatlon For. Approoad OMB 12 0-01Te 10- AST) lundh Tree Expert Co. Ronnie Collins 10050 - Region 050 Ermtriho number of days ' Clteolilho'lrijurys column:or the injured or illworkcr 'choose one type of!axis: was: (M} .. ==alrlaul 1. Av.*/ On pb Ram =neer g. e ^v o g Waal or x 9 k (1) (2) (3) {4) (5) u d3V ❑❑DEE ESTABLISHMENT'S LAST PAGE: Public .0p01111a barn for Ina collection of Inlorinotlan :m mnrlomro4 m avoraoo 14 mlrwloo pot reaper 10, incluonp erne to review too mnetrecl000. 000rca and g2Gmr Liu 4010 4aa0n0, Ono 401nploto and revlow Inc 401ac0cn al Inlotmatlon. Pornons a•0 not rndulled 10 100porta 10 SO0 0000071On 0f Inlorrnnllon untoaa t oropinya a Cultnntly vm10 OMB C4n11o1 nu1Lnm. 11 you no,. any corrnnnnto 0DOUt moa0 OaO10t00 Of any other enp0001 0l {No data nellactmn, cameos us Ovenware)! 01 Loa0t, OSHA 0111C0 01 Stonotico, Room N-]Gas. 200 Cone:talon Manua. NW, woenmgtan, DC 20215. Do not Oren tits ronploloc forma to 11.0s o11100. TOTALS: 1 01 1 1 21 41 L 1 thy.: 11561 pry e n( t I c Be sure to transfer these totals to the Summary page (Form 300A) before you post it. Paae 2 of 2 OSHA's Form 300 (Rev.01/2004) Log of Work -Related Injuries and Illnesses A'nonaon: Tr51s farm wn:ains!plomlavon folaang to ornpioyeo hooldt and mist be used Ina manor that prolix1s the contandally ofema'ayebs to the otdnnt Paalt'o write' the IntamLaflott baLnau odforoxuputonalsafetyandheath orreries. You must record Informs5on .about awry work.neJa!ed loath and about ovary rrorkerwlo!od inrury or Amos .hot Mvohts;ess ofcon e ooasrwss, row; kkr f wan+ rtctiviry oriob transfer. days awcyfrom work, or medical trootmant beyond lust aid, You must also mmrcl agnitimnt work -reefed in/unos and Illnesses that am dfagnasad Cy5 phyJrcrun or licensed hough taro professional, You must also record work,reitted Injuries and Nnasseo Tar MOM flay Drew spochlt mcofdr:T] arona listed in 29 CFR Pert 1904.8 through 1904,12 Feel frss to use ova giros fora single nine rr you aced to. You mess cornp'r.Yb an !Nay and Alnos (rxrdcnt Roporr (OSHA Form 501) or cqutra:antfcrm $attach injury rr ilkeSs wearied on this form if you're nor sum wneiher a .Boa is naL'GIJaafa. coat yourfx'al OSHA oftr0J rorhelp. identify the person (A) (B) (C) Date Employee's Name Division Crow Forman Name Job tide Riot Rev General Foreman Namo State 21159011 050705 i N Junn Mrkia BARN-SSCI SUPER CREW THO11t SS BARNESIO Desel5be the Case (0) Body Part InjuryType TREE TRIMMING [.owrar Field Crow Fateporso Strain/Sprain FL (E) Describe Injury oc lLlness, party of body affected, and objecVs0bstonce that directly In(wed or nudo parson In (o,g Second degree burns on righttomarm from acetylene torch) PULUNO UMBS/STRAIN LOWER BACK Company Name: Manager: Region: Classify the ease CHECK ONLY ONEbox ferfoe/IOW banalonthe moor serious mason* for that toes: Dodo pays uwoy from work 2011-12 OSHA 300 LOG • Year: 2011 U.S. Department of Labor Occop0aaa0f Sandy and NOatla AGarnf30adon Farm Approvoo OMS na. t21n.0170 10-Asplundh Tree Expert Co. Ronnie Collins 10050 - Region 050 &moriho numb.. or days 'Chock tho "injury" column or the injured or JAI worker choose one type of illness;-. was: (M) n ay Onpb RemaInnd etwork horn oonnfcr w[Ot or ; twat Clncrroxrtl. reslncJon ,..ra rt.•. Ca r^ s x o � § N g 1 r (1) (2) (0) (4) (5) . (6) 542011 ChnstoonCostllo TREE TRIMMING Knee 0501115 CASTANEDA SUPER CREW Graundaperaon Bruise 2 N DANIEL CASTANEDA TX DRIVING MOWER ON HILL/JUMPED OF':I•I t KNEE/BRUISING 9 aryl s 4 ©;D.❑❑❑D 61162011 Harry Bohannon STORM WORK Hard 0507D5 DARNESKI SUPER CREW Flefd Crow Foroperso Puncture 3 Y THOMASBARNESKI TX DRAGGING BRLSHfTHCRN IN RIGHT HAND/PALM ' El/limy) Antonio La`^nd'^os TREE TRIMMING Nose STRUCK BY UMBIBREAKING NOSE/BRUISES 0502'11 TORRESEL M Journeyman Fracture 4 N NARONG LAMBERT FL 1W11f2011 CANIFL AI5(JI 1AR •501'74 AGUILAR.AGUSTIN 5 N JOHN DAVIS TREE TRIMMING Thlah Journeyman Bruise FL 100252011 ftlauric,a Ghtlrt. TREE TRIMMING Bl&'ld2 050701 MONTERO.JUAN I - SUPERC Field Crew Foropero Bnoo 6 N JUAN MONTERO FL TRIMMI MG TREE FROM LADDER/LADDER MOVED(GRASSEO TREE/HIT(ORUISING THIGH IN TREE/SLIPPED/FELL INTO LIMB11-JTIBRLASING BACK/BUTTOCKS 0 oar s days o OSA 0 cars D31ys ®❑❑❑❑❑ narA,O DD❑❑❑: 4-,©DEOE0. ou.A WI DODO Cl ESTABLISHMENTS LAST PAGE Public roplortlna euraan Tor tnla collection of Information to euslomiod to averapa 14 mtnuloa par rnop0na0, Includlnp rlma to rurlow tna Instrpctrona, Goo nth and patriot trio data nodded. and eomclata and ravlaw the collection of Information. Peroans are not roquuoa to raepono to ltw cabochon of alto^motion snbas tt cuplays a currently ve414 CMS cnnrr1 numaar. If you Imva any c0mrn0ats about MOO* 0samaaas ar any inner aspects of the meta aatta0lan, tomcat: VS napartrnont of Lotter. OSI'tA Dino of 5r0tiultco, Ream NJ644, 21C Cartaatdtlpn Avonao, NM, Waahloglon, 00 20210. Da no: alma the compk,ioa tonne la tam a:hw. TOTALS: of I 21 I U1 I lel -A 143l Se sure to transfer these totals 10 the Summary page (Form 300A) before you post it. i sl of of of of DI Page 1 of 1 OSHA rs Form 300 (Rev 01/200Ky Log of Work -Related Injuries and Illnesses Attention; This fors contains Infomtabon totaling to umpeyuo health and must bo used In a manner that protects the conflderym0y al employees 10 ale axiom possible whoa the nlGmtation k. being used for ocomatonat safety Ind health Jllrp0000. You must record information about every work -rotated death and about every work- eloroo injury or/lne= that involves loss ofeonstaousness, ms1 clod work activity Orion hendrr, daysaway from work armedical traatmor1beyond first old. Yoamust else mwrrlo ni(,ernrv.crk-rotplad!,JurfasandI/teesmsNutored(agnooadbyaphysldanortIcensedneaRe mud emresyono, You rear a:so record worts -reared Injuries and Messes that meet arty ofrhe soo tic rcaordingcltena fisted In 29 CFR Part 1904.13 1hot10th 190.4.12 Foo/ fme ro use two 00os fora strJte case If you read M. You must compote an tnjwy and Illness tenant Roper, (OSHA Form 301) orream:d,ont Iona foraaCh Injury or Moss recanted on this form. !,r your not sum wnar_ra case is rocmtfaate0. G1lytxr,bpJ OSHA ot1ra for hap Identify the Person (A) Oats Craw Rpt Rcv (B) Employee's Name Foreman Name General Foreman Name (C) Division Jab title State Describe the Case (D) Body Part Injury Typo 1/2:112012 Kenneth Kesst TREE TRIMMING Upper Arm nN. 055753 1 N 228f2O 2 050500 2 N SCHONDER JR SUPER CREW CHARLES SCHONDER JR Jtztin Schaller SRIDGES.STEPHEN CHARLES SCHONCER JR Field Crow Fomparso Bruise FL (E) Describe Injury or Illness, parts of body aNeCted, ono obf0ettcubytnnco that directly Injured or rtuae parson I11 (o,e., Second deemo bums on right foreartn from acetylene torch) TRIMMING IN TREE/STANDING ON LIMB/LIMB BROK IFELTOGROUNO/BRUISINLEFTARM TREE TRIMMING Hand WALKINCrTRIPPEDIF`ELLRHORN PUNCTURE LEFT Groundspersor Pundufe HAND/PALM FL 032012 Shrum Pelte.:xln TREE TRIMMING lower 050751 RIC-SARDSON SUPER CREW Fompo:son-NOM.UN StminJSprain 3 N DAVID RICHARDSON FL 4118/7012 CARMELO MARRERO 0500IIB LEE -WORKING CREW 4 Y GARY LEE 4430/2012 Egret Frl nln 050432 FINCH.RODNEY 5 N 608 2012 Isadoe Johnson 050017 MASCORRO-SUPER CREW Ej N JACOB MASCORRO RL'BIO 711912012 .tonne I ape_ 080575 AGUILAR,MIQUEL 7 N RANDOLPH YATES STORM WORK Thumb Journeyman- NON -UN Cut FL TREE TRIMMING Scalp Ground::parSOD Cl+t FL TREE TRIMMING Mouth Groundparson - NON- 0racturo FL TREE TRIMMING Umer Journeyman- NON -UN Strain/Sprain FL CUT.ING BRUSH WlCHAINSAWISTRAIN LOWER BACK CUTTING LIMB W/CHAINSAWISAW KICKED SACK/CUTTING RIGHT THUMB HIT BY PART OF FALLJNG TREE/CUT HACK OF HEAD CHIPPING BRUSH/LRAUCH KICKED BACK/HIT MOUTHIKNOCKED TOOTH OUT PICKJNG UP PALM LOGS.STRAIN LOWER PACK Puall: rsganlna burden Ior Iola cotlnatlon or Inlormarlon is oallrmloe to avmnto 14 minulnu par •oapennn, Including tlrno to rnvlow the Inert cons, ooa"ch ant pother Inc data no000d, Jai eamplel0 and review 100 canoeing of Int3rmahon. Per30h0 ono not ro0ullao to roapcnd l01110 collection 01 Inrbrmoilon unfree h d.cosy. o cc/lontly vnlia OMB co0Y01 notreer. tt you novo o'y AOmml to 00Ju1 then; wshmotca. 0. any mhos ospocio of tr1:s Gala eobuclion, contact US Duparb00rd or Labor. OSHA bhleu a1 0lol.obea, Room N-a043, 200 Opentewl1On Avenue. Nor, 411C0h1SQton, DC 2021B. Da oat oath the 0010ploW0 Timms la enl0 010aa. Company Name: Manager: Region: Classify the ease CHICK ONLY ONE bar hfrorch rasa baste moo nuns Wags mama lbw eiW moor Death Daysawoy Remained atwork. ' from work Jab transfer Other recorc- or restficHOR Viable rases (J) IR) 2012-12 OSHA 300 LOG Year: 2012 U.S. Department of Labor e0copauonal satory andttaadh ACrnrnra rarron Farm Approve OMB no. 'Z1O-0". tG 10-Asplundh Tree Expert Co. Ronnie Collins 10050 - Region 050 Entortha number of days Chock Ma "Injury" column or the Injured or III worker choose one type of Massa: was: (1+.1) Asey from waif 0 days dent a On job transfer of reSOCIQII 0.) (1) (2). (3) (4) . (5) (5) B frye E ❑ ❑ ❑ ❑ ❑ 55 ©❑❑❑❑❑ 0 dal. R ❑ ❑ ❑ ❑ ❑ ©SHA's Form 300 (Rev.01/2004) Log of Work -Related Injuries and Illnesses AttvrfSon: T^Js toml wntabs In'onraeon relallrxg ro Crployuo health and must to usod In a manner that protect: tee coniderdaley of employees to ale extent possible WNIe the information c boing used for oacupal:ar1I Lately and health pit poses. .. ., ..-. ...._. .. ._...--'lryrMMA'Y arritrrtev.:,,..,,vU„es ...,..,............,�- You -�� �-... ✓rormalion baron ovary work-mtatrd drat', and caber. clor,r e ork mOrad kns ofConscra ratios, re.arkrod wotx e e y ripe rr redden days otoajfrom worn ormcdietf f/crtaneal be.And90 You t0uS ciao;urard signggant ncdnroOalodhquaesarid frossos Meter°dbgoosed by o pays:Nen orYoensedheohh Oroµofessonal. You must aloe ItewlwtrtcroklfodInjuries and Messes mar Met any orThe spedfrter-ras:fngcllonaWed In29CFRPart 1504.8throve#1904,12, Feel (MO fo usc two linos fora slnJo case If you reed le. You roust campus an Injury sand 91ness Incident fiapot (OSHA Form 301) or egcava)ent fine for each Injury or ,71nom. resided on this form.Ifyetrenot sure mother scase ismoordabla,cog your local OSHA o poferholp. identify the Person Date Crew Rpt Rev (B) Employee's Name Foreman Name General Foreman Name 7/2Sr2012 WoIIorMrtnnhy 010774 DOSS SUPER CREW 8 N EDWARD DOSS :I C) Dlvl lon Job title St31e Describe the Casa (D) Body Part Injury Type TREE TRIMMING Lower Fero eorso n -NON-UN Strnln/Spraln FL (E) Describe Injury or illness, ports of body affected, arts objc9Ys Libstanec Mot dire by Inured or made parson III lea, Second degree bums on right forearm from acetylene torch) PI/LUNG/DRAGGING BRUSH/STRAIN LEFT SIDE/LOWER BACH 2012-12 OSHA 300 LOG Year: 2012 • U.S. Department of Labor eccapoarner salary 000 Hal tor Atlmin[srralion Folmfpplon.e Due no.IS15-a•70 Company Name: 10 - Asotundh Tree Expert Co. Manager: Ronnie Collins Region: 10050 - Region 050 Classify the ease WICK ONLY ONE ban Welch sass based an um ra029490Mlli outcome for Met cam L'vah Lcrssr.ny from v.0 e Roream:.-d a wort: Li I- Ent9rtha number of days , Chock Cho "atfury" cofumn'or the Injurce1 or HI worker choose ono typo orNfnoss: was: (M) from wort tic 3 dens Onion transfer ar restriction (L) 12132012 050525 9 N Joseph Sheeler RYAN,STEVE JEFFREY MILLER TREE TRIMMING Sneueers PULLING ON A BRANCH/FELL BACKWARDS TO THE Trilnmarl Cllrlbor» 5lrait4Sprain GROUND/STRAIN RIGHT HANDISHOUDER FL 9/12.2012 Israel Manna atsr 15 MIRANDA,JOSE L 1 p N JESUS MORALES TREE TRIMMING Ankle Trimmer/Climber Fracturo FL WALKING/STEPPED fN HOLE/SPRAIN LEFT ANKLE/SMALL FRACTURE 10/4f1012 Mirhnel Munoz' 050020 REID SUPER CREW 11 N CHRISTOPHER REID 1030r2012 M r.Rtei M rreary 050368 JACCBS,CHAD 12 N DONOVANSIRS 11n120b2 .ln:.us Trovino 050020 REID SUPER CREW 13 N CHRISTOPHER REIn 12/14012 .lavler Cr. nefas Mehe 050024 AGUILAR,AGUSTIN 14 N RAO9DOL PH YATES TREE TRIMMING Knee Gmundporsen - NON- SiraIr9S emir FL TREE TRIMMING Trimmer / Clmber - cL CLIMBING DOWN RC)PEJSPPAIN LEFT KNEE Shatyers CHIPPING BRUSHILIMB JERKED FROM HAND/STRAIN LEFT SHOULCER Slralrr/Spraln STORM WORK Wrest Foreperson - NON -UN Fracture FL TREE TRIMMING Lnwer Appraneco - NON-UNI Strain/Sprain FL CLIMBING INTO BACK OF TRUCKfF00T SUPPED ON BED CIF TRUCKIFELL TD THE GROUND/FRACTURE RIGHT WRIST PUL•1.ING DEBRIS/'RIPPED OVER VINES/FELL/STRAIN LOWER BACK/UPPER LEG AREA L_I ✓, L7 n 7 v= 0. O 9 £ r 2, a a $ .2 - a u (1: (2) (3) (4) (5) (6) RODIDED 8 R ❑ ❑ ❑ ❑ ❑ t,r C CI El El CI 1 crrf WI ❑ ❑ ❑ ❑ ❑ it 0 ❑❑❑❑a C fair g 1-.J ❑ ❑ ❑ ❑ 6� o CEDED Public ropeftlnp bunion for Info eotl*Otlon Of Information 10 eetlamte0 ru evo:ng01A minutev. per rooponne, Ineluolna dmo O: revlow the Ineti0Wl00na, 00110r and patbor the Salo hba0e0, an0 cemolete aaa re01ow me Lon0Gitnn of irlroimoao0. Puma. are not 109900O :o rtOPoso m rob colleclian of information anloos n olsplays a aurontly roll' CA% co,taol number. If you have any 2olnm0nta about tno00 °climates der oat Other aepeeb Of rob [IMO tollottlon, 1OMact: US 0Opunment Of LOON, DSHA Older of Statiollea, b(OOtn NJp04, 2Fn Canatltutwn Avenue, NN. Waoninglon, CC 2F210. Do ha: nun° :nu complulu.1 forma ta Una Wilco, Page 2 of 3 OSHA's Form 300 (Rev. 01/2004) Log of Work -Related Injuries and Illnesses Atehao2: TM tone cONtros rra4an te:oimg to orp;oyco hoaltrl and m1ci1 bo used Ina manner that OMIO0y thb mntdand:Tay of empbyoas to Ma 61dtra postItaa Wttilu the btbrmoton Is being utoo far occupational safety anti heellh You must fv4lordirlfarmatIon about ovary 1•.orkvlared doatn and abouu every oolt-r Ieredinfury ordfnoss thatfnooNDs foss cfotlrsaoushe*$ mstdcfed work aainy or job fans(or, days away from work or medico; tvatmrni beyond fiat avd. You must oleo moue slgnffIonr work-mlafod 1nfunos and 41Inosoos that aro diagnasdd by a p'ayslo'on orlimnued hoolth earn penfeo1enal. You mos/aLwmos:dwork.rcktradinfudos sod ita0os what moot any of rho spedric floOr0inq Orttetfa Nam' in 29 C.FIi Part 1904 B(Neagh /904./2. Feelfrec la use two liras fora singlc case /(you need to. You nwsl comp/alo an Injury and /2rn:ss M0dent Report (OSHA Form apt) or equivalent form for each in)ury or Minos recalled On this form. Nyou'la not sum whothera case Is racorClo2lo. calf your local OSHA oll)oo for help. Identity the Person (A) (B) )C) Date Employee's Name DEvisEon C*vw Foreman Name Job title Rpt Rev cereal Forerun Name State ESTABLISHMENTS LAST PAGE: Describe the Case (0) (E) Body Part Describe Injury or Illness, parts of Injury Typo body affected. and ObjeeVYub,Yance that elimetly Injured Or made parker III (e.g„ Socond dogrne bums on right forearm from acetylene torch) Public reeves; burtldn SO[ lhln callectlar Of Itterm1llen In antlamtad to e0nra0n 14 minvlau pot t0Lpahuu. Includlnp time to ravlaw [Ra Ih.1'ucbon., avalcn era aatoor SOO WAD nevtlnd. and camplato nM rnvinw Ihv calloctlo'n or mla/e 1dpa, Putnam era not rrpalrod to resppna to tea cnroctivn of InIa,mallow utlwra 11 dlepluya a oat lontly vacua OMa c0n11O1 lomonr. 111OJ have uny commanm abOLt reepa ootimntoo Or :my enter aspects at Ihlo Onto. collo atn, canine: US Dapartmnnt of Labor. 0814A Office o1 ulalatic0, 1.00m N-3E44. 200 Conelltutlon Avanuo, NW. Wucnington, 0/0 20212. Du not uond lno compl0lotl !omit; to lhla vtlka. 2012-12 OSHA 300 LOG Year: 2012 U.S. Department of labor Dcewpadanal S.ray anti NpAilh Agreintwrrarlon Farm Afuerucl 0610 no.:21b,a176 Company Name: 10-Asplundh Tree Expert Co. Manager: Ronnie Collins Re. ion: 10050 - Region 050 Classify the case CkECK ONLYONE bar tor each use imeed et* le• most serious oetteott/ for that taco: fro in TOTALS: L a1 1 ?1 'ero0lr] tvm:k I 51 Enver the number of days Check the "Injur y" column or rho lryfured et ill Worker choose ono typo 0(1fk/ess: was: (M).. Aruri Cn Job N x tom transiar i a b t WOO( Or 4 Q w restriction vy CI thy* l 3.331 deo Be sure to transfer these totals to the Summary page (Form 300.A) before you post it. r 42 • (1) (2) (3) (4) (5l' (6) f 14 01 01 01 01 01 Page 3of3 '� CERTIFICATE OF LIABILITY INSURANCE DATE (MUDD/' Y) 9/17/2013 THfS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSLJRER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: It the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. It SUBROGATION IS WAIVED, subject to the terms and condltlons of the policy, certain policies may require art endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER CONTACT NAME Aon Risk Services Central, Inc. (Primary CasualtyBroker) Philadelphia PA Olffce PHONE 215-255-2000 (A'C No. Exit: FAX 215-255-1886 INC, No): O'a Liberty Place, Suite 1000 Philadelphia, PA 19f 03 E-MAIL RE ADDDRESS: Marsh, Inc, (Umbrella Excess Broker) Tv.o Logan Square, 22nd floor PRODUCER CUSTOMER ID 4, Ph larfelplila PA, 19103 INSUREfi(S) AFFORDING COVERAGE NAIC # INSURED INSURERA' LIBERTY MUTUAL FIRE INSURANCE COMPANY AspiundhTree Expert Go. INSURERS: L1BEJ1T1( INSURANCE CORPORATION 708 Blair Mill Road INSURER C: Willow Grove, PA 190901784 INSURER D: INSURER E: Region Ccde: 050 ;N5URER F: COVERAGES CERTIFICATE NUMBER: 2144075570 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE ANSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LI\::r'iSHOWN ARliASREQUESi:'t':. INSR TYPE OF INSURANCE AOOL 1x'SR StleR WVO POLICY NUMBER EFFECTIVE OATS (U.tD6YYYY) POLICY EXPIRATIOf DATE MaiD0,YYYY) LIMITS LIMITSUR A GENERAL LIABILITY TB2-631.004328-953 811/2013 8/1/2014 EACH OCCURRENCE 5 1,000,000 , CG1,7.,enc:AL GENERAL LUI#LITY ❑ Ct AA'S ;'ACE Fi DAMAGE TO RENTED PREMISES (Ea eccurre: eat $ ..Or.C( Broad Form Conlrac :•al �r I.._l ❑ MO EXP (My toe person) PERSONAL & ADV INJURY $ I,000,000 • GENERAL AGGREGATE 5 2,000,000 GEM. AG+TREGATE LIMIT APPLIES PER: PRODUCTS-CCI,IRCP AGO $ 2,000,000 ❑ POLGY 1 PPAJEcTLJ LCC $ A AUTOMOBILELlAarLIT? ViVM AUTO AS2•631-604328-353 8/1/2013 8f1/2014 COMBINED SiNGLELIMIT {Ea accldenl) $ 1,0E0,000 ILLDYA.€lr AUTOS riSCRE0L:LEO AS6-631.004325.183(VI} BODILY INJURY (Per person) $ AUTOS I�`.TP.EOAUTCs Imo' ❑ ❑ BODILY.NJURY (Par accidsnll $ DIM o•:n.=D Auros 111 PROPERTY DAMAGE (Peracddoni $ Rli013110.LA!JAB 1 OCCUR Ep,CHOCCURAENCE $ EXCESSLtaR CLARIS-MACE ■ ❑ AGGREGATE $ C9OEOUCnOLE s I—IRETE11TFON E $ B WORKERS' COEIPENSATIONAND RIP LOVERS' LIABILITY WA7-630•004328.013 8/1/2013 8/1/2014 y'4'fcsraru 0T1r€R TCRYL k'ITC Lj Ali( PROPRIETORPAeP:EREX.ECUTNE (AOS) El. EACH ACCIDENT $ 1,000,000 R!.� CFFiCEEI: RER EXCLU.EO7 Wardea'T`.n hi-) NM ❑ (Wl) E.L. DSEASE-EA EMfLOYE-E El. $ 1,000,000 iXScrupC.N `r:CFCPERATlca,seakrn WA7-63D-004328-573{MN) E.L.DISEASE-POIICYLIMIT $ I,000,0D0 ❑ ❑ DESCRIPTION OF OPERATIC/PS I LOCATIONS! VEHICLES (AUach ACORD "ICI, Additional Remarks Schedule, if muro space re requ red) See attached CERTIFICATE HOLDER CANCELLATION City of Homestead AIIrT: Procurement & Contract Services Division SHCULII ANY OF THE ABOVE L'hSCHIBED POLIC ES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE VlMTH THE POLICY PROVISIONS. 450 SE 6t11 Avenue Homestead, FL 33030 AUTHORIZED REPRESENTATIVE Aon Risk Services Central, Inc. ACORD 25 (2009109) ®1988.2009 ACORD CORPORATION. Alt rights reserved. The ACORD name and logo are registered marks of ACORD City of Homestead, Florida Procurement & Contract Services Division 305-224 4626 ADDENDUM TO BID DOCUMENTS PROJECT NAME Tree Trimming & Line Clearing Services PROJECT No. 201308 BID OPENING DATE 09/19/2013 ADDENDUM No. ONE ADDENDUM ISSUE DATE 09/16/2013 To All Bidders: This addendum is issued to modify the previously issued Bid documents and/or given for informational purposes, and is hereby made a part of the Bid documents. Please attach this addendum to the documents in your possession and acknowledge receipt of this addendum by signing below. Questions: 1. Q: What is your yearly budget for this contract? A: $125,000 2. Q: How many crews do you use? Per week? Per Month? A: One trio (2) rnan crew at 40 hours per week 3. Q: On the bid form: Item 1, what labor classifications and equipment types are included in this crew? Item 2, what are the requirements and duties of this classification? Will this person be used full time? Item 10, what size stump grinder do you require? A: 1) At a minimum, the hourly crew should include the following personnel: a working foreman or crew leader and a tree trimmer. For equipment: an aerial bucket lift truck with chip dump body, a chipper, and chainsaws. 2) It is the bidder's responsibility to assign the responsibilities and duties for their job classifications as they find necessary to perform the work outlined in the specification. 3) It is impossible for the City to foresee what size stump grinder will be needed. If several sizes are available, please provide a quote for each size. Historically, stump grinders are seldom needed for the work encountered as entire trees are seldom removed. Authorized by: Kew Konko . Ciwa1 Mcc3'atr'Cck' Ken Konkol Carol McPatrick, CPPB Assistant Director, HES Procurement Manager 450 SE 64 Avenue Homestead, FL 33030 it 305-224-4626 A 305-242.6933 hlds n cilvaltnnrrslead.curn talc of llomeslcad Acknowledged by: Name (Ptrnled) Signature Date ITil 0:013008- Addendum 41 y -i ^,,,, ma's .0.,,, '/,,, ,,, ,, y1 ,JYr/Yv`+Nn,,� �v nr:J ry, \,\.n/t/ .5 .,.. .../, *tiv'�v> rV,l•V W+ /},M', +FutiJV,rtMr":::: , .:i v\, F ,, � n.r.l1i. Jan r'I... .I,\ ,t �ryJry %s ' `u !\r\r,h A.,\h ,1! ti \.% i, rwhh1 .\''':.::*;'...?:::;';':::11:''''''''..Z..:6:'-:;::::":"?;-'.;-'.....::::1:11 1 YllhOiii c } 0141 91UIr aV)( Ala �� :c (('\Y,fJ c�1((e`cd: ( 7nrt>laXU1i4C� fel (O UP( iro)(Ifl(11 C4�nJCo r�� '(li 1u th c� rf 'l cl jy, a SKr lfl X it a � a�vJ cii{l �Yri�llJi ki`oi(ii i re 'ntgi t� u /,'\9iii a1Llr411oX (c())1nxv 0) t'-l; Ihdi0)Wo»UE fiCfr 1iIh c glr iC))MkOAN t! (Irgl IFiAR-Co (b)101(1 1(010.1 In' . 4{f�liE;17S` it"9E�[s11�.I;I+.I:{i� {=ii`Id�J 4lult:}�t4i31i[Elh#�' t�i .�1��r1Hko'27(� 15:+�+J1(ir1:i1X�1��} a�F�sr rif�sT,, Frit'!.(Jh(I)3X y0°j+Samtt o"' ASDLUNDIFII STORM ElivJ .RG!ER\1CY Tree Crf vr PROCEDURE During a storm emergency, the unmatched resources, organization, and experience of Asplundh have maximum value to you• We recognize your need to maintain reliable service and are dedicated to helping you achieve It. The purpose of this 5torm Emergency Procedure is to assist you In restoring service as rapidly as possible. We also want to ensure effkient crew operations, better reporting, accurate billing, and customer satisfaction, At Asplundh's Wtllovr Grove Headquarters, we chart and monitor every emergency situation from the first notice of any threat. Our regional managers will already be alerted and vat be securing the release of crews from unaffected areas. WHEN IT APPEARS LIKELY YOU WILL NEED ADDITIONAL ASSISTANCE, call your Aspluncllr Region Manager or designator! alternate. Tills person will then contact the Asplundh Storm Coordinator, who will secure the requested assistance. If you cannot reach tiro local Asplundh office, please call; Storm Coordinator; office Mobile Night Gregg Asplundh 215.781 4212 215-199.7686 215.499.7666 Assistant Storm Coordinator Randal Haines 215-784-4101 215-261-0323 215.261.0323 Alternates: George Lid 215.781.4337 215-266-6371 215-266-6371 Andrew Holioiray 2I5.781 4116 215.983-4504 215.983.4504 Pete Pe'Ifcone 2€5.7134.4466 215.510-1831 215-343.6961 0111 Flemming 215-784-4279 215-983.7171 267-470.4743 Phil Felix 215-784.1355 215.341-3560 215-341-3560 Chad Kinney 215.784.4238 215.176.1620 267-718-2940 Dave Riggs 215.704.1156 215-284-0207 215-261.8287 Storer Trailer Logistics and Maintenance; Dave Ranrsden 215-784-4293 215.260-7554 YOU SHOULD TELL US; 1. Number of crews and personnel requested, type of crews (aerial lift and/or manuat), and whether chippers are required. 2. Where and to whom the responding crews report, 3. If you require Storm Damage Assessment Personnel. 4. Other tykes of assistance requlred, such as; a, Survey, planning, patrol & inspection services b. Additional supervision c. Roving mechanics d. Fga'pmelit for lease e. Logistical support (Large Tents, Catering, etc.) f. Specialized equipment g. Brush cleanup and removal h. Line construction crews (Underground, Overhead and Street Lighting) When Asphrnrlli crews aro proved from ono utility properly to another, certain lire -planned policies and procedures nra followed, Including: 1. We set up a Local Asplundh Storm Center, Including our local Region Manager and other support personnel requlred for maximum; operating effectiveness. If our response is greater than 50 crews, the use of our Mobile Command Center may be required. The unit will be Invoiced at a rate of $750 per day for all days utilized. 2. Ail responding crews use specialized storm timesheets and expense reports, Rosters will be provided, designating the employees and equipment assigned to your system. 3.One General Foreperson will be assigned for every 5 responding crews. One Supervisor will be assigned for every 25 responding crews, One Safety Supervisor will be assigned for every 50 responding crews. Corporate Administrative supper; personnel may be assigned and will be blliabte at the local GF rates. 4. Reimbursement for utility supplied Items (including fuel, safety equipment, repairs, etc.) will be made If proper documentation is provided to ATE. Documentation must include date, time, location, vehicle Identification, amount and authorizing ATE representative. ['LEASE NOTE When you relocate Asplundh crews from one operating utility to another within your company, please notify the Local Asplundh Storm Center, Uetore you release Asplundh crews, please inform our Local Asplundh Storm Center. REV 01/09/13 AS PtLUNDD 11 STORMS EMERGENCY PROCEDURE Tree Crews X. The folfawli J equipment pellicles apply vrheti crews otterate outside ttrelritontoiireasz a. because standard hourly billing rates do not cover long distance Wye!, these mileage charges apply to and from your area: Lift $ 1,08/utilo Split thin p $ 1.01/mite Car / Pick-up $ .97/nt1to Chippor No charge (whorl towed by billed vehicle) Mobilo Command Center $ 3.00/iullo b, After arrival, equipment 1t€'ling is at the standard hourly billing rates for your property, The billable hours for equipment are based on the number of crew -hours paid. c. Equipment left behind Is billed for a maximum of 5 days per week at the following daily standby rate: Chipper Split pump $ 10.0D $ 35.00 LHt Cor / Pick-up $ 00.00 $ 35.00 d. Chain saws are biked at lire standard Asplundh rates for your property. e. The costs of emergency supplies, security resources, bulk fuel, specialized (cranes) or rental equipment and transitional housing (small tents, sleeping bags, etc) will be charged at cost plus 10 percent. [I. Tiro followlnq pellicles apply to labor and eatrrerrses when crews operate outsltle of their home great a. Crew composition Is exactly as used an respond'ng utility. (We cannot leave people behind, unable to earn their regular livelihood for the duration of the storm restoration work.) b. Billing (and our payment to the crew members) fs at the Requesting Storm Utility or the Responding Utility rate and conditions, whichever is higher, c. Emergency supervision, roving mechanics, and Local Aspkmdh Storni Center personnel are bilied at the standard Asplundh rates for your property, • Supervisors and General Forepersons are billed at the standard Asplundh Rates for your property. • Safety and Administrative personnel are bled at the standard Asplundli rate for General Forepersons for your property. • If there Is not a standard rate for your property for the positions noted above, a rate wilt be submitted upon assignment of the personnel. d. Actual cost for lodging, toils, travel permits and other reasonable incidentals, are billed at cost plus 10 percent, e. If cell phones are supplied, they will be billed at a rate of $3.00 per hour. Satellite phones, if required, will be billed at cost plus 10 percent, f. The workday for the crews Is based on the time that the crews leave the lodging accommodations to the time they return. If no accommodations are available and the crews are required to sleep In their vehicles, this time will be billable and paid to the employees. g, In the event of a standby day or rest day, labor will be billable at a minimum of 10 hours. fr, The standard work day w!I be billed at 8 hours of straight time and hours greater titan 8, at overtime (time and one half). When an employee exceeds la cumulative hours in a week (including hours worked on other properties) all additional hours will be billed at overtime. 1. Holidays and Sundays will be billed and paid to the employees at doubly time. Note: if the employees responding to the storm are covered under a collective bargaining agreement and/or the home utility's contract specifies more stringent terms than what Is noted herein, than the terms of these home agreements will supercede this document. ;[[. Other areas; a. Compliance with applicable regulations — Aspfundli will comply with all applicable reeulat ons including DOT rules on trip permits and hours of service. The costs and hours necessary to comply with the law will be billed according to the rules noted, b. When accommodations and meals are not provided, Asplundh will hill for hotels at cost plus 10 percent, and will bill for meals at the following rates: Breakfast $10.00 Lunch $12.50 Chiller $15.00 NOW: When accommodations are at a "Resort" -type hotel, meals will be billable at cost plus 10 percent. c. payment terms; In storm responses In which the customer requires approvals prior to final Invoicing, an estimated Invoice will be produced with payment tents of net 7 days via ACH or Fed Wire, Cash payments made for these Invoices will be held as "unapplied cash" pending application to the final Invoices for service. My differences between the final billing and the estimated billing will be settled within 7 days. REV 01/09/13 A PLU1 NDIN STORM F;N ERGFRMT PROCEDURE' Tree Crews Terms and Condit!ens Approved and Accepted by: Slgoature Nance & TR1e Asprundh Tree Expert Co. Signature Name & Tiife Customer Name Dated * The rates set forth to the agreement shall be affective for one (1) year from date signed. REV 01/09/13 4/13/2018 Detail by Entity Name 1rf l� rg Di`, 31011 : rr-f :, / Sr?ercr Rac:rds ! rer. rl By D c:u^.e..: Ni,r"Cer 1 Detail by Entity Name Foreign Limited Liability Company ASPLUNDH TREE EXPERT, LLC Filing Information Document Number M17000008565 FEI/EIN Number 23-1277550 Date Filed 10/05/2017 State PA Status ACTIVE Principal Address 708 BLAIR MILL RD WILLOW GROVE, PA 19090 Mailing Address 708 BLAIR MILL RD WILLOW GROVE, PA 19090 Registered Agent Name & Address CT CORPORATION SYSTEM 1200 S PINE ISLAND RD PLANTATION, FL 33324 Authorized Person(s) Detail Name & Address The PMGR GRAHAM, GEORGE E, JR 708 BLAIR MILL RD WILLOW GROVE, PA 19090 Title MGR, S, T BAUER, BRIAN R 708 BLAIR MILL RD WILLOW GROVE, PA 19090 Title MGR, ASST T SIMPSON, RONALD S 708 BLAIR MILL RD WILLOW GROVE. PA 19090 http asearch.sunbiz.org/Inquiry'CorporationSearch,SearchResultDetail?inquirytype-EntityName&direction7ype=lnilial&searchNameOrder-ASPLUNDHTREEEXPI 41112018 Detail by Entity Name Title MGR,D ASPLUNDH. BRENT D 708 BLAIR MILL RD WILLOW GROVE, PA 19090 Title MGR,D ASPLUNDH. CHRISTOPHER B, JR 708 BLAIR MILL RD WILLOW GROVE, PA 19090 Annual Reports Report Year Filed Date 2018 04/06/2018 Document Images REPrR- 1')/H. VIew wc:cm in PDF'creiat \Pe.v ii'::y •n PDF ronnal http lsearch.sunbiz.org/Inquiry'CorporationSearch.'SearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrdermASPLUNDHTREEEXPI 4.13,2018 Detail by Entity Name org r , f . r- / 5 . +r rds / Detail B‘, rccur-ert Ni.rter 1 Detail by Entity Name Foreign Profit Corporation ASPLUNDH TREE EXPERT CO, Filing Information Document Number 807001 FEI/EIN Number 23-1277550 Date Filed 03/30/1946 State PA Status INACTIVE Last Event WITHDRAWAL Event Date Filed 10/05/2017 Event Effective Date NONE Principal Address 708 BLAIR MILL ROAD WILLOW GROVE, PA 19090 Changed: 04/26)2006 Mailing Address 708 BLAIR MILL ROAD WILLOW GROVE, PA 19090 Changed: 04/26/2006 Registered Agent Name & Address NONE Registered Agent Revoked: 10/05/2017 Officer/Director Detail Name & Address Title Secretary, Treasurer BAUER, BRIAN R 23 CAMEO DRIVE RICHBORO, PA 18954 Title D ASPLUNDH, BRENT D 1356 MEADOWBROOK ROAD http;Nsearch.sanbiz.orgllnquiryiCorporationSearch SearchResultDetail?inquirytype=EntityNameBdirectionType=Initial&searchNameOrder=ASPLUNDHTREEEXPI zt 13'2018 Detail by Entity Name RYDAL, PA 19046 Title D ASPLUNDH, SCOTT M 1591 HAMPTON ROAD tvlEADOWBROOK, PA 19046 Title PD GRAHAM JR, GEORGE E 1820 VALLEY RD MEADOWBROOK, PA 19046 Title Asst. Treasurer SIMPSON, RONALD S 1760 LUDWELL DRIVE MAPLE GLEN, PA 19002 Annual Reports Report Year Filed Date 2015 04/23/2015 2016 04/28/2016 2017 04/25/2017 Document Images r, -- ,Piitherawa ▪ 7 ANNLIA_ RFPORT •:,17:',12r116 -- ANNUAL REPORT 7,1 ANNUA.. REPORT — ANNUAL RLEPORT if_1L 13 -- ANNUAL REPORT 1 2 -- ANNUAL REPORT • — REPORT 1 i2OlO -- ANNUAL REPORT 0:111/2009. — ANNUAL REPORT 03/052008 -- ANNUAL. REPORT 04/112007 ANNUAL REPORT 04/20/200E -- ANNUAL REPORT 0119i.i2r.1135 ANNUA_ PEPCRT O1i2E/2fliDa -- ANNUAL p. EPORT 01;21,2003 -- ANNUAL REPORT 0205,2002 ANNUAL REPORT C3'2001 — ANNUAL REPORT 01i202.1300 -- ANN U A _ REPORT 112,731999 ANNUA.. Pi7PORT View Lmage n PDF format View 'rage n PDF rmat View .mage in PDF fiarrriat View image n PDF format J View wage n PDF format View image n PDF iormat View image in PDF format j View .:rrage In PDF formal View image :n POF format View image n PDF format View image in PDF format Vierrage in PDF format View image in PDF format Meth, wage n PDF forma View image in PDF format View image in PDF format View image in PDF format View mage n PDF format View [rage in PDF formal View image Ln PDF format 1. ! 99 ANNLJA REPORT View image in PDF Format 1497 J REPORT View wage n PDF formai Nip isearch.sJnbiz.org/Inquiry/CorporationSearcKSearchResultDetaii?inouirytyper-EntityName&directionType=initial&searchNameOrder--ASPLUNDHTREEEXPI 41312018 Detail by Entity Name AVF.14., REPriPT View wage n PDF fornat 0.1;2"r1j,395 AN1A-tUA':_ REPORT View mage n PDF formal 01;7' 1:)95 ANINF,1,5i REPORT View image ,n PDF format • Nip lisearch.sunbiz,org/lnquiry CorporationSearch,SearchResultDetail?inqutrytype=EntityName&directionType=lnitial&searchNameOrder=ASPLUNDHTREEEXPI Jeff Porter Mayor Patricia Fairclough Vice Mayor Jon Burgess Councilman Elvis R. Maldonado Councilman Larry Roth Councilman Stephen R. Shelley Councilman Jimmie L. Williams, Ill Ccuncihnan George Gretsas City Manager • I00 Civic Court Homestead, FL 33030 305-224-4400 vvww.cityofhornestead.com September 22, 2017 Ronnie Collins Vice President Asplundh Tree Expert Co. 106 SW l 40'i' Terrace, 43 Jonesville, FL 32669 Seat Via Fax & E-mail. 352-333-9312 rcollins rIAsp1wx1h,cam Ron "hillock rhaliockl &aspluncllr.cnrtr Re: Bid # 21)1308 —'Tree Trimming & Line Clearing Services .Dear Mr. Collins: The City of Homestead would like to request an extension of this contract maintaining the sane terms and conditions of the current contract through December 31, 2017. Please sign in the space afforded below as to your intentions regarding the extension of this Contract. Please submit your response no later than close of business day, Friday, September 29, 2017 via fax to 305-224-4639 or via email to bids'i)cityofhonie tead.com. If you have any questions please call me at 305-224-4620 or you can reach me via email at bids.eeitvofhomestead.com. Sincerely, 1ilyt( Nj T-) Carol McPatrick, CPPO, CPPB Procurement Manager cc: Jerry Estrada Barbara Quinones Manny Cid William Branch Region Manager Name & Title Yes: we will extend our contract until December 31, 2017. Nance & Title No, we will not renew our contract rr', s �f✓✓!✓off Jeff Porter Mayor Stephen R. Shelley Vice Mayor Jenifer N. Bailey Councilwoman Jon Burgess Councilman Patricia Fairclough Counci/wornnn Elvis R. Maldonado Councilman December 28, 2017 Ronnie Collins Vice President Asplundh 'Tree Expert Co. 106 SW 140`1' Terrace. #3 Jonesville, FL 32669 Via E-Mail and Fax: 352- 33 3-9 312 rcollins tr Asplundh.com Lion 1 lallock rhallock 1'c7asplundh corii Re: Bid #201308 — Tree Trimming & Line Clearing Services Dear Mr. Collins: The City or Homestead would like to request an extension of this contract maintaining the saine terms and conditions of the current contract througl- March 31.2018. Please sign in the space afforded below as to your intentions regarding the extension of this Contract. Please submit your response no later than close or business day, Friday, December 29, 201.7 via fax to 305-224-4639 or via email to bids(it;citvofl,omestead.com. If you have any questions please call nee at 305-224-4620 or you can reach me via email at hidsiiieitvofon este_e d:coni. Larry Roth Councilman Sincerely, George Grecsas / • _ - fi / r City+yanager (T1uJ INcc'lc37i:iecr-a.) rt (.€`t�(.9_() i li-: �L�.t't'Zr Carol McPatrick, C PPlj, CPPB Procurement Manager cc: Jerry Estrada 100 Civic Court Barbara Quinones Homestead FL 33030 Manny Cid 305-224-4400 William Branch sin nv.cityofhomestead.com Nar.e & Title Yes: we %mill extend our contract until March 3!,2018. Name & Title No, we will not renew our contract George Gretsas City &Tanager 100 Civic Court Homestead, FL 33030 305-224-4400 wrowa.cityofhomestead. corn ill .6-;///e Jeff Porter Mayor Stephen R. Shelley Vice Mayor ienfifer N. Bailey Councilwoman Jon Rurg`ss Councilman Patricia Fairclough Councilwoman Elvis R. Maldonado Councilman April 5, 2018 Ronnie Collins Vice President Asp]undh Tree Expert Co. 106 SW 140th Terrace, #3 Jonesville, FL 32669 I'ia E-Mail and Fax: 352-333-9312 rcollins(i A lundh.cor n Roan Matlock rhallockll ;asplundh.cotn Re: Bid 0201308 —Tree Trimming & Line Clearing Services Dear Mr. Collins: The City of Homestead \-vould like to request an extension of this contract maintaining the same terms and conditions of the current contract through June 30, 2018. Please sign in the space afforded below as to your intentions regarding the extension of this Contract, Please submit your response no later than close of business Clay, Friday, April 13, 2018 via fax to 305-224-4639 or via email to bids il.cityolliotnestead.conl. if you have any questions please call me at 305-224-4620 or you can reach me via email at bids cityothomestead.coni. Larry Roth Councilman Sincerely. (.ltTit1 GL f7 r 411r at&..,1 -1 t° 6f-.. Carol McPritr'ick, CPPO, CPPB Procurement Manager cc: Jerry Estrada Barbara Quinones Manny Cid William Branch -..`. Manager Narne & Title Yes: we will extend our contract until June 30, 2018. Nance & Title No, we will not renew our contract